VENDOR STANDARDS MANUAL - Saks Incorporated

VENDOR STANDARDS MANUAL
FULL LINE AND OFF 5TH STORES
SEPTEMBER 4, 2014
TABLE OF CONTENTS
TABLE OF CONTENTS
1
TO OUR VENDOR PARTNERS........................................................................................................................................... 5
1.1
HOW TO USE OUR VENDOR STANDARDS MANUAL ............................................................................................ 5
1.2
SPECIAL NOTES ....................................................................................................................................................... 5
1.3
INTERNET ACCESS .................................................................................................................................................. 5
2
OVERVIEW OF CURRENT REVISIONS ............................................................................................................................. 6
3
TERMS AND CONDITIONS ................................................................................................................................................. 7
3.1.1
HAZARDOUS GOODS........................................................................................................................................... 8
3.1.2
INVOICING INSTRUCTIONS ................................................................................................................................. 9
3.1.3
RETURN AND CANCELLATION POLICIES .......................................................................................................... 9
3.1.4
DATING, TERMS AND INSTRUCTIONS ............................................................................................................... 9
3.1.5
VENDOR STANDARDS ....................................................................................................................................... 10
3.1.6
ADMINISTRATIVE FEES / EXPENSE OFFSET FEES ........................................................................................ 10
3.1.7
BACK ORDERS ................................................................................................................................................... 10
3.1.8
CONFIDENTIALITY.............................................................................................................................................. 10
3.1.9
LIMITATION OF LIABILITY AND STATUTE OF LIMITATIONS ........................................................................... 10
3.1.10
ASSIGNMENT ................................................................................................................................................. 11
3.1.11
REMEDIES AND NO WAIVER ........................................................................................................................ 11
3.1.12
SEVERABILITY ............................................................................................................................................... 11
3.1.13
FORCE MAJEURE .......................................................................................................................................... 11
3.1.14
GOVERNING LAW AND JURISDICTION ........................................................................................................ 11
3.1.15
CONTACTING US ........................................................................................................................................... 11
3.2
BUSINESS PRACTICE STANDARDS FOR DOMESTIC VENDORS, SUPPLIERS & CONTRACTORS ................ 11
3.2.1
OVERVIEW .......................................................................................................................................................... 11
3.2.2
CHILD LABOR / SWEATSHOPS ......................................................................................................................... 11
3.2.3
CONFLICTS OF INTEREST ................................................................................................................................ 12
3.2.4
BRIBES AND KICKBACKS .................................................................................................................................. 12
3.2.5
ANTITRUST ......................................................................................................................................................... 12
3.2.6
GIFTS AND ENTERTAINMENT ........................................................................................................................... 12
3.2.7
CONFIDENTIAL INFORMATION, TRADE SECRETS, AND INTELLECTUAL PROPERTY ................................ 13
3.2.8
ENVIRONMENTAL HEALTH AND SAFETY ........................................................................................................ 13
3.2.9
COMPLIANCE WITH PRIVACY AND ANTI-MONEY LAUNDERING LAWS ....................................................... 13
3.2.10
4
5
RESOURCES .................................................................................................................................................. 13
CONTACTS ....................................................................................................................................................................... 14
4.1
VENDOR RELATIONS ............................................................................................................................................. 14
4.2
TRANSPORTATION ................................................................................................................................................. 15
4.3
ACCOUNTS PAYABLE ............................................................................................................................................ 16
TECHNOLOGY REQUIREMENTS .................................................................................................................................... 17
5.1
VENDOR PARTNER RESPONSIBILITIES............................................................................................................... 17
5.2
UPC OR EAN TICKETING ....................................................................................................................................... 17
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
1
TABLE OF CONTENTS
5.3
5.3.1
5.4
7
5.4.2
SFA OUTBOUND DOCUMENTS ......................................................................................................................... 18
AUTOMATIC REPLENISHMENT / VENDOR MANAGED INVENTORY .................................................................. 19
DISTRIBUTION .................................................................................................................................................................. 20
6.1
VENDOR PARTNER RESPONSIBILITIES............................................................................................................... 20
6.2
PURCHASE ORDERS ............................................................................................................................................. 20
6.3
AUTOMATIC RETURNS .......................................................................................................................................... 20
6.4
FLOOR READY MERCHANDISE............................................................................................................................. 21
6.5
PRODUCT LABELING REQUIREMENTS ................................................................................................................ 21
6.6
FUR LABELING ACT ................................................................................................................................................ 22
6.7
BAMBOO LABELING REQUIREMENT .................................................................................................................... 22
6.8
PRIVATE BRAND SEWN-IN WOVEN LABELS ....................................................................................................... 23
6.9
TRUNK SHOWS ....................................................................................................................................................... 23
6.10
SPECIAL ORDERS .................................................................................................................................................. 23
TICKET STANDARDS ....................................................................................................................................................... 24
FULL LINE TICKET FORMATS ................................................................................................................................ 25
7.1.1
HORIZONTAL TICKET......................................................................................................................................... 25
7.1.2
VERTICAL TICKET .............................................................................................................................................. 25
7.2
7.2.1
OFF 5TH TICKET FORMATS................................................................................................................................... 26
TICKET FORMAT BY CATEGORY ...................................................................................................................... 26
7.2.2
DUAL RETAIL TICKETS ...................................................................................................................................... 26
7.2.3
SUGGESTED RETAIL TICKETS ......................................................................................................................... 27
7.2.4
SELLING RETAIL FORMAT................................................................................................................................. 28
7.3
9
ELECTRONIC DATA INTERCHANGE (EDI) ............................................................................................................ 18
SFA INBOUND DOCUMENTS ............................................................................................................................. 18
7.1
8
NON-GXS ACTIVE CATALOGUE USERS .......................................................................................................... 18
5.4.1
5.5
6
UPC CATALOG ........................................................................................................................................................ 18
TICKET PLACEMENT GUIDE .................................................................................................................................. 29
HANGER STANDARDS ..................................................................................................................................................... 31
8.1
STORE CAPTIVE PROGRAM.................................................................................................................................. 31
8.2
MENвЂ™S SPECIALTY HANGER PROGRAM .............................................................................................................. 31
8.3
MENвЂ™S AND WOMENвЂ™S APPROVED STANDARD PLASTIC HANGER PROGRAM ............................................... 32
8.4
CHILDRENвЂ™S APPROVED STANDARD PLASTIC HANGER PROGRAM ............................................................... 33
SHIPPING AND PACKING REQUIREMENTS ................................................................................................................... 34
9.1
WRINKLE PREVENTION ......................................................................................................................................... 34
9.2
CARTON SPECIFICATIONS AND REQUIREMENTS.............................................................................................. 34
9.3
PALLETIZATION ...................................................................................................................................................... 35
9.4
EDI-ASN SHIPMENTS ............................................................................................................................................. 35
9.4.1
EDI-856 ASN: ADVANCE SHIP NOTICE ............................................................................................................. 36
9.4.2
GS1-128 SHIPPING CONTAINER LABEL ........................................................................................................... 37
9.4.3
GS1-128 SHIPPING LABEL FORMAT ................................................................................................................. 38
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
2
TABLE OF CONTENTS
9.5
9.5.1
PACKING SLIPS .................................................................................................................................................. 39
9.5.2
CARTON LABELING ............................................................................................................................................ 40
9.6
10
NON-ASN / BULK SHIPMENTS ............................................................................................................................... 39
LABEL PLACEMENT GUIDELINES ......................................................................................................................... 41
VENDOR QUALITY MANAGEMENT - SHIPMENT ACCURACY ...................................................................................... 42
10.1
AUDITS..................................................................................................................................................................... 42
10.2
VQM STRATIFICATION ........................................................................................................................................... 42
10.3
RECEIVED NOT ORDERED .................................................................................................................................... 42
10.4
PARTIAL SHIPMENTS AND BACK ORDERS ......................................................................................................... 42
11
TRANSPORTATION REQUIREMENTS ............................................................................................................................ 43
11.1
WEB TENDERING ................................................................................................................................................... 43
11.2
VENDOR DELIVERED MERCHANDISE .................................................................................................................. 44
11.3
BILL OF LADING ...................................................................................................................................................... 44
11.4
MASTER CONSOLIDATION MANIFEST ................................................................................................................. 45
11.5
DIRECT-TO- DOOR SHIPMENTS ........................................................................................................................... 46
12
ACCOUNTS PAYABLE ...................................................................................................................................................... 47
12.1
VENDOR SETUP ..................................................................................................................................................... 47
12.1.1
DOMESTIC SUPPLIER ................................................................................................................................... 47
12.2
EDI 810 ELECTRONIC INVOICES ........................................................................................................................... 48
12.3
PAPER INVOICE REQUIREMENTS (NON-EDI)...................................................................................................... 48
12.4
PAYMENT TO DOMESTIC VENDORS .................................................................................................................... 49
12.5
PROOF OF DELIVERY (POD) REQUESTS ON UNPAID INVOICES ...................................................................... 49
12.6
VENDOR PORTAL ................................................................................................................................................... 50
12.7
CHARGEBACK DISPUTES ...................................................................................................................................... 50
12.8
VENDOR INFORMATION UPDATES ...................................................................................................................... 51
13
EXPENSE OFFSET FEES ................................................................................................................................................. 52
13.1
FLOOR READY VIOLATIONS.................................................................................................................................. 52
13.2
ACCOUNTS PAYABLE VIOLATIONS ...................................................................................................................... 53
14
FULL LINE STORE LIST.................................................................................................................................................... 54
15
OFF 5TH STORE LIST ...................................................................................................................................................... 56
16
DISTRIBUTION CENTERS ................................................................................................................................................ 60
17
OVERVIEW OF PAST REVISIONS вЂ“ 12 MONTHS ........................................................................................................... 61
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
3
TABLE OF CONTENTS
LIST OF FIGURES
Figure 7 A: Horizontal Ticket Requirements ........................................................................................................................................... 25
Figure 7 B: Horizontal Ticket Samples .................................................................................................................................................... 25
Figure 7 C: Vertical Ticket Requirements ................................................................................................................................................ 25
Figure 7 C: Vertical Ticket Samples .......................................................................................................................................................... 25
Figure 7 E: Horizontal Dual Retail Ticket Samples ................................................................................................................................ 26
Figure 7 F: Vertical Dual Retail Samples................................................................................................................................................. 26
Figure 7 G: Horizontal Suggested Retail Ticket Samples ..................................................................................................................... 27
Figure 7 H: Vertical Suggested Retail Ticket Samples .......................................................................................................................... 27
Figure 7 I: Horizontal Selling Retail Ticket Samples .............................................................................................................................. 28
Figure 7 J: Vertical Selling Retail Ticket Samples.................................................................................................................................. 28
Figure 8 A: MenвЂ™s Script Logo Hangers ................................................................................................................................................... 29
Figure 8 B: WomenвЂ™s and MenвЂ™s Plastic Hanger Program ......................................................................................................... 30
Figure 8 C: ChildrenвЂ™s Plastic Hanger Program .......................................................................................................................... 31
Figure 9 A: Label format and requirements per GS1 US Guidelines .......................................................................................... 36
Figure 9 B: Sample GS1-128 Label............................................................................................................................................ 36
Figure 9 C: Sample Packing Slip ................................................................................................................................................ 37
Figure 9 D: Sample Pre-Distributed Label ................................................................................................................................. 38
Figure 9 E: Sample Post-Distributed Label ................................................................................................................................ 38
Figure 9 F: For cartons 6 inches or more in Height - Label must fit within this rectangular dimension ....................................... 39
Figure 9 G: For cartons less than 6 inches in height - Label must fit within this rectangular dimension ..................................... 39
Figure 11 A: Sample Manifest .................................................................................................................................................... 43
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
4
INTRODUCTION
1
TO OUR VENDOR PARTNERS
Thank you for being a part of the Saks Fifth Avenue vendor family. Our vendor relationships have always played a very
valuable part in our business. Now that supply chain efficiencies are the key to remaining competitive and satisfying our
customers, it has become critical that we develop collaborative partnerships with vendors who have a similar commitment to
these technologies. We expect our vendors to support us by shipping merchandise вЂњfloor ready,вЂќ trading with our required EDI
transactions, and following our shipping, packing and invoicing guidelines.
We have dedicated ourselves to ensure our vendor standards are in agreement with the direction of the retail industry. As
technology advances, we will continue to review and adopt those enhancements that assist us in achieving our corporate
initiatives.
1.1
HOW TO USE OUR VENDOR STANDARDS MANUAL
This manual is intended to outline the standards our vendor partners must follow when doing business with Saks Fifth Avenue
Full Line and OFF 5TH US-based stores. Although we have tried to clearly define our standards, if you have specific
questions, please refer to the Contact List and direct them to the appropriate person.
As you page through this manual, you will notice headings and/or text that are printed in red. This is to help you identify
changes or additions from previous Saks Fifth Avenue policies. We have also provided you a summary listing highlighting
major revisions following the index pages. In addition, overlooked requirements or information have been highlighted in bold
or various colored text.
1.2
1.3
SPECIAL NOTES
1.
For Saks E-commerce / saks.com / saksoff5th.com: Compliance requirements and responsibilities are outlined in
the Saks E-commerce Vendor Standards Manual located at
https://www.saksincorporated.com/vendorrelations/sfaevendors.asp under вЂњMaster Document and Announcements.вЂќ
2.
This manual does not apply to Leased departments.
3.
Floor Ready standards do not apply to the following areas:
вЂў
Supplies
вЂў
Visual Displays (NOTE: Vendor Collateral must follow Vendor Standards Manual guidelines.)
вЂў
Direct to Customer Shipments
4.
Compliance with all standards is required for the following areas:
вЂў
Saks Fifth Avenue Private Label
вЂў
Import merchandise
вЂў
Direct-to-Door Shipments
вЂў
Off-Price and special purchase buys
вЂў
Special Events merchandise
5.
Non-compliance with our standards may result in an expense offset fee. See Terms and Conditions of Purchase
Order and Expense Offset Fee sections.
6.
Standards and Requirements in the most recent version will supersede any previous communications.
INTERNET ACCESS
Our Vendor Standards Manuals, along with additional vendor support information, is available for viewing or downloading on
our website at http://www.saksincorporated.com under вЂњVendor Relations.вЂќ
All standards updates and revisions are communicated via our website. It is a vendorвЂ™s responsibility to monitor our website
regularly and keep all their internal departments updated on Saks Fifth Avenue policy and/or procedural changes.
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
5
OVERVIEW OF CURRENT REVISIONS
2
OVERVIEW OF CURRENT REVISIONS
This listing highlights the major changes in the Vendor Standards Manual. As you page through our Vendor Standards
Manual, you will notice text that is printed in red. This is to help you identify all the changes or additions from previous Saks
Fifth Avenue policies. For details on previous revisions, please go to the last page of this document.
If you would like to be on our distribution list to receive Vendor Standards Manual updates, please email
[email protected].
SEPTEMBER 4, 2014
SECTION
PAGE
DESCRIPTION
Distribution
20
Product Labeling Requirements
Full Line Store Listing
48
New store numbers effective post conversion
OFF 5TH Store Listing
50
New store numbers effective post conversion
Distribution Centers
54
New DC numbers effective post conversion
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
6
TERMS AND CONDITIONS
3
TERMS AND CONDITIONS
These terms and conditions (вЂњTerms and ConditionsвЂќ) apply to all purchases by Saks Fifth Avenue doing business as Saks
Fifth Avenue, OFF 5TH, Saks E-commerce through its wholly-owned subsidiaries (individually and collectively "Purchaser" or
вЂњOurвЂќ or вЂњWeвЂќ or вЂњUsвЂќ) and are binding upon seller / vendor (hereinafter вЂњYouвЂќ or вЂњYourвЂќ or вЂњVendorвЂќ).
Authority and Acceptance: Purchaser hereby purchases the goods specified on its electronic data interchange (EDI) or written
purchase order contracts, subject to and upon the express terms and conditions hereof (the вЂњOrderвЂќ). You must have a valid
Order prior to shipping goods to any Saks Fifth Avenue Enterprises subsidiary or operating company. Verbal orders and/or
"house orders" will not be valid unless confirmed with a written or electronic purchase order.
By shipping goods or performing specified work, you agree to the Terms and Conditions of sale set forth herein, unless
otherwise modified in writing by Purchaser. Any different or additional terms in VendorвЂ™s acceptance of the Order are hereby
objected to, and PurchaserвЂ™s objection to different or additional terms shall not be waived by acceptance of any goods or
payment of any invoice.
Vendor Expressly Warrants and Indemnifies as Follows:
A.
That all the articles, material and work covered by this Order will conform to the specifications, drawings, samples or
other descriptions furnished or adopted by Purchaser, and will be of good material and workmanship, and free from
defects.
B. That the goods will be merchantable, fit, safe and sufficient for the purpose intended.
C. That all weights, measures, sizes, and particulars stamped on such goods or their containers comply with local, state
and federal laws of the United States and any generally similar law or regulation in any other domestic or international
jurisdiction.
D. That in supplying the articles, materials, and work, Vendor has complied with all applicable laws and regulations of
the country where the goods are manufactured, including but not limited to, laws against child labor, forced labor, and
unsafe working conditions, and if asked, Vendor will confirm such compliance in writing.
E. That the goods are accurately labeled and clearly identify the country of origin.
F. That such goods and any advertising or promotional materials furnished therewith by Vendor comply and conform to
all applicable federal and state laws and any regulations, rules, and standards promulgated there under, including but
not limited to: Consumer Products Safety Act of 1972, Flammable Fabrics Act of 1954, Federal Food, Drug, and
Cosmetic Act, Fur Products Labeling Act, Federal Hazardous Substances Act of 1960, Occupational Safety and
Health Act, Fair Labor Standards Act, Textile Fiber Products Identification Act, Poison Prevention Packaging Act,
Endangered Species Act, Wool Products Labeling Acts, Tariff Act of 1930, Dog and Cat Protection Act of 2000,
California Proposition 65 and AB 1681, all as amended, and any generally similar law or regulation in any other
domestic and international jurisdiction.
