CITY OF KAMLOOPS Regular Council Meeting Agenda February 3, 2015, at 1:30 pm in Council Chambers at 7 Victoria Street West, Kamloops, BC, V2C 1A2 1. READING 2. APPROVAL OF THE AGENDA 3. MINUTES Recommendation: That Council adopt the minutes of the: January 13, 2015, Regular Council Meeting; January 13, 2015, Public Hearing; January 20, 2015, Budget Review Meeting; and January 20, 2015, Regular Council Meeting. 4. 9 21 27 33 DELEGATIONS - 1:30 pm 4.1 Nicole Beauregard, Active Living Coordinator, Acting Sport Development Coordinator, City of Kamloops Re: Highlighting the 40th anniversary celebration of the Seniors Light Tour and recognizing volunteers Bart Carrigan and William Davey for 40 years of service for First Canada ULC 4.2 Gay Pooler, General Manager, Kamloops Central Business Improvement Association (KCBIA) RE: Kamloops Central Business Improvement Association (KCBIA) Review and 2015 Budget 38 Page 1 REGULAR COUNCIL MEETING AGENDA 5. February 3, 2015 RESPONSE TO DELEGATIONS 5.1 Gay Pooler, General Manager, Kamloops Central Business Improvement Association (KCBIA) RE: Kamloops Central Business Improvement Association (KCBIA) Review and 2015 Budget Recommendation: That Council authorize the Kamloops Central Business Improvement Association (KCBIA) 2015 Budget and that the $208,500 business improvement association levy be paid 50% in February 2015 and 50% in June 2015. 6. PUBLIC SUBMISSIONS 6.1 Development Variance Permit Application No. DVP00443 (2075 High Forest Place) 45 Purpose: Increase the maximum permitted lot coverage for accessory buildings from 112 m² to 166 m². 7. CONSIDERATION OF PUBLIC SUBMISSIONS 7.1 Development Variance Permit Application No. DVP00443 (2075 High Forest Place) Recommendation: That Council authorize the Corporate Officer to issue Development Variance Permit No. DVP00443 for Lot 10, Sec. 34, Twp. 19, Rge. 17, W6M, K.D.Y.D., Plan KAP80280 (2075 High Forest Place), varying Zoning Bylaw No. 5-1-2001, Division Twenty-One, RS-3 (Single Family Residential-3), Section 2103, Regulations, by increasing the maximum permitted lot coverage for accessory buildings from 112 m² to 166 m², in accordance with Attachment "A". 8. PUBLIC INQUIRIES 2 REGULAR COUNCIL MEETING AGENDA 9. February 3, 2015 REPORTS - Chief Administrative Officer - Regular 9.1 Request for a Closed Council Meeting Recommendation: That Council authorize staff to schedule a Closed Council Meeting for February 17, 2015, under the Community Charter, Section 90(1): (c), labour relations or other employee relations; and (k), negotiations and related discussions respecting the proposed provision of a municipal service. 9.2 Official Community Plan Amendment Application No. OCP00098 Rezoning Application No. REZ00506 Development Permit Application No. DPM00503 (2400 Ord Road) Recommendation: 53 That Council authorize: a) A Public Hearing to consider: i) ii) iii) amending KAMPLAN: The Official Community Plan, Map No. 1, Generalized Land Use Map, by changing the land use designations for a portion of Lot D, Plan KAP62646, Sec. 22, Twp. 20, Rge. 18, W6M, K.D.Y.D., Except Plan KAP65666 (2400 Ord Road), from Agricultural to Parkland and Open Space, in accordance with Attachment "A"; rezoning Lot D, Plan KAP62646, Sec. 22, Twp. 20, Rge. 18, W6M, K.D.Y.D., Except Plan KAP65666 (2400 Ord Road), from A-1 (Agricultural) to C-4 (Service Commercial) and OS (Open Space), in accordance with Attachment "B"; amending Zoning Bylaw No. 5-1-2001, Division Forty-One, C-4 (Service Commercial), Section 4102, Permitted Uses - Site Specific, by adding the following: "- RV storage and landscaping business and storage yard in the case of Lot D, Plan KAP62646, Sec. 22, Twp. 20, Rge. 18, W6M, K.D.Y.D., Except Plan KAP65666 (2400 Ord Road)."; (Motion continued) 3 REGULAR COUNCIL MEETING AGENDA February 3, 2015 (Motion continued) b) 9.3 Subject to rezoning approval, issuance of a Development Permit for Lot D, Plan KAP62646, Sec. 22, Twp. 20, Rge. 18, W6M, K.D.Y.D., Except Plan KAP65666 (2400 Ord Road), in accordance with the site plan/landscape plan shown as Attachment "C" and building elevations shown as Attachment "D". Development and Engineering Services Department 2014 Client Satisfaction Survey Recommendation: 68 That Council receive the Development and Engineering Services Department 2014 Client Satisfaction Survey report for information. 9.4 Free Family Movie Night in Celebration of Earth Hour Recommendation: 71 That Council authorize staff to proceed with a free family movie night at Interior Savings Centre on Saturday, March 28, 2015, in celebration of Earth Hour. 9.5 Contract Award for TCC Concession Services Recommendation: 74 That Council authorize awarding RFP No. 212-14, TCC Concession Services, to Papa G's Cafe in the approximate amount of $800,000 over the five-year term of the contract. 9.6 Development and Engineering Services Department 2014 Annual Report Recommendation: 78 That Council receive the Development and Engineering Services Department 2014 Annual Report for information. 10. MAYOR'S REPORT 11. COUNCILLORS' REPORT 4 REGULAR COUNCIL MEETING AGENDA 12. February 3, 2015 COMMITTEE REPORTS 12.1 Social Planning Council Minutes – December 17, 2014 Councillor Walsh Recommendation: 121 That Council: a) Authorize the following Social Planning Grants: • BC Sustainable Energy Association - special project $3,000 • Kamloops & District Elizabeth Fry Society - special project $6,000 • Kamloops & District Elizabeth Fry Society/Changing the Face of Poverty - special project $4,500 • Interior Community Services operational $5,000 • Interior Community Services special project $1,500 • Kamloops Arts Council - special project $7,000 • Kamloops Brain Injury Association – special project $2,000 • Kamloops Food Bank - operational $14,000 • Kamloops Food Policy Council special project $2,500 • Kamloops Women's Resource Group - special project $1,000 • New Life Mission - special capital expenditure $7,500 • Oncore Central Services - special project $5,000 • People in Motion - special project $3,500 • Phoenix Centre - special project $5,000 (Motion continued) 5 REGULAR COUNCIL MEETING AGENDA (Motion continued) • River City Squash Organization – seed grant February 3, 2015 $2,500 Total allocated for Social Planning Grants $70,000 Designated for Seniors Grants $10,000 b) DENY the following Social Planning Grants: 12.2 • Arnica Artist Run Centre Society special project DENY • Canadian Red Cross - special capital expenditure DENY • Health Arts Society - special project DENY • Jubilee Urban Movement and Partners - special project DENY • Kamloops Aboriginal Friendship Society - special project DENY • Kamloops Therapeutic Riding Association - special project DENY • Modlab Maker Foundation - seed grant DENY • White Buffalo Aboriginal and Métis Health Society - special project DENY Arts Commission Minutes – January 19, 2015 Councillor Walsh Recommendation: 130 That Council authorize the following BC Festival of the Arts Legacy Grants: Ukulele Orchestra of Kamloops community development to assist with the expense of hosting two ukulele workshops; and Kamloops Life Drawing Studio - personal and community development to assist with a life drawing exhibition. $600 $254 6 REGULAR COUNCIL MEETING AGENDA 13. 14. February 3, 2015 CALENDAR OF COMMITTEE MEETINGS 13.1 Sister City Advisory Committee February 10, 2015 - 3:30 pm Corporate Boardroom, City Hall 13.2 Heritage Commission February 11, 2015 - 5:30 pm Kamloops Museum, 207 Seymour Street 13.3 Tranquille Beautification/Enhancement and Gateway Task Force February 16, 2015 - 6:00 pm Corporate Boardroom, City Hall 13.4 KAMPLAN: 2015 Official Community Plan Advisory Committee February 26, 2015 - 3:00 pm Development and Engineering Services Boardroom, 107 Seymour Street 13.5 Arts Commission February 16, 2015 - 4:30 pm Second Floor Boardroom, City Hall 13.6 Food and Urban Agriculture Plan Advisory Committee February 19, 2015 - 11:00 am Corporate Boardroom, City Hall CORRESPONDENCE For Action: 14.1 Al Richmond, Chair, Healthy Communities Committee and Mark Sieben, Deputy Minister, Ministry of Children and Family Development Re: Invitation to participate in the Community Poverty Reduction Strategy Stakeholder Forum. 133 14.2 Carolyn Lefferson, 2015 Charity Poker Run Coordinator, Harley Owners Group Kamloops Chapter Re: Requesting that the rental fees for Valleyview Arena be waived for the 2015 Charity Poker Run event. 137 Memo of response from the Parks, Recreation, and Cultural Services Department. 138 7 REGULAR COUNCIL MEETING AGENDA 14.3 February 3, 2015 Denis Lemelin, National President, Canadian Union of Postal Workers (CUPW-STTP) Re: Requesting a resolution of support to stop Canada Post cuts. 139 For Information: That Council receive the following correspondence for information: 14.4 Kurt Leonhardt, 68 Battle Street West, Kamloops RE: Concerns regarding the closure of 2nd Avenue access to West End. 143 Memo of response form the Public Works and Utilities Department. 145 14.5 Jim Hebden, President, BIG Little Science Centre Society Re: Providing support for a proposed performing arts centre. 146 14.6 Ralph Adams, Air Quality Meteorologist, Ministry of Environment Re: Response letter regarding air quality monitoring in Kamloops. 148 For background information: Letter from the Mayor to Mr. Ralph Adams, Ministry of Environment, Environmental Protection Division – December 2, 2014. 15. 152 CONSIDERATION OF BYLAWS Adoption 15.1 Bylaw No. 23-76, Traffic Amendment Bylaw, 2015 Recommendation: That Bylaw No. 23-76 be adopted. 16. UNFINISHED BUSINESS 17. NEW BUSINESS 18. PUBLIC INQUIRIES 19. NOTICE OF MOTION 20. ADJOURNMENT 8 46. MINUTES OF A REGULAR MEETING OF THE MUNICIPAL COUNCIL OF THE CITY OF KAMLOOPS, HELD IN COUNCIL CHAMBERS, 7 VICTORIA STREET WEST, ON TUESDAY, JANUARY 13, 2015, AT 1:30 PM. PRESENT: Mayor P. G. Milobar, Councillors D. M. Cavers, K. L. Christian, D. W. Dudy, T. Lange, A. H. Singh, M. L. Spina, P. A. Wallace, and D. J. Walsh. Chief Administrative Officer D. A. Trawin; Deputy Corporate Officer S. J. Nichols; Public Works and Utilities Director J. Fretz; Development and Engineering Services Director M. Kwiatkowski; Parks, Recreation, and Cultural Services Director B. J. McCorkell; Acting Finance Director D. J. Stewart; and Legislative Assistant K. McCart. 1. READING: The Deputy Corporate Officer gave a reading from the works of Henry Ford. 2. APPROVAL OF AGENDA: Moved by Councillor Singh, seconded by Councillor Spina, that Council authorize the agenda be adopted as amended. CARRIED. 3. MINUTES: Moved by Councillor Singh, seconded by Councillor Spina, that the following minutes be adopted: • • • December 9, 2014, Regular Council Meeting; December 9, 2014, Public Hearing Meeting; and December 16, 2014, Public Hearing. CARRIED. Moved by Councillor Singh, seconded by Councillor Spina, that the minutes of the December 16, 2014, Regular Council Meeting be adopted as amended. CARRIED. 4. PROCLAMATIONS: Interior Savings Unplug and Play Week Presenter: Maureen Doll, Kamloops Early Language Initiative (KELLI), and Fiona Clare, Literacy in Kamloops (LinK) Moved by Councillor Cavers, seconded by Councillor Singh, that January 24-31, 2015, be proclaimed "Interior Savings Unplug and Play Week". CARRIED. 9 MINUTES OF A REGULAR COUNCIL MEETING 47. January 13, 2015 Page 2 Alzheimer Awareness Month Presenter: Tara Hildebrand, Support and Education Coordinator - Central Interior, Alzheimer Society of British Columbia; Marg Rodgers, Volunteer Walk Chair; and Wally Smeaton, 2015 Investors Group Walk for Memories Honouree Moved by Councillor Singh, seconded by Councillor Spina, that January 2015 be proclaimed "Alzheimer Awareness Month". CARRIED. 5. DELEGATIONS: Nicole Beauregard, Active Living and Sport Development Coordinator, City of Kamloops, and Katie Klassen, Physical Literacy Outreach and Operation Red Nose Coordinator, PacificSport Interior BC Re: Highlights of Sports Day in Canada Held November 29, 2014 Nicole Beauregard, Active Living and Sport Development Coordinator, City of Kamloops, and Katie Klassen, Physical Literacy Outreach and Operation Red Nose Coordinator, PacificSport Interior BC, provided a video presentation highlighting the Sports Day in Canada event held in Kamloops on November 29, 2014. 6. RESPONSE TO DELEGATIONS: Nicole Beauregard, Active Living and Sport Development Coordinator, City of Kamloops, and Katie Klassen, Physical Literacy Outreach and Operation Red Nose Coordinator, PacificSport Interior BC Re: Highlights of Sports Day in Canada Held November 29, 2014 Moved by Councillor Spina, seconded by Councillor Cavers, that Council send a letter of thanks to Nicole Beauregard, Active Living and Sport Development Coordinator, City of Kamloops, and Katie Klassen, Physical Literacy Outreach and Operation Red Nose Coordinator, PacificSport Interior BC, for their presentation. CARRIED. 7. PUBLIC INQUIRIES: Ruth Madsen, 170 Nicola Street: • Inquired if Council would consider a new discussion regarding potential pollutants with respect to the proposed KGHM Ajax Mine. She advised that she will email Council information in this regard. 10 48. MINUTES OF A REGULAR COUNCIL MEETING January 13, 2015 Page 3 Joe Warman, 600 Block of Battle Street: • Inquired about priorities and procedures for snow removal. The Public Works and Utilities Director stated that some City streets are not wide enough to accommodate parking, snow, and travel. City staff make all attempts to leave as much room as possible for vehicle traffic and parking. 8. REPORTS: CHIEF ADMINISTRATIVE OFFICER'S REPORT: The Chief Administrative Officer's Report was presented to Council as follows: Request for a Closed Council Meeting Moved by Councillor Spina, seconded by Councillor Wallace, that Council authorize staff to schedule a Closed Council Meeting for January 20, 2015, under the Community Charter, Section 90(1)(k), negotiations and related discussions respecting the proposed provision of a municipal service. CARRIED. Development Variance Permit Application No. DVP00443 (2075 High Forest Place) Council received a copy of a report to the Chief Administrative Officer dated January 6, 2015, prepared by the Development and Engineering Services Department to increase the maximum permitted lot coverage for accessory buildings to accommodate a detached garage, a shed, and an outdoor barbeque shelter on the subject property located in the Rose Hill neighbourhood at the end of a cul-de-sac and accessed by a panhandle driveway. Moved by Councillor Cavers, seconded by Councillor Spina, that Council authorize: a) Distribution of Notice of Intent to issue Development Variance Permit No. DVP00443 for Lot 10, Sec. 34, Twp. 19, Rge. 17, W6M, K.D.Y.D., Plan KAP80280 (2075 High Forest Place); and b) Subject to approval of item a), issuance of a Development Variance Permit for Lot 10, Sec. 34, Twp. 19, Rge. 17, W6M, K.D.Y.D., Plan KAP80280 (2075 High Forest Place), varying Zoning Bylaw No. 5-1-2001, Division Twenty-One, RS-3 (Single Family Residential-3), Section 2103, Regulations, by increasing the maximum permitted lot coverage for accessory buildings from 112 m2 to 166 m2, in accordance with Attachment "A" attached to the report dated January 6, 2015, prepared by the Development and Engineering Services Department. CARRIED. 11 MINUTES OF A REGULAR COUNCIL MEETING 49. January 13, 2015 Page 4 Amendments to Traffic Bylaw No. 23-30 Council received a copy of a report to the Chief Administrative Officer dated December 16, 2014, prepared by the Development and Engineering Services Department to amend Traffic Bylaw No. 23-30 to remove Lorne Street, River Street, and 10th Avenue (between Victoria Street and Lorne Street) from the City's official truck route index. Moved by Councillor Spina, seconded by Councillor Singh, that Council authorize: a) Removing Lorne Street, River Street, and 10th Avenue (between Lorne Street to Victoria Street) from the City's official truck route; b) Amending Traffic Bylaw No. 23-30, Section 311, Truck Routes, to reflect this removal; and c) Changing City truck route signs to reflect this removal. CARRIED. Contract Award for Residential Solid Waste Trucks Council received a copy of a report to the Chief Administrative Officer dated January 6, 2015, prepared by the Public Works and Utilities Department to seek Council's approval to award Request for Proposal No. 165-14, Automated Side Loader Residential Waste Trucks, to Rollins Machinery Ltd. for the purchase of residential solid waste trucks over the next three years. Moved by Councillor Wallace, seconded by Councillor Singh, that Council authorize the award of RFP No. 165-14, Automated Side Loader Residential Waste Trucks, to Rollins Machinery Ltd. for the purchase of residential solid waste trucks over the next three years. CARRIED. Application for Funding Grant under the New Building Canada Fund for the North Thompson River Emergency Water Intake Council received a copy of a report to the Chief Administrative Officer dated January 5, 2015, prepared by the Public Works and Utilities Department to seek Council's approval to apply for a funding grant under the New Building Canada Fund Provincial-Territorial Infrastructure Component, Small Communities Fund for the North Thompson River emergency water intake, and to commit to an Alternate Approval Process and bylaw to authorize the borrowing of funds necessary to implement the project. 12 50. MINUTES OF A REGULAR COUNCIL MEETING January 13, 2015 Page 5 Moved by Councillor Christian, seconded by Councillor Singh, that Council: a) Authorize the application for a funding grant under the New Building Canada Fund's Provincial-Territorial Infrastructure Component, Small Communities Fund for total eligible costs of $9.1 million for the North Thompson River Emergency Water Intake; and b) Commit to completing an Alternate Approval Process and bylaw to authorize the borrowing of funds necessary to implement the project. CARRIED. Citizen Appointments and Reappointments to Committees and Commissions Council received a copy of a report to the Chief Administrative Officer dated January 5, 2015, prepared by the Corporate Services and Community Safety Department to seek Council's authorization to appoint and reappoint citizens as volunteers on the Airport Authority Society, Arts Commission, Heritage Commission, Parks and Recreation Committee, Sister City Advisory Committee, and Social Planning Council. Moved by Councillor Christian, seconded by Councillor Cavers, that Council authorize the following appointments and reappointments: a) Airport Authority Society - one-year term: • • • • b) Brent Ballingall; Brian Barron (reappointment); Tony Ryan; Rob Wilson (reappointment); Arts Commission - two-year term: • • • • • Amy Baskin (reappointment); Chris Lynch; Ronda Olds; Niki Remesz; Alexander Watt (reappointment for a one-year term); (Motion Continued) 13 MINUTES OF A REGULAR COUNCIL MEETING 51. January 13, 2015 Page 6 (Motion Continued) c) Heritage Commission - two-year term: • • • • • • • • d) Parks and Recreation Committee - two-year term: • • • • e) Tanja Hasler; Peter Nixon (reappointment); Kevin Scollen (reappointment); Bernadette Siracky; Sister City Advisory Committee - two-year term: • f) Allan Cosco (reappointment); Anita Grover (reappointment); Patricia Howe (reappointment); Claire Johnson (reappointment); Ernie Kroeger; Patrick Lindsay (reappointment); Carol Lindsay (reappointment); Andrew Yarmie (reappointment); Saki Suganuma (reappointment); Social Planning Council - three-year term: • • Jennifer Green (reappointment); and Jim Begley (reappointment). AMENDMENT Moved by Councillor Cavers, seconded by Councillor Singh, that Council direct committee staff liaisons to provide the rationale for their recommendations on Council committee appointments. Affirmative: Councillors Cavers, Singh, and Walsh. Negative: Mayor Milobar, Councillors Christian, Dudy, Lange, Spina, and Wallace. DEFEATED. QUESTION ON THE MAIN MOTION CARRIED. 14 52. MINUTES OF A REGULAR COUNCIL MEETING January 13, 2015 Page 7 Financial System Re-implementation Council received a copy of a report to the Chief Administrative Officer dated January 6, 2015, prepared by the Finance Department to seek Council's authorization to transfer unspent funds from the Corporate Asset Management Program implementation project budget to the Financial Systems capital project budget. Moved by Councillor Wallace, seconded by Councillor Christian, that Council authorize: a) Transferring unspent budget funds, estimated to be approximately $850,000, from Capital Project No. 972126 Infrastructure Management System to Capital Project No. 972128 Financial System; b) Awarding a sole source contract up to $300,000 to Syntax Systems Limited to provide consulting and project management support, including all travel and contingency costs; and c) The 2015-2019 Financial Plan be amended to include the revised budgets. Affirmative: Mayor Milobar, Councillors Christian and Wallace. Negative: Councillors Cavers, Dudy, Lange, Singh, Spina, and Walsh. DEFEATED. Moved by Councillor Singh, seconded by Councillor Spina, that Council authorize the Financial System Capital Project be added as a supplementary budget item to the 2015-2019 budget for Council consideration. CARRIED. 9. NOTICE OF MOTION: Councillor Cavers Snow Clearing Priorities for City Sidewalks and Other Transportation Infrastructure Councillor Cavers submitted the following Notice of Motion for the January 20, 2015, Regular Council meeting: That Council authorize staff to investigate and report back on the implications of establishing service levels for the clearing of city sidewalks and other transportation infrastructure during snow events. 15 MINUTES OF A REGULAR COUNCIL MEETING 10. 53. January 13, 2015 Page 8 COMMITTEE REPORTS: Social Planning Council Minutes - November 19, 2014 Moved by Councillor Wallace, seconded by Councillor Spina, that Council authorize letters be sent to the offices of the Premier, the Auditor General, and the Ombudsperson of BC requesting that the Registered Disability Savings Plan application process be simplified. Affirmative: Councillors Cavers. Negative: Mayor Milobar, Councillors Christian, Dudy, Lange, Singh, Spina, Wallace, and Walsh. DEFEATED. Moved by Councillor Singh, seconded by Councillor Cavers, that Council authorize a formal resolution be sent to the Southern Interior Local Government Association (SILGA) to lobby the provincial government to simplify the Registered Disability Savings Plan application process. CARRIED. Moved by Councillor Wallace, seconded by Councillor Spina, that Council direct staff to consult with the Mayor's Advisory Committee for Persons with Disabilities regarding the possibility of shifting the loading zone currently in front of 321 Nicola Street to 3rd Avenue adjacent to the wheelchair ramp into the building, shifting the designated stall currently on 3rd Avenue to the front of 321 Nicola Street, and adding an additional designated stall in that location. DEFEATED. Moved by Councillor Lange, seconded by Councillor Wallace, that Council direct staff to consult with the Mayor's Advisory Committee for Persons with Disabilities regarding relocation of the designated stall currently on 3rd Avenue to the front of 321 Nicola Street, extending the length of the stall, and adding an additional designated stall in front of 321 Nicola Street. CARRIED. 16 54. MINUTES OF A REGULAR COUNCIL MEETING January 13, 2015 Page 9 Parks and Recreation Committee Minutes - November 26, 2014 Moved by Councillor Spina, seconded by Councillor Cavers, that Council authorize the following Winter Games Legacy Fund Grant applications: • Devon Moonie - to attend the Canadian Cyclocross Championships in Winnipeg, MB, October 25, 2014; and $150 • Sahali Secondary Junior Girls Volleyball Team - to attend the 2014 BC Junior Girls Volleyball Provincial Championships in Delta, BC, November 21-22, 2014 $300 CARRIED. Heritage Commission Minutes - December 10, 2014 Moved by Councillor Walsh, seconded by Councillor Singh, that Council receive the December 10, 2014, Heritage Commission Meeting minutes for information. CARRIED. Urban Agriculture and Food Systems Advisory Committee Minutes - December 11, 2014 Moved by Councillor Cavers, seconded by Councillor Spina, that Council authorize the name of the Urban Agriculture and Food Systems Advisory Committee be changed to the Food and Urban Agriculture Plan Advisory Committee to reflect the new title for the plan and that the Terms of Reference be updated accordingly. CARRIED. 11. CORRESPONDENCE: Claudine Sleik, Kamloops Citizen Re: Requesting Council Consider Adopting BC SPCA's Model Animal Control Bylaw to Restrict the Permanent Tethering of Animals Moved by Councillor Walsh, seconded by Councillor Cavers, that Council direct staff to investigate an anti-tethering bylaw for the City of Kamloops. Affirmative: Councillors Cavers, Dudy, and Walsh. Negative: DEFEATED. Mayor Milobar, Councillors Christian, Lange, Singh, Spina, and Wallace. 17 MINUTES OF A REGULAR COUNCIL MEETING 55. January 13, 2015 Page 10 Moved by Councillor Cavers, seconded by Councillor Wallace, that Council receive the following correspondence for information: Rhona Martin, Past President, Southern Interior Local Government Association (SILGA) Re: SILGA Convention - Call for Nominations for 2015/2016 SILGA Executive - Deadline is February 27, 2015 Marg Spina, President, Southern Interior Local Government Association (SILGA) Re: Call for Resolutions for 2015 SILGA Convention Deadline is February 27, 2015 CARRIED. 12. CONSIDERATION OF BYLAWS: Bylaw No. 5-1-2747, Zoning Amendment Bylaw, 2015 (3239 Schubert Road) The purpose of this bylaw is to permit a panhandle subdivision and allow a new single-family dwelling with a secondary suite on the new lot at the front of the property. Moved by Councillor Christian, seconded by Councillor Wallace, that Bylaw No. 5-1-2747 be introduced and read a first and second time. CARRIED. Council will consider Development Variance Permit Application No. DVP00440 after the Public Hearing. Bylaw No. 5-1-2746, Zoning Amendment Bylaw, 2015 (1065 Surrey Avenue) The purpose of this bylaw is to permit a one-person indoor pet grooming salon. Moved by Councillor Christian, seconded by Councillor Wallace, that Bylaw No. 5-1-2746 be introduced and read a first and second time. CARRIED. 13. RECESS: The meeting recessed at 4:27 pm. 18 56. MINUTES OF A REGULAR COUNCIL MEETING 14. January 13, 2015 Page 11 RECONVENE: The meeting reconvened at 7:49 pm. PRESENT: Mayor P. G. Milobar, Councillors D. M. Cavers, K. L. Christian, D. W. Dudy, T. Lange, A. H. Singh, M. L. Spina, P. A. Wallace, and D. J. Walsh. Deputy Corporate Officer S. J. Nichols; Planning and Development Supervisor E. Beach; Planner B. Smith, and Legislative Assistant L. J. Campbell. 15. CONSIDERATION OF BYLAWS: (Continued) Bylaw No. 5-1-2747, Zoning Amendment Bylaw, 2015 (3239 Schubert Road) Moved by Councillor Lange, seconded by Councillor Cavers, that Bylaw No. 5-1-2747 be read a third time and adopted. AMENDMENT TO THE MAIN MOTION Moved by Councillor Walsh, seconded by Councillor Christian, that Bylaw No. 5-1-2747 be amended to rezone Lot 4, Sec. 7, Twp.21, Rge.17, W6M, K.D.Y.D, Plan 17970, Except Plans E8397 and 19578 (3239 Schubert Road), from RT-2 (Two Family Residential-2) to RS-1 (Single Family Residential-1) for both of the proposed lots. Affirmative: Mayor Milobar, Councillors Cavers, Christian, Dudy, Singh, Spina, Wallace, and Walsh. Negative: Councillors Lange. CARRIED. QUESTION ON THE MAIN MOTION CARRIED. Bylaw No. 5-1-2746, Zoning Amendment Bylaw, 2015 (1065 Surrey Avenue) Moved by Councillor Christian, seconded by Councillor Cavers, that Bylaw No. 5-1-2746 be read a third time and adopted. CARRIED. 19 MINUTES OF A REGULAR COUNCIL MEETING 16. 57. January 13, 2015 Page 12 PUBLIC SUBMISSIONS: Development Variance Permit No. DVP00440 (3239 Schubert Road) This application is to reduce the minimum lot street frontage required in the RS-1 (Single Family Residential-1) zone from 15 m to 6 m, to facilitate subdivision of the panhandle lot. Public Submissions were heard in conjunction with Rezoning Application No. REZ00541 (Bylaw No. 5-1-2747). 17. CONSIDERATION OF PUBLIC SUBMISSIONS: Development Variance Permit No. DVP00440 (3239 Schubert Road) Moved by Councillor Lange, seconded by Councillor Singh, that Council authorize the Corporate Officer to issue Development Variance Permit No. DVP00440 for Lot 4, Sec. 7, Twp. 21, Rge. 17, W6M, K.D.Y.D., Plan 17970, Except Plans E8397 and 19578 (3239 Schubert Road), to vary Zoning Bylaw No. 5-1-2001, Division Seventeen, RS-1 (Single Family Residential-1), Section 1703, Regulations, by reducing the minimum lot street frontage from 15 m to 6 m, in accordance with Attachment "A". CARRIED. 18. ADJOURNMENT: The meeting adjourned at 8:09 pm. Certified Correct: S. J. NICHOLS DEPUTY CORPORATE OFFICER P. G. MILOBAR MAYOR 20 58. MINUTES OF A PUBLIC HEARING HELD IN COUNCIL CHAMBERS, 7 VICTORIA STREET WEST, KAMLOOPS, BC, ON TUESDAY, JANUARY 13, 2015, AT 7:00 PM. PRESENT: Mayor P. G. Milobar, Councillors D. M. Cavers, K. L. Christian, D. W. Dudy, T. Lange, A. H. Singh, M. L. Spina, P. A. Wallace, and D. J. Walsh. Deputy Corporate Officer S. J. Nichols; Planning and Development Supervisor E. Beach; Planner B. Smith, and Legislative Assistant L. J. Campbell. Mayor Milobar read the rules of procedure for this evening's Public Hearing. The Notice of Public Hearing was distributed and advertised as follows: "The Council of the City of Kamloops hereby gives notice that it will hold a Public Hearing: TIME: PLACE: January 13, 2015, at 7:00 pm City Hall Council Chambers (7 Victoria Street West, Kamloops, BC) to consider the following proposed amendments to City of Kamloops Zoning Bylaw No. 5-1-2001: 1. Location: 3239 Schubert Road Purpose: To rezone the subject property from RT-2 (Two Family Residential-2) to: • • 2. RS-1 (Single Family Residential-1) to facilitate a panhandle subdivision; and RS-1S (Single Family Residential - Suite) to permit a new single family dwelling with a secondary suite. Location: 1065 Surrey Avenue Purpose: To rezone the subject property, which is currently zoned RT-1 (Two Family Residential-1), on a site-specific basis to allow the operation of a one-person indoor pet grooming salon. A copy of the proposed amendment to City of Kamloops Zoning Bylaw No. 5-1-2001 may be inspected at the Legislative Services Division, City Hall, 7 Victoria Street West, Monday to Friday, between 8:30 am and 4:30 pm. All persons who consider themselves affected by the adoption of the proposed amendment to City of Kamloops Zoning Bylaw No. 5-1-2001 and wish to register an opinion may do so by appearing before Council at the said Public Hearing." 21 MINUTES OF A PUBLIC HEARING 1. 59. January 13, 2015 Page 2 Rezoning Application No. REZ00541 Development Variance Permit No. DVP00440 (3239 Schubert Road) Bylaw No. 5-1-2747 The Deputy Corporate Officer introduced the application and advised that two pieces of correspondence were received opposing this application from: • • Mark and Margaret Hyslop, 3269 Schubert Road; and Ian and Betty Farber, 3249 Schubert Road. The Planner advised that this application is to rezone the subject property from RT-2 (Two Family Residential-2) to RS-1 (Single Family Residential-1) and RS-1S (Single Family Residential - Suite) and to issue a Development Variance Permit reducing the minimum lot street frontage required in the RS-1 zone from 15 m to 6 m to facilitate a panhandle subdivision. The subject property is located in the Westsyde neighbourhood, is zoned RT-2 (Two Family Residential-2), and is 1,946 m2 in area. The property is bordered by Schubert Road and the North Thompson River, with two residential lots located adjacent to the south property line and one large residential lot to the north. The neighbourhood comprises a mix of singleand two-family dwellings, as permitted in the RT-2 zone, as well as a mix of standard and panhandle subdivision layouts. The subject property contains a single-family dwelling and three accessory buildings. The applicant proposes to subdivide the existing lot by creating one new lot at the front of the property (Lot A) and one panhandle lot at the rear of the lot. The applicant proposes to rezone the new lot (Lot A) from RT-2 (Two Family Residential-2) to RS-1S (Single Family Residential - Suite) to facilitate the subdivision of a lot with a parcel area of 464 m2 while maintaining the potential to construct a new single-family dwelling with a suite. The proposal must comply with the parking requirements for singlefamily dwellings with secondary suites, which is three unstacked parking spaces, and must maintain a minimum 40% of the front yard as landscaping. These regulations will be implemented at the Building Permit stage if the applications are approved. A Development Variance Permit application has also been submitted to reduce the minimum permitted street lot frontage in the RS-1 zone from 15 m to 6 m to facilitate the subdivision of the panhandle lot. The Development and Engineering Services Department supports the proposed rezoning and Development Variance Permit as the proposed development complies with the land use policies outlined in KAMPLAN and the Westsyde Neighbourhood Plan. 22 60. MINUTES OF A PUBLIC HEARING January 13, 2015 Page 3 Rod Andrew, 3287 Schubert Road: • • • • • • • • • Agrees with the issues outlined in the two letters submitted to Council opposing this application. Requested that Council deny the variance to reduce the minimum street frontage and the creation of a panhandle lot, and if this request is not denied, that Council deny the request for a secondary suite. Advised that in 2011, there was a similar variance considered on this street, and the Council of the day agreed to deny the zoning variance and restrict the proposed development to single-family dwelling with no suite. Concerned about setting a precedence for panhandle lots in the neighbourhood. He purchased the home in 1989 for the rural feel of the neighbourhood where there are large lots with trees fronting the river. He feels that allowing panhandle lots with suites will have a negative effect on the neighbourhood as it will lose the rural feel. Concerned that the subject property will not have adequate parking to support three families living on two lots. Advised that the subject property is close to the intersection of Lyne Road and that if this development is allowed, the boulevard parking will cause a bottle neck in this area. Concerned that increasing density will increase traffic flow, which will cause safety issues for children playing on the street. Requested that Council concentrate on densifying downtown and not the outer areas where people purchase properties for its rural feel. Guy Harrison, 3280 Schubert Road: • • • Opposed to this application due to the parking issue, as three parking spaces is not adequate for a single-family home and a legal suite. He purchased his home 30 years ago due to the beauty of this quiet neighbourhood with its rural feel with large lots and many trees. Requested that if Council approves the panhandle lot, that it deny the legal suite. Liz Harrison, 3280 Schubert Road: • • • • Opposed to this application as she wants to keep the look and feel of this beautiful, quiet cul-de-sac with large lots and plenty of privacy. Concerned that future renters may result in the property being left uncared for and possibly resulting in the lowering of property values. Feels this development will destroy mature trees and have a negative impact on the neighbourhood. Provided Council with pictures of the neighbourhood and the trees that would be lost if this development moves forward. 23 MINUTES OF A PUBLIC HEARING 61. January 13, 2015 Page 4 Jack Sawada, 3259 Schubert Road: • Advised that he is in favour of the subdivision, but not in favour of rezoning the property to RS-1S (Single Family Residential - Suite) due to parking issues. Greg Power, Owner/Applicant: • • • • • Advised that he is the owner of this property and that he had reviewed possible options for development of this property and decided to move forward with the single-family home with a small suite as it will have the least impact on the neighbourhood. Advised that this development will be good for densification and infill in a beautiful area, and he does not see a problem with a small suite that can be used for grandparents or family members. On question, advised that only one of the trees would need to be removed if this development is approved. On question, advised that he is not planning to sell or build on the property as long as he is living in his current home. On question, advised that he would support a variance on the new lot so that the home will face south instead of facing the street with a shared driveway so that parking will be more central to the lot instead of on the street. Liz Harrison, second time: • The applicant advised that he will not build on this property or sell it as long as he lives there. If he decides to move, he is leaving the neighbourhood with the subdivision and the suite with all of their issues. Maureen Landals, 3240 Schubert Road: • Advised that she would support the application if there was a variance on the new home to require that it face the panhandle driveway instead of the street as it would maintain the visual integrity of the neighbourhood. Jack Sawada, second time: • Advised that he would also support the suite if there was a variance on the property that would require the home to face the panhandle driveway instead of the street and alleviate on-street parking issues. Sharon Gloyn, 3287 Schubert Road: • • Opposed to this application and advised that there will most likely be issues with a shared driveway. Feels that the suite would most likely not be used for family members, but rented out, and that parking would be an issue, especially when there are guests or visitors. 24 62. MINUTES OF A PUBLIC HEARING • January 13, 2015 Page 5 Concerned the suite will change the look and feel of the neighbourhood and set a precedent in the neighbourhood where there will soon be a row of houses down the front of Schubert Road. There were no further submissions, and no further correspondence was received with regard to this application. This portion of the Public Hearing closed at 7:44 pm. 2. Rezoning Application No. REZ00543 Development Variance Permit No. DVP00440 (1065 Surrey Avenue) Bylaw No. 5-1-2746 The Deputy Corporate Officer introduced the application and advised that no correspondence was received regarding this application. The Planner introduced the application to permit a one-person pet grooming salon on a site-specific basis within the RT-1 (Two Family Residential-1) zone located at 1065 Surrey Avenue in the North Shore neighbourhood. The applicant is requesting a site-specific rezoning that would allow a portion of the existing home to be converted to a one-person pet grooming salon. Home-based businesses are permitted in the RT-1 zone provided they are in compliance with the Home-based Business Regulations. The applicant has been operating a licensed mobile pet grooming business out of the home, where the pets are picked up, groomed, and then dropped off again. The proposed zoning amendment would allow clients to drop off and pick up their pets at the subject property. This would not comply with the Home-based Business Regulations, which restrict clients/customers from entering the home based business to pick up goods or to receive a service; therefore, a site-specific zoning amendment is required. The Home-based Business Regulations provides criteria to ensure home-based businesses have minimal impact on existing residential neighbourhoods. The business would operate Tuesday-Friday during regular business hours, serving five clients a day on average and grooming no more than two pets at a time for an average of two hours. All animals will be kept indoors, and no commercial kennel/pet daycare services will be offered. It is not anticipated that the proposed business will produce any more noise than the existing operation, which has not generated any complaints. If approved, the business will be required to conform to all applicable regulations in the Zoning and Business Licence and Regulation Bylaws. It should be noted that the applicant does not have any pets of her own, so the home would be in compliance with the two dog maximum, as per Dog Responsibility and Control Bylaw No. 34-32. Parking on the subject property is not anticipated to be a problem as there is space to accommodate two parking stalls in the existing driveway in a stacked configuration. 25 63. January 13, 2015 Page 6 MINUTES OF A PUBLIC HEARING No technical concerns were raised during the application review process, and as such, the Development and Engineering Services Department supports this application Tanja Hasler, Applicant: • • • Advised that she is here to answer any of Council's questions. Advised that she has approached her neighbours and received feedback supporting the application. On question, advised that the business would be operated from a separate entrance into her basement and that she does not day sit the animals and they do not stay overnight. There were no further submissions, and no correspondence was received with regard to this application. This portion of the Public Hearing closed at 7:49 pm. There being no further business, this Public Hearing adjourned at 7:49 pm. Certified Correct: S. J. NICHOLS DEPUTY CORPORATE OFFICER P. G. MILOBAR MAYOR 26 64. MINUTES OF THE BUDGET REVIEW MEETING OF THE MUNICIPAL COUNCIL OF THE CITY OF KAMLOOPS, HELD IN THE COUNCIL CHAMBERS, 7 VICTORIA STREET WEST, ON TUESDAY, JANUARY 20, 2015, AT 9:00 AM. PRESENT: Mayor P. G. Milobar, Councillors D. M. Cavers, K. L. Christian, D. W. Dudy, T. Lange, A. H. Singh, M. L. Spina, P. A. Wallace and D. J. Walsh. Chief Administrative Officer D. A. Trawin; Corporate Services and Community Safety Director D. R. Duckworth: Public Works and Utilities Director J. Fretz; Development and Engineering Services Director M. Kwiatkowski; Parks, Recreation, and Cultural Services Director B. J. McCorkell; Acting Finance Director D. J. Stewart; and Legislative Assistant K. McCart. 1. MAYOR'S OPENING COMMENTS: Mayor Milobar provided an introduction to the budget meeting process, which is an overview of the 2015-2019 budget additional requests. Council is to determine which projects will be brought forward to the next public input session on February 24, 2015, and subsequent Council budget meetings for deliberation and possible inclusion in the 2015-2019 Financial Plan. 2. 2015-2019 FINANCIAL PLAN: The Acting Finance Director provided Council with a PowerPoint presentation and advised the proposed tax increase for the base budget for 2015 is 1.91%. Tax Increase (Decrease) Total Property Tax Change Anticipated Revenue from Growth 2015 Property Tax Increase Required for Base Budget Additional Budget Requests Operating Budget - Administration Capital Budget - Administration Capital Budget - Community 2,779,592 (1,000,000) 1,779,592 Tax Increase (Decrease) 197,892 3,130,360 162,900 3,491,152 Percentage Increase 2.98% (1.07%) 1.91% Percentage Increase 0.21% 3.36% 0.17% 27 MINUTES OF BUDGET REVIEW MEETING 65. January 20, 2015 Page 2 The Acting Finance Director advised that the purpose of this budget meeting is to introduce and review: • • Additional operating and capital requests from Administration; and Community Requests from the two public budget meetings held on October 22, 2014. Upcoming meetings in the budget process are outlined as follows: • February 24, 2015, 7:00 pm Public Budget Consultation, Interior Savings Centre, Parkside Lounge: presentation of additional requests; and round table discussions with members of the public, City departments and Council. • March 31, 2015, 9:00 am Council Budget Review, Council Chambers: Council to make decisions on the additional requests and funding sources. • April 14, 2015, 10:30 am Council Budget Review, Council Chambers: Council to finalize the tax rate for 2015. The following system of capital and operating budget category and priority definitions was used in creating additional budget requests: Categories: Category C Category E Category M Category S (P) - Community driven requests. - Enhances current levels of service. - Maintenance of existing infrastructure/service. - Statutory/legal/safety requirement. - Permanent request. Priorities: Priority 1 - High: • Scope, scale, and probability of risk are deemed to be HIGH; • Continuation of a multi-year project started in a previous year; and • Legal obligation (WorkSafeBC, Development Cost Charges, court ruling, etc.). Priority 2 - Medium: • Scope, scale and probability of risk are deemed to be MEDIUM; • Will achieve operational efficiencies; and • Directly supports Council and Corporate strategic plans. Priority 3 - Low: • Anything that does not meet the criteria of High or Medium priority. 28 66. MINUTES OF BUDGET REVIEW MEETING 3. January 20, 2015 Page 3 ADDITIONAL OPERATING REQUESTS - ADMINISTRATION: The Acting Finance Director reviewed the following additional requests for the 2015 Operating Budget: Item Full-time Equivalent (FTE) Tax/Utility Amount Capital Amount 0.50 0.50 0.00 1.00 $78,946 $78,946 $40,000 $197,892 0 0 0 0 RCMP Member Car 40 RCMP Member Nuisance Property Civic Buildings Roof Audit* *Requires an additional $20,000 in both 2016 and 2017. 4. ADDITIONAL CAPITAL REQUESTS - ADMINISTRATION: The Acting Finance Director reviewed the following 2015-2019 Capital Plan additional requests: Item Airport Gravity Sewer Main Upgrade Balance Tank Upgrade Landfill Electrical Upgrade Solid Waste Bin Truck Railway Crossing Safety Canada Games Pool Building Envelope Repair Facility Maintenance Streets Pickup ISC Box Office Renovation Mechanic Shop Air Compressor Mobile Resource Management System Fire Station No. 2 SCBA Compressor Turf Equipment Hoist Sheep Breeder Building Repair and Retrofit ISC Facility Repair/Retrofit Facility Repair/Retrofit (Arenas) Hillside Stadium Track and Field Upgrades TCC Field House Indoor Track Replacement ISC Roof Replacement Jimeva Park Pedestrian Overpass Web-Mapping Upgrade Todd Road Pedestrian Upgrade Total Amount Tax/Utility Funding Other Funding Weight PRI/CAT 2016 2017 2,750,000 30,000 350,000 75,000 75,000 9,000 19,600 2018 2019 75,000 75,000 80,000 0 80,000 1-S 300,000 35,000 0 15,000 300,000 20,000 1-M 1-S 2,867,360 75,000 45,000 75,000 45,000 2,867,360 0 0 1-M 1-M 1-M 20,000 15,000 20,000 15,000 0 0 1-M 1-M 188,650 40,000 13,000 0 40,000 13,000 188,650 0 1-E 1-E 1-E 13,000 150,000 20,000 0 20,000 150,000 0 2-M 2-M 20,000 20,000 20,000 20,000 20,000 20,000 0 2-M 20,000 20,000 20,000 20,000 1-M 2,500,000 1-M 1,500,000 1-M 3-E 2-M 410,000 1,500,000 200,000 20,000 410,000 29 67. January 20, 2015 Page 4 MINUTES OF BUDGET REVIEW MEETING Item Reimplementation of JDE Payroll and HR Reimplementation of JDE Purchasing and Inventory 5. Total Amount Tax/Utility Funding Other Funding 425,000 0 425,000 425,000 0 425,000 5,129,010 263,000 4,866,010 Weight PRI/CAT 2016 2017 2018 2019 2,917,000 4,484,600 115,000 1,835,000 RECESS: The meeting recessed at 10:30 am. 6. RECONVENE: The meeting reconvened at 10:46 am. PRESENT: Mayor P. G. Milobar, Councillors D. M. Cavers, K. L. Christian, D. W. Dudy, T. Lange, A. H. Singh, M. L. Spina, P. A. Wallace and D. J. Walsh. Chief Administrative Officer D. A. Trawin; Corporate Services and Community Safety Director D. R. Duckworth; Public Works and Utilities Director J. Fretz; Development and Engineering Services Director M. Kwiatkowski; Parks, Recreation, and Cultural Services Director B. J. McCorkell; Acting Finance Director D. J. Stewart; and Legislative Assistant K. McCart. 7. ADDITIONAL CAPITAL REQUESTS - COMMUNITY: The Acting Finance Director reviewed the following 2015 Capital Plan additional requests from the community: Item Rose Hill Park Upgrades Memorial Hill Park Cenotaph Public Access AED Program* Total Amount 100,000 90,000 5,000 195,000 Tax/Utilities Funding Other Funding 95,000 62,900 5,000 162,900 5,000 27,100 32,100 *Requires funding in future years. 8. ADDITIONAL REQUESTS - PUBLIC BUDGET MEETINGS: The Acting Finance Director presented additional operating and capital items requested at the two public budget meetings held on October 22, 2014. Council members reviewed all requests and ranked the importance of each via an independent survey. 30 68. MINUTES OF BUDGET REVIEW MEETING January 20, 2015 Page 5 The Acting Finance Director provided the survey results, which were based on an average weighting of all survey results in order of importance. Council directed staff to bring forward reports on the following public request items from each department category to a future budget meeting. Corporate Services and Community Safety Department • • • • • • Add additional RCMP on gradual basis. Use community policing officers to reduce cost increases in policing. Consider adding personnel to deal with situations before they escalate into criminal activity. Develop and resource a nuisance abatement cost recovery bylaw. More RCMP for downtown patrols. More RCMP for a North Shore presence. Development and Engineering Services Department - Streets and Sidewalks • • • • • • Enhance Seymour Street beautification. Put signal at Columbia Street and 11th Avenue. More Tranquille Road improvements. Install advance intersection warning at Strathcona Terrace and Lombard Street. More crosswalks in Batchelor Heights. Enhance Victoria Street beautification. Development and Engineering Services Department - Active Transportation and Transit • • • Maintain consistent transit service year-round. Create a bike connection from the Rivers Trail to St. Paul Street. Increase bike/pedestrian connectivity in new subdivisions. Parks, Recreation, and Cultural Services Department - Parks and Natural Resources • • • Install lights for Soccer 1 and 2 at McArthur Island. Increase public access to sports facilities. Install public toilet at the Farmers' Market. It was the consensus of Council that the topic regarding investigation of year-round Hillside Stadium not be included in the list of reports requested from City staff and that the topic of public washrooms at the Farmers' Market be added. Parks, Recreation, and Cultural Services Department - Recreation • • • Implement more hard surfacing/xeriscaping to reduce water use. Improve Peterson Creek Park connectivity to Sahali Secondary School. Extend washroom and other park amenity hours in all City parks. 31 69. January 20, 2015 Page 6 MINUTES OF BUDGET REVIEW MEETING Parks, Recreation, and Cultural Services Department - Arts and Culture and Planning • • • Offer commercial and multi-use space in the new performing arts centre. Offer mentorship programs for emerging artists. Host more festivals (dance, fall, street). Public Works • • • 9. Offer tours of the Kamloops Sewage Treatment Centre. Increase public input in capital projects. Improve/increase snow removal. ADJOURNMENT: The meeting adjourned at 12:00 pm. Certified Correct: D. J. STEWART ACTING FINANCE DIRECTOR P. G. MILOBAR MAYOR 32 70. MINUTES OF A REGULAR MEETING OF THE MUNICIPAL COUNCIL OF THE CITY OF KAMLOOPS, HELD IN COUNCIL CHAMBERS, 7 VICTORIA STREET WEST, ON TUESDAY, JANUARY 20, 2015, AT 1:30 PM. PRESENT: Mayor P. G. Milobar, Councillors D. M. Cavers, K. L. Christian, D. W. Dudy, T. Lange, A. H. Singh, M. L. Spina, and P. A. Wallace. Chief Administrative Officer D. A. Trawin; Deputy Corporate Officer S. J. Nichols; Public Works and Utilities Director J. Fretz; Development and Engineering Services Director M. Kwiatkowski; Parks, Recreation, and Cultural Services Director B. J. McCorkell; Acting Finance Director D. J. Stewart; and Legislative Assistant L. J. Campbell. 1. READING: The Deputy Corporate Officer gave a reading from the works of Lorne Gresham. 2. APPROVAL OF AGENDA: Council approved the agenda as amended. 3. REPORTS: Chief Administrative Officer's Report: The Chief Administrative Officer's Report was presented to Council as follows: Request for Closed Council Meetings Moved by Councillor Singh, seconded by Councillor Spina, that Council authorize staff to schedule Closed Council Meetings for January 26 and January 27, 2015, under the Community Charter, Section 90(1)(l), discussions with municipal officers and employees respecting municipal objectives. CARRIED. Legalities of Adding the Secwépemc Language to Stop Signs Council received a copy of a report to the Chief Administrative Officer dated January 7, 2015, prepared by the Development and Engineering Services Department to provide Council with the results of staff's investigation into the legalities of adding the Secwépemc language, used by the Tk'emlúps te Secwépemc people, to stop signs within Kamloops, as directed by Council at its July 29, 2014, Council meeting. 