G. That such goods do not and will not infringe upon any patent, trademark, trade name, copyright, right of publicity, or
other similar right. You agree to protect, indemnify and hold Purchaser, its affiliates, its agents, and its employees,
harmless against any claim, loss or damage, including attorneysвЂ™ fees, arising directly or indirectly from any alleged or
actual trademark, patent or copyright infringement or unfair competition action resulting from PurchaserвЂ™s activities of
use, sale or offering for sale any goods covered by this Order. No specification by Purchaser with respect to any part
of this Order shall constitute a warranty, express or implied, against any claim for infringement of patents, copyrights
or trademarks and Purchaser shall not be responsible to Vendor, as indemnitor or otherwise, for or on account of any
such claim or liability.
H. That Vendor will not sell to any person or entity any goods bearing or labeled with any trade name, trademark,
service mark, logo, private label brand or design that is proprietary to Purchaser without the express written consent
of Purchaser, even if said goods were rejected, cancelled, refused or returned by Purchaser.
I. That Vendor will protect, indemnify, and hold harmless Purchaser, its affiliates, its agents, and its employees from
any claim, loss, or damage, of any nature, arising directly or indirectly out of VendorвЂ™s violation or alleged violation of
the terms of this Order, including but not limited to any breach of warranty or claim connected in any way to the goods
purchased under this Order. VendorвЂ™s duty to indemnify and hold harmless covers all losses, damages, and costs,
including attorneysвЂ™ fees. At PurchaserвЂ™s sole discretion, and with regard to any claims described herein, Purchaser
may elect to: (i) control the defense and settlement of such claims at VendorвЂ™s expense; or (ii) permit Vendor to
control the defense and settlement of such claims at VendorвЂ™s expense with legal counsel that is acceptable to
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
7
TERMS AND CONDITIONS
Purchaser. To the extent legal fees are incurred by Purchaser in connection with the defense of claims described
herein, Purchaser will require Vendor to directly reimburse Purchaser for such fees and costs or, at its option, may
deduct all legal expenses and costs in the form of a deduction(s) or chargeback from any amounts owed to Vendor.
J. That Vendor will protect, indemnify and hold Purchaser, its affiliates, its agents, and its employees, harmless against
any claim, loss or damage, including attorneysвЂ™ fees, which may be made or brought against them by virtue of claims
or demands of any kind which any purchaser of such goods from the Purchaser or other person may make against
the Purchaser or any affiliate thereof, whether or not such goods were manufactured by Vendor or whether or not the
asserted defect was known or discovered by Vendor or Purchaser. Vendor shall procure and maintain adequate
product liability insurance and shall, upon request, furnish to the Purchaser certificates thereof in connection with this
Order.
K. That Vendor will protect, indemnify, and hold harmless Purchaser, its affiliates, its agents, and its employees from
any claim, loss, or damage, of any nature, arising directly or indirectly out of any act or omission by VendorвЂ™s
servants, agents or subcontractors of Vendor, in the furnishing of goods or in the performance of work under the
Order.
L. That in the event that Purchaser or any of its employees, agents or subcontractors is served with or becomes subject
to any subpoena, order or other legal process in a legal proceeding, to which Purchaser is not a party seeking
disclosure of any materials or information related to the goods, services, information or deliverables that Vendor
renders or delivers to Purchaser, then Vendor shall bear the cost of all direct and indirect costs and expenses,
including without limitation, reasonable attorneysвЂ™ fees related to Purchaser's response, compliance with or
defense/resistance thereto.
M. That prices for the goods sold to Purchaser hereunder are no less favorable than those currently extended to any
other customer for the same or similar goods in similar quantities. In the event that Vendor reduces its price for such
goods during the term of this Order, Vendor agrees to reduce its prices of the goods ordered hereunder
correspondingly. Vendor warrants that the price shown on this Order shall be complete and no additional charges of
any type shall be added without the PurchaserвЂ™s express written consent. Such additional charges include, but are
not limited to, shipping, packaging, labeling, custom duties, taxes, storage, insurance, boxing, and crating.
To the extent legal fees are incurred by Purchaser in connection with the defense of any of the claims or legal proceedings
described in sections (a) through (m) above, Purchaser will require Vendor to directly reimburse Purchaser for such fees and
costs or, at its sole option, may deduct all legal expenses and costs in the form of a deduction(s) or chargeback from any
amounts owed to Vendor.
The above indemnification and warranties shall survive the termination or cancellation of this Order.
Intellectual Property: As necessary or appropriate for Purchaser to sell the goods included in any Order through retail stores,
website, catalogue, or through other normal and customary merchandising practices, Vendor grants to Purchaser a worldwide,
perpetual, non-exclusive right to use and display VendorвЂ™s brand trademarks, service marks, trade names, logos, and any
other text, graphic, icons, banner, or audiovisual features of advertising, through any distribution channel. If advertising
material or other content supplied by Vendor pertaining to its products, services, or business embodies any intellectual
property rights (including, but not limited to, work of authorship protected under U.S. or foreign copyright laws), Vendor shall
be responsible for securing rights and licenses necessary for the use and exercise of such interests pursuant to the Terms and
Conditions of this Order and represents and warrants herewith that it has obtained any and all such rights and interests.
Purchaser shall remain solely responsible for the operation of its business and control of the programming, content, and
transactions in its retail stores, catalogues, and websites.
Vendor agrees that it will not use any trademark, service mark or trade name, patent or trade dress owned or controlled by or
licensed to Purchaser or any of its affiliates, or used by Purchaser or its affiliates in connection with any products, lines,
departments or other goods or services of Purchaser or its affiliates including, but not limited to, вЂњSaks Fifth Avenue,вЂќ вЂњSaks,вЂќ
вЂњOff Fifth,вЂќ or any combination thereof, except in connection with goods shipped to Purchaser in accordance with a valid Order.
Vendor agrees that all trademarks and trade names of Purchaser belong to or are licensed to Purchaser or its affiliates and
Vendor will make no claim or right to use or of ownership nor will Vendor attempt to register any such trademarks or trade
names.
3.1.1
HAZARDOUS GOODS
Where the Purchaser has good cause at any time to believe that any goods ordered pursuant to the Order contain defects or
hazards which could create a substantial risk of injury to any person or property, upon the PurchaserвЂ™s request, Vendor shall,
at VendorвЂ™s expense, use its best efforts to locate, identify, and recall such items, whether in the possession of the Purchaser,
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
8
TERMS AND CONDITIONS
or the PurchaserвЂ™s customers. Vendor, upon recalling such items, shall repair or replace them or refund to retail purchasers
their full retail price.
3.1.2
INVOICING INSTRUCTIONS
Each invoice must show specific information as described within the Accounts Payable section of the "Vendor Standards
Manual", located on Purchaser's website at www.saksincorporated.com under "Vendor Relations." Our website may be
updated periodically and any such updates shall be applicable to all Orders.
3.1.3
RETURN AND CANCELLATION POLICIES
You hereby agree that without prior authorization from you, and without further notice, Purchaser reserves the following rights:
A.
To refuse and/or return all goods delivered which are not equivalent to samples submitted or examined, or are
damaged, or are not fit for resale, or do not conform to all specifications, terms and conditions of this order and to all
warranties and guarantees herein set forth (being considered "defective" goods for our purposes). It is understood
that this return policy shall apply to all such goods when found to be defective at any time prior to resale, or after
resale if Purchaser allowed the customer a refund or credit.
B. To refuse and/or return all goods which do not meet our purchase order specifications of style, size, color, quantity
and/or quality (including unauthorized substitutions); or which are shipped before the ship date, or after the cancel
date, or without valid purchase order numbers or without valid department numbers.
C. To cancel a purchase order, in whole or in part, in the event the goods are not shipped in accordance with the terms
and conditions hereof.
D. To cancel a purchase order, in whole or in part, in the event the goods are shipped after the cancel date, time being
of the essence.
E. To accept any part of a shipment without waiving the right to refuse or reject the balance thereof by reason of Your
failure to comply fully with the Terms and Conditions of the Order.
All risks, claims, storage or handling charges on refused, rejected, returned, postponed or cancelled goods are your full
responsibility, regardless of other terms of sale or passage of title. Any claims for non-payment of an invoice by reason of
either Our non-receipt of goods shipped by You or Your non-receipt of goods returned by Us, must be sent to Purchaser via
certified mail no later than 60 days after goods are shipped.
When goods are returned, refused or cancelled, they shall be returned via carrier of Purchaser's choice, F.O.B. origin, freight
collect. Consideration will be given to Your carrier of choice upon receipt of Your written request stating that You will not
refuse any such returned goods. You will be charged the full cost of returned, refused or cancelled goods. In the interest of
clarity, and for purposes of this provision "full costвЂќ means the cost of the goods We originally purchased from You (paid to
You), plus all freight and handling charges We incurred, plus any other deductions We applied or took when We purchased the
goods from You originally, including, but not limited to, any fast payment or other 8% discounts.
Acceptance of non-conforming goods by Purchaser shall not be deemed a waiver of PurchaserвЂ™s right to recover damages or
pursue any other remedy available to it under the Uniform Commercial Code as in effect in the State of New York, nor shall the
return of non-conforming goods to Vendor relieve Vendor of its liability for shipping such non-conforming goods.
3.1.4
DATING, TERMS AND INSTRUCTIONS
Time is of the essence on all orders; see above rights to refuse goods if not timely delivered
A.
B.
th
Goods received on or after the 25 day of a month will be recognized as received on the 1st day of the next
succeeding month.
Discounts for fast payment will be calculated from the later of the date goods are received in our distribution facility,
or the date We receive an invoice. We use commercially reasonable efforts to make payment by the due date as
determined by the procedures described in this Order. Because of a number of factors that can result in payment
after the due date, including delays caused by the vendor, or limitations related to SaksвЂ™ billing payment cycles, We
may, and You hereby agree to permit Us to, take a fast payment discount even when We do not make payment by
the due date, and You agree not to challenge Our taking such discount on any ground. If YOU believe that WE are
not entitled to a fast payment discount because of late payment, which is unrelated to a Vendor delay or billing
payment cycle limitation, You must make an accounts payable inquiry, in writing, within sixty (60) days after the date
of issuance of the Order giving rise to the claim. Inquiries or re-payment requests made after 60 days will be denied,
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
9
TERMS AND CONDITIONS
and You agree to waive all claims based on inquiries that are not made in writing. Repayment requests of fast
payment discounts will also be denied if it is determined that the delay was vendor caused, i.e., invoices sent to an
incorrect address, goods did not agree with the Order, the account is in debit balance, or other extenuating
circumstances exist. In addition, 8% discounts not tied to fast payment will not be refunded under any circumstances,
and You agree not to seek or claim a refund of such discounts under any circumstances.
3.1.5
VENDOR STANDARDS
Vendor recognizes receipt of and an understanding that, it is their obligation to adhere to all requirements, as cited in the
current Vendor Standards Manual section of the Purchaser's website, located under "Vendor Relations." Any and all
deviations from any Vendor Standards Manual guideline must be approved in writing by Purchaser.
3.1.6
ADMINISTRATIVE FEES / EXPENSE OFFSET FEES
Purchaser is entitled to be compensated as outlined in the Vendor Standards Manual, for non-compliance with these
specifications (including those fees detailed in the Expense Offset Schedule) in the form of an invoice deduction(s) from any
amounts owed the Vendor. Instead of a deduction, purchaser may demand direct payment of expense offset fees or other
administrative fees specified in the Vendor Standards Manual. Any such direct payment demand by Purchaser shall be made
within 30 days of the date of demand. Late payments shall accrue interest at the rate of one percent (1%) per month. Any
amounts billed or deducted by Purchaser for failure to comply with the Vendor Standards Manual or the Terms and Conditions
of this Order, shall be considered liquidated damages and not a penalty.
3.1.7
BACK ORDERS
You agree to make one complete shipment. Purchaser reserves the right to chargeback all freight charges as a result of back
orders, divided, or partial shipments.
OTHER TERMS:
3.1.8
CONFIDENTIALITY
Vendor may have access to certain commercially valuable or otherwise proprietary or confidential information relating to the
operations, products, sales and business of Purchaser and its affiliated and related companies (вЂњConfidential InformationвЂќ).
For purposes of this agreement, Confidential Information means that information disclosed by Purchaser to the Vendor (before
or after the date hereof), including but not limited to the trade secrets of Purchaser, nonpublic information relating to
PurchaserвЂ™s product plans, designs, ideas, concepts, costs, prices, finances, marketing plans, customers or potential
customers, business opportunities, personnel, research, development or know-how and any other nonpublic technical or
business information of Purchaser. Confidential Information does not, however, include information that: (a) is now or
subsequently becomes generally available to the public through no fault or breach on the part of Vendor; (b) the Vendor can
demonstrate to have had rightfully in its possession without an obligation of confidentiality prior to disclosure hereunder; or (c)
is independently developed by the Vendor without the use of any Confidential Information of the disclosing party.
Vendor will not disclose, publish or disseminate Confidential Information to anyone other than its employees who need to know
such Confidential Information, and the Vendor will take reasonable precautions to prevent any unauthorized use, disclosure,
publication or dissemination of Confidential Information. The Vendor will not use the Confidential Information for any purpose
other than the sale or offering of sale of goods under the Order without the prior written approval of an authorized
representative of the Purchaser. If the Vendor receives notice that it may be required or ordered by any judicial or
governmental entity to disclose Confidential Information of Purchaser, it will make reasonable efforts to give Purchaser
sufficient prior notice in order to contest such requirement or order.
3.1.9
LIMITATION OF LIABILITY AND STATUTE OF LIMITATIONS
In no event shall Purchaser be liable for anticipated profits or for punitive, incidental, special or consequential damages.
PurchaserвЂ™s sole liability on any claim of loss or damage arising out of, or in connection with, or resulting from the Order or
from the performance or breach thereof shall in no case exceed the price allocable to the goods or unit thereof which gives
rise to the claim. Any action resulting from any claimed breach on the part of Purchaser as to the good delivered hereunder
must be commenced within one (1) year after the date of issuance of the Order giving rise to the claim.
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
10
TERMS AND CONDITIONS
3.1.10 ASSIGNMENT
You shall not assign or transfer this Order or any interest therein or monies payable thereunder without our prior written
consent, and any assignment made without such consent shall be null and void. Purchaser may assign this Order and its
interest therein to any affiliated or subsidiary corporation, or to any corporation succeeding to Purchaser's business without
Your consent. Any assignment, consented to by Purchaser, remains subject to all Terms and Conditions hereof, including
Purchaser's rights to offset and chargeback.
3.1.11 REMEDIES AND NO WAIVER
No waiver of any of the terms and conditions of this Order shall be effective unless in writing and signed by Purchaser. In
addition, no failure or delay on the part of Purchaser in exercising any right, power or remedy under this Order shall operate as
a waiver, nor shall any single or partial exercise of any such right, power or remedy preclude any other or further exercise of
any other right, power or remedy. No waiver of a breach shall be construed as a waiver of a subsequent breach. The rights
and remedies herein provided Purchaser shall be cumulative and in addition to any other rights and remedies given by law.
3.1.12 SEVERABILITY
This agreement is severable and the lack of enforceability or the voidance of any parts of this agreement shall not affect the
other parts of this agreement.
3.1.13 FORCE MAJEURE
Purchaser may have the option of cancelling all or any part of an Order where discontinuance of or substantial interference
with the PurchaserвЂ™s business is caused, in whole or in part, by reason of fire, flood, earthquake, labor dispute, war, Act of
God, embargo, riot, terrorism, governmental regulations, or other causes beyond PurchaserвЂ™s control.
3.1.14 GOVERNING LAW AND JURISDICTION
This agreement shall be construed in accordance with and governed by the laws of the State of New York and the laws of the
United States applicable herein, without regard to conflict of law rules, which would cause the laws of any other jurisdiction to
apply. The parties hereto expressly exclude the application of any non-United States laws and the United Nations Convention
on Contracts for the International Sale of Goods from this agreement and any transaction that may be entered into between
the parties in connection with this agreement. You hereby waive any local or international law, convention or regulation that
might provide an alternative law, construction or venue to the extent a waiver shall be permitted under such law, convention or
regulation. Any action or legal proceeding related to this agreement shall be instituted exclusively in state or Federal Court in
New York County, New York. You hereby agree that venue and jurisdiction are proper in such courts.
3.1.15 CONTACTING US
If You need to contact Us You may determine the appropriate person and telephone number or address by visiting Our
website and going to "Vendor Relations," selecting "Vendor Standards Manual" and then proceeding to the "Contacts" section.
3.2
3.2.1
BUSINESS PRACTICE STANDARDS FOR DOMESTIC VENDORS, SUPPLIERS &
CONTRACTORS
OVERVIEW
Saks Incorporated is committed to legal compliance and ethical business practices in all our operations worldwide and is firm
in our resolve to do business only with those vendors, suppliers, and contractors which we believe share in that commitment.
In support of this commitment, Saks Incorporated demands that all individuals or organizations who provide direct and indirect
materials and services, as well as all suppliers, contractors, consultants and other intermediaries (herein referred to as
вЂњVendorsвЂќ) agree to follow our Business Practice Standards as condition of the business relationship.
3.2.2
CHILD LABOR / SWEATSHOPS
We require our vendors to comply with all applicable laws and regulations mandated by the country in which the merchandise
or product is manufactured, including but not limited to laws against child labor, forced labor and unsafe working conditions.
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
11
TERMS AND CONDITIONS
3.2.3
CONFLICTS OF INTEREST
A conflict of interest occurs when personal interests or activities conflict with the business interests of Saks Incorporated.
Accordingly, vendors are required to make all decisions that affect Saks Incorporated based solely on Saks IncorporatedвЂ™s
best interests, free from improper influences (or the appearance of influence). Vendors must not become involved in any
situation that creates an actual or potential conflict of interest with Saks Incorporated.