33 MINUTES OF A REGULAR COUNCIL MEETING 71. January 20, 2015 Page 2 Moved by Councillor Cavers, seconded by Councillor Singh, that Council authorize the topic of adding the Secwépemc language, used by the Tk'emlúps te Secwépemc people, to stop signs in Kamloops be brought forward for discussion at the Community to Community Forum. Affirmative: Councillors Cavers and Lange. Negative: Mayor Milobar, Councillors Christian, Dudy, Singh, Spina, and Wallace. DEFEATED. Moved by Councillor Wallace, seconded by Councillor Spina, that Council receive the Legalities of Adding the Secwépemc Language to Stop Signs report for information. CARRIED. Public Transit and Pedestrian Upgrade Reserve Fund for Bus Shelter Council received a copy of a report to the Chief Administrative Officer dated January 14, 2015, prepared by the Development and Engineering Services Department to seek Council's authorization to utilize the Public Transit and Pedestrian Upgrade Reserve Fund for a bus shelter on Summit Drive (northbound) at Springhill Drive. Moved by Councillor Spina, seconded by Councillor Cavers, that Council authorize staff to: a) Add $12,000 to the 2015 budget to install a bus shelter at an existing bus stop fronting the property at 1415 Summit Drive; b) Fund the $12,000 expense from the Public Transit and Pedestrian Upgrade Reserve Fund; and c) Amend the 2015-2019 Financial Plan as required. CARRIED. Food and Urban Agriculture Plan Update Council received a copy of a report to the Chief Administrative Officer dated January 15, 2015, prepared by the Parks, Recreation, and Cultural Services Department to provide Council with an update on the Food and Urban Agriculture Plan as the plan development process enters the public engagement phase. 34 72. MINUTES OF A REGULAR COUNCIL MEETING January 20, 2015 Page 3 Moved by Councillor Cavers, seconded by Councillor Wallace, that Council receive the Food and Urban Agriculture Plan Update report for information. CARRIED. Columbia Street Widening Loan Authorization Bylaw No. 14-1-175 Council received a copy of a report to the Chief Administrative Officer dated January 15, 2015, prepared by the Corporate Services and Community Safety Department to seek Council's approval to establish the Alternative Approval Process to authorize the borrowing of $2,090,000 to widen Columbia Street from 3rd Avenue to 6th Avenue. Moved by Councillor Christian, seconded by Councillor Singh, that Council authorize the following for the Alternative Approval Process to: a) Establish the Elector Response Form for Columbia Street Widening Loan Authorization Bylaw No. 4-1-175, shown as Attachment "A"; b) Determine the total number of electors as 68,410 for which the approval process applies, as shown on Attachment "B"; and c) Set March 2, 2015, as the deadline for receiving Elector Response Forms from electors not wanting Council to proceed with the adoption of Bylaw No. 14-1-175. Affirmative: Mayor Milobar, Councillors Christian, Dudy, Lange, Singh, Spina, and Wallace. Negative: Councillor Cavers. CARRIED. 4. CORRESPONDENCE: Moved by Councillor Wallace, seconded by Councillor Spina, that Council receive the following correspondence for information: Union of British Columbia Municipalities (UBCM) Re: Announcing the Regional Community to Community Forum Funding Approval for 2014/2015 CARRIED. 35 MINUTES OF A REGULAR COUNCIL MEETING 5. 73. January 20, 2015 Page 4 CONSIDERATION OF BYLAWS: Bylaw No. 23-76, Traffic Amendment Bylaw, 2015 The purpose of this bylaw is to remove Lorne Street, River Street, and 10th Avenue (between Victoria Street and Lorne Street) from the City's official truck route. Moved by Councillor Christian, seconded by Councillor Wallace, that Bylaw No. 23-76 be introduced and read a first, second, and third time. CARRIED. Bylaw No. 5-1-2745, Zoning Amendment Bylaw, 2014 (1505 Collingwood Drive) Moved by Councillor Christian, seconded by Councillor Wallace, that Bylaw No. 5-1-2745 be adopted. CARRIED. 6. NOTICE OF MOTION: Submitted by Councillor Cavers at the January 13, 2015, Regular Council Meeting Snow Clearing Priorities for City Sidewalks and Other Transportation Infrastructure Moved by Councillor Cavers that Council authorize staff to investigate and report back on the implications of establishing service levels for the clearing of City sidewalks and other transportation infrastructure during snow events. NO SECONDER; MOTION DID NOT PROCEED. 7. DELEGATION: Steven Puhallo, Executive Director, North Shore Business Improvement Association (NSBIA) Re: North Shore Business Improvement Association (NSBIA) Review and 2015 Budget Steven Puhallo, Executive Director, North Shore Business Improvement Association (NSBIA), provided Council with a PowerPoint presentation highlighting 2014 achievements and a summary of its budget, goals, and challenges for 2015. 36 74. MINUTES OF A REGULAR COUNCIL MEETING 8. January 20, 2015 Page 5 RESPONSE TO DELEGATION: Steven Puhallo, Executive Director, North Shore Business Improvement Association (NSBIA) Re: North Shore Business Improvement Association (NSBIA) Review and 2015 Budget Moved by Councillor Wallace, seconded by Councillor Cavers, that Council authorize the North Shore Business Improvement Association (NSBIA) 2015 budget, and that the $147,139 business improvement association levy be paid 50% in January 2015 and 50% in June 2015. CARRIED. 9. PROCLAMATION: White Cane Week Presenter: Vern Short, Chair, White Cane Week Committee Moved by Councillor Singh, seconded by Councillor Spina, that February 1-7, 2015, be proclaimed "White Cane Week". CARRIED. 10. ADJOURNMENT: The meeting adjourned at 2:37 pm. Certified Correct: S. J. NICHOLS DEPUTY CORPORATE OFFICER P. G. MILOBAR MAYOR 37 KAMLOOPS CENTRAL BUSINESS IMPROVEMENT ASSOCIATION Financial Statements Year Ended December 31, 2014 (Unaudited - See Notice To Reader) 38 KAMLOOPS CENTRAL BUSINESS IMPROVEMENT ASSOCIATION Index to Financial Statements Year Ended December 31, 2014 (Unaudited - See Notice To Reader) Page NOTICE TO READER 1 FINANCIAL STATEMENTS Statement of Financial Position 2 Statement of Revenues and Expenditures 3 Statement of Changes in Net Assets 4 39 JAMES FOUCAULT, BBA, CA* CHRISTOPHER CARTER, BA, CA* #207 - 239 Victoria Street, Kamloops BC, V2C 2A1 Phone: 778 • 471 • 6400 Fax: 778 • 471 • 6410 Email: [email protected] * Denotes an incorporated professional NOTICE TO READER On the basis of information provided by management, we have compiled the statement of financial position of Kamloops Central Business Improvement Association as at December 31, 2014 and the statements of revenues and expenditures and changes in net assets for the year then ended. We have not performed an audit or a review engagement in respect of these financial statements and, accordingly, we express no assurance thereon. Readers are cautioned that these statements may not be appropriate for their purposes. Kamloops, British Columbia January 19, 2015 Foucault Carter LLP Chartered Accountants 401 KAMLOOPS CENTRAL BUSINESS IMPROVEMENT ASSOCIATION Statement of Financial Position December 31, 2014 (Unaudited - See Notice To Reader) 2014 2013 ASSETS CURRENT Cash Term deposits Accounts receivable Goods and Services Tax recoverable Prepaid expenses $ EQUIPMENT (Net of accumulated amortization) 27,752 20,000 4,230 2,730 559 $ 42,088 2,163 3,728 559 55,271 48,538 740 1,058 $ 56,011 $ 49,596 $ 4,025 1,551 3,000 8,262 $ 1,572 1,292 3,000 5,780 LIABILITIES AND NET ASSETS CURRENT Accounts payable Employee deductions payable Deferred income Gift certificates NET ASSETS Future reporting requirements General fund $ 16,838 11,644 4,500 34,673 3,000 34,952 39,173 37,952 56,011 $ 49,596 ON BEHALF OF THE BOARD _____________________________ _____________________________ Foucault Carter Chartered Accountants LLP 412 KAMLOOPS CENTRAL BUSINESS IMPROVEMENT ASSOCIATION Statement of Revenues and Expenditures Year Ended December 31, 2014 (Unaudited - See Notice To Reader) Budget 2014 REVENUES Ambassador grants Business Improvement Areas of BC Conference City of Kamloops - Commercial property owner Levy Events Golf tournament Interest Memberships Other grants Provincial Government - Job creation project $ EXPENSES Advertising and promotion Amortization Business Improvement Areas of BC conference Director's expenses Insurance Interest and bank charges Job creation project Memberships Office Professional development Professional fees Ambassador wages, benefits and expenses Rental Salaries, wages and benefits Special events and projects Telephone EXCESS OF REVENUES OVER EXPENSES Foucault Carter Chartered Accountants LLP $ 47,000 - 2014 $ 54,938 - 2013 $ 51,960 15,765 199,000 19,000 25 3,000 5,000 - 199,000 29,320 5,003 45 2,790 5,000 - 189,500 19,908 7,519 35 3,200 4,500 23,053 273,025 296,096 315,440 20,600 1,000 2,230 50 1,400 6,750 3,000 1,650 64,500 7,420 103,525 55,400 3,500 15,417 317 914 2,477 81 1,584 7,119 2,990 840 76,212 6,978 109,779 66,682 3,485 21,893 187 15,765 911 2,198 23,053 1,404 5,729 3,061 1,375 68,351 6,908 100,690 52,371 3,241 271,025 294,875 307,137 2,000 $ 1,221 $ 8,303 423 KAMLOOPS CENTRAL BUSINESS IMPROVEMENT ASSOCIATION Statement of Changes in Net Assets Year Ended December 31, 2014 (Unaudited - See Notice To Reader) General Fund NET ASSETS - BEGINNING OF YEAR $ 34,952 Excess of revenues over expenses 1,221 Allocation to future reporting requirements NET ASSETS - END OF YEAR Future Reporting Requirements $ Foucault Carter Chartered Accountants LLP 34,673 $ - (1,500) $ 3,000 2014 4,500 $ 1,221 1,500 $ 37,952 2013 8,303 $ 39,173 29,649 $ 37,952 434 Revenue: Budget2015 Net Total Total Expenses Advertising & Promotion BIABC Conference Directors Expenses Insurance Job Creation Program Memberships Office Professional Development Professional Fees Project - Ambassaors: Wages, Benefits & Expenses Rental Salaries, wages and projects Special Events and projects Telephone Expenses: Total Core Revenue Ambassador Grants BIABC Conference City Of Kamloops - Business Improvement Levy Events Interest Revenue Job Creation Program Memberships Other Grants Golf Tournament 44 2,000.00 Budget 2014 271,025.00 1,990.00 64500.00 7420.00 103725.00 55400.00 3500.00 79000.00 7420.00 117000.00 50200.00 3500.00 273,025.00 Budget 2015 20600.00 0.00 1000.00 2230.00 0.00 1400.00 6600.00 3000.00 1650.00 34000.00 0.00 1000.00 2750.00 0.00 1700.00 8580.00 3000.00 2400.00 310,550.00 199000.00 19000.00 25.00 0.00 3000.00 4500.00 0.00 208500.00 35000.00 40.00 0.00 3000.00 5000.00 6000.00 312,540.00 47500.00 0.00 Budget 2014 55000.00 0.00 Budget 2015 76,212.44 6,978.43 107,578.88 49,808.78 3,485.02 32,286.95 0.00 913.86 2,477.00 0.00 1,584.37 8,649.53 2,989.74 1,592.80 199,000.00 34,320.00 45.44 0.00 2,790.00 5,000.00 5,002.90 49,938.00 0.00 Actuals Dec 31/14 Actuals Dec 31/14 1,538.54 294,557.80 296,096.34 2014/2015 Budget Comparison 11,712.44 (441.57) 3,853.88 (5,591.22) (14.98) 11,686.95 0.00 (86.14) 247.00 0.00 184.37 2,049.53 (10.26) (57.20) 0.00 15,320.00 20.44 0.00 (210.00) 500.00 5,002.90 2,438.00 0.00 Actuals vs Budget Actuals vs Budget -461.46 23,532.80 23,071.34 68,350.67 6,908.24 100,689.95 52,370.89 3,241.33 21,893.15 15,764.61 910.58 2,198.00 23,053.39 1,403.79 6,973.95 3,061.15 1,375.05 189,500.00 19,908.38 34.55 23,053.39 3,200.00 4,500.00 7,519.00 51,960.00 15,764.61 Actuals Dec 31/13 Actuals Dec 31/13 7,245.18 308,194.75 315,439.93 CITY OF KAMLOOPS NOTICE FOR DEVELOPMENT VARIANCE PERMIT NO. DVP00443 The Council of the City of Kamloops hereby gives notice that it will be considering a resolution to issue Development Variance Permit No. DVP00443 for the property below at its regular meeting to be held: TIME: PLACE: Location: February 3, 2015, at 1:30 pm City Hall Council Chambers (7 Victoria Street West, Kamloops, BC) 2075 High Forest Place, as shown on the following map: T:\DES\PLAN & DEV\DVP NOT\2015\DVP00443.docx 45 NOTICE OF DEVELOPMENT VARIANCE PERMIT NO. DVP00443 Purpose: Page 2 If approved, the Development Variance Permit would increase the maximum permitted lot coverage for accessory buildings from 112 m² to 166 m² in the RS-3 (Single Family Residential-3) zone. A copy of proposed Development Variance Permit No. DVP00443 may be inspected at the Legislative Services Division, City Hall, 7 Victoria Street West, Monday to Friday, between 8:30 am and 4:30 pm. City Hall is located on the following transit routes: No. 1 - Tranquille, No. 2 - Parkcrest, and No. 3 - Westsyde. For schedule and route information, please visit http://www.bctransit.com/regions/kam. All persons who consider themselves affected by the adoption of the proposed Development Variance Permit and who wish to register an opinion may do so by: 1. Appearing before Council at the said Council Meeting; and/or 2. Forwarding written submissions for Council consideration to the attention of the Legislative Services Division by mail to 7 Victoria Street West, Kamloops, BC, V2C 1A2; by fax to 250-828-3578; or by email to [email protected] no later than 4:00 pm the Monday prior to the Council Meeting. For more information on this process, call 250-828-3483. For further information concerning the proposed Development Variance Permit or for copies of background material including reports, site plans, and elevations submitted by the applicant and/or the Development and Engineering Services Department's report to Council, please contact the Planning and Development Division at 250-828-3561 or visit our website at: www.kamloops.ca/developmentvariance Dated January 21, 2015 C. M. Kennedy, CMC Corporate Officer T:\DES\PLAN & DEV\DVP NOT\2015\DVP00443.docx 46 January 6, 2015 REPORT TO THE CHIEF ADMINISTRATIVE OFFICER FROM THE DEVELOPMENT AND ENGINEERING SERVICES DEPARTMENT ON DEVELOPMENT VARIANCE PERMIT APPLICATION NO. DVP00443 2075 HIGH FOREST PLACE OWNER/APPLICANT: BRYAN PLOWE PURPOSE To increase the maximum permitted lot coverage for accessory buildings to accommodate a detached garage, a shed, and an outdoor barbeque shelter. SUMMARY The subject property is located in the Rose Hill neighbourhood at the end of a cul-de-sac and accessed by a panhandle driveway. The land is zoned RS-3 (Single Family Residential-3) and is 9,566 m2 in area. The applicant has constructed a detached garage with a footprint of 112 m2, a garden shed with a footprint of 10 m2, and a barbecue shelter with a footprint of 43.5 m2. The maximum permitted combined total lot coverage for accessory buildings in the RS-3 zone is 112 m2. The application proposes to vary the maximum permitted lot coverage for accessory buildings in the RS-3 zone from 112 m2 to 166 m2, as outlined in Attachment "A". The Building Permit for the 112 m2 detached garage and a Siting Permit for a 10 m2 garden shed were issued and approved. Past practice for issuing Siting Permits did not take into account lot coverage; this process has subsequently changed. When the original Building Permit for the single-family dwelling was issued, the barbecue shelter was not clearly identified and the shed was not shown. The barbecue shelter was discovered when the Building Inspection Division performed a final inspection. Upon discovery of the shelter, the Building Inspection Division alerted the contractor that a Building Permit was required. The applicant submitted a Building Permit application for the barbecue shelter, and the total accessory building lot coverage was calculated to be 166 m2, exceeding the 112 m2 maximum permitted in the RS-3 zone, which triggered the subject Development Variance Permit. Variance proposals are reviewed on a site-by-site basis and considered based on the merits of the individual application. The subject property is located on a 9,566 m2 lot, which greatly exceeds the 1,858 m2 minimum parcel area in the RS-3 zone. The scale and intensity of the accessory buildings do not negatively impact adjacent property owners, and due to the large lot area, the buildings do not create over massing. The Development and Engineering Services Department supports the proposed Development Variance Permit application and advises Council to proceed as outlined in the recommendation. S:\LEGS\Council ARM Development (c7)\2015-01-13 \PDF\DVP00443_2075 High Forest Place.docx 47 DEVELOPMENT VARIANCE PERMIT APPLICATION NO. DVP00443 January 6, 2015 Page 2 RECOMMENDATION: That Council authorize: a) Distribution of Notice of Intent to issue a Development Variance Permit for Lot 10, Sec. 34, Twp. 19, Rge. 17, W6M, K.D.Y.D., Plan KAP80280 (2075 High Forest Place); and b) Subject to approval of item a), issuance of a Development Variance Permit for Lot 10, Sec. 34, Twp. 19, Rge. 17, W6M, K.D.Y.D., Plan KAP80280 (2075 High Forest Place), varying Zoning Bylaw No. 5-1-2001, Division Twenty-One, RS-3 (Single Family Residential-3), Section 2103, Regulations, by increasing the maximum permitted lot coverage for accessory buildings from 112 m2 to 166 m2, in accordance with Attachment "A". COUNCIL POLICY KAMPLAN: The Official Community Plan and the Sustainable Kamloops Plan. SITE CONDITIONS AND BACKGROUND • • • Neighbourhood KAMPLAN Designation Current Zoning/Use - • Proposed Variance - • • • • • • Surrounding Uses Application Date Restrictive Covenant Project Evaluation Team (PET) Parcel Size MOTI Referral - S:\LEGS\Council ARM Development (c7)\2015-01-13 Rose Hill Suburban RS-3 (Single Family Residential-3)/single-family dwelling Varying Zoning Bylaw No. 5-1-2001, Division Twenty-One, RS-3 (Single Family Residential-3), Section 2103, Regulations, by increasing the maximum permitted lot coverage for accessory buildings from 112 m2 to 166 m2, in accordance with Attachment "A". Single-family residential October 23, 2014 n/a November 7, 2014 9,566 m2 n/a \PDF\DVP00443_2075 High Forest Place.docx 48 DEVELOPMENT VARIANCE PERMIT APPLICATION NO. DVP00443 January 6, 2015 Page 3 _____________________________________ M. Kwiatkowski, P.Eng. Development and Engineering Services Director Approved for Council Consideration: Author: B. L. Smith, MCIP, RPP, Planner Reviewed by: E. Beach, MCIP, RPP, Planning and Development Supervisor R. L. Lambright, MCIP, RPP, Planning and Development Manager BLS/dla/lm/kjm Attachment S:\LEGS\Council ARM Development (c7)\2015-01-13 \PDF\DVP00443_2075 High Forest Place.docx 49 50 51 52 January 27, 2015 REPORT TO THE CHIEF ADMINISTRATIVE OFFICER FROM THE DEVELOPMENT AND ENGINEERING SERVICES DEPARTMENT ON OFFICIAL COMMUNITY PLAN AMENDMENT APPLICATION NO. OCP00098 REZONING APPLICATION NO. REZ00506 DEVELOPMENT PERMIT APPLICATION NO. DPM00503 2400 ORD ROAD OWNER/APPLICANT: 0875224 BC LTD. PURPOSE To change the Official Community Plan (OCP) designation of a portion of the subject property from Agricultural to Parkland and Open Space, rezone the subject property from A-1 (Agricultural) to C-4 (Service Commercial) with a site-specific amendment and OS (Open Space), and issue a Development Permit to allow development of the site for a landscaping business and recreational vehicle (RV) storage. SUMMARY The subject property is located on the north side of Ord Road and is 8.68 ha in area, consisting primarily of steep, undevelopable hillside. The property is surrounded by hillside to the north, east, and west and a mobile home park across Ord Road to the south. The property is designated Commercial and Agricultural in KAMPLAN (Attachment "A") and is zoned A-1 (Agricultural). The applicant would like to rezone a portion of the subject property (the relatively flat bench of land adjacent to Ord Road, 0.82 ha in area) to C-4 (Service Commercial) with a site-specific amendment to allow the site to be used for the operation of a landscaping company and future RV storage (Attachment "B"). The remaining hillside portion of the property (7.86 ha in area) is proposed to be designated as Parkland and Open Space (Attachment "A") in KAMPLAN and rezoned to OS (Open Space) (Attachment "B"). As the property is located within the North Shore Commercial and Industrial Development Permit Area, a Development Permit is required prior to site development. The proposed zoning change to C-4 (Service Commercial) with a site-specific amendment to allow a landscape company and RV storage is consistent with the policies of KAMPLAN and the North Shore Neighbourhood Plan (NSNP). To support sensitive integration into the neighbourhood, staff recommend making rezoning approval conditional on a covenant restricting land uses that generate high volumes of traffic or could be perceived as noxious. Staff also support changing the OCP and zoning designations of the remaining hillside portion of the property, as outlined above, to preserve its natural and aesthetic value. T:\DES\PLAN & DEV\REP\2015\OCP00098, REZ00506, DPM00503.docx 53 OFFICIAL COMMUNITY PLAN AMENDMENT APPLICATION NO. OCP00098 REZONING APPLICATION NO. REZ00506 DEVELOPMENT PERMIT APPLICATION NO. DPM00503 January 27, 2015 Page 2 The application also meets the intent of the North Shore Commercial and Industrial Development Permit Area Guidelines with respect to site design and landscaping (Attachment "C") and building design (Attachment "D"). As the proposed OCP amendments, zoning changes, and Development Permit are consistent with the overarching goals and policies of KAMPLAN and the NSNP, staff support the application and advise Council to proceed as outlined in the recommendation. RECOMMENDATION: That Council authorize: a) A Public Hearing to consider: i) ii) iii) amending KAMPLAN: The Official Community Plan, Map No. 1, Generalized Land Use Map, by changing the land use designations for a portion of Lot D, Plan KAP62646, Sec. 22, Twp. 20, Rge. 18, W6M, K.D.Y.D., Except Plan KAP65666 (2400 Ord Road), from Agricultural to Parkland and Open Space, in accordance with Attachment "A"; rezoning Lot D, Plan KAP62646, Sec. 22, Twp. 20, Rge. 18, W6M, K.D.Y.D., Except Plan KAP65666 (2400 Ord Road), from A-1 (Agricultural) to C-4 (Service Commercial) and OS (Open Space), in accordance with Attachment "B"; amending Zoning Bylaw No. 5-1-2001, Division Forty-One, C-4 (Service Commercial), Section 4102, Permitted Uses - Site Specific, by adding the following: "- RV storage and landscaping business and storage yard in the case of Lot D, Plan KAP62646, Sec. 22, Twp. 20, Rge. 18, W6M, K.D.Y.D., Except Plan KAP65666 (2400 Ord Road)."; T:\DES\PLAN & DEV\REP\2015\OCP00098, REZ00506, DPM00503.docx 54 OFFICIAL COMMUNITY PLAN AMENDMENT APPLICATION NO. OCP00098 REZONING APPLICATION NO. REZ00506 DEVELOPMENT PERMIT APPLICATION NO. DPM00503 January 27, 2015 Page 3 Note: The above noted rezoning application will be held at third reading pending preparation and registration of a restrictive covenant requiring dust control of gravel parking and storage areas and prohibiting the following uses: • • • • • • • • Autobody/paint shop; Commercial cardlock facility; Entertainment facility; Gas utility sales and service; Machine and welding shop; Sheet metal shop; Restaurant; and Retail sales. b) Subject to rezoning approval, issuance of a Development Permit for Lot D, Plan KAP62646, Sec. 22, Twp. 20, Rge. 18, W6M, K.D.Y.D., Except Plan KAP65666 (2400 Ord Road), in accordance with the site plan/landscape plan shown as Attachment "C" and building elevations shown as Attachment "D". Note: The following zoning regulations will be varied through approval of the above noted Development Permit: • • Division Forty-One, C-4 (Service Commercial), Section 4104, Outdoor Storage/Display Areas, to allow outdoor storage areas to be treated with gravel rather than being paved; and Division Fifty-Three, Landscaping, Screening and Fencing, Section 5310, to increase the maximum permitted fence height for a front yard in the C-4 (Service Commercial) zone from 1 m to 1.8 m. Final registration of the above noted Development Permit will be conditional upon submission of landscape security in the amount of $61,250. COUNCIL POLICY The NSNP, Section 4.13 Ord Road District, states that: • • The City will support commercial and industrial uses along Ord Road and the upgrading of Ord Road to accommodate those uses; and The City will support the development of Ord Road in an attractive manner and in a way that will enhance the vitality and image of the North Shore. T:\DES\PLAN & DEV\REP\2015\OCP00098, REZ00506, DPM00503.docx 55 OFFICIAL COMMUNITY PLAN AMENDMENT APPLICATION NO. OCP00098 REZONING APPLICATION NO. REZ00506 DEVELOPMENT PERMIT APPLICATION NO. DPM00503 January 27, 2015 Page 4 SITE CONDITIONS AND BACKGROUND • • • • Neighbourhood KAMPLAN Designation Current Zoning Proposed Variance - • Surrounding Uses - • • Application Date Restrictive Covenant - • • • Project Evaluation Team (PET) Parcel Size MOTI Referral - North Shore (Ord Road Corridor) Commercial and Agricultural A-1 (Agricultural) Variances to allow gravel storage area and a 1.8 m fence adjacent to Ord Road. Undeveloped hillside to the north, east, and west, and mobile home park to the south. March 28, 2013 Covenant restricting certain uses and requiring dust control of gravel storage yard. April 12, 2013 8.68 ha n/a DISCUSSION Land Use The property is designated Commercial and Agricultural in KAMPLAN (Attachment "A") and is zoned A-1 (Agricultural). The 2008 NSNP states that the City will support the development of Ord Road in an attractive manner that will enhance the vitality and image of the North Shore and designates a portion of the subject property for Service Commercial use. The proposed zoning change to C-4 (Service Commercial) with a site-specific amendment to allow a landscape company and RV storage is consistent with the policies of KAMPLAN and the NSNP. To minimize potential impacts of the zoning changes on residents of the mobile home park to the south, staff recommend making rezoning approval conditional on a covenant restricting a number of C-4 uses from the property. Uses that are potentially noxious (such as autobody/paint shop, commercial cardlock facility, and gas utility sales and service) or that generate high volumes of traffic (such as retail sales and restaurant) would not be permitted. Staff also support changing the OCP designation of the remaining hillside portion of the property to Parkland and Open Space and rezoning it to Open Space to preserve its natural and aesthetic value. It should be noted that while the property is proposed to be designated Parkland and Open Space, it would remain privately owned and would not be accessible to the public (upon review of the application, staff determined that public ownership was undesirable due to the steep terrain and existence of other access points to the Lac du Bois Grasslands Protected Area). With these restrictions, staff are of the opinion that the proposed zoning change is appropriate for the area. T:\DES\PLAN & DEV\REP\2015\OCP00098, REZ00506, DPM00503.docx 56 OFFICIAL COMMUNITY PLAN AMENDMENT APPLICATION NO. OCP00098 REZONING APPLICATION NO. REZ00506 DEVELOPMENT PERMIT APPLICATION NO. DPM00503 January 27, 2015 Page 5 Development Permit The intent of the North Shore Commercial and Industrial Development Permit Area is to ensure the site and building design are consistent with the vision, goals, and principles identified in the NSNP. As per the Development Permit Guidelines, the development features substantial landscaping near the entrance with a combination of trees, vines, boulders, and black chain-link fencing to screen the RV storage area from the street. As this portion of Ord Road is not serviced by sanitary sewer, the proposed development plans accommodate space for a septic field and a back-up field west of the proposed building (Attachment "C"). Landscape security in the amount of $61,250 will be required prior to finalization of the Development Permit. Building elevations for the development feature colour banding and awnings over doors to add visual interest, similar to other commercial and industrial development on Ord Road (Attachment "D"). Variances Staff support a variance to increase the maximum permitted fence height adjacent to a road from 1 m to 1.8 m to provide security for the proposed RV storage areas since the location of the fence will not impact sight lines, and the storage areas are 2 m to 5 m higher in elevation than Ord Road. Staff also support a variance to permit storage areas in Phases 2 and 3 of the development to be treated with gravel (in lieu of paving), subject to registration of a covenant requiring dust control measures on site. Ecological and Technical Issues Due to the possible existence of a rattlesnake habitat in the area, the application was referred to the Ministry of Forests, Lands and Natural Resource Operations. The ministry indicated that rattlesnake fencing would not be required due to the distance of the proposed development area from known rattlesnake dens. Staff's review of the application indicated that no geotechnical review was required; however, a stormwater drainage plan will be required at the Building Permit stage. No other technical concerns were found with respect to the application. Compliance Issues It should be noted that staff are aware of non-compliance issues on the property related to outdoor storage. The applicant is aware of the non-compliance issues and wishes to improve the property by developing the proposed commercial building and RV storage business. As staff do not support the non-compliant land use, the applicant will be expected to clean up the site and develop it in accordance with the proposed Rezoning and Development Permit applications, subject to Council approval. Failure to comply within a reasonable length of time will result in enforcement action. T:\DES\PLAN & DEV\REP\2015\OCP00098, REZ00506, DPM00503.docx 57 OFFICIAL COMMUNITY PLAN AMENDMENT APPLICATION NO. OCP00098 REZONING APPLICATION NO. REZ00506 DEVELOPMENT PERMIT APPLICATION NO. DPM00503 January 27, 2015 Page 6 CONCLUSION As the proposed OCP amendments, zoning changes, and Development Permit are consistent with the overarching goals and policies of KAMPLAN and the NSNP, staff support the application and advise Council to proceed as outlined in the recommendation. _____________________________________ M. Kwiatkowski, P.Eng. Development and Engineering Services Director Approved for Council Consideration: Author: S. Bentley, MCIP, RPP, Planner Reviewed by: E. Beach, MCIP, RPP, Planning and Development Supervisor R. Lambright, MCIP, RPP, Planning and Development Manager SB/kjm/lm Attachments T:\DES\PLAN & DEV\REP\2015\OCP00098, REZ00506, DPM00503.docx 58 59 60 61 62 63 64 65 66 67 January 27, 2015 REPORT TO THE CHIEF ADMINISTRATIVE OFFICER FROM THE DEVELOPMENT AND ENGINEERING SERVICES DEPARTMENT ON DEVELOPMENT AND ENGINEERING SERVICES DEPARTMENT 2014 CLIENT SATISFACTION SURVEY PURPOSE To inform Council of the outcome of the 2014 Development and Engineering Services Department Client Satisfaction Survey by way of a presentation by Catherine Knaus, Director, Ipsos Reid, and advise on a number of major departmental customer service initiatives. SUMMARY Ipsos Reid (Ipsos) completed the Development and Engineering Services (DES) Department's third Client Satisfaction Survey. The survey was initiated in 2005 and is utilized to assist the department in refining its customer service initiatives to meet the needs and concerns of its clients. Ipsos was provided with a randomly generated list of 125 DES clients. The list consisted of builders, contractors, developers, consultants, suppliers, and construction-related businesses. From this list, Ipsos contacted 23 participants and conducted in-depth one-on-one telephone interviews. Questions ranged from the general, such as "How do you feel about doing business in Kamloops?" to the very specific, such as "In your experience with the approval process, how would you describe the coordination of the different functions within the Department?". As part of the 2014 survey, Ipsos conducted group interviews with the Chamber of Commerce, the two Business Improvement Associations, and the Canadian Interior Home Builders' Association Central Interior. The survey information was compiled and analyzed for qualitative measures (trends and impressions), specific operational recommendations, and a ranking of 11 customer service attributes. Attribute 2014 2010 Its initial contact with you 7.9 7.2 How you think you're being treated as a customer 7.7 6.3 Communicating with you 7.6 6.2 Attitude of staff 7.5 6.8 Passing clients around 7.1 6.6 Availability of staff 7.1 6.1 T:\DES\ADM\REP\2015\IPSOS 2014 Survey Report to Council.docx 68 DEVELOPMENT AND ENGINEERING SERVICES DEPARTMENT 2014 CLIENT SATISFACTION SURVEY Attribute January 27, 2015 Page 2 2014 2010 The processing time of applications 6.5 4.6 Providing rationale for decisions and possible options 6.4 6.0 Consistency between responses within the Department 6.3 5.9 "Moving the goal posts" on clients 5.4 5.6 The amount of red tape 5.4 5.1 Overall, impressions of the department were positive but were not unanimous. Clients expressed that DES needs increased consistency and transparency balanced with more creativity and flexibility. Communication, both internally and externally, along with improved efficiency in application processes, were also identified as key issues. Ipsos summarized ten key suggestions for improvement. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. Adopt/maintain a "can do" attitude; Improve staff communication and availability; Improve processing times; Be more consistent in how businesses are treated and the rules and regulations that are applied, and if exceptions apply, be more transparent in the reasons why; Demonstrate greater creativity and flexibility, including proactively offering advice and solutions (balanced with the need for consistency and fairness); Facilitate more collaborative discussion between staff and clients (involve clients in the decision-making process); Work on improving collaboration and consistency between different functions of the department to reduce/eliminate "changing goal posts" and facilitate decision-making and efficiency; Provide greater upfront clarity around what is expected, required, and allowed; Become more efficient and streamlined; and Review staffing levels and retention. In response to the survey, DES will focus its ongoing customer service plan on areas such as: • • • Reviewing our application processes in partnership with a client stakeholder group to ensure a broader understanding of what we do and why we do it; Staff development and mentoring to support a more solution-oriented approach to file management and find a balance between consistency and flexibility; and Improving both internal and external communication to help reduce the "us versus them" attitude that was identified by some clients. While some of the department's initiatives will be achieved by completing a process or improving data management within the existing software, the primary focus will be on fostering a work environment that will be founded on the overarching principles of respect, integrity, accountability, and transparency. T:\DES\ADM\REP\2015\IPSOS 2014 Survey Report to Council.docx 69 DEVELOPMENT AND ENGINEERING SERVICES DEPARTMENT 2014 CLIENT SATISFACTION SURVEY January 27, 2015 Page 3 RECOMMENDATION: For Council information. COUNCIL POLICY There is no applicable Council policy. _____________________________________ M. Kwiatkowski, P.Eng. Development and Engineering Services Director Approved for Council Consideration: Author: D. W. Freeman, RI(BC), Assistant Development and Engineering Services Director/Real Estate Manager DWF/lm/kjm T:\DES\ADM\REP\2015\IPSOS 2014 Survey Report to Council.docx 70 January 21, 2015 REPORT TO THE CHIEF ADMINISTRATIVE OFFICER FROM THE PARKS, RECREATION, AND CULTURAL SERVICES DEPARTMENT ON FREE FAMILY MOVIE NIGHT IN CELEBRATION OF EARTH HOUR PURPOSE To seek Council's authorization to host a free family movie night at Interior Savings Centre (ISC) on March 28, 2015, in celebration of Earth Hour. SUMMARY The City's Sustainability and Energy Management teams propose hosting a free double feature family movie night at ISC in celebration of Earth Hour. The first movie will start at 7:30 pm, with the doors opening to the public an hour prior to show time. Earth Hour is an annual global event hosted by the World Wildlife Fund and supported provincially by BC Hydro. Individuals are encouraged to show their support for the fight against climate change by conserving power. This year's Earth Hour is Saturday, March 28, 8:30-9:30 pm. The Earth Hour movie night will be held to help educate residents on ways they can reduce and limit energy use, as well as provide them with tools to help conserve energy, such as LED night lights and tire pressure gauges. Participants are being encouraged to turn down the thermostat, turn off the lights, unplug their electronics, and bring the whole family to the free movies that will be shown on the video score clock at ISC Last year's Earth Hour free movie night at ISC was attended by over 455 residents. RECOMMENDATION: That Council authorize staff to proceed with a free family movie night at Interior Savings Centre on Saturday, March 28, 2015, in celebration of Earth Hour. COUNCIL POLICY There is no applicable Council policy. SUSTAINABILITY IMPLICATIONS Earth Hour, an annual global event hosted by the World Wildlife Fund and supported provincially by BC Hydro, encourages individuals to show their support for the fight against climate change. This year, Earth Hour is on Saturday, March 28, 8:30-9:30 p.m. T:\PRCS\PKS & FAC\REP\2015\Free Movie Night at ISC.docx 71 FREE FAMILY MOVIE NIGHT IN CELBERATION OF EARTH HOUR January 21, 2015 Page 2 A free movie night in honour of Earth Hour will provide a new experience for many families that may not be able to afford a family night out. The event will build on community relations with other residents due to the open concept of the venue and may introduce the facility to residents who have not previously had the opportunity to visit the building. The event will be used as an educational tool for residents to increase awareness about global climate change and learn various ways to reduce energy use in their everyday lives. City staff will be on location with an energy conservation display, as well as the electric car and its accompanying display. Various energy-saving tools, such as tire pressure gauges and LED night lights, will also be provided to residents to aid in their conservation efforts. Some facts (Source: BC Hydro.com): • • • • The top five BC communities for last year's Earth Hour were Whistler, Esquimalt, Lytton, Lumby, and Victoria. In 2012, British Columbians saved 121 megawatt hours of electricity and reduced the provincial electricity load by 1.67% during Earth Hour, which is the equivalent of turning off approximately 9 million 12.5-watt LED light bulbs. The province-wide energy savings reported since BC Hydro began supporting Earth Hour are as follows: 65 megawatt hours (MWH) in 2014; 136 MWH in 2013; 121 MWH in 2012; 117 MWH in 2011; 64.6 MWH in 2010; 72.67 MWH in 2009; and 125 MWH in 2008. In 2013, Kamloops energy reduction during Earth Hour amounted to 2.2% of its usual consumption. Although the City did not reach its goal of beating Nanaimo (5.3%), Kamloops was close to Kelowna at 2.3%. The City's numbers were higher than other municipalities (White Rock 2.0%, Port Coquitlam 1.9%, Coquitlam 1.9%, Langley [city] 1.3%, and North Vancouver [city] 1.5%). FINANCIAL IMPLICATIONS The cost of running this event will be minimized as the plan will be to utilize existing facility personnel. An additional security guard will be added; however, this cost will be covered by the current ISC budget. The concession operation will be available via Compass Food Group (contractor). COMMUNICATIONS PLAN The City intends to promote this event primarily via social media channels (Facebook and Twitter), as well as City Page and other City marketing channels and partners (local parent groups and business improvement associations). T:\PRCS\PKS & FAC\REP\2015\Free Movie Night at ISC.docx 72 FREE FAMILY MOVIE NIGHT IN CELBERATION OF EARTH HOUR January 21, 2015 Page 3 _____________________________________ B. J. McCorkell Parks, Recreation, and Cultural Services Director Approved for Council Consideration: Author: M. Doll, Parks Planning and Sustainability Supervisor Reviewed by: J. Putnam, B.Comm, Parks and Civic Facilities Manager MD/kjm T:\PRCS\PKS & FAC\REP\2015\Free Movie Night at ISC.docx 73 January 23, 2015 REPORT TO THE CHIEF ADMINISTRATIVE OFFICER FROM THE PARKS, RECREATION, AND CULTURAL SERVICES DEPARTMENT ON CONTRACT AWARD FOR TCC CONCESSION SERVICES PURPOSE To seek Council's authorization to award Request for Proposals (RFP) No. 212-14, TCC Concession Services, to Papa G's Cafe. SUMMARY In 2014, an RFP was issued for concession services for the Tournament Capital Centre (TCC). The contract was for three years, with two separate one-year options for extension. The contract was to commence February 1, 2015. Through the competitive bid process, Papa G's Cafe was the leading proponent and the incumbent that was able to meet all of the requirements to provide concession services to TCC. RECOMMENDATION: That Council authorize awarding RFP No. 212-14, TCC Concession Services, to Papa G’s Cafe in the approximate amount of $800,000 over the five-year term of the contract. COUNCIL POLICY In accordance with Corporate Policy No. FIN-4-6, Agreement and Contract Approvals, maintenance and/or operating agreements over $800,000 (revenue inclusive) are to be approved by Council. T:\PRCS\PKS & FAC\REP\2015\TCC Concession Services.docx 74 CONTRACT AWARD FOR TCC CONCESSION SERVICES January 23, 2015 Page 2 DISCUSSION The Purchasing and Inventory Control Division (Purchasing) executed a strategic initiative by facilitating RFP No. 212-14, TCC Concession Services. The procurement strategy was to enter into a three-year agreement, with two separate one-year extensions, with a single supplier that can: • • • Provide concession services at the Tournament Capital Centre concession stand that can satisfy the following operational requirements: operating the concession stand; maintaining optimal food, beverage, and service requirement levels; preparing, providing, serving, and delivering hot and cold food and beverages; regular cleaning duties; recycling, composting, and refuse management; handling transactions; security; advertising; ability to bring supply agreements to the table; Provide the service level commitment needed to support the City; and Achieve maximum value and provide a commission to the City. On October 22, 2014, Purchasing posted the RFP through BC Bid. By the closing deadline, proposals were received from the following proponents: • • Papa G's Cafe; and The Lunch Box Café and Catering. Both proposals met the mandatory requirements and were evaluated equally against predefined criteria by the evaluation team, which was made up of City stakeholders, including the Finance Department; the Environmental Services Section; and the Parks, Recreation, and Cultural Services Department. The following criteria was considered in the RFP: Mandatory Requirements Pass or Fail 1. Industry Experience 10% 2. Approach and Method 40% 3. Sustainability 20% 4. References 10% 5. Pricing 20% Based on the proposals submitted, Papa G's Cafe achieved the highest overall score; therefore, Papa G's Cafe is the recommended service provider that can satisfy the City's operational requirements, provide the service needed to support the City, and offer the best value to the community. T:\PRCS\PKS & FAC\REP\2015\TCC Concession Services.docx 75 CONTRACT AWARD FOR TCC CONCESSION SERVICES T:\PRCS\PKS & FAC\REP\2015\TCC Concession Services.docx January 23, 2015 Page 3 76 CONTRACT AWARD FOR TCC CONCESSION SERVICES January 23, 2015 Page 4 FINANCIAL IMPLICATIONS The historical annual revenue from the concession services at TCC is $160,000. The chart below illustrates the proposed revenue and income for the city over the five-year term: Year Estimated Annual Income Commission to the City (10%) 2015 $160,000 $16,000 2016 $160,000 $16,000 2017 $160,000 $16,000 2018 $160,000 $16,000 2019 $160,000 $16,000 Total $800,000 $80,000 CONCLUSION By awarding the contract for concession services to Papa G's Cafe, the City can continue to receive convenient, efficient, and cost-effective concession services at TCC. _____________________________________ B. J. McCorkell Parks, Recreation, and Cultural Services Director Approved for Council Consideration: Concurrence: D. J. Stewart, CGA, Acting Finance Director A. LaFrance, SCMP, Purchasing Assistant Author: W. Snelling, Business Operations Supervisor WS/lm T:\PRCS\PKS & FAC\REP\2015\TCC Concession Services.docx 77 City of Kamloops | January 2015 City of Kamloops D. Garrish 2014 Annual Report Development and Engineering Services Department Includes: • • • 2014 Highlights Performance and Efficiency Measures Activity Levels 78 2014 Development and Engineering Services Annual Report Table of Contents MESSAGE FROM THE DIRECTOR ............................................................................. 1 2014 HIGHLIGHTS.................................................................................................. 3 Building Inspection Division ...................................................................................... 3 Planning and Development Division ........................................................................... 5 Development Section ............................................................................................ 5 Community Planning Section ................................................................................. 6 Business Licensing Section .................................................................................... 6 Subdivision Development Division ............................................................................. 7 Subdivision Section .............................................................................................. 8 Engineering Development Section .......................................................................... 9 Engineering Division .............................................................................................. 10 Utilities and Design Section ................................................................................. 10 Traffic and Transportation Section ........................................................................ 11 Real Estate Division ............................................................................................... 13 PERFORMANCE AND EFFICIENCY MEASURES........................................................ 15 2014 Ipsos Reid Client Satisfaction Survey ............................................................... 15 Suggestions for Improvement .............................................................................. 16 Departmental Performance and Efficiencies .............................................................. 17 Application Processing Times .................................................................................. 18 Building Inspection Division .................................................................................... 19 Planning and Development and Subdivision Development Divisions ............................. 20 Business Licensing Section .................................................................................. 21 Subdivision Development Division ........................................................................... 22 Subdivision Section ............................................................................................ 22 Engineering Development Section ........................................................................ 22 Engineering Division .............................................................................................. 23 Traffic and Transportation Section ........................................................................ 24 Real Estate Division ............................................................................................... 26 ACTIVITY LEVELS ................................................................................................. 27 Building Inspection Division .................................................................................... 28 Planning and Development Division ......................................................................... 31 Development Section .......................................................................................... 31 Community Planning Section ............................................................................... 31 Business Licensing Section .................................................................................. 35 Engineering Division .............................................................................................. 38 Traffic and Transportation Section ........................................................................ 38 Real Estate Division ............................................................................................... 39 Sales Activity ..................................................................................................... 39 Acquisitions ....................................................................................................... 39 Leases .............................................................................................................. 40 Seniors' Housing Profit Sharing ............................................................................ 40 Council Directives Handled in 2014 .......................................................................... 40 Calls for Service .................................................................................................... 41 Telephone Calls..................................................................................................... 