A conflict of interest can occur in a number of situations. Several examples include:
1. Doing business with an associate or family member outside the Saks Incorporated business relationship
2. Employing an associate or the family member of an associate
3. A vendor having a financial interest in a direct competitor
4. A vendor doing business with a direct competitor while having access to confidential or competitive information
5. An associate or family member having a significant financial interest in a vendor
Associates must not provide services for, or have a financial interest in or with, a customer, competitor, supplier, vendor or
competitor, without the written consent of the CompanyвЂ™s General Counsel. It is not, however, typically considered a conflict of
interest to own less than 1% of the outstanding shares of a publicly traded company, provided that such investment does not
constitute a significant part of the associateвЂ™s portfolio.
Each vendor is obligated to avoid any situation which may cause a conflict of interest and to make full disclosure of any actual
or potential conflicts of interest with Saks Incorporated management officials.
3.2.4
BRIBES AND KICKBACKS
All associates and any agents or other individuals representing Saks Incorporated must not request or receive any kick-back,
bribe, excessive or disguised commission or similar payment or benefit from any vendor. Similarly, associates, agents or
individuals representing Saks Incorporated must not directly or indirectly make any kick-back, bribe, excessive or disguised
commission or similar payment to any vendor or to any public or governmental officials.
3.2.5
ANTITRUST
Vendors, agents or other individuals representing Saks Incorporated must not agree or act together with any competitor with
regard to prices, terms or conditions of sale, purchase, production, distribution, territories, customers, or suppliers and must
not exchange or discuss with a competitor prices, terms or conditions of sale, or any other competitive information, or engage
in any other conduct which may restrict competition or otherwise violate any of the antitrust laws.
3.2.6
GIFTS AND ENTERTAINMENT
Saks Incorporated supports a gift policy that restricts gifts to associates with very few exceptions and respectfully requests that
vendors do not send gifts to associates. Gifts covered by this policy include anything of value. Examples of gifts include:
meals; entertainment; discounts; merchandise; trips; services; tickets to theater, concerts and sporting events; golf outings;
vehicle use; and lodging. Gifts do not include: (1) items that are available generally to a large group of associates on an equal
basis; (2) perishable items (such as chocolates, fruit baskets or flowers) that are shared with associates at the associateвЂ™s
work location; and (3) business-related meals and business-related entertainment that meet all certain restrictions.
Saks Incorporated associates are prohibited from:
1.
2.
3.
Soliciting gifts from others with whom the Company does business or seeks to do business;
Giving or accepting gifts to or from others with whom the Company does business or seeks to do business;
Accepting any gift of cash or securities or a loan from others with whom the Company does business or seeks to do
business (other than a loan from a financial institution on terms and at interests rates available to borrowers generally
at the time of borrowing); and
4. Accepting gifts of any kind that would encourage or obligate (or be reasonably perceived as obligating) the associate
to give special consideration to the person or company making the gift.
Participation in customary business meals and entertainment is not a violation of this Policy, provided that: (a) it is intended to
promote legitimate business discussions or to foster better business relations with the host; (b) it involves expenditures that
are reasonable and occurs at a frequency that is reasonable under the circumstances; (c) it occurs in settings that are
reasonable and appropriate to the business at hand; and (d) the actual or prospective Company business partner or customer
is present at the meal or event.
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
12
TERMS AND CONDITIONS
Some vendors, particularly those vendors of cosmetics and fragrances, occasionally offer вЂњgratisвЂќ or вЂњfreeвЂќ merchandise to our
associates. The following guidelines apply to such Gratis Merchandise:
1.
2.
3.
4.
Gratis Merchandise must never be solicited by Associates.
Gratis Merchandise may not be returned to or exchanged at Saks or any other retailer, or sold privately under any
circumstances.
Gratis Merchandise may only be accepted by: (a) store Associates who are selling the vendorвЂ™s line of merchandise; (b)
the Department Managers of eligible store Associates; and (c) with respect to new product launches only, merchants who
are considering placing a purchase order on behalf of the Company for the particular Gratis Merchandise. Acceptance by
any merchant of Gratis Merchandise for new product launches is subject to the prior approval of the DMM. In all cases,
acceptance of Gratis Merchandise must be in full compliance with any and all applicable policies and procedures
established by the Asset Protection Department, as may be modified from time to time.
The Asset Protection policies relating to Gratis Merchandise are available at all store locations and they require, among
other things: (a) that Vendors who desire to distribute Gratis Merchandise at a store must be instructed to leave the
merchandise at the store Asset Protection Package Check Area; and (b) that Vendors who wish to send Gratis
Merchandise to the homes of eligible Associates or to distribute Gratis Merchandise at a seminar must first obtain written
authorization from the relevant Department Manager on forms prescribed by the Asset Protection Department.
3.2.7
CONFIDENTIAL INFORMATION, TRADE SECRETS, AND INTELLECTUAL PROPERTY
Vendors have a duty to not disclose confidential information concerning Saks Incorporated (including records, reports,
processes, plans, methods, and prospective financial information), or to disclose information about the CompanyвЂ™s customers
or other confidential information obtained through the vendorвЂ™s relationship with Saks Incorporated.
Any trademarks or patentable or copyrightable subject matter, including computer programs and systems or methods of doing
business, created and which relates to the Saks IncorporatedвЂ™s business, is intellectual property belonging to the Company
and will be held in the name of the Company. This is true irrespective of where, when and how the work is done. Vendors may
be required to sign a confidentiality agreement and/or receive approval from Saks IncorporatedвЂ™s legal counsel prior to being
allowed access to confidential information.
3.2.8
ENVIRONMENTAL HEALTH AND SAFETY
Vendors shall comply with all applicable laws and regulations regarding environment, health and safety. Vendors must ensure
that their employees or agents working on behalf of Saks Incorporated or at a Saks Incorporated facility work in a way that
assures their own safety and the safety of others.
3.2.9
COMPLIANCE WITH PRIVACY AND ANTI-MONEY LAUNDERING LAWS
Vendors will comply with all applicable laws and regulations concerning customer privacy, the confidentiality of non-public
personal information and anti-money laundering efforts.
3.2.10 RESOURCES
Vendors have the responsibility to ensure that all employees and agents within their respective organizations comply with this
Code. Any vendor who becomes aware of any action or situation that may violate this Code must report the matter promptly to
the confidential Saks ALERTLINE by calling 1(800) 403-4792 or logging on to www.saksalertline.com.
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
13
CONTACTS
4
4.1
CONTACTS
VENDOR RELATIONS
VENDOR RELATIONS, EDI & RFID
12 EAST 49TH STREET | NEW YORK, NY 10017
Sarah Polworth, Senior Director
Phone: (212) 940-5246 | E-mail: [email protected]
Rohan Fenton, Senior Manager
Phone: (212) 451-1681 | E-mail: [email protected]
For general Vendor Relations questions or concerns, please e-mail [email protected].
Valerie Arsenyuk
Senior Analyst
[email protected]
Phone: (212) 940-5494
вЂ“ WomenвЂ™s RTW
вЂ“ ChildrenвЂ™s
вЂ“ MenвЂ™s Apparel Shoes and Accessories
Francesca Angotti
Senior Analyst
[email protected]
Phone: (212) 451-1818
вЂ“ WomenвЂ™s Shoes, Accessories and Handbags
вЂ“ Home & Gift
Vendor Compliance
вЂў
New vendor onboarding
вЂў
Hanger compliance
вЂў
RFID-EPC Tag / Ticket compliance
вЂў
UPC / EAN conversions
вЂў
Inquiries on вЂњVCвЂќ coded remittance chargebacks
вЂў
DC/Logistics issues regarding floor/consumer ready
compliance
вЂў
Received Not Ordered (RNO) inquiries
EDI
Jenny Luong
Analyst
[email protected]
Phone: (212) 451-1786
вЂ“ Designer
вЂ“ Cosmetics and Fragrance
вЂ“ Intimates
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
вЂў
Testing and implementation
вЂў
Production maintenance of all EDI documents
вЂў
EDI capability and transmission issues
вЂў
DC/Logistics issues regarding ASN/UCC compliance
14
CONTACTS
4.2
TRANSPORTATION
CORPORATE TRANSPORTATION
250 HIGHLAND PARK BLVD.
WILKES BARRE, PA 18702
Web Tendering
вЂў
Web Tendering setup and passwords
compliance issues
Web Tendering e-mail: [email protected]
Phone: (570) 821-6240
Fax: (570) 821-6242
Help Desk Hours:
7:30AMвЂ“4:30PM EST
Volume Shipment
вЂў
Trailer or container shipments
Exception Routing
вЂў
Carrier and consolidator questions
вЂў
Special handling requests
Transportation Compliance
вЂў
вЂњTCвЂќ coded (traffic compliance)
chargebacks
вЂў
Transportation standards compliance
issues and exemption requests
SFA Freight Coordinator: [email protected]
Phone: (410) 297-4444
Fax: (410) 297-5245
Anne Shinn
Phone: (410) 297-5223
E-mail: [email protected]
Freight Coordinator
Craig Mahmod
Phone: (570) 821-6235
E-mail: [email protected]
Manager
Ryan Winters
Phone: (570) 821-6240
E-mail: [email protected]
Sr. Manager
RECEIVING INFORMATION
Saks Fifth Avenue DC #075
250 Highland Park Blvd, Suite #2
Wilkes-Barre, PA 18702
Performance Team/Gale Triangle
(GLTR)
Saks Fifth Avenue DC#091
12816 Shoemaker Avenue
Santa Fe Springs, CA 90670
Nick Crivellaro
[email protected]
Zuleimi Beristain
[email protected]
Saks E-Commerce DC#185
1 Walden Books Drive
La Vergne, TN 37086
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
Lisa Dunlap
[email protected]
Phone: (570) 821-6377
Phone: (562) 741-1300
Phone: (615) 280-3116
15
CONTACTS
4.3
ACCOUNTS PAYABLE
HOURS: MON вЂ“ FRI 8 AM вЂ“ 4:30 PM CST
P.O. BOX 20040 | JACKSON, MS 39289-0040
PHONE (601) 968-4463 | FAX (601) 592-2600
DEPARTMENT
CONTACT
PHONE
Director of Accounts Payable
Beth Busbea
(601) 968-5347
Joy Rutledge
(601) 592-2834
Assistant Manager
Kathy Smith
(601) 689-4405
Supervisor
Michele Williams
(601) 592-2861
Manager
Joy Rutledge
(601) 592-2834
Assistance Manager
Kathy Smith
(601) 968-4405
Supervisor
Michele Williams
(601) 592-2861
Kathy Smith
(601) 968-4405
Manager
Joy Rutledge
(601) 592-2834
Supervisor
Phyllis Dunn
(601) 968-5259
AP Specialist
Gloria Debose
(601) 952-2536
Manager
Joy Rutledge
(601) 592-2834
Supervisor
Phyllis Dunn
(601) 968-5259
AP Specialist
Margaret Roberson
(601) 592-2506
DEBIT BALANCES
Manager
VENDOR CORRESPONDENCE
INTERNAL AUDIT RECOVERY
Assistant Manager
CONSIGNMENT
MERCHANDISE REPAIR INVOICES
VENDOR ONBOARDING, UPDATES AND VMS PORTAL
Assistant Manager
Charlotte Hunter
(601) 592-2833
Supervisor
Amy Thomas
(601) 592-2883
Michael Barnes
(601) 592-2857
INTERNATIONAL FINANCE
Manager
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
16
TECHNOLOGY REQUIREMENTS
5
TECHNOLOGY REQUIREMENTS
Saks Fifth Avenue is committed to supporting the Universal Product Code (UPC), Electronic Data Interchange (EDI), and the
GS1 global standards. By implementing these technologies and guidelines, we can expedite our merchandise flow to the
selling floor, better manage our inventories, increase sales, and enhance customer service. This allows us to continue to build
a more successful and mutually profitable partnership with our vendors.
5.1
VENDOR PARTNER RESPONSIBILITIES
Here is a summary of our standards. Refer to the appropriate section for more details.
вЂў
Mark all merchandise with quality, industry standard vendor generated UPC or EAN barcode tickets, which includes
our retail price or a ManufacturerвЂ™s Suggested Retail Price (MSRP).
вЂў
Provide accurate, updated UPC data via the GXS Active Catalogue.
вЂў
EDI documents:
1.
2.
3.
4.
5.
6.
7.
8.
9.
вЂў
Collateral such as no cost/no retail, display fixtures, vendor brochures, or cosmetic testers must be:
1.
2.
5.2
850 Electronic Purchase Order
Accurate carton level EDI Advanced Ship Notice/Manifest (856)
GS1-128 Shipping Container label related to a valid ASN
810 Electronic Invoice
Electronic VICS Bill of Lading to our carriers
855 Purchase Order (Vendor Generated) Acknowledgment for vendors who are on replenishment
997 Functional Acknowledgments
824 Advice
180 Return to Vendor
Assigned and marked with UPC codes unique from the actual product included in your UPC catalog, and all EDI
transactions.
Collateral must be on a separate PO from actual product, packaged separately and clearly marked
вЂњCollateral.вЂќ
UPC OR EAN TICKETING
The foundation of our collaborative vendor partnership is the implementation of the vendor Universal Product Code (UPC).
This provides us with a common language for all communication. The majority of our purchase dollars is spent with vendors
who use UPC. Merchandise not marked with UPC is more costly to process and delays our merchandise flow to the selling
floor.
To obtain a GS1 certified prefix, please visit the GS1 website: http://www.gs1.org/. To contact your local office, visit
http://www.gs1.org/contact
The following steps will ensure that your company is positioned for successful UPC partnerships with Saks Fifth Avenue.
вЂў
Mark all your merchandise with a vendor generated, industry standard UPC (UPC-A) or EAN (European Article
Number) barcode. Do not use both. Ensure that your UPC/EAN tickets are accurately affixed to the merchandise.
Include our retail or ManufacturerвЂ™s Suggested Retail Price (MSRP) on your UPC tickets. (Refer to Ticketing
Guidelines.) Our retail price is included in both our 850 EDI document and our approved вЂњBuyerвЂ™s WorkmateвЂќ
computer generated hard copy.
OFF 5TH: Your price ticket must contain a dual retail, meaning MSRP or вЂњMarket PriceвЂќ retail plus the OFF 5TH
selling retail communicated by your OFF 5TH buying office. Please see ticket format guidelines for additional
details.
вЂў
Create and affix your tickets following the Ticket Placement Guidelines.
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
17
TECHNOLOGY REQUIRMENTS
вЂў
Assign your UPC/EAN numbers at the product ID/color/size level. These numbers should be unique to the
merchandise. Although the industry standard requires a waiting period of 30-months for fashion merchandise and 48months for non-fashion merchandise, we recommend that you do not reuse UPCs, EANs, or PIDs.
вЂў
Use the NRF Color (3 digit) and Size (5 digit) Codes.
вЂў
Do not use secondary barcode formats (I 2/5, 128) on merchandise or ISBN (book numbers) on non-book items.
вЂў
Gifts with purchase (GWP) and purchase with purchase (PWP) must be assigned and ticketed with UPC codes. This
information must be included in your UPC catalog and all EDI transactions.
5.3
UPC CATALOG
Vendors must provide an accurate UPC or EAN listing via the GXS Active Catalogue prior to product availability. To establish
an account with OpenText GXS Active Catalogue, please contact at 1(800) 560-4347 or http://www.gxs.com.
вЂў
Catalog must include UPC or EAN, meaningful product description and ID, selection code, NRF Color, Size Codes.
вЂў
Ensure that the specific product ID/color/size on the OpenText GXS Active Catalogue matches the information that is
used on all other materials including the UPC ticket and the merchandise it is affixed to, buyer materials, and shipping
information.
вЂў
UPC catalog data must be configured following the specifications of GS1.
5.3.1
NON-GXS ACTIVE CATALOGUE USERS
You will be required to provide a spreadsheet with accurate UPC and style information to the appropriate buying office for
manual matching. If Saks Fifth Avenue orders more than 100 UPCS or EANs annually from your company, an expense offset
fee will be assessed. See Expense Offset Fee section.
5.4
ELECTRONIC DATA INTERCHANGE (EDI)
EDI is a paperless electronic transmission system which provides us the opportunity to:
вЂў
Expedite communication between the retailer and vendor at a more detailed (color/size) level
вЂў
Eliminate paper media and manual processing
вЂў
Contain costs by reducing redundant data entry and lowering required weeks of supply
Saks Fifth Avenue has developed our EDI program to conform to industry standards, eliminating the need for you to develop
specialized systems. We follow the GS1 guidelines and expect our trading partners do the same.
EDI is a requirement for doing business with Saks Fifth Avenue. All vendors are expected to comply and to contact
us to start testing. Refer to the Vendor Relations contact list. EDI mapping specifications are located at
https://www.saksincorporated.com/vendorrelations/sfaevendors.asp under вЂњMaster Documents and Announcements.вЂќ Failure
to comply will result in an expense offset fee. See Expense Offset Fees section.
5.4.1
SFA INBOUND DOCUMENTS
вЂў
вЂў
вЂў
вЂў
5.4.2
810 Electronic Invoice
855 Purchase Order (Vendor Generated
856 Advance Shipment Notice
997 Functional Acknowledgment
SFA OUTBOUND DOCUMENTS
вЂў
вЂў
вЂў
вЂў
вЂў
180 Return Merchandise Authorization
824 Application Advise
850 Purchase Order
852 Product Activity (Sales) Date
997 Functional Acknowledgment
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
18
TECHNOLOGY REQUIRMENTS
NOTE: You are also required to electronically transmit your Bills of Lading to our carriers. Contact our primary authorized
carrier for your zip code to enlist their assistance in answering questions as to the preferred method of electronic transmission.