41 T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 79 January 23, 2015 2014 Development and Engineering Services Annual Report Message from the Director On behalf of the Development and Engineering Services Department, I am pleased to present the 2014 Annual Report. Each year is filled with many successes and a real sense of satisfaction as the Department, and the City as a whole, play an integral role in seeing both private and public projects move from conception to completion. The challenges faced are taken as opportunities to reflect, learn, and be intentional in moving forward to better ourselves, our team, and our community. Building construction values finished the year at $190.9 million, which was above the ten-year average of $186.4 million. While overall activity in the commercial, industrial, and institutional sectors in 2014 was similar to 2013 with 136 permits compared to 143 permits, the overall value was higher as a result of the new, $44.7 million Royal Inland Hospital clinical services building. Although no major apartment complexes commenced construction in 2014, the local market showed real strength in the residential single-, two-, and multi-family housing (except for apartment units), where there was an increase in units starts of 49% over the previous year. Overall, the number of development applications processed in 2014 was 188, which is down from 219 the previous year and below the ten-year average. In total, 5,363 Business Licences were issued in 2014, which is 0.4% up from the previous year. New Business Licences dropped in 2014 by 9% from 657 in 2013 to 598 in 2014. The following is a sample of key projects and initiatives from 2014: Partnered with the Canadian Home Builders' Association - Central Interior (CHBA-CI) to help coordinate and sponsor the CHBA-CI's first Award of Excellent/Milestone Award Dinner; KAMPLAN: The first of three major public engagement phases for the project was developed and successfully implemented; Completed preliminary programming for online application and payment for Plumbing Permits and Building Information Requests (early 2015 launch); Construction on the last phase of the Kamloops Sewage Treatment Centre upgrade was completed and commissioned; Constructed Windbreak Street and the 1st Avenue and Lorne Street intersection improvements, both designed internally; Completed the 2014 Ipsos Reid Client Satisfaction Survey; Partnered with ICBC to conduct a review of city intersections suitable for conversion to roundabouts, and installed anti-skid pavement treatment at several key intersections; Several pedestrian and bike improvements were completed, including the traffic circle on Nicola Street and 12th Avenue; Successfully coordinated Bike to Work Week and the City of Kamloops Bike Rodeo. Adopted bylaws for rezoning and Official Community Plan (OCP) amendments for Gateway Casino and issued a Development Permit; and Nine real estate acquisitions were completed in 2014, with the most notable being the former Kamloops Daily News property, the Kamloops KIA building on the North Shore, and a $90,000 addition to West Highlands park. T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 1 80 January 23, 2015 2014 Development and Engineering Services Annual Report The number of MyCity account users (developer/builder clientele) increased by 37% in 2014 from the previous year, while the growth in the Business Licensing Section grew by 27%. The increases each year are encouraging, and the Department is continuing to work with clients and staff on further implementation and training opportunities. The 2014 Ipsos Reid Client Satisfaction Survey indicated a general increase in the level of satisfaction (10 of 11 attribute areas scored higher) as compared to 2010. This general increase in service level can be attributed to implementation of MyCity, increased meetings with stakeholders, and updated procedural guidelines and checklists. In response to the survey, the Department will be focusing its ongoing customer serve plan on areas such as: • • • Reviewing our application processes in partnership with a client stakeholder group to ensure a broader understanding of what we do and why we do it; Staff development and mentoring to support a more solution-oriented approach to file management, finding that fine balance between consistency and flexibility; and Improving both internal and external communication to help reduce that "us" versus "them" attitude that some clients identified. Fostering effective working relations with both internal and external clients is key for the success of the Department and the City. In 2014, the Planning and Development Division made presentations to over 40 community groups and professional associations. In 2015, the Department will be fully engaged in key projects, such as the OCP review and update, the Transportation Plan update, and the DCC Bylaw Update. M. Kwiatkowski, P.Eng. Development and Engineering Services Director [email protected] 250-828-3473 T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 2 81 January 23, 2015 2014 Development and Engineering Services Annual Report 2014 Highlights Building Inspection Division Did you know? Effective December 19, 2014, changes related to energy efficiency, ventilation, and radon gas were made to the 2012 British Columbia Building Code to improve indoor air quality and energy efficiency. You can review your application, permit, and inspection progress online through your "MyCity" access code. Royal Inland Hospital D. Garrish The Building Permit value for 2014 totaled $190.9 million, which is higher than the projected target of $180 million and significantly higher than 2013's value of $149.2 million. This year, Building Permit values includes $44.7 million from Royal Inland Hospital's new clinical services building and other upgrades to the existing facility. The residential Building Permit value for 2014 ($106.4 million) was approximately 18% higher than 2013 ($89.9 million). Development activity in Kamloops has shown stability throughout 2014. The local market found strength in residential single-, two-, and multi-family housing construction, with an increase in units starts of 49% over the previous year, except for a significant decline in apartment units. As a result, Building Permits were issued for 96 apartment units compared to 249 apartment units in 2013. Overall, the total for all types of residential units was 418 in 2014 compared to 503 in 2013. The new dwelling units were located throughout the City: • • • 103 (25%) - North Shore, Brocklehurst, Batchelor Heights, and Westsyde; 226 (54%) - Aberdeen, Pineview Valley, Dufferin, Sahali, and City Centre; and 89 (21%) - Barnhartvale, Dallas, Campbell Creek, Juniper Ridge, Rose Hill, Valleyview, Rayleigh, and Heffley Creek. Commercial, industrial, and institutional activity in 2014 ($76.13million) is up from 2013 ($51.7 million) by $24.43 million. A major portion of the increase is from the institutional Building Permit for Royal Inland Hospital. T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 3 82 January 23, 2015 2014 Development and Engineering Services Annual Report The Plumbing Permits and Building Information Request (BIR) preliminary programing for online application and payment has been completed, and the Building Inspection Division, assisted by the Business Licence Inspector/Land Coordinator and the Information Technology Division, is schedule to launch the system in the first quarter of 2015. As a result of the introduction of a new Energy Efficiency section to the 2012 Building Code on December 19, 2014, staff spent significant time learning and updating their skills, participating in Building Code study sessions, and preparing a simplified handout in consultation with the CHBA-CI and the Thompson-Nicola Regional District. The CHBA-CI held its first Award of Excellence/Milestone Award dinner on May 14, 2014, recognizing the outstanding dedication of its members. Kundan Bubbar, Chief Building Official/Manager, accepted a milestone certificate and plaque on behalf of the City for its long-standing, 30-year membership in the CHBA-CI in the presence of Mayor Peter Milobar, Chief Administrative Officer David Trawin, and Development and Engineering Services Director Marvin Kwiatkowski. On the same evening, in partnership with the CHBA-CI, the City honoured four individuals for their vision and long-term dedication in helping to develop Kamloops for more than 40 years. The special honour of the Lifetime Community Builder Award was awarded to Ben Nielson, Peter McCurrach, Bill Bilton, and Ken Moffett for exemplified and outstanding dedication to the housing industry and to Kamloops over the length of their careers. CHBA-CI Lifetime Community Builder Award Tyler Meade Photography Innovation and Sustainability • • The Plumbing Permits and Building Information Request (BIR) preliminary programing for online application and payment has been completed. The introduction of a new Energy Efficiency section to the 2012 Building Code on December 19, 2014, will reduce the ecological footprint of new construction, is more energy-efficient, and responds to the challenges of climate change. T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 4 83 January 23, 2015 2014 Development and Engineering Services Annual Report Planning and Development Division Did you know? The City's first Official Community Plan, called KAMPLAN, was adopted in 1974. The City of Kamloops was one of the first municipalities across Canada to adopt regulations for medical marihuana grow operations under the new federal Marihuana for Medical Purposes Regulations. Over $25 million in public and private investment has been made in the John Tod neighbourhood since 2012. KAMPLAN Review and Update Launch Event No. 2, Northills Mall Development Section In 2014, the Section processed 188 applications compared to 219 in 2013, with the annual total below the ten-year average of 245. This drop is attributed to a reduction in Sign Permit applications. The Section met its advertised processing timelines between 86% and 93% of the time for all of the major application categories. The Section also completed some key corporate and divisional goals for the year, including mobile vendor/food truck policies, completing the John Tod Neighbourhood revitalization strategy, and developing a policy to enable consistent processing of ALC applications. T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 5 84 January 23, 2015 2014 Development and Engineering Services Annual Report On the development application front, significant proposals included: 1555 Versatile Drive - new casino; 1452 McGill Road - 4,500 m² mixed-use industrial/commercial/residential development; 2000 Qu'Appelle Boulevard - additional single/multiple-family development in Juniper West; 3755 Trans Canada Highway - 193-unit seniors' housing development; 2125 Grasslands Boulevard - 34-unit multiple-family development; 1993 Qu'Appelle Boulevard - 40-unit townhouse development; and 831 Serle Road - 12-unit townhouse development. Community Planning Section In 2014, background work continued on the KAMPLAN (OCP) Review and Update, with a projected 2016 adoption date. The first of three major public engagement phases for the KAMPLAN project was also developed and successfully implemented. The Section was heavily involved with the planning, public engagement, and advancement for the Agricultural Land Commission application for the City-owned Tournament Capital Ranch, final implementation and grant administration details for the Lorne Street enhancement project, planning for the Urban Agriculture and Food Systems Strategy, and the development of new internal policies and procedures for the Department. Additionally, the Section made presentations to more than 29 community groups, organizations, local governments, and provincial agencies and participated in a number of external advisory committees. Business Licensing Section Total businesses on file increased 0.4% to 5,363 accounts in 2014 from 5,343 in 2013, with a corresponding increase in revenue of approximately $47,962, or 4.7%. New business licences decreased 9% from 657 in 2013 to 598 in 2014. Home-based businesses on file declined 0.9% from 1,783 in 2013 to 1767 businesses in 2014. Home-based businesses make up 33% of all licences and were at a high of 35.2% in 2010. The use of MyCity in the Business Licensing Section saw growth of 27% in 2014, while the use of MyCity in the development side saw a 36.6% increase in account holders. The MyCity services have been well received and have the potential for further uptake and expansion as the Department moves into electronic application submissions. T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 6 85 January 23, 2015 2014 Development and Engineering Services Annual Report Innovation and Sustainability • • • Food Truck Policies In response to the growing popularity of food trucks in the media and in other municipalities, Planning and Development staff created new zoning and business licence regulations to permit food trucks in the City Centre. The regulations were developed in consultation with food truck vendors and the Kamloops Central Business Improvement Association. A pilot project permitting food trucks at select locations was also undertaken, with a review of the impacts and successes to occur prior to the 2015 food truck season. The new policy was intended to strengthen the urban environment and increase consumer food choices. North Shore Neighbourhood Plan (2008) Implementation A major component of the North Shore Neighbourhood Plan focused specifically on encouraging new infill and higher density growth in targeted areas of the North Shore. Since 2009, close to 30% of the 2,765 city–wide residential units were built in various locations on the North Shore. KAMPLAN Let's Ta!k Public Engagement Process The Let's Ta!k Phase 1 public engagement for KAMPLAN aimed to fulfil Council's mandate to increase overall public engagement opportunities within the community. Let's Ta!K was based primarily on the principle of "going to the people" with interesting, interactive activities to obtain input. Additionally, the process launched a new survey platform pilot project that mimicked the interactive, on the ground activities provided at the various sessions. The goal of the KAMPLAN "What does community mean to you?" promotional video was to raise broad awareness about the project and have representation of Kamloops citizens, leaders, business people, etc. in the video. It was broadcast on the web, the television, the Jumbotron at hockey games, etc. The Youth Engagement Strategy for KAMPLAN, which focuses on going to youth as they are the future of the community. Opportunities were aimed at educating on community planning processes and how youth can get involved, as well as providing fun and interactive ways to solicit their input on a number of topics associated with the Official Community Plan. Went to classrooms at the high school and post-secondary level. T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 7 86 January 23, 2015 2014 Development and Engineering Services Annual Report Subdivision Development Division Did you know? The City's web-based mapping provides detailed information about your property, including lot area and dimensions. An application to subdivide your land does not require Council approval if it is in compliance with all City bylaws. Engineering design standards for new development are contained in the Subdivision and Development Control Bylaw No. 4-33. The bylaw can be viewed at www.kamloops.ca. The only types of subdivisions that do not require a subdivision application and signature from the City's Approving Officer are lot consolidations and strata subdivision of new buildings completed in a single phase. Juniper West Development D. Garrish Subdivision Section New subdivision applications received in 2014 totalled 39, which is four applications (10%) below the previous year's total of 43. This activity level remains approximately 33% below the ten-year average. The total number of new lots created, strata and fee simple combined, was on par with 2013 levels (206 in 2014 vs. 211 in 2013). These statistics reflect a relatively consistent level of development over the last couple of years, albeit at an overall reduced level in comparison to the peak years of 2006 to 2008. T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 8 87 January 23, 2015 2014 Development and Engineering Services Annual Report Application processing times continue to be a major priority for the Division. In 2014, 92% of the preliminary approvals and 96% of the final subdivision approvals were completed within the target time frames of four months and one month, respectively. Engineering Development Section Construction inspection for all development projects for the 2014 construction season were reallocated from Capital Projects to Engineering Development staff to alleviate workload challenges. An electronic application process for utility installations (BC Hydro, Telus, Fortis, and Shaw Cable) was implemented to streamline approvals of their works. Regular meetings with the developers group from the CHBA-CI were held during the year to discuss issues of mutual concern. Opening lines of communication in this manner assists the Subdivision Development Division in dealing with issues in a proactive manner. In 2014, various City Departments attended the CHBA-CI meetings, which proved valuable for all parties to better understand the challenges that are faced. Revenue collected from inspection fees was approximately $92,500, which is more than double the revenue collected in 2013 and is also significantly greater than the 2014 budget projection of $50,000. A portion of the extra revenue is a result of projects completed early in 2014 that were expected to be finalized in 2013. The level of development for 2015 is expected to be consistent with levels experienced over the past couple of years. Innovation and Sustainability • • • • Engineering design standards are revised regularly to ensure sustainable design solutions are implemented in new subdivisions, such as low voltage LED street lights, flexible road design standards to reduce road widths whenever possible, bike lanes, and pedestrian facilities. Continually updating and adding information available online to assist developers and the general public with the subdivision process. Electronic engineering design review application submissions for utility installations have been expanded to include BC Hydro and Shaw Cable. The process was initially provided to Telus in 2013. New subdivisions must be designed to minimize the extension of City infrastructure and provide unobstructed access for City crews in order to reduce long-term maintenance costs. T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 9 88 January 23, 2015 2014 Development and Engineering Services Annual Report Engineering Division Did you know? Recent updates to the Design Manual and Subdivision and Development Control Bylaw No. 4-33 encourage stormwater capture and reuse. The City will be home to a compressed natural gas (CNG) transit fleet, advancing the quality of public transportation for families and the region. A total of 25 new CNG buses will be in service starting in the spring 2015. The watershed management principles adopted in the North Shore Master Drainage Plan reduced the Windbreak Street reconstruction project costs by approximately $1.5 million by eliminating the need for a large trunk storm main and opting to use "management in place" practices, such as bioswales and infiltration. Utilities and Design Section 2014 was somewhat unusual for the Section because the major rain event in July drew away staff to aid in the assessment and design required to restore City infrastructure, which sustained over $2 million in damage. Despite the additional workload, designs proceeded on several major projects, including Windbreak Street reconstruction, 12th Street reconstruction, and the Dallas Drive sanitary main. The Section was also able to secure an Environmental Assessment Certificate Exemption for the North Thompson Emergency Water Intake project; detailed design by a consultant is now underway. Several major projects, either managed directly by the Section or designed by the Section, were constructed this year. Construction on the last phase of the Kamloops Sewage Treatment Centre upgrade was completed and commissioned. Windbreak Street and the 1st Avenue and Lorne Street intersection improvements, both designed internally, were constructed in 2014. In 2014, the Section's Capital Project Cost Recovery Program was targeted at $1.2 million. Actual recovery was $1.14 million, slightly below the target but above 2013's total of $1.08 million. T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 10 89 January 23, 2015 2014 Development and Engineering Services Annual Report Traffic and Transportation Section The biggest change for the Section in 2014 is that staff became directly responsible for active transportation budgets and projects. The Section's Capital Project Cost Recovery Program was targeted at $54,000, but actual recovery far exceeded that target, coming in at $80,000. The increased recovery is reasonable given the focus on active transportation and other major projects funded from capital, such as the 1st Avenue and Lorne Street improvements. Intersection 1st Avenue The Section participated as a stakeholder with the Ministry of Transportation and Infrastructure on an evaluation of highway access options in the Southwest Sector required to identify access options for area stakeholders such as Ajax, New Gold, Domtar, and the Southwest Industrial Park. Staff partnered with ICBC to conduct a review of city intersections suitable for conversion to roundabouts. Several pedestrian and bike improvements were completed, with the most notable being the traffic circle on Nicola Street, which was designed to improve the intersection for cyclists. Successful city-wide transportation demand management-related events, including Bike to Work Week and the City of Kamloops Bike Rodeo, continued as in previous years. Transportation safety initiatives, such as the installation of anti-skid pavement at several major intersections, were implemented in partnership with ICBC to help reduce collisions in the community. Thompson Rivers University (TRU) students now enjoy magnetic swipe cards that work as both a bus pass and a pass for the Tournament Capital Centre. The new cards, which work with the new bus fare boxes and are more efficiently administered than the old student cards, were implemented through a partnership with BC Transit and the TRU Students Union. Staff also worked with BC Transit to ensure the CNG bus fleet is ready to hit city streets in 2015. Staff were heavily involved in the Gateway Casino application and the transportation network upgrades triggered by the development. The improvements required by the casino will be a significant portion of the Section's workload in 2015. T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 11 90 January 23, 2015 2014 Development and Engineering Services Annual Report Innovation and Sustainability • • • • Sustainable Stormwater Management Two City projects in 2014 implemented bioswales, stormwater runoff conveyance systems that provide an alternative to storm sewers. They can absorb low flows and remove contaminants or carry runoff from heavy rains to storm sewer inlets. Improvements on Overlander Drive and Windbreak Street include bioswales as a key component of the designs. Supporting alternative transportation through infrastructure The Nicola Street and 12th Avenue mini-roundabout, installed specifically to improve the bike route along Nicola Street, was the first such installation in Kamloops. Additional locations have been identified in the Bicycle Master Plan and will be implemented pending the success of this installation. Major projects, such as Highland Drive improvements and Tranquille Corridor improvements, include multi-use path facilities to support walking and cycling. Compressed Natural Gas (CNG) Buses Over half of the Kamloops bus fleet is being replaced with new buses that run on CNG. These quieter and cost-effective buses provide benefits to both riders and non-riders, raising the transit profile in our community. TRU students have been issued new magnetic swipe cards that have a dual function, acting as a bus pass and a pass for TCC. T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 12 91 January 23, 2015 2014 Development and Engineering Services Annual Report Real Estate Division Did you know? At the end of 2014, the BC Assessment Authority determined the value for all land and buildings within the boundaries of the City to be in excess of $14.6 billion. The average single-family home price in Kamloops at the start of 2014 was $367,207, below the BC ($553,576) and Canadian ($391,156) averages. Kamloops Daily News Building D. Garrish There were two land sales during 2014, totaling $2.22 million. The largest transaction was the sale of 1452 McGill Road to a local development group for the price of $2.2 million. Rezoning and Development Permit approvals were received in December to facilitate the project, which includes commercial, light industrial, and residential uses. A small, 3 m wide, pre-existing lot in the West End was sold to the adjoining property owner for $20,000. Three road closures and sales to adjacent property owners were completed in 2014 for an additional $33,180, bringing total funds received to $2,253,180. Nine acquisitions were completed in 2014, with a total value of $5,925,000; these included the former Kamloops Daily News property ($4.8 million), the Kamloops KIA building on the North Shore ($1.0 million), and a $90,000 addition to West Highlands Park. The remaining six transactions were for minor road acquisitions. Revenue from the 17 leases administered by the Division totaled $209,334. The Seniors' Housing Profit Sharing Program involving Cottonwood Manor, Legion Manorhouse, and The Willows generated $79,700 for the Affordable Housing Reserve, down from $151,967 in 2013. The Division's previous involvement in the Downtown Parking Solutions Expression of Interest has evolved into assisting with the site analysis portion of the Performing Arts Centre Committee. The Division continues to lead the departmental transition through the electronic filing and standardization of all Land Title documents, and this role will continue into 2015. Making the Division's standard form legal documents available to development clients is being explored, which may result in lower legal costs and faster approval times. T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 13 92 January 23, 2015 2014 Development and Engineering Services Annual Report Innovation and Sustainability • • The Real Estate Division is in the early stages of working with the local development community to use commonly developed legal agreements to avoid additional legal costs and improve processing times. In keeping with the goals identified within the Sustainable Kamloops Plan, the Division participated in two initiatives: Under the goal of enhancing community safety, the Division secured the acquisition of the North Shore KIA property for the future home of the North Shore RCMP Detachment; and Under the goal of increasing alternative transportation, the Division secured a lease with Tesla Motors for a supercharging station adjacent to the Kamloops Visitor Centre. North Shore Kia Building T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx D. Garrish 14 93 January 23, 2015 2014 Development and Engineering Services Annual Report Performance and Efficiency Measures 2014 Ipsos Reid Client Satisfaction Survey 2014 saw the completion of the Department's third Client Satisfaction Survey. The purpose of the survey is to assist the Department in refining our customer service initiatives to address the needs and concerns of our clients. Ipsos is provided with a randomly-generated list of 125 Development and Engineering Services Department clients, consisting of builders, contractors, developers, consultants, suppliers, and construction-related businesses. From this list, Ipsos gathered 23 participants and conducted one-on-one, in-depth telephone interviews. Questions range from the general, such as "How do you feel about doing business in Kamloops?" to the very specific "In your experience with the approval process, how would you describe the coordination of the different functions within the Department?". In 2014, Ipsos conducted group interviews with the Chamber of Commerce, the two business improvement associations, and the Central Interior Home Builders' Association. The survey information is then compiled by Ipsos and analyzed for qualitative measures (trends and impressions), specific operational recommendations, and a ranking of 11 customer service attributes. Attribute 2014 2010 Its initial contact with you 7.9 7.2 How you think you're being treated as a customer 7.7 6.3 Communicating with you 7.6 6.2 Attitude of staff 7.5 6.8 Passing clients around 7.1 6.6 Availability of staff 7.1 6.1 The processing time of applications 6.5 4.6 Providing rationale for decisions and possible options 6.4 6.0 Consistency between responses within the Department 6.3 5.9 "Moving the goal posts" on clients 5.4 5.6 The amount of red tape 5.4 5.1 Results should be considered as directional in nature only due to small sample sizes. Overall impressions of the Department are positive, but not unanimous. Clients believe there is a need for increased consistency and transparency that needs to be balanced with more creativity and flexibility. Improved communication, both internally and externally, along with improved efficiency in application process were also identified as key issues. Ipsos also summarized key suggestions for improvement. T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 15 94 January 23, 2015 2014 Development and Engineering Services Annual Report Clients' Suggestions for Improvement Overall, clients' top suggestions for improving Development and Engineering Services Department's customer service include: • • • • • • • • • • Adopt/maintain a "can do" attitude; Improve staff communication and availability; Improve processing times; Be more consistent in how businesses are treated and the rules and regulations that are applied, and if exceptions apply, be more transparent in the reasons why; Demonstrate greater creativity and flexibility, including proactively offering advice and solutions (balanced with the need for consistency and fairness); Facilitate more collaborative discussion between staff and clients (involve clients in the decision-making process); Work on improving collaboration and consistency between different functions of the Department to reduce/eliminate "changing goal posts" and facilitate decision-making and efficiency; Provide greater upfront clarity around what is expected, required, and allowed; Become more efficient and streamlined; and Review staffing levels and retention. In response to the survey, the Department will be focusing its ongoing customer serve plan on areas such as: • • • Reviewing our application processes in partnership with a client stakeholder group to ensure a broader understanding of what we do and why we do it; Staff development and mentoring to support a more solution-oriented approach to file management, finding that fine balance between consistency and flexibility; and Improving both internal and external communication to help reduce that "us" versus "them" attitude that some clients identified. While some of our initiatives will be achieved by completing a process or improving our data management within our existing software, the Department's primary focus will be on fostering a work environment that will be founded on the overarching principles of respect, integrity, accountability, competency, clarity, and transparency. T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 16 95 January 23, 2015 2014 Development and Engineering Services Annual Report Departmental Performance and Efficiencies The table below shows that Department expenses have risen by approximately $4.025 million since 2009 due to increased development activity, transit costs, in-house engineering work, and inflation. The Department has been able to reduce this increase to the taxpayer (tax draw increased by $1.939 million) over the same period due to development activity, additional revenue streams, streamlining processes, and reorganizing functions and responsibilities. The charts, statements, and graphs in this section will reflect where efficiencies have been achieved. The tax draw increase from transit alone between 2009 and 2014 is $2.563 million. 