Failure to provide electronically transmitted carton level detail to FedEx and an electronically transmitted Bill of Lading to our
Consolidators and LTL Carriers will result in a compliance charge.
5.5
AUTOMATIC REPLENISHMENT / VENDOR MANAGED INVENTORY
By establishing Automatic Replenishment or vendor managed relationships, we have the opportunity to work together to
maximize both profitability and customer service on replenishable or вЂњbasic stockвЂќ items.
Replenishment vendors must have the ability to:
вЂў
вЂў
вЂў
вЂў
вЂў
вЂў
вЂў
вЂў
Achieve a 95% or greater fill rate per Purchase Order on all replenishment items. Substitutions, late deliveries, and
back orders are not acceptable.
Adhere to the start ship and cancel dates on the Purchase Order
Meet SFA floor ready requirements
Assist the merchants in resolving out-of-stock and over stock issues
Accept timely, monthly RTVs for damaged and salvaged merchandise in order to keep the on-hand saleable
Maintain the same style number and UPC/EAN season to season
Provide case pack details and shipping minimums per door to the Replenishment and buying offices
Notify the Replenishment and buying offices for:
Price changes one month prior and markdowns two months prior to the effective date
Changes to UPC/EAN and style information, at least one month in advance
Warehouse closings due to inventory, vacation, etc., one month in advance
Styles out of stock
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
19
DISTRIBUTION
6
DISTRIBUTION
Our goal is to utilize available technology to implement efficiencies and improve management within the supply chain while
expediting our merchandise to the selling floor and enhancing our customer service. We believe that this can be
accomplished through cross docking. Our definition of cross docking means shipments are accurate, received 100% floor
ready and moved directly through our distribution facilities without any merchandise preparation.
6.1
VENDOR PARTNER RESPONSIBILITIES
Ship all merchandise to Saks Fifth Avenue following all cross docking requirements:
вЂў
A valid purchase order, packed by store location
вЂў
Merchandise is 100% floor ready
вЂў
An accurate 856 carton level Advance Ship Notice/Manifest received prior to shipment with a related, scanable GS1128 Shipping Container label
вЂў
Follow Transportation Routing and Shipping Instructions, including an Electronic VICS Bill of Lading to our carriers:
SHIP DATE - The first day receipts are allowed at the DC or store
CANCEL DATE - The last day receipts are allowed at the DC or store
вЂў
Comply with Accounts Payable requirements. See Accounts Payable section.
6.2 PURCHASE ORDERS
вЂў
There are two types of valid purchase orders:
1.
2.
An EDI document (850 Buyer Generated or 855 Vendor Generated)
A paper document (вЂњBuyerвЂ™s WorkmateвЂќ computer generated or вЂњVendor copyвЂќ system printout) which states
вЂњThis order is subject to the Terms and Conditions found on www.saksincorporated.com.вЂќ
вЂў
Do not accept verbal commitments, phone orders, or worksheets. If you did not receive a copy of our Terms and
Conditions of Purchase Order, please refer to Terms and Conditions section in this manual. These terms apply to all
purchase orders.
вЂў
Verify all the information on the purchase order document. If details are not accurate, contact the appropriate Buying
Office. Do not ship merchandise until you receive verification that all issues have been resolved by requesting an
EDI retransmission, a hard copy of the actual order, or system screen print that displays the purchase order numbers.
вЂў
Upon receipt of our purchase order, take the time to verify all the information on the document. If the details are not
accurate, contact the appropriate buying office and resolve the issue(s) prior to shipping.
вЂў
If purchase order changes are required, request the buying office to retransmit the EDI order, send you a new vendor
copy, or provide a screen print of the change for your records to ensure the corrections have been made. No hand
written buyer notes, verbal or phone agreements will be honored by SFA Vendor Relations Office.
вЂў
Use the Saks Incorporated Web Tendering system to validate the status and the correct ship window of your
purchase order. See Transportation section.
вЂў
All merchandise must be received pre-distributed and packed by store unless specifically authorized by the buying
office. An expense offset fee may be assessed for failure to follow packing instructions.
6.3
AUTOMATIC RETURNS
Please note that Saks Fifth Avenue reserves the right to refuse, return without vendor return authorization, or assess the
appropriate expense off set fee if:
вЂў
Order is NOT scheduled for appointment to a distribution center and shipped past the purchase order cancellation
date (shipments made via our consolidators must be received by the consolidators no later than the cancellation date
of the purchase order).
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
20
DISTRIBUTION
вЂў
Merchandise does not have a valid purchase order.
вЂў
Merchandise does not meet our purchase order specifications of style, color, size, quantity, and/or quality.
Our policy is to ship all such returns via common carrier, F.O.B. Origin, freight collect. To avoid returns you may validate your
PO via the Web Tendering process. See Transportation section.
6.4
FLOOR READY MERCHANDISE
Merchandise is expected to be 100% compliant upon receipt at our distribution centers ready to be placed directly on the
selling floor. Our Floor Ready requirements are:
вЂў
Merchandise must be 100% UPC (UPC-A format), EAN (European Article Number), SKU (Stock Keeping Unit)
marked with industry standard, quality, scanable, tickets.
вЂў
Merchandise must be ticketed with all required information prior to receipt at our distribution facilities or stores. See
Ticket Standards section.
вЂў
All merchandise displayed hanging on our selling floor must be shipped on a SFA approved hanger, packed to
prevent wrinkling in a conveyable carton. See Hanger Standards section.
вЂў
You must have the ability to receive or transmit an EDI purchase order (850 Buyer Generated or 855 Vendor
Generated).
вЂў
An accurate 856 Advance Ship Notice/Manifest and GS1-128 Shipping Container label (that is related to a valid ASN
transmission) should be affixed to the outside of the carton for all shipments. See Technology Requirements section.
вЂў
Floor Ready compliance also applies to the following:
GWP (Gift with Purchase)
PWP (Purchase with Purchase)
Collateral
Testers
Container Purchases
Special Purchase Buys
Special Orders
Trunk Shows
Furniture
The purpose of achieving compliance is to expedite our merchandise flow to the selling floor and to enhance customer service.
An expense offset fee will be assessed for all merchandise not in compliance with our Floor Ready standards. See Expense
Offset Charges section.
6.5
PRODUCT LABELING REQUIREMENTS
It is the vendorвЂ™s responsibility to meet the U.S. Federal Trade Commission (FTC) guidelines in addition to all federal and state
regulations.
As part of the FTC Labeling Requirements under the Textile and Wool Acts, product must be labeled with the following:
1.
2.
3.
US RN (Registered Identification Number)
Under the FTC Care and Content Label, the care and content information must be permanently sewn with ASTM
symbols
The correct country of origin information must be permanently sewn on the garment as per the FTC Textile and Wool
Act
For more information on FTC Labeling Requirements under the Textile and Wool Acts, please visit
http://business.ftc.gov/documents/bus21-threading-your-way-through-labeling-requirements-under-textile-and-wool-acts or visit
the FTC website at http://www.ftc.gov.
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
21
DISTRIBUTION
6.6
FUR LABELING ACT
Saks requires that all fur and faux fur garments and accessories must be labeled with the information set forth by the FTC Fur
Product Labeling Act (вЂњActвЂќ), regardless of the amount or value of the fur in each garment or of the manufacturerвЂ™s
selling price.
These labeling requirements extend to all product garments and accessories, in addition to shoes and handbags.
Fur garments and accessories include MenвЂ™s, WomenвЂ™s, and ChildrenвЂ™s outerwear, scarves, shawls, gloves, and hats.
The label must include, but not be limited to the following information:
вЂў
Animal Name in accordance with the FTC Fur Products Name Guide
вЂў
Country of Origin for both imported products and imported fur made into products in the US. NOTE: Even if the
adjective form of the country name is used with the name, the COO must be stated separately. (i.e., Name:
Australian Opossum COO: Australia)
вЂў
Fur treatment if fur is pointed, dyed, bleached, or artificially colored. If no treatments apply, it should be labeled
вЂњNatural / NaturelвЂќ
вЂў
Fur Condition if fur is used or damaged
вЂў
Fur Composition if fur consists of whole or substantial parts
вЂў
Textile / Wool contents which make up the product besides fur
вЂў
For faux fur, products must be labeled with the words вЂњfaux furвЂќ
As stipulated in Saks Fifth AvenueвЂ™s Purchase Order Terms and Conditions, it is a vendorвЂ™s responsibility to learn and follow all
applicable federal and state laws for US.
Saks reserves the right to keep and assess an offset fee and/or return mislabeled merchandise.
NOTE: As of Fall 2012, Saks no longer accepts products containing Asiatic Raccoon fur sourced from China. However, Saks
will continue to accept products containing Asiatic Raccoon fur sourced from Finland.
Please visit our website at www.saksincorporated.com/vendorrelations for SFA Asiatic Raccoon announcement under вЂњMaster
Documents and Announcements.вЂќ
6.7
BAMBOO LABELING REQUIREMENT
Saks requires all vendors to comply with the rules and regulations set forth by the FTC on textile fiber products identified as
вЂњbambooвЂќ. Unless it can be proven that product is made directly of bamboo fiber, the true fiber content must be disclosed and
labeled correctly with the proper generic name, such as rayon or viscose. Labels such as вЂњrayon made from bambooвЂќ will be
permitted only if bamboo as a cellulose source can be proven.
As of Spring 2010, Saks no longer accepts products labeled with any broad environmental claims related to bamboo content.
Vendor must confirm with Saks Fifth Avenue and provide tests and any substantiation to support the fiber identification.
Additionally, environmental claims must be in compliance with the FTCвЂ™s Guide for the Use of Environmental Marketing Claims
(вЂњGreen GuidesвЂќ). Products shall not be labeled as вЂњenvironmentally friendlyвЂќ or вЂњeco-friendlyвЂќ unless it can be proven that all
environmental attributes are fulfilled.
It is the vendorвЂ™s responsibility to meet the (FTC) guidelines in addition to all federal and state regulations, including any policy
and/or procedural changes. Please reference the FTC website at http://www.ftc.gov for information on the Textile Fiber
Products Identification Act and the Guide Guides.
Visit our website at www.saksincorporated.com/vendorrelations for SFA Bamboo Requirements announcement under вЂњMaster
Documents and Announcements.вЂќ
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
22
DISTRIBUTION
6.8
PRIVATE BRAND SEWN-IN WOVEN LABELS
The buying office will communicate if SFA sewn-in woven labels are required. It is the vendorвЂ™s responsibility to order these
labels and place them on the garments prior to shipment. Any deviation from these instructions will be assessed a fee for extra
handling or administrative expense.
Please visit our website at www.saksincorporated.com/vendorrelations under вЂњReference MaterialsвЂќ for samples and ordering
information.
6.9
TRUNK SHOWS
The following are general rules for every Trunk Show:
вЂў
Contact the Store prior to shipment to discuss any special needs/requests.
вЂў
Pre-ticket merchandise with product information (style, color) and Saks Fifth Avenue selling price.
вЂў
Send a courtesy email to the buying office detailing the store and date.
вЂў
Allow Asset Protection to check merchandise into the store prior to show and after the show.
вЂў
Please be prepared to provide an invoice/recap by style, description & cost at the end of the show.
вЂў
Saks Fifth Avenue is not liable for any merchandise left in the store during or after hours unless kept in a SFA safe.
вЂў
Communicate comments/issues/problems with the buying office immediately so that it can be addressed.
6.10 SPECIAL ORDERS
The buying office will communicate if an order is a special order and provide an authorization number specifying the
designated store location and timeframe. For additional information, see Direct-To-Door section.
Please indicate the PO number and the name of the customer on your shipping label, bill of lading, and invoice. The outside
of the carton must be labeled вЂњSPECIAL ORDER.вЂќ
NOTE: Special Orders are not exempt from Floor Ready and EDI standards.
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
23
TICKET STANDARDS
7
TICKET STANDARDS
Saks requires all merchandise to be pre-ticketed to allow shipments to be moved directly through our distribution facilities
without any merchandise preparation.
Follow Ticket Formats to ensure tickets contain required product information.
вЂў
Mark all your merchandise with a vendor generated UPC (UPC-A), EAN or SKU barcode. Do not use both. Ensure
that the barcode is scanable and complies with industry standards.
вЂў
Include retail provided on the EDI-850 document and/or our approved вЂњBuyerвЂ™s WorkmateвЂќ computer generated hard
copy. No expense offset fee will be assessed if we elect not to utilize the suggested retail.
вЂў
Retail can be applied by:
1.
Printing directly on the vendor ticket in Zone 6 and/or Zone 7
2.
Applying a price only sticker to vendor ticket
вЂў
If you are unable to produce tickets in-house, we suggest contacting an outsource service. A list of outsource
services can be found on our website at http://www.saksincorporated.com/vendorrelations/sfaevendors.asp under
вЂњReference Materials.вЂќ
вЂў
For OpenText GXS Active Catalogue users, ensure product information on ticket matches the information found in
the catalog.
вЂў
Ensure that your tickets are properly and securely affixed to the merchandise following the Placement Guidelines.
Use a black plastic swift-attach or secure-a-tach. Safety pins or string looped around buttons are not acceptable.
вЂў
Dual ticketing is required for merchandise sold in or out of packaging. If you are unable to double ticket, please
provide вЂњpiggy backвЂќ (double stick) tickets so we can re-apply them to the item easily
вЂў
For merchandise that will be sold as either a set or individually, please provide both the вЂњeachвЂќ UPC and the вЂњsetвЂќ
UPC. Affix the вЂњsetвЂќ UPC on the outside of the package and the вЂњeachвЂќ UPC on the individual item.
вЂў
Merchandise sold in two different departments at Saks Fifth Avenue (i.e., sunglasses) must be assigned unique UPC
codes to prevent inventory shortage issues. The UPC catalog must indicate the difference in the PID description.
вЂў
For RFID-EPC requirements, please visit http://www.saksincorporated.com/vendorrelations/sfaevendors.asp.
NOTE: An expense offset fee will be assessed for merchandise not in compliance with our ticketing standards. Please see the
Expense Offset Section.
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
24
TICKET STANDARDS
7.1
FULL LINE TICKET FORMATS
A sample of your ticket must be sent to [email protected] or mailed to SFA Vendor Relations office. See
Contact List for address.
For RFID-EPC tagging requirements, please see the RFID Implementation Guide available at
https://www.saksincorporated.com/vendorrelations/sfaevendors.asp under вЂњMaster Documents.вЂќ
7.1.1
HORIZONTAL TICKET
Figure 7 A: Horizontal Ticket Requirements
ZONE 1
ZONE 3
ZONE 4
ZONE 7
ZONE 2
ZONE 5
ZONE 6
STYLE
COLOR
SIZE
0000000000000
0
7.1.2
12345
67890
1
MSRP $250.00
Figure 7 B: Horizontal Ticket Samples
STYLE
COLOR
SIZE
MRSP $250.00
-----------------------
012346789804546
0
12345
67890
1
VERTICAL TICKET
Figure 7 C: Vertical Ticket Requirements
в‡ђ Merchandise Identification
ZONE 1
(PID) Optional Size to Color
code location.
Figure 7 D: Vertical Ticket Samples
STYLE
VENDOR LOGO
ZONE 2
в‡ђ
Vendor Information
ZONE 3
в‡ђ
UPC Version A Symbol or
EAN Version A Symbol
ZONE 4
в‡ђ
Consumer Information
Optional Size to Color code
location
ZONE 5
в‡ђ
Size/Dimension
Preferred Size to Color
code location
в‡ђ
Space for Retail Price
(1вЂќ x 1.25вЂќ)
ZONE 6
ZONE 7
REQUIRED
в‡ђ
COLOR
STYLE
SIZE
COLOR
SIZE
012346789804546
0
12345
67890
1
012346789804546
0
$250.00
12345
67890
------------------MSRP $125.00
ManufacturerвЂ™s Suggested
Price
Perforated Section
OPTIONAL
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
1
25
TICKET STANDARDS
7.2
OFF 5TH TICKET FORMATS
For merchandise requiring dual retail, the wording вЂњMARKET PRICEвЂќ must be printed on the price tag. The suggested retail
and selling retail will be communicated by the buying office and included on the EDI PO (850).
For all questions or concerns, please contact [email protected].
7.2.1
TICKET FORMAT BY CATEGORY
PRODUCT CATEGORY
WomenвЂ™s and MenвЂ™s Apparel, Jewelry and Accessories
KidsвЂ™ Apparel and Accessories
Watches
Beauty, Food, Home & Gift
MenвЂ™s Shoes
WomenвЂ™s Shoes
7.2.2
FORMAT
Dual Retail
Suggested Retail
Suggested Retail
Selling Retail
Suggested Retail
Dual Retail
DUAL RETAIL TICKETS
Figure 7 E: Horizontal Dual Retail Ticket Samples
STYLE
SIZE
DEPT #
0000000000000
0
12345
67890
STYLE
COLOR
MARKET PRICE
SIZE
$250.00
$199.99
$250.00
$199.99
MARKET PRICE
DEPT #
COLOR
----------------------
012346789804546
0
1
12345
67890
1
Figure 7 F: Vertical Dual Retail Ticket Samples
DEPT #
DEPT #
STYLE
STYLE
COLOR
COLOR
SIZE
012346789804546
0
12345
67890
MARKET PRICE
L
1
012346789804546
0
12345
67890
$450.00
MARKET PRICE
$199.99
$450.00
1
$199.99
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
26
TICKET STANDARDS
7.2.3
SUGGESTED RETAIL TICKETS
Figure 7 G: Horizontal Suggested Retail Ticket Samples
STYLE
SIZE
DEPT #
0000000000000
0
12345
67890
STYLE
COLOR
SIZE
$250.00
$250.00
DEPT #
COLOR
----------------------
012346789804546
0
1
12345
67890
1
Figure 7 H: Vertical Suggested Retail Ticket Samples
DEPT #
DEPT #
STYLE
STYLE
COLOR
COLOR
SIZE
L
.