2009-2014 Actual Difference between Revenue and Expenditures Actual Expenses Actual Revenues (no tax allocation) Tax Draw (covered by taxpayers) 2009* 2010* 2011* 2012* 2013* 2014** $15,187,606 $15,876,941 $17,329,427 $18,312,056 $18,743,474 $19,213,103 $11,434,701 $12,163,695 $13,062,437 $13,615,344 $12,910,143 $13,521,670 $3,752,905 $3,713,246 $4,266,990 $4,696,712 $5,833,331 $5,691,433 *2009-2013 figures are from audited reports. **2014 figures are from reports to January 26, 2015. Tranquille Lake T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx D. Garrish 17 96 January 23, 2015 2014 Development and Engineering Services Annual Report Application Processing Times The Development and Engineering Services Department Strategic Plan has set targets for processing development and building applications. The objective is to process all applications within the predetermined period. Significant time delays beyond the City's control have been taken into account (removed) from the actual processing times. In 2014, half of the application areas stayed the same or increased in meeting the target processing times as compared to 2013. The overall increase since 2011 can be attributed to ongoing process improvements and client service initiatives. 2014 2013 2012 2011 2010 Ann. Avg. Ann. Perf. Ann. Perf. Ann. Perf. Ann. Perf. Ann. Perf. 3 wks 3 wks 65% 67% 76% 78% 55% 4 wks 4 wks 74% 80% 88% 77% 75% TARGET BUILDING INSPECTION DIVISION Residential-Building Permit Commercial/Multifamily-Building Permit PLANNING AND DEVELOPMENT DIVISION Rezoning 10 wks 10 wks 93% 83% 96% 91% 73% 6 wks 5.9 wks 89% 84% 86% 72% 56% 6 wks 5.6 wks 86% 85% 95% 70% 33% Commercial 15-18 dys 17 dys 78% 76% 71% 80% 77% Home-based 1-3 dys 1 dys 100% 100% 100% 100% 100% Development Permit Development Variance Permit Business Licence SUBDIVISION DEVELOPMENT DIVISION Subdivision Preliminary 4 mos 2.5 mos 92% 100% 90% 60% 74% Final 1 mos 0.5 mos 96% 100% 89% 54% 76% 15 dys 15 dys 85% 68% 70% 70% 73% 15 dys 9 dys 84% 84% 88% 84% 87% 20 dys 21 dys 77% 80% 72% 77% 77% 20 dys 21 dys 67% 74% 63% 73% 74% 10 dys 3 dys 97% 100% 93% 78% 78% Development Referrals Planning Commercial Building Permit Review Engineering Drawing Review Subdivision Preliminary Subdivision Final T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 18 97 January 23, 2015 2014 Development and Engineering Services Annual Report Building Inspection Division The graphs below show that dwelling unit construction activity has increased from 2014. Actual staffing level was approximately 10.25 FTEs due to vacancies. Construction Activity and Staffing Levels The next graph shows that revenue is in line with the total permits; this, coupled with decreasing/maintaining expenses has resulted in a surplus the last ten years. Building Inspection Cost Recovery T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 19 98 January 23, 2015 2014 Development and Engineering Services Annual Report Planning and Development and Subdivision Development Divisions The table below shows actual and target application processing times for Kamloops compared to target times for other communities. Actual processing times from other communities has been difficult to obtain in recent years. Posted Development Application Processing Times (Targets) (Comparison Between Municipalities) Rezoning (to Development Development Municipality Public Hearing Permits Variance Permits Stage) Kamloops Actual 2.5 mos 1.5 mos 1.3 mos Kamloops Target 2-3 mos 1-1.5 mos 1.5-2 mos Kelowna Target 4-6 mos 2-4 mos 3-5 mos Prince George 4 mos 1.5-2 mos 1.5-2 mos Target Nanaimo Target 6-8 mos 2-3 mos 1.5-2 mos The graphs on the following pages reflect efficiency levels in the processing of development applications. The first graph shows that staffing levels followed application levels. The second graph illustrates the relationship between the cost of processing development applications vs. the revenue received from the application. The actual staffing level was down one less than the total FTEs shown in the graph below. Development applications are becoming increasingly more complex for a variety of reasons, including difficult locations requiring extension of City services, downloading of federal and provincial regulations onto the municipality, and legal and liability issues. Beginning in 2009 and continuing through 2014, the Department undertook a number of customer service initiatives that will improve customer service without requiring additional staff. This should further improve the Department's cost recovery and application turnaround times. Planning and Development/Subdivision Applications and Staffing Levels T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 20 99 January 23, 2015 2014 Development and Engineering Services Annual Report Development Application Cost Recovery as a Percentage of Expenses The graphs above represent zoning, community planning, engineering plan approval, and subdivision approval. Business Licensing Section As shown in the graph below, the number of business licences has grown over time but decreased slightly (-2.8%) since 2011. Total Business Licences Issued T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 21 100 January 23, 2015 2014 Development and Engineering Services Annual Report Since 2007, the following milestones have contributed to efficiencies in the Business Licence process: 2014 - 28 good neighbour agreements were implemented as a condition of holding a Liquor Primary (pub/nightclub/lounge) Business Licence. 2013 - Developed new tracking procedures to improve application approvals. 2012 - Business Licence and Regulation Bylaw review/update. 2011 - Increased MyCity users. 2010 - Implementation of credit card payments. 2009 - Implementation of MyCity for Business Licence clients. 2008 - Council approval to permit Licensing Assistant to authorize non-resident Business Licences to expedite approvals. 2008 - Worked with referral departments to improve application processing times. 2007 - Operational and efficiency changes to the Business Licensing Section saw some duties transferred from the Business Licence Inspector to the Business Licensing Assistant and the establishment of a newly created Property Use Inspector position. These allowed the Business Licence Inspector to increase his role in the Tempest System and become the Land Systems Coordinator for the Department. Subdivision Development Division Subdivision Section The average time to process an application to preliminary subdivision approval (PLA) in 2014 was approximately two and a half months. This is marginally slower than the two-month average processing time achieved in 2013 and more than one-month faster than the average length of time in 2012. In addition, 92% of applications were processed within the four-month target. Only two of the 26 applications did not meet the target time frame. Final subdivision application processing times were similar with 28 of the 29 (96%) final subdivision approvals processed faster than the one month target. The number of new fee simple lots created is up significantly (168 in 2014 vs. 82 in 2013); however, the number of strata lots created is down significantly (38 in 2014 vs. 129 in 2013). Overall, the total number of new lots is only 2% below 2013 levels (206 in 2014 vs. 211 in 2013). The level of development is expected to be similar in 2015 to the last couple of years, with steady growth spread throughout the city. Engineering Development Section In 2014, the Engineering Development Section handled a total of 622 files, the highest total since this statistic started being tracked in 2005. 83% of the referrals met the target processing times, which is an improvement of 6% from 2013 levels, even with the added workload of undertaking construction inspections for all development applications. This indicates that new process improvements are resulting in an increase in the number of applications meeting the target timeframes. A new design and construction application process was implemented in 2013. This application was created to clarify the design drawing approval process related to new subdivisions and large construction projects and assist clients with tracking application processing times and status. There was limited success in 2014 with this new process. Since there are relatively fewer design and construction applications as compared to other application types, it may take some time for clients to get used to the process. T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 22 101 January 23, 2015 2014 Development and Engineering Services Annual Report In late 2013, additional changes to the process for managing Building Inspection Division referrals were made to further improve processing times and customer service in 2014. The fact that there was a 40% increase in Building Inspection Division referrals in 2014 vs. 2013, and that the average response time stayed the same, indicates the process improvements have been successful. Engineering Division 2014 was an unusual year for the Division due to the significant July 2014 rain event and damages that occurred. This was a notable, but unplanned, draw on resources. The Division advanced several ongoing projects in the design phase, as well as projects in the planning and construction stages. Some of the major projects undertaken by the Division in 2014 are shown below: Project Value Stage Sewage Treatment Centre Upgrade $43 million Campbell Creek Water Main and Booster $3 million Overlander Drive Reconstruction $0.4 million Construction/ Commissioning Construction/ Commissioning Construction Pulp Mill (Mission Flats) Force Main $6 million Construction 1st Avenue and Lorne Street Improvements $1.7 million Construction Dalhousie Water Main $0.3 million Design/Construction River Street Lift Station Odour Bed $0.3 million Design/Construction Local Road Program $1.6 million Design/Construction Windbreak Street Reconstruction $3 million Design/Construction Falcon Lift Station $0.8 million Design 12th Street Reconstruction $1.6 million Design Dallas Drive Sanitary Main $1.4 million Design DFA Projects triggered by July 2014 Rain Event $2.1 million Assessment/Design Emergency Water Intake $10 million Predesign/EA T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 23 102 January 23, 2015 2014 Development and Engineering Services Annual Report The following graph shows trends in recoverable costs for the past ten years and targeted recoverable costs for 2015. Utilities and Design Section Capital Recovery Trends 2005-2014 *FTEs reported are those budgeted for at the start of the year. In some years, the effective number of FTEs is notably less because of vacancies. Traffic and Transportation Section In 2010, the Traffic and Transportation Section started tracking recoverable costs. The recoverable costs for 2011-2014 are shown in the following graph. Traffic and Transportation Section Capital Recovery Trends 2010-2014 The following three tables show a historical transit statistical profile and a comparison of how Kamloops faired against other Tier 1 communities. Ridership decreased in 2014, which may be attributed, in part, to the BC teachers' strike. Substantial improvements to the ridership trend will be necessary for the Sustainable Kamloops goal for ridership in 2020 to be achieved. T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 24 103 January 23, 2015 2014 Development and Engineering Services Annual Report Kamloops Transit Statistical Profile Rides Percentage of Annual Growth Productivity (Passengers/ Revenue Hour) Cost Recovery 2003/04 2,287,000 6.0% 28.9 36.4% 2004/05 2,645,000 14.0% 31.1 39.1% 2005/06 2,872,000 8.0% 32.8 37.7% 2006/07 2,980,000 3.7% 33.3 41.7% 2007/08 3,024,000 1.5% 32.4 38.6% 2008/09 3,277,000 8.0% 33.9 36.2% 2009/10 3,205,275 -2.1% 32.6 35.8% 2010/11 3,470,000 8.2% 34.7 34.8% 2011/12 3,400,122 -2.0% 33.4 35.5% 2012/13 3,496,318 2.8% 33.9 32.5% 2013/14 3,421,960 -2.1% 32.2 (26.1) 34.2% (33.7%) 3,415,458 -0.2% 30.6 27.3% 2014/15* *BC Transit estimate. ( ) Average of other Tier 1 municipalities, excluding Whistler. The following table illustrates that Kamloops has the second highest cost recovery of all the Tier 1 communities and the highest ridership per capita of Tier 1 communities. High ridership and efficient routes are factors that aid our cost recovery. The higher municipal cost per hour is influenced by capital investments such as the new transit garage. It is also influenced by rising operating costs for such things as fuel and wages. Comparison of Conventional Transit Performance with other Tier 1 Municipalities Vehicles in Service Cost Recovery Riders per Capita Rides per Hour Kelowna Regional 76 31.0% 35.7 27.2 $39.26 Kamloops 46 34.2% 46.2 32.2 $47.37 Central Fraser Valley 47 30.5% 16.3 22.1 $22.44 Nanaimo Regional 46 39.4% 28.1 24.0 $30.05 Prince George 27 33.9% 35.4 31.2 $29.51 Tier 1 Average* 49 33.7% 28.9 26.1 $30.32 2013/2014 Muni Cost per Capita *Excludes Whistler. Comparison of Custom Transit Performance with other Tier 1 Municipalities Rides Cost Recovery Rides/ Hour Cost/ Ride Operating Cost/ Hour 65,419 7.4% 5.4 $16.86 $91.70 105,299 8.8% 3.9 $19.79 $76.50 65,495 12.8% 2.6 $23.94 $63.36 Central Fraser Valley 104,872 12.7% 4.1 $15.01 $62.27 Kelowna Regional 161,910 10.5% 4.6 $14.72 $67.36 Tier 1 Average 100,599 10.4% 4.1 $18.06 $72.24 2013/2014 Prince George Kamloops Nanaimo Regional T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 25 104 January 23, 2015 2014 Development and Engineering Services Annual Report Real Estate Division With the conversion of the Land Title and Survey Authority to electronic filing in 2012, the Division undertook the responsibility for the electronic filing of City-generated agreements (covenants, statutory rights-of-way, and notices on title) at the Land Title and Survey Authority Office. This pilot resulted in a standardized process for the filing of City documents and the creation of a new standard precedent directory with over 20 of the City's most used legal documents. This project will continue in 2015, and the option of making these standard form documents available to development clients will be explored. If clients are willing to utilize these precedents, it will reduce the amount of time spent reviewing externally-prepared documents and improve processing times. T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 26 105 January 23, 2015 2014 Development and Engineering Services Annual Report ACTIVITY LEVELS 2012 2011 2010 2009 2008 2007 2006 2005 2013 Rezoning Applications 23 20 35 31 35 54 47 34 43 33 Development Variance Applications 15 13 23 27 24 31 38 36 31 34 Development Permit Applications 42 42 41 48 31 38 48 50 37 27 Board of Variance Applications 4 3 2 5 4 21 18 24 14 24 Preliminary Proposals 1 4 5 1 1 8 6 21 12 16 Inter-government Referrals 1 2 4 1 4 3 6 3 5 1 Liquor Licence Applications 4 4 9 12 12 6 8 8 4 12 ALR Application 2 3 0 3 1 1 3 3 4 3 Temporary Use Permits 1 1 2 10 5 3 6 1 5 2 Land Use Contract Applications 0 1 0 0 0 0 1 0 0 1 95 126 103 142 108 108 114 102 95 65 188 219 224 280 225 273 295 282 250 218 81 85 67 64 41 75 65 80 68 77 598 657 621 788 819 734 779 714 675 671 5,363 5,343 5,347 5,512 5,421 5,263 5,199 4,886 4,717 4,612 Major Activity 2014 Application Summary - Annual Totals Planning and Development Division Sign Permit Applications Subtotal Zoning Information Requests New Businesses Total Business Licences Subdivision Development Division Subdivision Applications 39 43 44 37 59 47 75 75 78 71 Fee Simple Lots Created 168 82 119 193 185 64 364 328 293 409 38 129 170 178 142 106 224 190 395 146 206 211 289 371 327 170 588 518 688 555 Strata Lots Created Total New Lots Created Building Inspection Division Building Information Requests 1,754 1,716 1,601 1,617 1,609 1,731 1,629 2,090 1,577 1,636 Building Permits 1,618 1,542 1,627 1,710 2,026 1,408 1,850 2,080 2,255 1,884 T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 27 106 January 23, 2015 2014 Development and Engineering Services Annual Report Building Inspection Division The 418 residential dwellings units were located throughout all areas of the City: 103 (25%) dwelling units - North Shore, Brocklehurst, Batchelor Heights, and Westsyde; 226 (54%) dwelling units - Aberdeen, Pineview Valley, Mt. Dufferin, Sahali, and City Centre; and 89 (21%) dwelling units - Valleyview, Rose Hill, Juniper Ridge, Dallas, Barnhartvale, Rayleigh, and Heffley Creek. In addition, Building Permits were processed for major projects both commercial and multi-family development, including, but not limited to, the following: Major - commercial projects 2969 Airport Road (on-site water main upgrade). 9795 Whittner Road (Beaver Manufacturing - addition). 910 Columbia Street (Tim Hortons - exterior upgrade). 1675 Versatile Drive (Costco - interior alteration). 910 McGill Road (TCC - roof repair). 880 8th Street (KIA dealership - addition). 1955 Trans Canada Highway West (Peterbilt addition). 233 Fortune Drive (Alliance Church - addition). 3000 Aviation Way (new hangers at the airport). 1441 Hillside Drive (Canadian Tire - addition). 150 Wood Street (school renovated for multi-purpose use). 63 Victoria Street (BCLC - parkade alteration). 8420 Dallas Drive (Moly-Cop - new building). 311 Columbia Street (Royal Inland Hospital - new clinical building). Major multi-family projects - 429 St. Paul Street - 755 McGill Road - 725 Columbia Street - 1939 Coldwater Drive - 2160 Pacific Way - 1395 Prairie Rose Drive - 1850 Hugh Allan Drive - 1320 Aberdeen Drive - 2171 Van Horne Drive - 1781 Ord Road T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 53 43 15 15 11 10 10 10 7 6 units. units. units. units. units. units. units. units. units. units. 28 107 January 23, 2015 2014 Development and Engineering Services Annual Report Building Permit Details Annual Totals Major Activity 2014 2013 2012 2011 2010 $114,727,013 $97,475,641 $88,361,432 $105,547,731 $139,560,940 Commercial/Industrial/ Institutional Construction Value $76,133,821 $51,695,722 $114,267,378 $57,000,451 $51,750,263 Total Construction Value $190,860,834 $149,171,363 $202,628,810 $162,548,182 $191,311,203 179 125 131 132 247 Mobile Home 16 20 30 3 7 Secondary Suite 14 26 19 10 10 Duplex Units 19 20 8 18 5 Multi-Family (Apartments) 96 249 88 135 266 Multi-Family (Single Units) 30 17 40 42 53 Multi-Family (Duplex Units) 26 12 32 34 40 Multi-Family (Three or more Units) 38 34 6 26 32 418 503 354 400 660 Residential and Miscellaneous Construction Value Single Family Dwelling Total New Residential Units Total Housing Starts by Dwelling Type *Tracking of secondary suites began in 2009 *2005 numbers includes the TRU Residence at 271 units. T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 29 108 January 23, 2015 2014 Development and Engineering Services Annual Report Total Construction Value Location of New Dwelling Units Neighbourhood 2009 2010 2011 2012 2013 2014 Total 60 105 8 92 63 9 337 136 86 87 57 37 83 486 Brocklehurst 48 239 69 44 131 20 551 Batchelor 42 60 27 38 17 35 219 Westsyde 15 40 41 30 43 39 208 Juniper Ridge 10 24 26 27 42 65 194 Sahali 37 12 41 20 95 71 276 6 23 68 20 13 19 149 60 13 18 14 33 59 197 1 1 1 7 10 13 33 13 46 10 2 13 3 87 Rose Hill 0 4 3 2 4 1 14 Heffley Creek 1 3 0 1 1 0 6 Rayleigh 1 4 1 0 1 1 8 430 660 400 354 503 418 2,765 North Shore Aberdeen/Pineview Dallas/Campbell Creek/Barnhartvale South Shore Dufferin Valleyview/Orchards Walk Total T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 30 109 January 23, 2015 2014 Development and Engineering Services Annual Report Planning and Development Division Development Section The number of development applications in 2014 was 188, which is below the previous year (219), mainly as a result of fewer Sign Permit applications, and was below the ten-year average (245). Major applications encompassed all key sectors, including: • Rezoning and Development Permit 1555 Versatile Drive - development of a new casino. 801 Battle Street - 18-unit apartment building. 1452 McGill Road - 14 residential units in a 4,500 m² mixed-use industrial/commercial development. 2955 Westsyde Road - to permit a commercial daycare. 5170 Dallas Drive - Phase 2 Dallas Town Centre proposal to increase the number of permitted residential units from 77 to 105. 1777 Greenfield Avenue and 876 Nicola Street - carriage/garden suites. • Rezoning 1044 8th Street - to permit a mixed-use commercial/residential development. 2000 Qu'Appelle Boulevard - to permit further single- and multiple-family residential development in the Juniper West neighbourhood. Various addresses - secondary suites and home-based businesses. • Development Permit 2969 Airport Road- to permit a 312 m² commercial airport building. 880 8th Street - redevelopment of a car dealership. 580 Sedona Drive - 12-unit townhouse development. 1869 Ord Road - 371 m² commercial storage building. 1993 Qu'Appelle Boulevard - 40-unit townhouse development 8120 Dallas Drive - 1,012 m² industrial building. 3755 Trans Canada Highway - 193-unit seniors' housing development. 831 Serle Road - 12-unit townhouse development. 2125 Grasslands Boulevard - 34-unit multiple-family development. Various addresses - South Thompson Silt Bluff and Riparian Area Development Permits. Community Planning Section The following projects were undertaken by Planning and Development staff throughout 2014: Continued Implementation of the Sustainable Kamloops Plan. Agriculture Area Plan. o Implementation began (see Rayleigh Tournament Capital Ranch bullet below). Food and Urban Agriculture Plan. o The advisory committee was established. o Advisory committee meetings began. o Terms of reference for the Food and Urban Agriculture Plan were developed. o Local food system assets were mapped using GIS. o Stakeholder forum for the plan was implemented and attended by over 100 participants June 2014. o A draft report summarizing input from stakeholder forum was developed. o An internal draft plan/discussion paper was developed. o A public engagement strategy and materials for the plan (for 2015) were developed. T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 31 110 January 23, 2015 2014 Development and Engineering Services Annual Report • KAMPLAN: Official Community Plan Review and Update. Growth management data collection and analysis continued. Extensive background mapping completed for display and analysis purposes. Meetings were held with the advisory committee and technical and staff working groups. Website development continued, including, but not limited to, background pages and a 'Let's Ta!k' page. Public engagement workshops were held separately for City staff and the KAMPLAN Advisory Committee. Background research completed on historical trends/plans and current day issues/trends/opportunities. KAMPLAN Through the Years Reports and Conversation Starters were developed and published. The KAMPLAN Public Engagement Strategy was developed. An external public engagement consultant contract was developed and support was secured. KAMPLAN Communications Strategy was developed and executed for Let's Ta!k Phase 1. All promotional material for project was developed, including, but not limited to: o Videos; o Street banner; o Posters and postcards; o Buttons; o Display boards; o Games/activities; and o Consistent messaging. Let's Ta!k Phase 1 was successfully implemented with close to 1,000 participants with opportunities such as: o Launch events; o Information booths; o Topic-based meetings; o Youth engagement; and o Digital survey. Compilation of results of Let's Ta!k Phase 1 began. Transportation Master Plan modelling continued. • Rayleigh Tournament Capital Ranch. Planning advisory support was provided to the Parks, Recreation, and Cultural Services Department (PRCS) with regard to development of Phase 2 and creation of an agricultural centre of excellence, as per the City's Agriculture Area Plan. Provided public engagement strategy development support and engagement opportunities in the community were implemented. Planning advisory support was provided to PRCS for the Agricultural Land Commission application package for non-farm uses. Media appearances. • Animal Control Bylaw. Consulted with the BC Honey Producers Association to amend the Animal Control Bylaw to allow urban beekeeping in the City. T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 32 111 January 23, 2015 2014 Development and Engineering Services Annual Report • Revitalization Tax Exemption Bylaw. Review of bylaw began, as well as consultation with the Kamloops Central Business Improvement Association. • Lorne Street Enhancement Project (1st Avenue to 3rd Avenue). Administered the grant through 2014 and had a project (planning) advisory role. Had an advisory support role and was the emcee for the project grand opening/ribbon cutting event. Housekeeping Amendments to the Zoning Bylaw. Consulted with the Kamloops Central Business Improvement Association, the Chamber of Commerce, the North Shore Business Improvement Association, and food truck operators to amend the Zoning and Business Licence Regulations Bylaws to allow food trucks more broadly and developed a food truck pilot project. Updated zoning along Ord Road from Future Development (FD) to Mobile Home Park (MHP) to legalize existing mobile home parks. • John Tod Community Centre. Grant acquisition and project (planning) advisory role. Participated in the Transit Master Plan, Parks Master Plan, Transportation Plan process development, and the Thompson Rivers University Master Plan. Planning presentations or information sessions were given to community organizations/groups: Canadian Home Builders' Association. Tk'emlúps te Secwépemc. Tournament Capital Ranch. Ribfest. Tournament Capital Centre. Northills Mall. Aberdeen Mall. Art We Are. Kamloops Moms for Clean Air. Kamloops Bike Riders Association. Kamloops Naturalists Club. South Kamloops Secondary School (classroom presentation). Valleyview Secondary School (classroom presentation). Project Homeless Connect at Spirit Square. Natural Areas Advisory Committee. Home Free Housing Committee. Aberdeen Neighbourhood Association. Kamloops Central Business Improvement Association. Sagebrush Community Association. Social Planning Council. Fall Home Show. Kamloops Blazers Game. Urban Systems Ltd. Kamloops Food Policy Council. Kamloops 350. BC Sustainable Energy Association. Kamloops Farmers' Market. Social Planning Council. Thompson Rivers University Geography Department. T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 33 112 January 23, 2015 2014 Development and Engineering Services Annual Report Committee work. KAMPLAN technical working group. KAMPLAN Advisory Committee. KAMPLAN staff working groups. Urban Agriculture and Food Systems Strategy Advisory Committee. Social Planning Council. Kamloops Central Business Improvement Association. Agricultural Land Commission Regional Public Engagement Session related to adopted regulation changes and proposed policy changes. KGHM socio-economic impact assessment workshop. Provincial Health Services Authority Healthy Built Environment Linkages Advisory Committee. Provincial Health Services Authority Agriculture and Health Advisory Committee. Species and Ecosystems at Risk (SEAR) local government working group. Participation in other community plans. Transportation Master Plan. Regional Growth Strategy TNRD Fringe Area Policy Guidelines. Urban Forest Management Plan. Thompson Rivers University Master Plan and associated Design Guidelines (2013-ongoing). Planning and Development Application Summary *Total number includes applications for Rezoning, Development Variance Permits, Development Permits, Board of Variance, Preliminary Proposals, Intergovernmental Referrals, Liquor Licences, ALR, Temporary Use Permits, Land Use Contracts, and Sign Permits. T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 34 113 January 23, 2015 2014 Development and Engineering Services Annual Report Residential Lots Created Business Licensing Section • • • • • • New Business Licences issued: 598 vs. 657 in 2013 (-9.0% decrease). Total applications received: 1,124 vs. 1,161 in 2013 (-3.2% decrease). MyCity Business Licence accounts: 1,707 vs. 1,342 in 2013 (+27.2% increase). MyCity ComDev accounts: 1,469 vs. 1,075 in 2013 (+36.6% increase). Licences closed (starting in 2013, temporary businesses are excluded): 590 vs. 635 in 2013 (-7.1% decrease). Percentage of home-based businesses decreased from 34.6% to 33% in 2014 after reaching a high of 35.2% in 2010. The following graph shows the leveling off of the gains in the Business Licence Section since 2005. Some of this leveling off and reductions is attributed to the changes in the Business Licence Bylaw in 2012, which allowed for some consolidation of licences, reducing the number issued or required. T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 35 114 January 23, 2015 2014 Development and Engineering Services Annual Report Business Licence Activity - Applications/Renewals Business Licence Activity - New Businesses/Closed Businesses T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 36 115 January 23, 2015 2014 Development and Engineering Services Annual Report 2014 Business Licence Summary: Introduction of the annual good neighbour agreements to Liquor Primary businesses. A total of 28 agreements were signed off. The Business Licence Inspector and Land Systems Coordinator continued to work with other sections to fine tune their application processes and ensure implementation of the MyCity services into these applications types (Building Permits and Development and Subdivision applications). The Real Estate Division completed its first Prospero folder for land disposition, which included process mapping the steps involved. Implemented process mapping for the Traffic and Transportation Section. Continued to work to complete the first phase of the e-apply project, specifically Plumbing Permits and Building Information Requests. Property Use Inspector Activity Report 2014 Year-to-date Totals No. of Files % Complete Ongoing Building Inspection Division Swimming Pool 2 100 Permit Issues 7 100 Controlled Substance Property 1 100 Earthworks Excavation 0 0 Earthworks Stockpile 0 0 Dust/Dirt 1 100 Miscellaneous* 71 100 Subtotal 82 100 Yearly Completed 0 0 4 0 0 0 0 4 2 7 1 0 0 1 71 82 3 12 5 9 0 0 5 40 15 40 4 4 0 263 29 371 Business Licensing Section Business Investigation 10 50 Business Site Inspections 1 100 Business Licence Fees 24 54 Business Miscellaneous* 29 100 Subtotal 64 76 5 0 11 0 16 5 1 13 29 48 Subdivision Development Division Boulevard Issues/Road ROW 5 100 Engineering Miscellaneous* 17 100 Subtotal 22 100 0 0 0 5 17 22 49 522 Planning and Development Division Fences/Hedges 6 83 Secondary Suite Inspections 26 100 Ongoing Investigation Requests 18 83 Improper Use 40 100 Noise Related to Property Use 3 100 Signage 4 100 Planning and Development 263 100 Miscellaneous* Subtotal 360 95 TOTAL 528 *Miscellaneous activities are dealt with via telephone only (no calls for service or files created). Please note that the total number of files does not total completed and ongoing files in the above table. This is because the secondary suites and controlled substance properties usually overlap each year. T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 37 116 January 23, 2015 2014 Development and Engineering Services Annual Report In 2014, the Property Use Inspector spent a considerable amount of time managing the 356 McGowan Avenue file to ensure compliance with neighbourhood and community standards. Managing the increasing number of secondary suite complaints and serving as a witness on three cases for 4395 Trans Canada Highway East (Riverview Trailer Park) also consumed a significant amount of the Property Use Inspector's time in 2014. Property Use Inspector Activity by Section Engineering Division Traffic and Transportation Section The following table summarizes the main historical activities of the Traffic and Transportation Section. The sharp increase in 2011 for right-of-way permits is attributable to better tracking methods (e.g., BC Hydro and other utilities). 2010 2011 2012 2013 2014 497 826 771 692 731 43 52 48 54 48 Work Orders 156 132 155 79 92 Traffic Orders 56 40 41 29 50 Banner Bookings 83 83 88 96 99 Intersection Counts Completed 34 34 38 41 21 24-hour Counts Completed 24 12 7 1 19 7 17 8 1 3 R/W Permits Special Events Permit Pedestrian/Vehicles Counts Completed T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 38 117 January 23, 2015 2014 Development and Engineering Services Annual Report Real Estate Division Land Sales Road Closures and Sales Property Acquisitions Statutory Rightsof-way Subdivision Parkland Valuations Seniors Housing Profit-Sharing 2014 2013 2012 Year-end Year-end Year-end Active 15 14 14 Completed 2 3 2 $ 2,220,000 999,727 75,500 Active 21 16 18 Completed 3 1 4 $ 33,180 15,848 21,801 Active 24 15 14 Completed 9 2 2 $ 5,925,000 402,500 37,000 Active 36 50 69 Completed 11 15 35 Completed 2 2 4 $ 121,252 43,500 132,971 Completed 7 12 16 $ 79,700 151,967 206,473 Sales Activity Sales activity levels, which include land sales and road closures, were up 20% in 2014, with 36 active files vs. 30 in 2013. The majority of the activity involved smaller road closures and sales to adjoining owners. Combined sale proceeds of $2,253,180 for 2014 are more than double the $1,015,575 received in 2013. The largest contributor to the total was the sale of 1452 McGill Road for $2.2 million. With over $10 million in potentially surplus assets, the City is strategically well positioned with its properties. Acquisitions The Division currently has 24 active acquisition files and completed nine property purchases in 2014, with a total purchase price of $5,925,000, which is significantly higher than the $402,500 spent in 2013. The purchase of the former Kamloops Daily News property for $4.8 million and the purchase of the Kamloops KIA site for $1 million contribute to the majority of this total. An addition to West Highland Park contributed another $90,000 to the overall total. As noted above, the 24 active files represent a 60% increase in activity levels over 2013. Over the last three years, acquisitions total over $6.36 million. The Division has been active with the performing arts centre review process, providing analysis and review of the properties under consideration. With Hotel 540's announcement regarding its desire to participate in the selection process, significant time has been spent with the ownership group determining the financial implication and land tenure arrangements associated with the hotel's proposal. T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 39 118 January 23, 2015 2014 Development and Engineering Services Annual Report The acquisition of statutory rights-of-way continues to form a significant portion of the Division's workload. With aging infrastructure, the City is looking at increased repair and replacement for pipe and road works. This often leads to securing additional property rights to accommodate this work. Of the 36 active statutory right-of-way files in 2014, which is a 28% decrease over 2013 (50), 11 were completed compared to 15 in 2013. Leases The Division currently administers 17 leases, which generated approximately $209,000 in revenue in 2014, up approximately 14% over 2013. This increase is predominantly due to securing the North Shore KIA as a tenant for one year as the dealership relocates to its new premises on 8th Street. The Division continues to assist with the negotiations for an occupancy agreement for the provincial RCMP forces within the City's RCMP Detachment on Battle Street. Provincial forces include members of the forensic identification and the dog handling units that provide regional services. The costs associated with these members is funded separately by the province. Negotiations have been extended due to the turnover of personnel within the RCMP team. Seniors' Housing Profit Sharing The City's agreements to share in the profits from the resale of units at the Legion Manorhouse, Cottonwood Manor, and The Willows generated $79,700 on seven sales in 2014, down 48% from 2013 ($151,967 with 12 sales). From 2012 through to the end of 2014, approximately $438,000 has been generated from the sale of 35 units. These funds are deposited into the Affordable Housing Reserve Fund, which is used to participate in affordable housing projects within the City Council Directives Handled in 2014 Council Directives increased to 49 in 2014 vs. 44 in 2013 and 39 in 2012. In addition to Council Directives, the Department handled eight Senior Management Directives, up from seven in 2013. Council Directives for 2014 included: 19 16 9 3 0 2 0 49 Real Estate Division Traffic and Transportation Section Planning and Development Division Engineering Division Subdivision Development Division Administration Building Inspection Division Total T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 40 119 January 23, 2015 2014 Development and Engineering Services Annual Report Calls for Service Annual Division/Section 2014 2013 2012 2011 2010 2009 109 105 100 88 106 145 Business Licensing Section 41 67 44 51 51 94 Planning and Development Section 95 90 82 84 88 78 Engineering Division 84 46 50 61 56 39 Traffic and Transportation Section 234 138 170 81 179 184 Total 563 446 446 365 480 540 Building Division Telephone Calls The following data includes incoming, outgoing, and internal calls: • In 2014, the Department handled 116,695 calls. This figure is down from 2013 (122,288) by 5,593 calls. Calls in 2012 totaled 144,847, while 2011's total was 191,646. On average, each employee dealt with approximately eight calls per day. The four front counter clerks dealt with approximately 25,075 calls, averaging 6,269 calls per year per clerk. At the front counter, the total calls for 2014 are down from 2013 by 2,159. T:\DES\ADM\REP\2015\ANNUAL REPORT 2014.docx 41 120 January 23, 2015 MINUTES OF A MEETING OF THE SOCIAL PLANNING COUNCIL HELD ON WEDNESDAY, DECEMBER 17, 2014, AT 5:00 PM IN THE DEVELOPMENT AND ENGINEERING SERVICES BOARDROOM 105 SEYMOUR STREET RECOMMENDATION: That Council: a) Authorize the following Social Planning Grants: • BC Sustainable Energy Association - special project $3,000 • Kamloops & District Elizabeth Fry Society special project $6,000 • Kamloops & District Elizabeth Fry Society/Changing the Face of Poverty - special project $4,500 • Interior Community Services - operational $5,000 • Interior Community Services - special project $1,500 • Kamloops Arts Council - special project $7,000 • Kamloops Brain Injury Association - special project $2,000 • Kamloops Food Bank - operational • Kamloops Food Policy Council - special project $2,500 • Kamloops Women's Resource Group - special project $1,000 • New Life Mission - special capital expenditure $7,500 • Oncore Central Services - special project $5,000 • People in Motion - special project $3,500 • Phoenix Centre - special project $5,000 • River City Squash Organization - seed grant $2,500 $14,000 Total allocated for Social Planning Grants $70,000 Designated for Seniors Grants $10,000 T:\ADMIN\ADM\MIN\2014\SOCIAL 12 17.docx 121 SOCIAL PLANNING COUNCIL b) December 17, 2014 Page 2 DENY the following Social Planning Grants: • Arnica Artist Run Centre Society - special project DENY • Canadian Red Cross - special capital expenditure DENY • Health Arts Society - special project DENY • Jubilee Urban Movement and Partners special project DENY • Kamloops Aboriginal Friendship Society special project DENY • Kamloops Therapeutic Riding Association special project DENY • Modlab Maker Foundation - seed grant DENY • White Buffalo Aboriginal and Métis Health Society - special project DENY HIGHLIGHTS: • Social Planning Grant appeal from Jubilee Urban Movement and Partners reviewed; • Meeting dates for 2015 shifting from third Wednesday to fourth Wednesday of the month; and • The Social Planning Council will hold a strategic planning session in the spring of 2015. PRESENT: J. Rodrigue, Chair D. Walsh, Councillor J. Begley F. Benallick J. Green, Vice-Chair R. Rana C. Ryan B. Shaw K. Skrepnek B. Hamblett, School District No. 73 Advisor C. Mazzotta, Social and Community Development Supervisor, City of Kamloops, Recording Secretary REGRETS: T. Lange, Councillor J. Mariona D. Baker, United Way Advisor K. Weatherman, Interior Health Advisor T:\ADMIN\ADM\MIN\2014\SOCIAL 12 17.docx 122 SOCIAL PLANNING COUNCIL 1. December 17, 2014 Page 3 Agenda Moved by F. Benallick, seconded by J. Green, that the agenda of the December 17, 2014, Social Planning Council meeting be adopted as presented. CARRIED. 2. Minutes Moved by K. Skrepnek, seconded by B. Shaw, that the minutes of the November 19, 2014, meeting be received. CARRIED. 3. Social Planning Grants On November 24, 2014, Social Planning Council (SPC) members received evaluation packages containing all of the material from the applications for the 2015 Social Planning Grants. Members were given until December 7, 2014, to review, evaluate, grade, and submit their reviewer spreadsheets. The application review session took place on Wednesday, December 10, 2014. As per the process outlined in the application guide, applicant organizations not recommended for funding were notified via denial letters the following day. This process allowed for an appeal period of four business days prior to the recommendations being made to Council at the December 17, 2014, SPC meeting. Overall, 23 applications were received, totalling $144,938.39 in requested funds. With $70,000 available in Social Planning Grant funding, members were required to evaluate the applications with extra diligence. At times, members had to choose to not fund an organization or to provide less funding than requested to certain projects that were still considered to have strong value. Jubilee Urban Movement and Partners (JUMP) - submitted a letter of appeal after its application was denied. The JUMP program provides a community meal and socialization opportunities every Saturday at Mount Paul United Church for persons with disabilities or mental health issues, as well as homeless and low-income individuals. The application was for funding to support peer-driven social- and health-related activities preceding, during, and following the Saturday meal. The SPC felt that while JUMP is an excellent program, in order to receive a grant, members would have liked to see more tangible outputs and outcomes, and perhaps for the activities to be defined in more detail. Members also felt that the program might benefit from a part-time position for someone with a background in social work, counselling, outreach, or other related skill set that may be sought or required by many who access the program. Moved by K. Skrepnek, seconded by J. Begley, that the Jubilee Urban Movement and Partners application for a Social Planning Grant be DENIED. CARRIED. T:\ADMIN\ADM\MIN\2014\SOCIAL 12 17.docx 123 SOCIAL PLANNING COUNCIL December 17, 2014 Page 4 Arnica Artist Run Centre Society - applied for a $13,172.98 special project grant for the development of an interactive gallery website. Members recommended that Arnica seek out other website developers to identify a lower cost or consider other platforms. Members recognized the value and importance of connecting to youth and encouraged Arnica to explore partnership opportunities with other organizations and businesses to facilitate the development of the website. Moved by B. Shaw, seconded by K. Skrepnek, that the Arnica Artist Run Centre Society application for a Social Planning Grant be DENIED. CARRIED. BC Sustainable Energy Association - applied for a $3,000 special project grant to cover the cost for a world-renowned urban planner to travel to and present at the CommUnity Innovation Lab event in Kamloops in early February. Moved by B. Shaw, seconded by J. Green, that the BC Sustainable Energy Association be awarded a $3,000 Social Planning Grant for a speaker to attend and present at the CommUnity Innovation Lab event. CARRIED. Canadian Red Cross - applied for a $4,889 special capital expenditure to provide 70 articles of medical equipment through the Health Equipment Loan Program (HELP). The applicant had requested 100% coverage of the capital purchase through a Social Planning Grant; however, a funding requirement for a Social Planning Grant is that it not exceed 25% of the purchase. Members felt that these items fall under the health sector and are under provincial, not municipal, jurisdiction. Moved by K. Skrepnek, seconded by F. Benallick, that the Canadian Red Cross application for a Social Planning Grant be DENIED. CARRIED Elizabeth Fry Society - applied for a $6,000 special project grant to provide training and honoraria for elders participating in the Cknúcwentn First Nations court, a sentencing court that convenes once a month using a restorative justice approach from a First Nations perspective. Moved by F. Benallick, seconded by J. Begley, that the Elizabeth Fry Society be awarded a $6,000 Social Planning Grant, with $5,000 in seniors-designated funding, to provide training and honoraria for elders participating in the Cknúcwentn First Nations court. CARRIED. Elizabeth Fry Society/Changing the Face of Poverty - applied for a $6,000 special project grant to support the Life Skills Development project. Moved by J. Green, seconded by C. Ryan, that the Elizabeth Fry Society be awarded a $4,500 Social Planning Grant to support the Life Skills Development project to offer life skills workshops and support through the My Place drop-in centre. CARRIED. T:\ADMIN\ADM\MIN\2014\SOCIAL 12 17.docx 124 SOCIAL PLANNING COUNCIL December 17, 2014 Page 5 Health Arts Society - applied for a $2,000 special project grant to offer ten "concerts in care" for the residents of Kamloops Seniors Village. Members recognize the value of live music and art with regard to general quality of life; however, they would like to see the program offered at a wider range of seniors' facilities, with a focus on offering the program to more seniors with low incomes. Moved by B. Shaw, seconded by J. Green, that the Health Arts Society application for a Social Planning Grant be DENIED. CARRIED. Interior Community Services - applied for a $5,000 operational grant to support the Community Kitchens program. Moved by B. Shaw, seconded by K. Skrepnek, that Interior Community Services be awarded a $5,000 Social Planning Grant to support the Community Kitchens program in teaching and educating community members how to prepare and preserve local food and further support urban food security. CARRIED. Interior Community Services - applied for a $1,500 special project grant to support the Kamloops Early Language and Literacy Initiative (KELLI) program to host an International Children's Family Literacy Night event. Moved by B. Shaw, seconded by F. Benallick, that Interior Community Services be awarded a $1,500 Social Planning Grant for the Kamloops Early Language and Literacy Initiative (KELLI) program to host an International Children's Family Literacy Night event. CARRIED. Kamloops Aboriginal Friendship Society - applied for a $3,000 special project grant to support the 2015 National Aboriginal Day celebrations at McDonald Park. Members recognize the importance and value of National Aboriginal Day celebrations, but would have preferred to see a broader range of partnerships with other urban Aboriginal organizations listed on the application and offered the applicant other potential funding sources for this project. Moved by C. Ryan, seconded by F. Benallick, that the Kamloops Aboriginal Friendship Society application for a Social Planning Grant be DENIED. CARRIED. Kamloops Arts Council - applied for a $15,000 special project grant for the Crossing Bridges Arts Outreach Program. Moved by B. Shaw, seconded by J. Green, that the Kamloops Arts Council be awarded a $7,000 Social Planning Grant for the children and youth-focused component of the Crossing Bridges Arts Outreach Program. CARRIED. T:\ADMIN\ADM\MIN\2014\SOCIAL 12 17.docx 125 SOCIAL PLANNING COUNCIL December 17, 2014 Page 6 Kamloops Brain Injury Association - applied for a $2,047 special project grant to provide educational outings and presentations on sexuality and disability. Moved by K. Skrepnek, seconded by C. Ryan, that Kamloops Brain Injury Association be awarded a $2,000 Social Planning Grant to provide educational outings to brain injury survivors and presentations on sexuality and disability to health care professionals, students in the field, and persons with disabilities. CARRIED. Kamloops Food Bank - applied for a $14,329.41 operational grant to support the FoodShare program. J. Rodrigue declared a conflict of interest as he works for the Kamloops Food Bank. (J. Rodrigue left the Development and Engineering Services Boardroom at 5:27 pm.) Moved by B. Shaw, seconded by J. Begley, that the Kamloops Food Bank be awarded a $14,000 Social Planning Grant to support the FoodShare program. CARRIED. (J. Rodrigue returned to the Development and Engineering Services Boardroom at 5:29 pm.) Kamloops Food Policy Council - applied for a $4,000 special project grant to provide educational workshops and host a Young Agrarians Conference. J. Rodrigue declared a conflict of interest as he sits on the Kamloops Food Policy Council as the Kamloops Food Bank representative. (J. Rodrigue left the Development and Engineering Services Boardroom at 5:30 pm.) Moved by K. Skrepnek, seconded by J. Begley, that the Kamloops Food Policy Council be awarded a $2,500 Social Planning Grant to provide educational workshops open to the public and to host a Young Agrarians Conference focused on building connections between younger and older farmers. CARRIED. (J. Rodrigue returned to the Development and Engineering Services Boardroom at 5:32 pm.) Kamloops Therapeutic Riding Association - applied for a $10,000 special project grant to host a community open house to raise funds and awareness for its programming and services. Committee members recognize the value of this event and see it as an opportunity for the association to raise funds to enable it to provide programs and initiatives to people in need in the community, without the absolute need for a Social Planning Grant. Moved by F. Benallick, seconded by C. Ryan, that the Kamloops