012346789804546
0
12345
67890
1
012346789804546
0
$450.00
12345
67890
1
$450.00
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
27
TICKET STANDARDS
7.2.4
SELLING RETAIL FORMAT
Figure 7 I: Horizontal Selling Retail Ticket Samples
STYLE
SIZE
DEPT #
0000000000000
0
12345
67890
STYLE
COLOR
SIZE
$199.99
$199.99
DEPT #
COLOR
----------------------
012346789804546
1
0
12345
67890
1
Figure 7 J: Vertical Selling Retail Ticket Samples
DEPT #
STYLE
DEPT #
COLOR
STYLE
SIZE
COLOR
SIZE
012346789804546
0
12345
67890
1
012346789804546
0
$199.99
12345
67890
1
$199.99
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
28
TICKET STANDARDS
7.3
TICKET PLACEMENT GUIDE
PRODUCT CATEGORY
WomenвЂ™s
Jackets, Sweaters, Blouses, Dresses,
Robes, Outerwear
Skirts, Pants, Shorts, Denim
Bras, Lingerie, Panties, Slips
Swimwear
MenвЂ™s
Sweaters, Sport Shirts, Polo and Tees,
Robes
Dress Shirt
Jackets, Suits & Coats
Pants, Shorts, Denim, Swimwear
Underwear
Ties
KidsвЂ™
Jackets, Sweaters, Blouses, Dresses,
Outerwear
Skirts, Pants, Shorts, Denim
Swimwear
Layette Items
Comforters, Bumpers, Blankets
Toys & Books
TICKET TYPE / PLACEMENT
Swift attached preferably in the neck label or top of left underarm
Swift attached to label or at top left side seam near waistband
Packaged: Self-adhesive gum label on front upper right-hand corner
Not Packaged: Swift attached to label
Swift attached to label or secur-a-tach on the left strap
Swift attached preferably in the neck label or top of left underarm
Swift attached near a button hole of the placket of the shirt or secur-a-tach
through a button hole on the front at the bottom of the folded shirt
Swift attached under left lapel or secure-a-tach through a button hole
Swift attached to label or top left outside seam near waistband
Self-adhesive gum label on front upper right corner
Swift attached to label
Swift attached preferably in neck label or top of left underarm
Swift attached to label or at top left side seam near waistband
Swift attached to label or secur-a-tach on the left strap
Self-adhesive gum label on front upper right corner
Swift attached to label
Packaged: Self-adhesive gum label on back at bottom
Not Packaged: Swift attached to label or self-adhesive gum label on back
or bottom, preferably adjacent to the UPC code
Accessories
Shoes вЂ“ OFF 5TH
Socks
Panty Hose, Tights
Luggage, Umbrellas
Industry belt ticket sewn into buckle end of belt or secure-a-tach a hang
ticket with a continuous loop in the hole closest to the buckle
Swift attached to label
Swift attached through an inside fabric seam/pocket or secure-a-tach with
a continuous loop through zipper where ticket can be tucked or hidden
from view
Packaged: Self-adhesive gum label on back at bottom and rattail label
attached near clasp/closure
Not Packaged: Rattail label attached near clasp/closure
Rattail label attached to right hinge of sunglass arm
Self-adhesive gum label horizontally on front end of box
Self -adhesive gum label on bottom of right shoe, preferably on shoe arch
closest to heel and self-adhesive gum label horizontally on front end of
box at least 2 inches from lid and bottom of box
Self-adhesive gum label
Self-adhesive gum label on front upper right-hand corner of packaging
Secure-a-tach to handle
Beauty
Cosmetics & Fragrances вЂ“ Full Line
Cosmetics & Fragrances вЂ“ OFF 5TH
Vendor UPC barcode, preferably on back at bottom
Self-adhesive gum label on bottom back with OFF 5TH selling price only
Belts
Capes, Gloves, Hats, Scarves, Shawls
Handbags, Small Leather Goods
Jewelry, Watches
Sunglasses and Optical
Shoes вЂ“ Full Line
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
29
TICKET STANDARDS
Home & Gift
Pillows, Throws, Bedding
Barware, Cookware, Dinnerware,
Flatware, Glassware, Home DГ©cor,
Kitchen Accessories, Serveware,
Vases, Frames
Furniture
Food
Holiday, Ornaments
Packaged: Self-adhesive gum label on back at bottom
Not Packaged: Swift attached to label
Packaged: Self-adhesive gum label on back at bottom of
individually sold items or sets
Not Packaged: Self-adhesive gum label on back or bottom of
individually sold item including items sold as sets.
Swift attached or secure-a-tach to item. For packaged items, at
bottom of individually sold item
Self-adhesive gum label on back at bottom of packaging
Packaged: Self-adhesive gum label on back at bottom
Not Packaged: Swift attached in label, or rattail through hanging
loop
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
30
HANGER STANDARDS
8
HANGER STANDARDS
All merchandise that is to be presented hanging on the selling floor must be shipped with an approved Saks Fifth Avenue
hanger inserted in each garment and flat-packed into conveyable cartons or in a hanger pack. Be sure to reference your
EDI-850 or hard copy PO for proper hanger / flat instructions. Failure to follow PO instructions will result in an expense
offset fee. See Expense Offset Fee section.
Saks Fifth Avenue no longer considers GOH (Garment on Hanger) shipments an acceptable practice of receiving
merchandise. We do not accept shipments if garments are not packed into conveyable cartons.
For our list of approved hanger suppliers, please visit our website at www.saksincorporated.com/vendorrelations under
вЂњReference Materials.вЂќ
8.1
STORE CAPTIVE PROGRAM
Merchandise purchased in a вЂњstore captiveвЂќ department is required to ship on any appropriate hanger to facilitate handling
and stockroom storage. For further instructions please contact Vendor Relations.
Please note that MenвЂ™s Full Line and select WomenвЂ™s Full Line departments are currently store captive. Your buying office
will communicate if you are part of our Store Captive Program.
8.2
MENвЂ™S SPECIALTY HANGER PROGRAM
The buying office will communicate if you are a part of the specialty hanger program. Please reference the вЂњSFA New
Script Logo Specialty Black Hanger Approved OutsourcesвЂќ located under Reference Materials at
https://www.saksincorporated.com/vendorrelations/sfaevendors.asp. Only the listed hanger suppliers have been given
authorization to produce our SFA Logo artwork.
Any suppliers that have obtained the SFA Logo artwork through unauthorized sources are illegally counterfeiting our
trademark.
For questions and concerns, please contact Vendor Relations at [email protected].
Figure 8 A: MenвЂ™s Script Logo Hangers
Apparel Type
Hanger Style
Hanger Description
MenвЂ™s Script Logo Hangers
MenвЂ™s Suits, Sport coats, Coats
Black 17вЂќ (1вЂќ thick), wood wishbone,
black swivel euro style ball end hook
with black wood bar, white script SFA
logo
MenвЂ™s Shirts
Black 17вЂќ (1/2вЂќ thick), wood
wishbone, black swivel euro style
ball end hook with white script SFA
logo
MenвЂ™s Pant Hanger
Black 15вЂќ wood with Euro Clips and
script SFA logo
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
31
HANGER STANDARDS
8.3
MENвЂ™S AND WOMENвЂ™S APPROVED STANDARD PLASTIC HANGER PROGRAM
Figure 8 B: WomenвЂ™s and MenвЂ™s Plastic Hanger Program
Apparel Type
Hanger Style
Hanger Description
FULL LINE
Standard Top, Blouse, Dress, Jacket,
1pc Swimsuit
Black plastic 17вЂќ, matte black finish, black
swivel euro style ball end hook, black rubber
grip
Pant, Skirt, Standard Suit,
2-pc Swimsuit
Black plastic 17вЂќ, matte black finish, black
swivel euro style ball end hook, black bar,
black plastic clips, black rubber grip
Outerwear
Black plastic 17вЂќ heavyweight, matte black
finish, black swivel euro style ball end hook
Bras and Panties
Clear plastic foundation hanger
OFF 5TH
Standard Top, Blouse, Dress, Jacket,
1-pc Swimsuit
Standard Suit, 2-pc Swimsuit
Black plastic 17вЂќ, matte black finish, black
swivel euro style ball end hook, black rubber
grip
Black plastic 17вЂќ, matte black finish, black
swivel euro style ball end hook, black bar,
black plastic clips, black rubber grip
Pant, Skirt
Black plastic 14вЂќ, matte black finish, black
swivel hook, black bar, black plastic clips
Outerwear
Black plastic 17вЂќ heavyweight, matte black
finish, black swivel euro style ball end hook
Bras and Panties
Clear plastic foundation hanger
For a list of approved plastic hanger suppliers, please visit our website at www.saksincorporated.com/vendorrelations
under вЂњReference Materials.вЂќ
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
32
HANGER STANDARDS
8.4
CHILDRENвЂ™S APPROVED STANDARD PLASTIC HANGER PROGRAM
Figure 8 C: ChildrenвЂ™s Plastic Hanger Program
Apparel Type
Hanger Style
Hanger Description
FULL LINE AND OFF 5TH
Infant Dress, Top, Outerwear,
1-pc Swimsuit
Clear 10вЂќ chrome swivel euro style ball end
hook preferred, but Clear 12вЂќ acceptable
Toddler Dress, Top, Outerwear,
1-pc Swimsuit
Clear 12вЂќ chrome swivel euro style ball end
hook
Infant/Toddler Suit, Bottom,
2-pc Swimsuit
Clear 12вЂќ chrome swivel euro style ball end
hook, silver clips
Boys 4-8 /Girl's 4-6x Dress, Top,
Outerwear, 1-pc Swimsuit
Clear 14вЂќ chrome swivel euro style ball end
hook
Boys 4-8 / Girl's 4-6x Suit, Bottom,
2-pc Swimsuit
Clear 14вЂќ chrome swivel euro style ball end
hook, silver clips
Girls 7-16 Dress, Top, Outerwear,
1-pc Swimsuit
Clear 17вЂќ chrome swivel euro style ball end
hook
Girls 7-16 Suit, Bottom, 2-pc Swimsuit
Clear 17вЂќ chrome swivel euro style ball end
hook, silver clips
For a list of approved plastic hanger suppliers, please visit our website at www.saksincorporated.com/vendorrelations
under вЂњReference Materials.вЂќ
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
33
SHIPPING AND PACKING REQUIREMENTS
9
SHIPPING AND PACKING REQUIREMENTS
To expedite your merchandise through our distribution centers, please follow these listed guidelines. Merchandise not
shipped according to these specifications can experience delays in processing and loss of time on the selling floor.
All shipments are to be sent to our Distribution Centers unless the buying office has authorized a Direct-to-Door shipment.
For more information, see Direct-to-Door Shipments section.
вЂў
Shipments must arrive pre-distributed unless the buying office has obtained bulk (post-distributed) approval from
Vendor Relations:
Pre-distributed - One purchase order, packed by individual store location
Post-distributed - One purchase order, packed by style/color/size
вЂў
You are encouraged to use recyclable, ecologically safe packing materials to prevent concealed loss or damage
during transit so that it is received in sellable condition. Please do not be excessive with packing materials as it
will increase processing time. For more information, see Wrinkle Prevention section.
вЂў
Concealed damages or shortages without any proof of visible damage or tampering with the package will be
charged back to your company. Buying Office approval is required to replace damaged/missing merchandise.
9.1
WRINKLE PREVENTION
вЂў
Clear Polyethylene (dry cleaning) bags may be used to preserve the integrity of the merchandise.
вЂў
All polybags are required to have the following safety warning. This text should be clearly printed on the bag in a
visible location and be smudge-proof.
WARNING: TO AVOID DANGER OF SUFFOCATION, KEEP THIS PLASTIC BAG AWAY FROM BABIES AND
CHILDREN. DO NOT USE THIS BAG IN CRIBS, BEDS, CARRIAGES, OR PLAYPENS. THIS BAG IS NOT A
TOY.
вЂў
Place tissue or cardboard between the layers of merchandise if necessary to prevent crushing and shifting of the
contents. If folded, keep the folds to a minimum. Do not over pack.
вЂў
Strings or Rubber bands may be used to bundle hangers to prevent shifting. Do not use tape or wire.
вЂў
Assist the Freight Carrier by identifying cartons with вЂњDo Not CrushвЂќ or вЂњThis End UpвЂќ if the merchandise inside is
easily crushed or wrinkled.
вЂў
Utilize the appropriate polybag size allowing merchandise to fit comfortably. Polybags must be securely sealed.
вЂў
Position the ticket affixed to the merchandise so it is visible through the polybag.
9.2
CARTON SPECIFICATIONS AND REQUIREMENTS
вЂў
Merchandise must be packed into conveyable carton and securely sealed.
вЂў
Cartons may be opened for handling by our Distribution Centers. Ensure merchandise is packaged properly so
that cartons can be resealed.
вЂў
Carton strength must be adequate to prevent crushing or damage during transit.
вЂў
Select a carton that best fits the product. Allow ВјвЂќ below the top and 1/8вЂќ from the sides. Hangers must fit
squarely in the carton, not at an angle.
вЂў
Carton size minimum/maximum:
Dimension
Length
Minimum
9вЂќ
Maximum
36вЂќ
Width
Height
9вЂќ
4вЂќ
24вЂќ
30вЂќ
Weight
5 lbs.
70 lbs.
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
34
SHIPPING AND PACKING
REQUIREMENTS
вЂў
9.3
For Master Packed Carton Shipments:
вЂ“ All inner packages of master packs should be of shippable cardboard.
вЂ“ Cartons must be clearly marked вЂњMASTER PACKED.вЂќ
вЂ“
All cartons inside must be labeled with Store and PO number.
PALLETIZATION
In order to enable continuous flow of shipments and meet service levels through our DC, the following guidelines must be
met in order to achieve maximum benefits by both Saks and our vendors:
вЂў
Pallet shipments must be pre-distributed
вЂў
If the carton count per store is insufficient to build a complete pallet, multiple stores may be combined.
Segregate the stores by placing heavy cardboard dividers between them.
вЂў
Carton overhang on pallets is not allowed
вЂў
All pallets must be well shrink wrapped in order to arrive intact at the DC and not broken down during transit.
вЂў
Carton labeling must be legible and correct
вЂў
Each pallet must be labeled with the following information:
1. Saks Fifth Avenue operating company name/address (i.e., Saks Fifth Avenue, OFF 5TH)
вЂў
9.4
2.
Purchase order number
3.
Department number
4.
Store number and abbreviation
5.
Number of cartons contained within the pallet
Vendor is responsible for any shortages
EDI-ASN SHIPMENTS
An Advance Shipment Notice (ASN) is an electronic packing slip that allows us to upload receipt information directly into
our system and eliminate data entry. Transmitting information electronically helps decrease human error and processing
time. Most importantly, EDI sets the stage that allows merchandise to be cross-docked through our distribution centers to
the selling floor accurately and efficiently.
Saks Fifth Avenue requires all vendors to provide an ASN/Manifest and a related GS1-128 Shipping Container label with
all shipments.
Vendors that are not EDI compliant must follow Non-ASN Shipments guidelines. An expense offset fee will be assessed
for all merchandise not in compliance with our EDI-ASN standards.
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
35
SHIPPING AND PACKING
REQUIREMENTS
9.4.1
EDI-856 ASN: ADVANCE SHIP NOTICE
The EDI-856 must be created following the UCC guidelines with all the required Saks Fifth Avenue segments. See SFA
EDI Mapping Specifications located on our website at https://www.saksincorporated.com/vendorrelations.asp under
вЂњMaster Documents and Announcements.вЂќ
Our 856 ASN EDI requirement applies to all Direct to Door shipments with the following exceptions:
Merchandise shipped over night or hand delivered to a store the same day as ordered.
Consignment jewelry
Bridal gowns and accessories
Made-to-Measure merchandise where UPC is not available
Leased operations
For additional Direct-to-Door Shipment guidelines, see Direct-to-Door section.
Your ASN must:
вЂў
Be tested and certified by our EDI Offices before going into production. Vendors are required to notify the SFA
EDI Office to begin testing. See contact list.
вЂў
Be transmitted without delay prior to receipt of goods to our distributions center/stores or an expense
offset fee will be assessed for late ASN.
вЂў
Be transmitted accurately. Our Distribution centers consistently conduct audits to ensure that this is being
achieved. If Saks Fifth Avenue identifies vendor errors, an expense offset fee will be assessed. See Vendor
Quality Management section.
Be a consolidated VICS 856 Advance Ship Notice/Manifest at the carton level.
вЂў
вЂў
Be prepared by separate Bills of Lading and by DC location. For small package carrier (FedEx, UPS), a separate
ASN is required for each carton. Be sure to include the tracking number in the REF вЂ�CNвЂ™ segment.
вЂў
Reflect the same BOL number in the REF вЂ�BMвЂ™ segment that is used on the paper or electronic document. An
expense offset fee will be assessed if either the BOL number is missing from an ASN or it does not match the
BOL document.
NOTE: In order for EDI vendors to discontinue sending packing slips, you must demonstrate the ability to quickly retransmit an ASN upon request and obtain approval from the Vendor Relations Office.
EDI-856 ASN
Specifications
INDUSTRY STANDARDS REFERENCE
GS1 US вЂњVICS EDI Ship Notice / Manifest (856) GuidelinesвЂќ
Phone: 1(800) 543-8137 Fax: (937) 435-7317
http://www.uc-council.org/ean_ucc_system/education_support/product_catalog.html
If you experience system problems and cannot transmit an ASN on time, please contact the EDI team immediately at
[email protected].
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
36
SHIPPING AND PACKING
REQUIREMENTS
9.4.2
GS1-128 SHIPPING CONTAINER LABEL
To maximize the ASN opportunity, we require a related GS1-128 Shipping Container Label on all EDI shipments. The
purpose of the GS1-128 is to connect the physical units of a vendorвЂ™s shipment with its electronic information. We do this
by scanning the GS1-128 label and electronically matching it to the information in our ASN file. Once this is accomplished
and verified, we are able to acknowledge the shipment, validate its accuracy, book into our inventory, and send the
merchandise directly to our stores.
For GS1-128 label format approval, email a copy to [email protected] or mail to SFA Vendor Relations.
Any EDI shipments received without a GS1-128 label will be assessed an expense offset fee.
вЂў
Ensure label is in legible and scanable condition upon arrival to our DC or store locations.
вЂў
GS1-128 labels are not usable unless they are accompanied by a valid EDI-856 ASN. Confirm your GS1-128
label matches the ASN data.
вЂў
Apply one GS1-128 label per carton. Do not apply the same barcode number to multiple cartons in a shipment.
вЂў
Per GS1 US, a SSCC number should not be used to identify another shipping container for a minimum of 12
months from the time it is shipped to a trading partner.
Affix your GS1-128 Shipping Container Label on the longest side of the carton, not on the front. Ensure the label
is placed upright (not sideways). It should be scanable, at least an ANSI вЂњCвЂќ grade. Do not place it on a seam
or around the corners of the carton. If your shipping carton is less than 4вЂќ in height (i.e., dress box), wrap the top
of the label over (ensure the UCC/EAN-128 20 digit serialized shipping container code is positioned within band
so it is scanable) or affix it on the top of the box as per our illustration.
вЂў
вЂў
The SSCC-18 serialized carton code number on any Saks Fifth Avenue GS1-128 carton label must remain
unique and cannot be reused or duplicated for ANY shipment for ANY Saks Fifth Avenue Operating Companies
for a period of 12-months or an expense offset fee will be assessed. The uniqueness of the SSCC-18 is
controlled in the S1-S9 (serialized) section of the number, which is assigned by each vendor.
вЂў
Do not affix additional 20-digit barcode label in SSCC-18 format other than GS1-128.
вЂў
If your shipping carton is also to be displayed on the selling carton, do not cover the product model number, UPC
code, or any other consumer identification information with the GS1-128 label.
INDUSTRY STANDARDS REFERENCE
GS1 US
вЂњApplication Standard for Shipping Container CodesвЂќ
1(800) 543-8137
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
37
SHIPPING AND PACKING REQUIREMENTS
9.4.3
GS1-128 SHIPPING LABEL FORMAT
Figure 9 A: Label format and requirements per GS1 US Guidelines
Ship From в‡’
(Vendor Name and Address)
Carrier Routing Barcode в‡’
ZONE A
ZONE B
ZONE C
ZONE D
ZONE G
SSCC-18 в‡’
(SFA DC / Store Address)
в‡ђ Carrier Information
в‡ђ PO, Dept. Number, Group
Number and Unit Count
ZONE E
Store Barcode в‡’
в‡ђ Ship To
ZONE H
в‡ђ Store Number
ZONE I
REQUIRED
OPTIONAL
Figure 9 B: Sample GS1-128 Label
FROM :
Supplier
Street
City, State, Zip Code
SHIP TO:
Saks Fifth Avenue
WBDC #075
250 Highland Park Blvd.,
Suite #2
Wilkes Barre, PA 18702
SHIP TO POST
(420) 18072
1111111
1
CARRIER: PERFORMANCE
TEAM
BOL: 0123456789
NOTE:
вЂў
вЂў
вЂў
Saks Fifth Avenue prefers a SSCC-18 (GS1128) label using subset C and printed using
20 Mil. This results in a barcode that is just
over 1.25вЂќ tall x 3вЂќ wide.
The actual label size should be 4вЂќ x 6вЂќ.
For 4050VICS, group number to be included
in Zone E
PO# 0001234567
DEPT: 123
QTY: 15
GRP: 23
(91) 0001
1111111 1
STORE #0001
(00) 0 01234560000000789
11111111111111111
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
38
SHIPPING AND PACKING REQUIREMENTS
9.5
NON-ASN / BULK SHIPMENTS
Vendors that are not EDI compliant must follow packing slip and carton labeling guidelines for Non-ASN / Bulk Shipments. An
expense offset fee may be assessed for all shipments not in compliance with our EDI-ASN standards.
9.5.1
PACKING SLIPS
Packing slips must be prepared by purchase order for each store and must be emailed or faxed in advance to the appropriate
office.
Distribution Center
Contact Information
Craig Mahmod
Phone: (570) 821-6240/6235 Fax: (570) 821-6242
[email protected]
WILKES BARRE
Nick Crivellaro
Phone: (570) 821-6377
[email protected]
PERFORMANCE TEAM
(GLTR)
Zuleimi Beristain
Phone: (562) 741-1300
[email protected]
вЂў
Insert packing slips into a removable pouch and securely attach it to one carton per purchase order for each store.
вЂў
Indicate вЂњPACKING SLIP ATTACHEDвЂќ on all six sides of that carton.
вЂў
For trailer load shipments, attach pouch to the last carton loaded on the trailer.
вЂў
For FedEx/UPS/RPS shipments, a packing slip must be attached to each carton. Do not include packing slips in the
carton count on the Bill of Lading.
вЂў
For all other shipments (non-trailer), place packing lists and a copy of the unsigned Bill of Lading into a removable
pouch and securely attach it to one carton for each purchase order.
Figure 9 C: Sample Packing Slip
Company Name
Street Address
City, State, Zip Code
Packing Slips must include the following information:
Operating Company
Store # / Abbrev.
Store Address
вЂў
вЂў
PO# 1234567
Bill of Lading # 12345
Dept. 1234
BOX #
1
1
2
STYLE
123-A
123-B
123-C
COLOR
WHITE
BLACK
BLUE
SIZE
XS
S
M
TOTAL
5
10
10
TOTAL
25
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
вЂў
вЂў
вЂў
вЂў
вЂў
вЂў
вЂў
Company name / address
Operating company name/address
(i.e., Saks Fifth Avenue, OFF 5TH)
PO number
Dept. number
Bill of Lading number
Store number and abbreviation
Number of cartons per store
Style, color, size details
Total units per store
39
SHIPPING AND PACKING REQUIREMENTS
9.5.2
CARTON LABELING
Labels should be printed, not handwritten and must contain all required information as follows:
вЂў
вЂў
Pre-distributed shipment required information:
1.
Vendor name/address
2.
Operating company name/address (i.e., Saks Fifth Avenue, OFF 5TH)
3.
Purchase order number
4.
Department number
5.
Saks Fifth Avenue designated store number and abbreviation
Post-distributed shipment required information:
1.
Vendor name/address
2.
Operating company name/address (i.e., Saks Fifth Avenue, OFF 5TH)
3.
Purchase order number
4.
Department number
5.
Style, color, size details
Ensure all Saks requested information is separated and distinguishable from any additional vendor internal processing
information.
Figure 9 D: Sample Pre-Distributed Label
Figure 9 E: Sample Post-Distributed Label
FROM: SUPPLIER NAME
STREET ADDRESS
CITY, STATE, ZIP CODE
FROM: SUPPLIER NAME
STREET ADDRESS
CITY, STATE, ZIP CODE
SAKS OPERATION COMPANY
SAKS OPERATION COMPANY
PO NUMBER
PO NUMBER
DEPT. NUMBER
DEPT. NUMBER
STORE NUMBER / ABBREVIATION
STYLE
COLOR
SIZE
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
40
SHIPPING AND PACKING REQUIREMENTS
9.6
LABEL PLACEMENT GUIDELINES
The following carton label placement guidelines apply to all shipments (EDI and non-ASN). For questions, please contact
[email protected].
Figure 9 F: For cartons 6 inches or more in Height - Label must fit within this rectangular dimension
TOP
SIDE
LABEL
FOR GS1-128 LABELS, BARCODE MUST BE:
вЂў
Oriented in a вЂњpicket fenceвЂќ format
вЂў
12вЂќ maximum height from bottom of carton
вЂў
1.38вЂќ minimum height/side from carton bottom
вЂў
Carton вЂњsideвЂќ is defined as longest side of carton
CONVEYOR
Figure 9 G: For cartons less than 6 inches in height - Label must fit within this rectangular dimension
TOP
SIDE
SIDE
FOR
вЂў
вЂў
вЂў
вЂў
GS1-128 LABELS, BARCODE MUST BE:
Oriented in a вЂњladderвЂќ format
1вЂќ for the edge of carton
Alternative: Place label on carton side ensuring label is 1.38вЂќ from carton bottom. Wrap excess over top of carton
Do not affix GS1-128 label over the taped seams of the carton
CONVEYOR
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
41
VENDOR QUALITY MANAGEMENT
10 VENDOR QUALITY MANAGEMENT - SHIPMENT ACCURACY
Vendor Quality Management identifies specific shipment discrepancies and frequency of errors to precisely disclose receipts.
Saks Fifth Avenue conducts accuracy and financial audits on vendor shipments at our distribution centers.
10.1 AUDITS
Audits are performed by comparing and verifying the packing slip data or the ASN with the associated GS1-128 label (at store,
style, color, size, quantity level) against the physical units. Audit reports titled вЂ�Shipment StatementвЂ™ and вЂ�Shipment SummaryвЂ™
will be communicated to each vendor partner, to increase productivity gains and quality improvements. If shipment
discrepancies are identified during VQM audit process, an expense offset fee will be assessed.
10.2 VQM STRATIFICATION
PI (Performance Index) or accuracy of your shipments will be calculated weekly through a stratification process. Subsequent
to this process, your company can be promoted or demoted one PI level or remain at the same level. This evaluation will be
formally communicated to your company quarterly. Saks Fifth Avenue Performance Ranking consists of several levels;
Platinum, Gold Tier, Silver Tier, Bronze Tier, Entry Level and Targeted Level.
Vendors who cannot maintain accuracy level of 98% will be identified as вЂњTargetвЂќ and will be alerted for audit.
VENDOR TIERS
Shipments Required to
Promote
1
Accuracy %
th
Audit Every N
Shipment
Tier Level
99.9
10
Platinum Tier
2
99.7
7
Gold Tier
3
99.5
5
Silver Tier
4
98.8
3
Bronze Tier
5
98.1
1
Entry Level
For questions and concerns, please contact Karrie Ewing at [email protected] or (410) 297-5574.
10.3 RECEIVED NOT ORDERED
Saks Fifth Avenue purchase orders specify style, color, size of each unit for each store. All vendors are expected to ship
according to the issued and approved purchase order. Units not shipped accordingly to style, color, size and store will be
considered overages and/or substitutions and will be classified as Received-Not-Ordered.
Received Not Ordered negatively impacts the open-to-buy process making it difficult to effectively manage the overall
business. It is important to ship units correctly to ensure best customer service in our stores.
Various circumstances and changes may impact the initial purchase order prior to shipping. Any changes made will be
communicated by the buying office. It is your responsibility to request an EDI-PO retransmission or a hard copy reprint of the
updated purchase order as confirmation of the change.
Please be advised Saks Fifth Avenue reserves the right to refuse or return shipment without vendor authorization.
Saks Fifth Avenue also reserves the right to keep the Received-Not-Ordered units and assess the appropriate
expense offset fee.
10.4 PARTIAL SHIPMENTS AND BACK ORDERS
Saks Fifth Avenue accepts partial and back order shipments as long as the purchase order remains approved and is shipped
prior to the Cancel date. Do not substitute any units on any purchase order. If you cannot ship as specified, please
communicate with your buying office.
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
42
TRANSPORTATION REQUIREMENTS
11 TRANSPORTATION REQUIREMENTS
All merchandise must be distributed, marked, and shipped as indicated on the purchase orders. Only shipments with a valid
purchase order number will be accepted. To avoid refusal/return of shipments, do not uphold any phone orders, verbal
communications or unofficial documents.
If freight cost is covered by Saks Fifth Avenue, shipment must be made вЂњFreight Collect.вЂќ If shipments are made contrary to
these instructions, the vendor will be responsible for any loss, damage, or delay claims in addition to all freight costs.
For Port of Entry (POE) shipments, special purchase orders and container shipments, please contact the Transportation Office
for instructions at [email protected].
All orders must adhere to the following Shipping & Routing guidelines.
1.
Package Carrier: 10 cartons, 120 lbs. вЂ“ use FEDEX Ground.
2.
Consolidators/LTL Carriers: For all shipments that are 11 cartons or more, or 121 lbs. or more, but less than 750
cubic feet and less than 4,000 pounds. See Carrier Matrix for Consolidators or LTL Carriers and geographic
designations.
3.
Volume Shipments: Over 4,000 lbs. or over 750 cubic feet must have authorization. All volume shipments must be
reported to corporate transportation at least three (3) working days prior to planned ship date and at least three (3)
days prior to the cancel date. Loading is the responsibility of the vendor.
4.
Air Shipments: Must have authorization from SFA Transportation. The authorization number and actual invoice value
of the merchandise must be declared on the Air Bill.
5.
Direct-To-Door Shipments: Must have authorization from SFA Transportation. Authorization approval is requested
through our buyer on a ONE TIME basis. Recycling or reusing an authorization number(s) is not allowed. If shipped
without the correct authorization number or merchandise is not received within the approved time frame, it may result
in an expense offset fee.
For additional information, please reference the Shipping & Routing Guide located on our website at
https://www.saksincorporated.com/vendorrelations/sfaevendors.asp under вЂњMaster Documents and Announcements.вЂќ Failure
to follow shipping and routing standards may result in an expense offset fee.
11.1 WEB TENDERING
Web Tendering is a web-based method of routing orders which minimizes dock refusals and non-compliance issues. This is
required for all shipments destined to our distribution centers; it does not apply to any direct-to-door shipments.
Web tendering allows vendors to:
1.
Validate purchase orders prior to shipping
2.
Create and respond to requests for shipment authorization
3.
Receive e-mail routing instruction providing authorization number, carrier, shipping date, etc.
To update addresses, contacts, hour of operation, please contact Transportation at [email protected].
NOTE: This program does not exempt vendors from the following violations:
1.
Unapproved carrier or carrier substitution
2.
Weight, carton count, or cube that varies +/- 10% from your web tender request
3.
Small package shipments tendered via palletized mode
4.
Vendor specific freight term agreement
For Web Tendering Assistance, contact SFA Web Tendering Help Desk at (410) 297-5245 or email
[email protected].
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
43
TRANSPORTATION REQUIREMENTS
11.2 VENDOR DELIVERED MERCHANDISE
You must call and fax a copy of the signed Bill of Lading to the receiving Distribution Center at least 1 day prior to delivery.
We strongly encourage you to work with a carrier listed in the Carrier Matrix. If your chosen carrier fails to meet our shipping
standards, an expense offset fee will be assessed.
The Carrier Matrix can be found in our Shipping and Routing Guide on our website at
https://www.saksincorporated.com/vendorrelations/sfaevendors.asp under вЂњMaster Documents and Announcements.вЂќ
For freight collect shipments, vendors must call the appropriate location to schedule an appointment at least 2 business days
prior to the anticipated delivery date.
11.3 BILL OF LADING
We prefer an electronically transmitted Bill of Lading (BOL) for all shipments. Vendors working with an authorized carrier are
responsible for establishing the preferred method of receiving your BOL. Failure to follow our authorized carrierвЂ™s preferred
means of receiving Bills of Lading may result in an expense offset fee.
NOTE: A separate BOL must be provided for each shipment and DC.
The carrier Bill of Lading must include the following information:
1.
2.
3.
4.
5.
6.
All purchase order and department numbers
Total number of cartons for each purchase order
Total weight and total cubic feet for each shipment
Merchandise description
Vendor name and shipping address
Authorization number for volume loads
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
44
TRANSPORTATION REQUIREMENTS
11.4 MASTER CONSOLIDATION MANIFEST
A master consolidation manifest must be completed for each shipment to our DC or SFA Freight Consolidator. Provide the
carrier an envelope marked вЂ�ManifestвЂ™ containing the original document along with a copy of the Bill of Lading. On the Bill of
Lading please note вЂ�See attached ManifestвЂ™. Be sure to retain a copy for your records.
A copy of this document must be provided to your SFA Accounts Payable representative upon request to complete proper
research of non-payment issues.
Figure 11 A: Sample Manifest
FROM:
Company Name
Street Address
City, State, Zip Code
TO:
SFA Distribution Center
Street Address
City, State, Zip Code
VIA:
Freight Carrier
INVOICE #
STORE
ABBREV.
STORE #
PO #
DEPT. #
# OF
CARTONS
WEIGHT
10002
NY
001
3210000
123
5
30 LBS
20001
BH
003
3220000
123
20
75 LBS
30012
LV
045
3230000
123
15
50 LBS
TOTAL
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
40 CTNS
155 LBS
45
TRANSPORTATION REQUIREMENTS
11.5 DIRECT-TO- DOOR SHIPMENTS
Shipments requested to be sent directly to the store require a Direct-to-Door Authorization Number which will be obtained from
the Transportation department by the buying office.
NOTE: Only Special Orders shipped directly to New York Store #001 do not require an authorization number.
вЂў
вЂў
вЂў
вЂў
вЂў
Shipments must be received by the designated store within the authorized date.
A DTD authorization number is only valid per PO, on a ONE TIME shipment basis. Do not reuse an authorization
number.
The vendor is required to display the authorization number and the effective date on the invoice, packing lists, carton
labels and bill of lading.
Unauthorized Direct-To-Door shipments and/or failure to follow proper store receiving process will result in an
expense offset fee.
SFA is unable to accommodate:
a. A 50/50 split agreement for freight charges incurred
b. A reimbursement of the difference in ground vs. air charges
For questions, contact (410) 297-4488 or [email protected].
AUTHORIZATION
REQUIREMENT
FedEx Standard
Overnight
FedEx
2 Day
FedEx Ground
Type of Purchase Order or
Merchandise
Afternoon
Next Business
Day
Afternoon
2nd Business
Day
1-5 Business
Days
Special Order
A
A
N
N/A
N
Fine Jewelry
Note: USPS registered mail
preferred due to insurance
coverage
A
A
N/A
A
N
Fashion Jewelry
Consignment Jewelry
A
A
A
N/A
N
Perishable Food
A
N
N
N/A
N
Foreign Supplier Shipment
A
A
A
N/A
A
USPS
Vendor Pays
Freight
Registered Mail Vendor's Choice
A = Authorization Required
N = Authorization Not Required
N/A = Not Applicable
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
46
ACCOUNTS PAYABLE
12 ACCOUNTS PAYABLE
Saks Fifth Avenue is committed to efficiently process payment for all invoices. Non-compliance with our invoicing standards
may cause processing delays.
Payment Terms are upon receipt of merchandise or invoice, whichever is later. Due dates will be extended without the loss of
th
discount until the invoice is received. Merchandise received on or after the 25 of the month will be paid as though received
on the first of the following month. Additionally, merchandise which is shipped early, if accepted, will have the payment due
date calculated from the вЂњStart Ship DateвЂќ on the purchase order.
Failure to follow invoicing instructions may result in an expense offset fee. These fees are determined if additional measures
are required to be taken by the Accounts Payable department.
12.1 VENDOR SETUP
The Buying Office will provide a copy of the setup documents and will work with the vendor to ensure the proper payment
terms are negotiated.
The following documentation is required by Accounts Payable to complete your setup request:
1.
2.
3.
Completed setup and maintenance form
Blank copy of invoice
Copy of Customs Bond (For goods are manufactured overseas)
12.1.1 DOMESTIC SUPPLIER
Saks Fifth Avenue can only purchase from a company with Landed Duty Paid (LDP) terms of sale. All requirements listed
below must be met in order to be set up as a domestic supplier.
1.
2.
3.
4.
5.
6.
вЂў
вЂў
вЂў
вЂў
7.
вЂў
вЂў
вЂў
вЂў
A physical presence and Employer Identification/Tax ID Number (EIN) in the U.S
Invoices for all shipments must be in English, in U.S. dollars with a U.S. remittance address
Receive payment by check in U.S. dollars, mailed by post to physical U.S. address
Handle all billing inquiries and payment issues through a U.S. office in English
Have a physical вЂњReturn To VendorвЂќ address within the United States.
Fully comply with the Domestic Shipping Instructions as Indicated in the SFA Vendor Standards Manual.
PO Terms and Conditions
Business Practice Standards
Packing and Shipping
Routing and Transportation
For imported products, if you or a related entity is the importer of record, please provide the following details:
Name of Customs Broker
Copy of Customs Bond
Fish & Wildlife Certificate (if applicable)
Any additional relevant government licenses (i.e., food and drug)
The foreign source's invoice must identify the supplier as the buyer and the transportation documents must name the domestic
vendor as the consignee. Do not indicate Saks Fifth Avenue as the consignee or the notify party on any customs entry
documents. The supplier is the responsible party that initiates the international transaction and is entirely responsible for
customs clearance.
NOTE: If you do not apply as a domestic supplier, the buying office will instruct you to work with the International Compliance
Team.
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
47
ACCOUNTS PAYABLE
12.2 EDI 810 ELECTRONIC INVOICES
Prior to transmitting any 810 electronic invoices, you must be tested and certified by our SFA EDI Office. Once you have been
approved to transmit EDI-810 Invoices, discontinue mailing paper invoices or an expense offset fee will be assessed, unless
specifically request by SFA Accounts Payable.
вЂў
вЂў
вЂў
вЂў
вЂў
вЂў
вЂў
Mapping specifications are located on our website at
https://www.saksincorporated.com/vendorrelations/sfaevendors.asp under вЂњMaster Documents and Announcements.вЂќ
An offset fee will be assessed for any invoice transmissions other than VICS 4010 version.
Saks requires one invoice for each shipment, by store per PO.
Ensure invoices are accurate, do not include information on merchandise that is back ordered or not shipped. Any
incorrect information will result in an expense offset fee.
Invoices must be transmitted to the correct Saks Fifth Avenue mailbox.
Do not recycle invoice numbers.
If EDI invoices fail our edits, corrected invoices must be submitted in order to receive payment.
Do not retransmit invoices unless instructed to do so by EDI Department or Accounts Payable.
12.3 PAPER INVOICE REQUIREMENTS (NON-EDI)
Saks requires one invoice for each shipment, by store per PO. Do not send invoices with merchandise shipments. Invoices
included with shipments will not be sent to Accounts Payable for processing.
Invoices must be mailed to:
Corporate Accounts Payable/Saks Fifth Avenue
Attn: Invoice Entry Department
P.O. Box 20040
Jackson, MS 39289-0040
NOTE: For Consignment Billing, please send invoices in attention to the Consignment Department.
вЂў
вЂў
вЂў
вЂў
вЂў
Send only one original invoice. Do not recycle invoice numbers. No handwritten changes or carbon copies are
acceptable. Send all paper invoices in a single envelope. To avoid an expense offset fee, group your documents by
PO and invoice date.
Each invoice must contain:
1. Vendor name and remittance address
2. Saks 5-digit vendor number
3. Operating company name/address (i.e., Saks Fifth Avenue, OFF 5TH)
4. Purchase order number (one PO # per invoice)
5. Department number (3 digit)
6. Invoice date (Ship Date) NOTE: Post-dated invoices will not be accepted.
7. Payment terms
8. Unique numeric invoice number (10-digit max). For multi-page invoice, include invoice and page number on
each page. Do not staple multi-page invoices.
9. Store name and number of selling location
10. Carton count
11. Total cost and units per style number, as on the purchase order. Units must be in eaches (the selling unit),
not dozens or sets.
12. Total merchandise cost in U.S. dollars. (List on last page of a multi-page invoice.)
13. Total units invoiced. Units must be in eaches, not dozens or sets.
All perforations must be removed prior to mailing.
Invoices must only contain merchandise as detailed on the Saks Fifth Avenue purchase order. Do not include any
other charges.
Saks Fifth Avenue will not pay freight charges invoiced by vendors. Freight charges added to merchandise invoices
will result in an expense offset fee. Vendor invoices for freight charges will be disregarded.
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
48
ACCOUNTS PAYABLE
вЂў
We will not pay for additional charges (insurance, hangers, ticketing, special order, handling or rush fees, etc.) that
appear on a merchandise invoice. If Saks Fifth Avenue has agreed to pay for any charges related to your order, they
must be invoiced separately and sent to the appropriate contact with a copy of the agreement.
12.4 PAYMENT TO DOMESTIC VENDORS
Payments are issued once a week. There are no exceptions to this issuance process. All checks are dated with a
Wednesday date. All invoices posted to the vendorвЂ™s trial balance as of the previous Friday and are due through the date of
the check, will be included on the vendorвЂ™s check.
All checks and related documents are delivered to the United States Postal Service on Wednesday afternoon.
The following documents will be provided:
вЂў
A check in US dollars made payable to the vendor or factor
вЂў
A remittance advice listing all invoices being paid and other items
вЂў
Debit Memo/Chargeback documentation for reasons of expense offset fee (if applicable)
The remittance advice will display the following information:
вЂў
Check number
вЂў
Check date
вЂў
Pay to number
вЂў
Pay to name
вЂў
Vendor number
вЂў
Operating division (006-SFA; 007-OFF 5TH)
вЂў
Merchandise department number
вЂў
Document number (including type, see type below)
вЂў
Document date
вЂў
Gross amount
вЂў
Discount amount
вЂў
Net amount
вЂў
Grand total
The Debit Memo/Chargeback document will display the following information:
вЂў
Vendor number
вЂў
Vendor name
вЂў
Check number
вЂў
Check date
вЂў
Debit Memo/Chargeback number
вЂў
Chargeback date
вЂў
Amount
вЂў
Violation Code/Description and any additional details
12.5 PROOF OF DELIVERY (POD) REQUESTS ON UNPAID INVOICES
To request payment on an unpaid invoice, the vendor must mail the proof of delivery along with the corresponding invoices to:
Corporate Accounts Payable/Saks Fifth Avenue
Attn: Vendor Correspondence
P.O. Box 20040
Jackson, MS 39289-0040
A valid POD is a freight bill stamped and signed by an authorized Saks Fifth Avenue representative at the designated
shipment location and a copy of the Master Consolidated Manifest. We will only accept a BOL as a valid form of POD if
merchandise was shipped and signed by an approved SFA consolidator.
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
49
ACCOUNTS PAYABLE
The freight bill or Bill of Lading must include:
1. Purchase order number
2. Carton count (if multiple orders, provide carton count by purchase order)
3. Operating company name/address (i.e., Saks Fifth Avenue, Saks OFF 5TH)
12.6 VENDOR PORTAL
Vendor are required to utilize the Vendor Portal for inquires on payment information and chargeback details. The portal is
located on our website https://www.saksincorporated.com/vendorrelations. Failure to use the VMS for payment inquiries will
result in a $100 processing fee.
To set up for access, please contact Accounts Payable at [email protected].
12.7 CHARGEBACK DISPUTES
вЂў
Chargeback disputes should be communicated in a timely manner upon receipt of payment, not accumulated for
quarterly, seasonal, or annual settlements. The exception to this rule is RTVвЂ™s and shortage chargebacks, which
should be disputed within 7 months in the event a claim with the carrier needs to be filed.
вЂў
Accounts Payable вЂ“ within 30 days
вЂў
Transportation вЂ“ within 90 days
вЂў
Vendor Compliance вЂ“ within 6 months
вЂў
All chargeback inquiries should be made in writing, either by fax or e-mail with the following information:
1. Debit Memo/Chargeback number(s) and Reason Code(s)
2. Reason for dispute
3. Check number
4. Point of contact: e-mail address, phone number, and address
вЂў
If payment delay was caused by vendor, repayment request of unearned discount will be denied. (i.e., invoices
sent to an incorrect address, merchandise did not agree with the purchase order, or the account is in debit
balance).
вЂў
вЂў
Trade discounts will not be refunded regardless of when an invoice is paid.
A cost difference is when the invoice cost is greater than the purchase order cost. It is our policy to pay for
merchandise at the lower price than what is indicated on the purchase order or invoice. Please verify all
information on the purchase order prior to shipping.
вЂў
For Accounts Payable inquiries made after six months, an expense offset fee of $30 per achieved claim may be
assessed.
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
50
ACCOUNTS PAYABLE
NOTE: Your chargeback is identified by the two alpha characters or reason codes that follow your ten-digit document number.
VIOLATION CODE
DESCRIPTION
CONTACT
AC
Advertising Allowance, Demo Allowance & Contest charge
Accounts Payable
AP
Advertising Allowance, Demo Allowance & Contest reversal
Accounts Payable
CC
Cost Differences, Shortages and Clothing Allowance charge
Accounts Payable
CP
Cost Differences, Shortages and Clothing Allowance reimbursement
Accounts Payable
MC
Markdown Allowance or Cost Allowance charge
Accounts Payable
MP
Markdown Allowance or Cost Allowance reversal
Accounts Payable
PC
Apply a dollar hold on the account, post audit findings
Accounts Payable
PP
Release a dollar hold, post audit reversals
Accounts Payable
RC
Return of merchandise charge, concealed shortage in the store
Accounts Payable
RP
SI
Return of merchandise reversal, reversal of a concealed shortage
Standard Invoice
Accounts Payable
Transportation
TC
Transportation charge
Transportation
TP
Transportation reimbursement
Transportation
VC
Vendor Relations/Compliance charge
Vendor Relations
VP
Vendor Relations/Compliance reimbursement
Vendor Relations
VV
Standard Invoice violation
Accounts Payable
12.8 VENDOR INFORMATION UPDATES
To prevent any payment process delays, notify us of any changes (i.e., address updates, company status changes). Be sure
to include the following information in your communication:
1.
2.
3.
4.
5.
6.
7.
Operating company (Saks Fifth Avenue, Saks OFF 5TH)
Your company name and vendor number
Old company address and new company address (if applicable)
Previous parent company name and new parent company name (if applicable)
State reason for update (i.e., move, merger)
Effective date of change
Point of contact: email address, phone numbers
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
51
EXPENSE OFFSET FEES
13 EXPENSE OFFSET FEES
Failure to comply with our standards will result in an expense offset fee. Listed below are SFA Floor Ready and Accounts
Payable violations.
For questions or concerns, please email [email protected].
13.1 FLOOR READY VIOLATIONS
CODE
VIOLATION / DESCRIPTION
321
No UPC / EAN tickets on goods
323
Wrong UPC tickets
324
Wrong retail price on ticket
325
Wrong ticket placement
327
UPC non-scanable barcode
328
Other ticket problems
329
Not approved hanger / eCommerce on hanger
330
No ASN / Not EDI compliant
331
Unusable GS1-128 label
332
No retail price on UPC/EAN tickets
332
GS1-128 label located incorrectly
335
GS1-128 number reused within a year
336
UPC not on GXS Catalogue or manually corrected
337
Merchandise received different from photo sample
338
Unusable ASN
343
No GS1-128 label
352
Late ASN
379
No / Wrong BOL on ASN
429
Shipped without hangers inserted
PACKING VIOLATIONS
390
More than one PO in carton
492
No / Wrong PO marked on cartons
493
No / Wrong store marked on cartons
PACKING SLIP VIOLATIONS вЂ“ For non-ASN shipments
341
Packing slip not on carton
342
No packing slip or Unusable Packing Slip
UNAUTHORIZED CHANGES TO SHIPMENT
Late Shipment
362
PO cancelled
363
Received Not Ordered Handling Fee
469
Received Not Ordered
725
AUDIT VIOLATION
Audit Variance (VQM)
369
SHIPPING VIOLATIONS
381
Cartons per PO# not detailed on BOL
382
No or Wrong PO# on BOL
Direct to Door Unauthorized Shipment / Failure to Follow Proper
358
Receiving Process
906
Unapproved Carrier Substitution
920
Exceeds Package Carrier Carton Limit
921
Exceeds Package Carrier Weight Limit
930
Failure to Follow Routing Instructions
930
Unauthorized Accessorial Charge
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
OFFSET FEE
$25 per shipment plus .10 per unit
$25 per shipment plus .05 per unit
$25 per shipment plus .05 per unit
$25 per shipment plus .05 per unit
$25 per shipment plus .05 per unit
$25 per shipment plus .05 per unit
$25 per shipment plus .39 per item
$10 per carton
$10 per carton
$25 per shipment plus .05 per unit
$5 per carton
$500 per shipment
$5 per UPC
$900 per photo
$10 per carton
$10 per carton
$5 per carton
$150 per PO shipment
$25 per shipment plus .39 per item
$5 per carton or $150 minimum
$5 per carton or $150 minimum
$150 per PO shipment
$150 per PO shipment
$5 per carton or $150 minimum
$250 per PO shipment
$250 per PO shipment
$25 per incident
ВЅ cost price of goods per incident
$25 per PO shipment
$150 per PO shipment
$150 per PO shipment
$60 plus full freight charges
$50 plus full freight charges
$60 plus full freight charges
$60 plus full freight charges
$60 per incident plus $25 handling fee
$60 plus full freight charges
52
EXPENSE OFFSET FEES
13.2 ACCOUNTS PAYABLE VIOLATIONS
VIOLATION / DESCRIPTION
Unreadable document
EDI-810 electronic invoice not provided or is unusable. (For EDI vendors only)
Continuing to mail paper invoices after conversion to 810 electronic invoicing
Duplicate or recycled 810 or paper invoices sent
Incorrect or missing segment value on 810 invoice
Freight, handling or other miscellaneous charges on invoice, 810 or paper
invoices
Invoice Formatting
OFFSET FEE
$25 per invoice / $150 cap per event
$25 per invoice / $150 cap per event
$25 per invoice / $150 cap per event
$25 per invoice / $150 cap per event
$25 per invoice / $150 cap per event
$25 per invoice / $150 cap per event
$25 per invoice / $150 cap per event
Missing or Wrong:
вЂў
Vendor name, your Saks 5-digit vendor number, and remit to address
вЂў
Invoice date
вЂў
Payment terms
вЂў
Purchase order number
вЂў
Department number
вЂў
3 digit store number and/or 2 character store alpha code
вЂў
Cost per unit and extended cost per style (unit as detailed on PO)
вЂў
Total units invoiced (unit as detailed on PO)
вЂў
Total cost of invoice in U.S. dollars
вЂў
Invoiced carton count
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
53
FULL LINE STORE LIST
14 FULL LINE STORE LIST
CURRENT
STORE #
NEW
STORE #
0001
0601
New York
NY
7 East 49th Street, New York, NY 10022
0003
0603
Beverly Hills
BH
9600 Wilshire Boulevard, Beverly Hills, CA 90212
0004
0604
Tysons II
TY
2051 International Dr., McLean, VA 22102
0008
0608
New Orleans
NO
301 Canal St, New Orleans, LA 70130
0010
0610
North Palm Beach
NP
3109 PGA Blvd, Palm Beach Gardens, FL 33410
0018
0618
Cincinnati
CN
101 W. Fifth Street Cincinnati, OH 45202
0020
0620
Chicago
CG
700 N. Michigan Ave, Chicago, IL 60611
0021
0621
Tulsa
TL
1780 Utica Square, Tulsa, OK 74114
0023
0623
Chevy Chase
CC
5555 Wisconsin Ave, Chevy Chase, MD 20815
0024
0624
Boca Raton
BR
5820 Glades Road, Boca Raton, FL 33431
0026
0626
Phoenix
PX
2446 East Camelback Rd, Phoenix, AZ 85016
0028
0628
Troy
TR
2901 West Big Beaver Rd, Troy, MI 48084
0029
0629
Atlanta
AT
3440 Peachtree Rd, Atlanta, GA 30326
0030
0630
Boston
BN
Prudential Center, Boston, MA 02199
0031
0631
Bala Cynwyd
BC
2 Bala Plaza, Bala Cynwyd, PA 19004
0032
0632
Dadeland
DA
7687 North Kendall Dr, Miami, FL 33156
0034
0634
Houston Galleria
HO
5115 Westheimer Rd, Houston, TX 77056
0036
0636
South Coast Plaza
SC
3333 Bristol St, Costa Mesa, CA 92626
0037
0637
Bal Harbour
BA
9700 Collins Ave, Bal Harbour, FL 33154
0038
0638
Bergen County
BY
380 Hackensack Ave, Hackensack, NJ 07601
0039
0639
Frontenac
FR
1 Plaza Frontenac, Frontenac, MO 63131
0041
0641
Beachwood
BW
26100 Cedar Rd, Beachwood, OH 44122
0043
0643
Palm Beach
PL
172 Worth Ave, Palm Beach, FL 33480
0046
0646
San Francisco
SN
384 Post St, San Francisco, CA 94108
0048
0645
Las Vegas
LV
3200 Las Vegas Blvd. South, Las Vegas, NV 89109
0049
0649
Dallas
DL
13550 Dallas Pkwy, Dallas, TX 75240
STORE NAME
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
ABBREVIATION
ADDRESS
54
FULL LINE STORE LIST
CURRENT
STORE #
NEW
STORE #
0056
0656
Stamford
ST
140 Atlantic St, Stamford, CT 06901
0057
0657
San Antonio
SA
650 North Star Mall, San Antonio, TX 78216
0069
0669
Naples
NS
5395 Tamiami Trail North, Naples, FL 34108
0072
0672
Greenwich
GW
205 Greenwich Ave, Greenwich, CT 06830
0074
0174
Sell Off East
SO
250 Highland Park Blvd., Wilkes Barre, PA 18702
0078
0678
Short Hills
SL
1200 Morris Turnpike, Short Hills, NJ 07078
0089
0665
Orlando
OF
8001 South Orange Blossom Blvd, Orlando, FL 32809
0090
0633
Sarasota
SR
3501 South Tamiani Trail, Sarasota, FL 34239
0092
0664
Fort Meyers
FF
13499 Us Hwy 41 Southeast, Fort Meyers, FL 33907
0094
TBD
Sell Off West
SW
4652 Guasti Rd, Ontario, CA 91761
0101
0101
New York Off Site
LS
250 Highland Park Blvd., Wilkes Barre, PA
0173
0173
Pool Stock East
PB
250 Highland Park Blvd., Wilkes Barre, PA
0194
TBD
Pool Stock West
OW
4652 Guasti Rd, Ontario, CA 91761
0207
0607
Santa Barbara
SB
1001 State Street, Santa Barbara, CA 93101
0212
0612
Palm Desert
PA
73555 El Paseo Road, Palm Desert, CA 92260
0254
0654
Walt Whitman
WW
230 Walt Whitman Road, Huntington, NY 11746
0613
0613
Birmingham
BI
129 Summit Blvd, Birmingham, AL 35253
0671
0671
Stony Point
RI
9214 Stony Point Pkwy, Richmond, VA 23235
0673
0673
Raleigh
RA
7700 Old Wake Forest Road, Raleigh, NC 27616
0674
0674
Chevy Chase MenвЂ™s
Store
CV
5300 Wisconsin Ave NW, Washington DC 20015
0675
0675
Columbus
CO
1500 Polaris Pkwy, Columbus, OH 43240
0679
0679
Keystone FSH
IP
8725 Keystone Crossing, Indianapolis, IN 46240
0689
0689
Saks Direct
SK
1 Walden Books Drive, La Vergne, TN 37086
STORE NAME
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
ABBREVIATION
ADDRESS
55
OFF 5TH STORE LIST
15 OFF 5TH STORE LIST
CURRENT
STORE #
NEW
STORE #
0007
0707
Cabazon O5
CZ
48400 Seminole Rd, Space 306, Cabazon, CA 92230
0012
0712
Bergen O5
BM
120 Bergen Town Center, Paramus, NJ 07652
0025
0725
Ellenton O5
EF
5461 Factory Shops Blvd, Ste 800, Ellenton, FL 34222
0027
0727
Woodfield O5
WI
1430 East Golf Rd, Bldg C, Schaumburg, IL 60173
0033
0733
Sawgrass O5
SG
12801 West Sunrise Blvd #445, Sunrise, FL 33323
0050
0750
Waikele O5
HC
94-800 Lumiaina St, Waipahu, HI 96797
0051
0751
Gurnee O5
GM
6170 West Grand Ave, Ste 543, Gurnee Mills, IL 60031
0052
0752
Petaluma O5
PV
2200 Petaluma Blvd North, Petaluma, CA 94952
0054
0754
Camarillo O5
CF
520 East Ventura Blvd, Ste. 1400, Camarillo, CA
93010
0055
0755
Potomac O5
PO
2700 Potomac Mills Cir, Ste 207, Prince William, VA
22192
0059
0759
Franklin O5
FM
1618 Franklin Mills Ct, Ste 1455, Philadelphia, PA
19154
0060
0760
Tucson O5
TA
7401 North Lacholla Blvd, Space A91, Tucson, AZ
85741
0062
0762
Dawsonville O5
DG
800 Highway 400 South, Ste 185, Dawsonville, GA
30534
0066
0766
Folsom O5
FO
13000 Folsom Blvd #309, Folsom, CA 95630
0067
0767
Niagara O5
NC
1892 Military Rd, Niagara Falls, NY 14304
0071
0771
Sugarland 05
SQ
2745-C Town Center Blvd, Sugar Land, TX 77479
0073
0373
Locker Stock East
PK
250 Highland Park Blvd., Wilkes Barre, PA 18702
0076
0776
Westbury O5
WB
1070 Old Country Road, Garden City, NY 11530
0080
0746
San Marcos O5
SM
3943 IH35 South, San Marcos, TX 78666
0081
0747
Orlando O5
OC
4951 International Drive, Suite 1B.A, Orlando, FL
32819
0082
0748
Minneapolis O5
IC
655 Nicollet Mall, Minneapolis, MN 55402
0083
0749
Milpitas O5
MO
1330 Great Mall Dr, Anchor J, Milpitas, CA 95305
0088
0772
Aurora O5
AF
549 South Chillicothe Rd, Aurora, OH 44202
0093
0758
Las Vegas O5
LN
7680 Las Vegas Blvd South, Box 1, Las Vegas, NV
89123
0096
0773
Clinton O5
CT
20 Killingworth Turnpike, Clinton, CT 06413
0097
0779
Riverhead O5
RH
701 Tangers Drive, Riverhead, NY 11901
STORE NAME
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
ABBREVIATION
ADDRESS
56
OFF 5TH STORE LIST
CURRENT
STORE #
NEW
STORE #
0098
0778
Ontario O5
ON
4490 Mills Circle, Anchor L, Ontario, CA 91764
0193
0193
Locker Stock West
OL
4652 Guasti Rd, Ontario, CA 91761
0273
0273
Hold & Flow O5
HF
250 Highland Park Blvd., Wilkes Barre, PA 18702
0281
0281
New Store Staging O5
ND
250 Highland Park Blvd., Wilkes Barre, PA 18702
0282
0282
New Store Staging O5
NG
250 Highland Park Blvd., Wilkes Barre, PA 18702
0292
0292
New Store Staging O5
NM
250 Highland Park Blvd., Wilkes Barre, PA 18702
0301
0701
San Diego O5
SD
1750 Camino del Reina, San Diego, CA 92108
0305
0705
Grapevine O5
GV
3000 Grapevine Mills Pkwy, Grapevine, TX 76051
0306
0706
Wrentham O5
WM
1048 South St, Ste A200, Wrentham, MA 02093
0308
0708
Tempe O5
TP
500 Arizona Mills Road, Tempe, AZ 85283
0309
0709
Woodbury O5
WO
Grapeville Court, Suite 850, Central Valley, NY 10917
0310
0710
Leesburg O5
LB
241 Ft. Evan Road NE, Leesburg VA 20176
0311
0711
Auburn O5
AB
4700 Baldwin Avenue, Auburn Hills, MI 48326
0312
0713
Anaheim O5
AN
20 City Blvd West Building B, Orange, CA 92868
0383
0383
New Store Staging O5
NF
250 Highland Park Blvd., Wilkes Barre, PA 18702
0714
0714
Aventura O5
AV
18701 Biscayne Blvd, Aventura, FL 33180
0715
0715
Elizabeth O5
EN
651 Kapkowski Rd, Elizabeth, NJ 07201
0716
0716
Concord O5
CM
8281 Concord Mills Blvd, Concord NC 28027
0717
0717
Katy O5
KM
5000 Katy Mills Circle, Katy, TX 77494
0718
0718
Dolphin O5
DP
11201 NW 12th Street, Suite J100, Miami, FL 33172
0719
0719
North Atlanta O5
NL
915 Ridgewalk Pkwy #800, Woodstock, GA 30188
0720
0720
Opry O5
OS
247 Opryland Drive, Nashville, TN 37214
0722
0722
Arundel O5
AM
7000 Arundel Mills Circle, Hanover, MD 21076
0723
0723
Naples O5
NA
10801 Corkscrew Road, Ste. 353, Estero, FL 33928
0726
0726
Atlanta O5
AL
5900 Sugarloaf PKWY 269, Lawrenceville, GA 30043
0729
0729
Golden O5
GO
14500 W. Colfax Ave. #161, Lakewood, CO 80401
0731
0731
Destin O5
DE
0734
0734
Deer Park O5
DK
STORE NAME
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
ABBREVIATION
ADDRESS
10406 Emerald Coast Pkwy W., St. 84A-G, Destin, FL
32550
The Arches at Deer Park; 455 Commack Rd, Suite
1250, Deer Park, NY 11729
57
OFF 5TH STORE LIST
CURRENT
STORE #
NEW
STORE #
0735
0735
Palm Beach O5
PB
1801 Palm Beach Lks #W413, Palm Beach, FL 33401
0736
0736
Mercedes O5
ME
5001 E Expressway 83, Mercedes, TX 78570
0737
0737
St. Augustine O5
AS
494 Prime Outlet Blvd, St. Augustine, FL 32084
0738
0738
Dallas O5
DT
8040 PARK LANE, DALLAS, TX 75231
0739
0739
San Antonio O5
SX
5819 Worth Parkway, San Antonio, TX 78257
0741
0741
Gilroy
GI
681 Leavesley Road, Gilroy, CA 95020
0742
0742
Cincinnati
CD
301 Premium Outlet Drive, Monroe, OH 45050
0743
0743
Oklahoma City O5
OH
7650 W. Reno Avenue, H-800, Oklahoma City, OK
73127
0744
0744
Merrimack 05
MR
80 Premium Outlet Blvd., Merrimack, NH 03054
0753
0753
St. Louis O5
SS
0756
0756
Rosemont O5
RS
0757
0757
Syracuse 05
SY
306 Hiawatha Blvd, Syracuse, NY 13290
0761
0761
Jackson O5
JM
200 Bass Pro Drive, Suite 320, Pearl, MS 39208
0763
0763
Phoenix O5
PZ
4976 Premium Outlet Way #100,Chandler, AZ 85226
0765
0765
Grand Prairie O5
GR
2950 W. I-20, Suite 125, Grand Prairie, TX 75052
0769
0769
Livermore
LM
3310 Paragon Outlet Blvd., Livermore, CA 94511
0770
0770
Vineland O5
VF
8215 Vineland Ave, Suite 190, Orlando, FL 32821
0774
0774
Mebane O5
MA
4000 Arrowhead Blvd., #380, Mebane, NC 27302
0777
0777
Cypress O5
CS
29300 Hempstead Rd #1301, Cypress, TX 77433
0780
0780
Northbrook O5
NB
127-A Skokie Blvd, Northbrook, IL 60062
0781
0781
Pittsburgh O5
PI
2200 Tanger Blvd #450, Washington, PA 15301
0782
0782
Portland O5
PR
7485 S.W. Bridgeport Road, Tigard, OR 97224
0783
0783
New Store Staging- O5
NS
250 Highland Park Blvd., Wilkes Barre, PA 18702
0784
0784
Charleston - 05
CB
4840 Tanger Outlet, #500, North Charleston, SC
29418
0786
0786
Kansas City O5
KK
1843 Village West Pkwy Kansas City, KS 66111
0785
0785
Hilton Head O5
HI
1260 Ford Island Road, Bluffton, SC 29910
0787
0787
SSC-Jackson
JK
3455 Highway 80 West, Jackson, MS 39209
0789
0789
OFF 5TH DIRECT
OD
One Walden Books Drive, Lavergne, TN 37086
STORE NAME
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
ABBREVIATION
ADDRESS
18501 Outlet Blvd, Space #306, Chesterfield, MO
63005
5220 Fashion Outlets Way Suite #1295, Rosemont IL
60018
58
OFF 5TH STORE LIST
CURRENT
STORE #
NEW
STORE #
0807
0807
Boston O5
BT
300 Canal Street, Somerville, MA 02145
0808
0808
Charlotte O5
CE
5404 New Fashion Way, Charlotte, NC 28278
0809
0809
Columbus O5
CU
3940 Stelzer Rd, Columbus, OH 43219
0810
0810
Eagan O5
EM
3885 Eagan Out Pky 1100, Eagan, MN 55122
0811
0811
Louisville O5
LK
1155 Buck Creek Rd #400, Simpsonville, KY 40067
0812
0812
Milwaukee O5
MW
11500 Burleigh St #170, Wauwatosa, WI 53222
0813
0813
North San Diego O5
NR
11940B Carmel Mt Rd 102, San Diego, CA 92128
0814
0814
Costa Mesa O5
CJ
901 S Coast Dr., Costa Mesa, CA 92626
STORE NAME
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
ABBREVIATION
ADDRESS
59
DISTRIBUTION CENTERS
16 DISTRIBUTION CENTERS
FULL LINE AND OFF 5TH STORES
Distribution Center
Abbreviation
Location #
New
Location #
Address
Wilkes Barre
WBDC
075
0575
250 Highland Park Blvd., Suite #2
Wilkes Barre, PA 18702
P: (570) 821-6240
(570) 821-6235
F: (570) 821-6242
Performance Team
West / Gale Triangle
GLTR
091
0597
12816 Shoemaker Avenue
Santa Fe Springs, CA 90670
P: (615) 995-8803
F: TBD
Contact Information
E-COMMERCE
Distribution Center
Abbreviation
Location #
New
Location #
Address
Lavergne
TNDC
185
0585
One Waldenbooks Drive Lavergne,
TN 37086
Contact Information
P: (615) 280-3116
F: (615) 280-3117
For shipping and routing information, see the Carrier Matrix located in the Shipping & Routing Guide available on our website
at https://www.saksincorporated.com/vendorrelations/sfaevendors.asp under вЂњMaster Documents and Announcements.вЂќ
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
60
OVERVIEW OF PAST REVISIONS
17 OVERVIEW OF PAST REVISIONS вЂ“ 12 MONTHS
AUGUST 5, 2014
SECTION
Distribution Centers
Non-ASN Shipments: Packing Slips
PAGE
7, 51
34
DESCRIPTION
Wilkes Barre PA Distribution Center вЂ“ Suite Number
West Coast DC
JULY 14, 2014
SECTION
PAGE
DESCRIPTION
OFF 5TH Store Listing
50
Store #808 Zip Code correction
Accounts Payable
44
Vendor Portal Contact
JUNE 19, 2014
SECTION
PAGE
DESCRIPTION
Contact List
6
Vendor Relations Contact List - new phone numbers and location
Ticket Placement
Carton Specifications and
Requirements
25
OFF 5TH Shoe ticket placement
30
Carton size / dimensions
OFF 5TH Store Listing
49
New Staging Store #292
JUNE 6, 2014
SECTION
PAGE
DESCRIPTION
Transportation Receiving Contact
7
New contact for GLTR West Coast DC
EDI Outbound Documents
17
New Transaction вЂ“ EDI 180 Return Merchandise Authorization
Full Line Ticket
23
Reference to RFID Implementation Guide for EPC tag requirements
Distribution Centers
51
New West Coast DC Address
MAY 6, 2014
SECTION
PAGE
DESCRIPTION
Distribution Center
51
New address effective June 30, 2014 for West Coast DC
OFF 5TH Store Listing
50
New store location вЂ“ Store #814 Costa Mesa
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
61
OVERVIEW OF PAST REVISIONS
MARCH 20, 2014
SECTION
PAGE
DESCRIPTION
Fur Labeling Requirements
20
Labeling requirements extend to all product garments and
accessories, in addition to shoes and handbags.
Ticket Placement Guide
25
OFF 5TH Shoes
Hanger Standards
26
Hang / Flat indicator on Purchase Order
Store Listing
48-49
Address change for 173 and Sell Off Locations
MARCH 6, 2014
SECTION
PAGE
DESCRIPTION
Distribution Center
7
Wilkes Barre Distribution Center address and phone numbers
Store Listing
49
GS1-128 Label Format
33
Address for Hold & Flow #273, Staging Stores #281 and 282
changed to Wilkes Barre DC #075
Group Number to be included in Zone E for 4050VICS Trading
Partners
DECEMBER 6, 2013
SECTION
Distribution Center
OFF 5
TH
Store Closing
PAGE
DESCRIPTION
51
New Distribution Center for Full Line & OFF 5TH Stores, effective
January 20, 2014.
49
Store #304 Castle Rock Closing
NOVEMBER 21, 2013
SECTION
OFF 5
TH
Store Listing
OFF 5
TH
Ticket Requirements
PAGE
53-55
21
DESCRIPTION
Store addresses updated
Watches new ticket requirement вЂ“ only suggested retail
NOVEMBER 7, 2013
SECTION
OFF 5
TH
Store Listing
PAGE
54
DESCRIPTION
Store #735 Palm Beach Address Updated
If you would like to be on our distribution list to receive Vendor Standards Manual updates, please email us at
[email protected].
SAKS FIFTH AVENUE VENDOR STANDARDS MANUAL
REVISED 09-04-14
62