Therapeutic Riding Association request for a Social Planning Grant be DENIED. CARRIED. T:\ADMIN\ADM\MIN\2014\SOCIAL 12 17.docx 126 SOCIAL PLANNING COUNCIL December 17, 2014 Page 7 Kamloops Women's Resource Group Society - applied for a $2,500 special project grant to host a women's forum as a kick-off to Women's History Month and to engage the community in dialogue about women, both locally and more broadly. Moved by J. Green, seconded by B. Shaw, that the Kamloops Women's Resource Group Society be awarded a $1,000 Social Planning Grant to host a women's forum. CARRIED. Modlab Maker Foundation - applied for a $5,000 seed grant to grow the organization into an online "community of makers". Members could not see how this initiative fits within the social lens of the Kamloops Social Plan's priority areas and considered this to be more of an entrepreneurial venture. Members appreciate the innovative potential of forming a "community of makers" and encouraged the foundation to contact private businesses and corporations to form partnerships, network, grow its brand, and seek out funds as necessary. Moved by J. Begley, seconded by F. Benallick, that the Modlab Maker Foundation request for a Social Planning Grant be DENIED. CARRIED. New Life Mission - applied for a $7,500 special capital expenditure to complete a series of renovations on the New Life Mission Outreach Centre. Moved by B. Shaw, seconded by J. Green, that New Life Mission be awarded a $7,500 Social Planning Grant to complete floor renovations and to purchase chairs and tables for the New Life Mission Outreach Centre. CARRIED. Oncore Central Services - applied for a Special Project grant of $8,000 to host the 2015 Seniors Symposium. Moved by F. Benallick, seconded by C. Ryan, that Oncore Central Services be awarded a $5,000 Social Planning Grant in seniors-designated funding to host the 2015 Seniors Symposium. CARRIED. People in Motion - applied for a $6,000 special project grant to hold weekly classes and skill development sessions for high-functioning young adults with developmental delays or autism through the Diverse Works program. Moved by C. Ryan, seconded by J. Green, that People in Motion be awarded a $3,500 Social Planning Grant to support the Diverse Works program. CARRIED. T:\ADMIN\ADM\MIN\2014\SOCIAL 12 17.docx 127 SOCIAL PLANNING COUNCIL December 17, 2014 Page 8 Phoenix Centre - applied for a $10,000 special project grant to hold the 2015 Ashes to Dust Mountain Bike Camp for at-risk male youth ages 15-25. Moved by J. Green, seconded by F. Benallick, that Kamloops Society for Alcohol and Drug Services (Phoenix Centre) be awarded a $5,000 Social Planning Grant to hold the 2015 Ashes to Dust Mountain Bike Camp for at-risk male youth. CARRIED. River City Squash Organization - applied for a $10,500 seed grant to purchase a van, shoes, and squash gear to support a program focused on sport, academics, and mentorship for children and youth ranging from ages 9-18. Moved by B. Shaw, seconded by J. Begley, that River City Squash Organization be awarded a $2,500 Social Planning Grant for seed funding to grow the organization and to purchase shoes and squash gear for the programs and services provided. CARRIED. White Buffalo Aboriginal and Métis Health Society - applied for a $2,500 special project grant to cover facilitator and meetings costs for a Métis cultural community workshop for professionals. Members recognized the value of workshops that teach about Métis culture, but as the proposed workshop is directed at professionals in the field, members believed that the participants or their organizations should be able to cover the cost of attending. In past years, industry has paid for Aboriginal cultural awareness workshops delivered to business leaders in the community. Members recommended seeking out funds or sponsorship from the corporations that have funded this work in the past and offering the workshops in partnership with the other urban Aboriginal organizations in the community. Moved by K. Skrepnek, seconded by F. Benallick, that the White Buffalo Aboriginal and Métis Health Society request for a Social Planning Grant be DENIED. CARRIED. 4. 2015 Meeting Dates It was decided to change Social Planning Council meetings from the third Wednesday of each month to the fourth Wednesday of each month for 2015, excluding July and August, when no meetings are held. 5. New Business No new business was discussed. 6. Round Table Members briefly discussed the proposed strategic planning and visioning session being held in 2015, which will now include an invitation to representatives from the four advisory committees under Social Planning Council, Mayor and Council, and the City's Senior Management team. The meeting will be scheduled for March or April 2015, and invitations will be sent out well in advance of the meeting. T:\ADMIN\ADM\MIN\2014\SOCIAL 12 17.docx 128 1 • December 17, 2014 Page 9 SOCIAL PLANNING COUNCIL 7. Next Meeting The next meeting will be held on January 28, 2015, at 5:00 pm, in the Development and Engineering Services Boardroom. 8. Adjournment The meeting adjourned at 5:55 pm. <::::°~~---~------------C. Mazzotta, Recording Secretary Social and Community Development Supervisor J/QrigUe, cair CM/kjm/lm T:\ADMI N\ADMIMIN\2014\SOCIAL 12 17.docx 129 MINUTES OF A MEETING OF THE ARTS COMMISSION HELD ON MONDAY, JANUARY 19, 2015, AT 4:30 PM IN THE CORPORATE BOARDROOM, CITY HALL RECOMMENDATION: That Council authorize the following BC Festival of the Arts Legacy Grants: • Ukulele Orchestra of Kamloops - community development to assist with the expense of hosting two ukulele workshops; and $600 • Kamloops Life Drawing Studio - personal and community development to assist with a life drawing exhibition. $254 PRESENT: R. Chatelin, Chair D. Walsh, Councillor A. Baskin C. Lynch G. Mantie N. Remesz R. Olds B. Berger, Recreation, Social Development, and Culture Manager, City of Kamloops C. Graden, Arts, Culture, and Heritage Coordinator, City of Kamloops, Recording Secretary REGRETS: A. Watt GUEST: A. Klassen, Kamloops This Week 1. Call to Order The meeting was called to order at 4:40 pm. B. Berger chaired the meeting until an Arts Commission member was appointed. 2. Agenda Moved by R. Chatelin, seconded by G. Mantie, that the agenda be adopted. CARRIED. 3. New Arts Commission Members Councillor D. Walsh, C. Lynch, R. Olds, and N. Remesz were welcomed to the commission. T:\PRCS\ARTS AND COM DEV\MIN\2015\ARTS COMM 01 19.docx 130 ARTS COMMISSION 4. January 19, 2014 Page 2 Minutes Moved by R. Chatelin, seconded by G. Mantie, that the minutes of the November 17, 2014, meeting be received for information. CARRIED. 5. Appointment of Chair R. Chatelin was appointed as the Chair, and G. Mantie was appointed as the alternate Chair. 6. Meeting Schedule Arts Commission meetings will be held on the third Monday of the month at 4:30 pm in the Corporate Boardroom, City Hall. 7. BC Festival of the Arts Legacy Grants • The Ukulele Orchestra of Kamloops requested $600 for community development to assist with the expense of hosting two ukulele workshops. The Arts Commission recommends a $600 BC Festival of the Arts Legacy Grant. • Kamloops Life Drawing Studio requested $254 for personal and community development to assist with a life drawing exhibition. The Arts Commission recommends a $254 BC Festival of the Arts Legacy Grant. Moved by G. Mantie, seconded by N. Remesz, that the following BC Festival of the Arts Legacy Grants be awarded: • Ukulele Orchestra of Kamloops $600.00 for community development to assist with the expense of hosting two ukulele workshops; and • Kamloops Life Drawing Studio $254.00 for personal and community development to assist with a life drawing exhibition CARRIED. 8. Updates Members shared information on cultural events attended over the past few months, as well as upcoming events of interest. T:\PRCS\ARTS AND COM DEV\MIN\2015\ARTS COMM 01 19.docx 131 ARTS COMMISSION January 19, 2014 Page 3 The Kamloops Arts Council is launching an art rental program, which offers opportunities to businesses and homeowners to rent the work of local artists on a monthly basis. Western Canada Theatre - Liberation Days, January 22-31. Mayor's Gala for the Arts - January 31. Kamloops Art Gallery exhibitions - January 17-March 17: Pam Hall: HouseWork(s); and Michael Markowsky: Faster than the Speed of Sound 21.• Kamloops Symphony: Baroque Splendor - February 7; Just So - February 21; and Soul Music - March 7. Kamloops Museum & Archives new exhibit - Mary Spencer, photographer, February 27-June 30. Kamloops Players - The One Act Show, February 13-21. BC Living Arts: Love L. Cohen - February 14; and Choral Parade - March 29.• TRU Actors Workshop -As You Like It, February 26-March 7. Kamloops Arts Council - Art Exposed, February 27-March 8. Kamloops Film Society - Kamloops Film Festival, March 4-15 . BC Cowboy Heritage Society- Kamloops Cowboy Festival, March 12-15. 9. Next Meeting The next meeting will be held on Monday, February 16, 2015, 4:30 pm, in the Corporate Boardroom, City Hall. 9. Adjournment C. raden, cording Secretary Arts, Heritage, and Culture Coordinator CG/dla/kjm T:IPRCSIARTS AND COM DEV\MIN\2015\ARTS COMM 01 19.docx 132 BRITISH Columbia ^13 ni JAN 1 i| 2015 LEG!SLAT!VE .qPRVirFQ KAM,LOOPS BC January 12, 2015 VIA E-MAIL Ref: 220378 His Worship Mayor Peter Milobar and Council City of Kamloops 7 Victoria St W Kamloops BC V2C 1A2 E-mail: info@,kamloops.ca Dear Mayor Milobar and Council: Re: Community Poverty Reduction Strategy Stakeholder Forum Thank you for your continued participation in the Community Poverty Reduction Strategy. We are writing to you today to provide some background information for your new council members, and to invite your community to participate in an upcoming Forum to discuss the Strategy. As you may know, this initiative was jointly announced in April 2012 by the Ministry of Children and Family Development (MCFD) and UBCM. With the understanding that there is no one-size-fits-all solution to poverty, UBCM recommended seven communities —Cranbrook, Kamloops, New Westminster, Port Hardy, Prince George, Stewart and Surrey —as pilot communities to reflect a mix of iirban, rural and remote communities across British Columbia. MCFD hired family consultants to work collaboratively with commimity partners to build local teams, with the goals of identifying the key barriers families face, connecting families to the services they need, and creating community plans that innovatively work towards addressing the barriers. In May 2014, we published a progress report on the Strategy, which details each community's action plans, their unique concerns and priorities, and the supports provided to that community. The report can be found at: www.mcf gov.bc.ca/pdf/community poverty reduction.pdf One of the recommendations from the report is to host a second Community Poverty Reduction Strategy Stakeholder Forum. We have booked March 27, 2015, for the event, and hope that two to three representatives from your community will be able to attend. Ideally, the representatives would be an elected official, a local government staff member and a community member. It will be an all-day event and will take place in Richmond, British Columbia. We will provide more information once the details have been finalized. If you are outside the Lower Mainland and require financial assistance to attend the event, please let us know as we have some funds to help cover travel and accommodation costs. ...12 Ministry of Children and Family Development Office of Deputy Minister Mailing Address; Telephone: 250 387-1541 PO Box 9721 STN PROV GOVT Facsimile: 250 356-2920 Victoria BC V8W 9S2 Web:http://www.gov.bc.ca/mcf 133 134 135 136 LEGiSLATIVE RFRVirFS KAMLOOPS BC H.O.G. CHAPTER #9105 Kamloops BC Kamloops Chapter B.C. H.O.G. 5479 Dallas Dr Kamloops, BC V2C-4W7 January 12, 2015 Mayor and Council City of Kamloops 7 Victoria Street West Kamloops, B.C. V2C 1A2 Dear Mayor & Council Since 1988 the Kamloops Harley Owners Group has had the privilege of hosting our annual Charity Poker Run. For the first 25years of this event the Village of Ashcroft was generous in donating their community arena for our group to host a dinner and dance following the Poker Run. Unfortunately we have had to move our event due to circumstances surrounding their ability to host and feed 800 + people. Last year we decided to move our event to Kamloops since this is where our Chapter originates from and all the amenities that are available for us and our guests. All of our guests really enjoyed the different location and the hospitality Kamloops offered to them, many even continued their stay into the following week. As we are a non-profit group, we are asking that The City of Kamloops Mayor & Council accept our request to have the fees for the rental of Valley view Arena from May, 28"^ 2015 to May 30*^ 2015 waived or sponsored by the City of Kamloops. Our rental fee for 2015 is $3,753.33. All of the money we raise goes to Charity from these Poker Runs. Our major beneficiary is Muscular Dystrophy Canada, to date we have donated $888,000.00 to MDC and over $130,000.00 to local charities in Kamloops and surrounding areas. Some of these recipients have been, ASK Wellness, Kamloops Hospice House, Kamloops Therapeutic Riding, TRU Bursaries, Tk'emlups te Secwepemc School and many more. Thank you for your prompt attention to our request and I look forward to your reply. If you would like more information please contact me at the number below. Sincerely, Carolyn Lefferson 250-318-5968 2015 Charity Poker Run Coordinator. 137 COUNCIL MEMO Date: January 27, 2015 To: Mayor and Council From: B. J. McCorkell, Parks, Recreation, and Cultural Services Director RE: Kamloops Chapter Harley Owners Group Poker Run - Facility Rental The City's policy for all facility rentals is to charge rent, unless Council has approved sponsorship, in-kind use, or other consideration. The Recreation Facilities Fees, Charges, and Regulations Bylaw sets out rental rates for civic buildings. The rates are based upon a formula for recovery of the actual hourly cost for each type of building (e.g., arena, hall, etc.). Using this cost projection, the actual rental rate is assessed based upon age group of the users (e.g., youth - 50% of the cost projection, adult - 80% of the cost projection, and commercial - 25% above the cost projection) and the type and number of rooms booked. The Kamloops Chapter Harley Owners Group rented Valleyview Arena in 2013 ($2,393.79) and 2014 ($3,753.33) to host the group's annual poker run in. The difference in rates between these two rentals is primarily due to the fact the group requested two set-up days as part of the 2014 rental. There were also fees associated with equipment rental and service. The group has requested the same arrangement for the 2015 event. The actual arena use charge remains the same at $1,234.80/day. The set-up days were charged at $617.40/day. Set-up days are charged at half of the normal day rate as the building is not available for other uses, but is not being fully used by the group. The City receives many requests for the use of facilities as part of fundraisers and community initiatives, as well as from non-profit organizations. The current rental rates allow for these uses to occur at a subsidized rate without requiring further discussion over value of service or purpose, which allows the buildings to generate revenue to offset the tax subsidy required while respecting community use and need. B. J. McCorkell Parks, Recreation, and Cultural Services Director Approved for Council Consideration: BJM/kjm T:\PRCS\ADM\CORRES\2015\HOG Poker Run - Facility Rental.docx 138 cupuj sKp 377, rue Bank Street, Ottawa, Ontario K2P 1Y3 tel./tel. 613 236 7238 fax/telec. 613 563 7861 January 2015 r MSO¥ J^^^PeterMilobar City of Kamloops JAN 1 $ 2015 7 Victoria St W Kamloops, BC V2C 1A2 LEGISLATIVE SERVICES n A/r iv/r-i u Dear Mayor Milobar, KAMLOOPS BC Re: Request for Support to Save Canada Post Over a year ago, Canada Post Corporation announced a plan to change public postal service as we know it, and Ae government endorsed this plan. As a result, the corporation has dramatically hiked postage rates and is planning on eliminating door-to-door delivery, closing and downsizing post offices, reducing post office hours, and destroying thousands of decent jobs in communities throughout our country. These major changes will be bad for seniors, people with mobility issues, charities, small businesses and many other people who rely on public postal service. The Canadian Union of Postal Workers wants the federal government to reverse the Canada Post plan, and to look instead for ways to increase service and revenues in areas like postal banking, as other postal administrations have done. At the very least, we think the government should properly consult with the public about what kind of postal service they need before allowing Canada Post to make such major changes. CUPW has attached a fact sheet with more information about Canada Post's plan. The union has also attached a resolution that it would like your mvmicipality to consider passing. To date, over 400 municipalities and municipal organizations have passed resolutions opposing Canada Post plan for cuts, or calling for a halt to door-to-door delivery cuts until there is proper consultation. CUPW hopes you will think about joining and building on these efforts by passing our or your own resolution. Thank you very much for considering this request. Thanks as well if your municipality passed an earlier resolution in support of postal banking or improving the Canadian Postal Service Charter. If you would like an electronic version of the resolution, please contact Brigitte Klassen at [email protected]. Please call me at 613-236-7238 if you have any questions or concerns. In solidarity, Denis Lemelin National President End. c.c. National Executive Committee, Regional Executive Committees, National Union Representatives, Regional Union Representatives, Specialists /bk cope 225 Canadian Union of Postal Workers Syndicatdes travailleurs et travailleusesdes postes TTie struggle continues La lutte continue clc/ctc - ftq - uni 139 140 141 142 JAN ) 3 20i5 Kurt Leonhardt 68 Battle Street West Kamloops B.C. LEQjSLATIVE vSFRVIPF.q KAMLOOPS BO [email protected] 250-372-8977 RE: CLOSURE OF 2^^ AVENUE ACCESS TO WEST END Problem: Making accessibility difficult for 100-300 residents living in the West End. (many TRU students rent in this area) Channelling more cars into one intersection with no where to go in case of an emergency road closure Closing second access to West End. (Victoria St. Access to P' Ave. also closed) First Avenue is a one way street, hence the West End is not accessible from Columbia Street. (I'm told it used to be a two way street) I question if it is wise to channel all traffic coming down Columbia Streetonto 3''' Avenue and the Hospital access road intersection. City growth, the new Hospital and its parking building addition will in itself, bring more traffic into this intersection. A major accident could close the whole intersection off (many of us remember the run-away truck disaster). Imagine all the traffic on Columbia Street hill with no where to go —for hours. By closing the 2"^ Avenue access from Columbia Streetmore West End vehicles will choose Battle Street. Everyone required to go to the West End north of Battle Street will end up at Avenue and Battle Street (making this a busy intersection). To avoid the traffic congestion on 3'^'' Avenue at both intersections, more vehicles will turn illegally on to the one way access lane leading them to Lee Road. As the access runs parallel to Battle Street, only compact cars can make the illegal turn, pickups and SUVs go back and forth to make the switch back corner. A Bus stop and fire hydrant is also located at this intersection. Corporal Tom Jonson (Kamloops RCMP) expressed concerns about illegal turns at this intersection years ago before he retired. Columbia Street at 2"^ Avenue has a design problem. 2"'' Avenue must have a defined turning lane along Columbia Street and not a wide divider with trees. A narrowlong divider west of 2"''Avenue would allow for multiple cars to enter this turning lane. If the road is not wide enough for a narrow divider, paint white turning arrows on the pavement and/or reduce each lane a little. In Kamloops we have marked pavement turning lanes at Summit Drive and Gleneagles Drive / Gordon horn Crescent and many other intersections throughout cities. Proper signage indicating the turning lanes would be required at the beginning and end of the dividers. 143 144 COUNCIL MEMO Date: January 27, 2015 To: Mayor and Council From: J. Fretz, P.Eng., Public Works and Utilities Director RE: Closure of 2nd Avenue - Columbia Street Widening Project On January 13, 2015, City staff received a letter from Kurt Leonhardt regarding the closure of left-hand turns onto 2nd Avenue as part of the Columbia Street widening project. Mr. Leonhardt specifically stated his concerns regarding: • • • • The 3rd Avenue intersection getting busier due to the closure; Illegal vehicle movements as a result of the closure; The absence of a dedicated left turn lane for 2nd Avenue; and Limited access for emergencies. City staff and their consultants reviewed the closure of the 2nd Avenue left-turn access at each phase of the design for the Columbia Street widening project. In addition, the City commissioned ICBC to complete a roadside safety audit (RSA) of the Columbia Street project. ICBC defines an RSA as "a formal and independent safety performance review of a road transportation project by an experienced team of safety specialists, addressing the safety of all road users". The findings of the RSA were consistent with those of the preliminary and detailed design phases. Closing access for left turns at 2nd Avenue will virtually eliminate vehicular conflicts leading to the high eastbound rear-end collision pattern that currently exists. The intersections at 3rd, 4th, 5th, and 6th Avenues will have additional traffic due to changes in the road corridor from the Columbia Street project and from future growth. This project will accommodate growth and provide an overall safer transportation corridor for all road users. The City will monitor the resulting travel patterns (including any illegal movements) once the road improvements are complete and make adjustments as necessary to increase the safety and operational efficiency of this transportation network. Furthermore, although it is difficult to predict, it is not anticipated that the Columbia Street project will negatively impact emergency response times or emergency access. The City encourages residents to continue to take an active role in understanding the benefits and improvements resulting from capital projects. J. Fretz, P.Eng. Public Works and Utilities Director Approved for Council Consideration: Author: D. Crundwell, P.Eng., Capital Projects Manager DC/ml/lm T:\PWU\ASST MGMT & CAP PRJCT\CORRES\2015\Memo to Council - Closure of 2nd Avenue.docx 145 iCil¥ED JAN 2 1 2015 LEGISLATiVF RFRVinFR KAMLOOPS BC SCIENCE CENTRE Ex|>lore IDisojver i L«am January 19, 2015 To: Mayor and Council City of Kamloops 7 Victoria Street West Kamloops, B.C. V2C 1A2 From: Jim Hebden - President Dear Mayor and Council RE: Performing Arts Centre The Board of Directors of the BIG Little Science Centre read with interest the following article included with the Chamber of Commerce weekly email which quoted the "Kamloops Insider" - Performing Arts Centre Debut Report - Preliminary Report leaking Its Debut - Among those who have given input are cultural groups^ the Kamloops Symphony Orchestra^ Western Canada Theatre^ the Kamloops Arts Council^ Tourism Kamloops, the Chamber of Commerce, Venture Kamloops, Thompson Rivers University, event management companies and smaller groups that will have improved access to Sagebrush Theatre with the shift in larger productions to the new centre. A workshop was held with representatives from those organizations to find common needs and wishes, so that the basics required for the new building can be pared down, she explained. "Then we better understand what the building must have." Possible locations for the centre will also be analyzed for size and other pros and cons. We wish to assure the City of Kamloops Mayor, Council and applicable staff that the BIG Little Science Centre Society supports the efforts to obtain an all-encompassing "Performance Centre" in Kamloops. In addition the BLSC Society holds a strong belief that the publicly-run facility should be more inclusive by having as many attractions as feasible to ensure maximum public use of taxpayers' dollars. Because the Science Centre is a proven strong draw of families, with a constantly-increasing attendance in excess of 170,000, we believe that incorporation of a Science Centre within the performing Arts Centre would be an excellent addition. Box 882 station Main, Kamloops BC, V2C 5M8 Tel: 250.554.2572 Ship: 655 Holt Street, Kamloops BC, V2B 5G2 Internet: blscs.org 146 147 [RECE1¥ „• V-'- • S /VV/f •. JAN 2 6 2015 BRITISH LEGISLATIVE SERVICES Columbia KAMLOOPS BC File: 21575-Kamloops Date: 23rd January, 2015. Mayor Peter Milobar City of Kamloops Office of the mayor Via Email Your Worship; I am writing inresponse toyour letter ofDecember 2°'' regarding airquality monitoring inKamloops. In that letter you asked: when the second monitoring station for Kamloops will be operating, for an update on the PM2,5 sensor malfunction in November 2014, and what remedies were being put into place to prevent a similar outage in the future. The second air quality monitoring station. I do not know when the second air station will be operational. The mobile air station that will be used as the second station has been overhauled and is fully operational. We have located a site in Aberdeen which meets the stringent requirements we have for proximity to large point sources, exposure to local wind flows, distance from trees and buildings, access, security, and power connections. However, the Ministry now has a policy that all new installations must have a lease agreement between the Ministry and the property owner; this agreement must be approved by government solicitors in our Risk Management Branch. I am now working on the lease agreement. I do not know how long the process will take. When an agreement is approved, 1 will inform City of Kamloops and provide an estimate of when the installation is expected to be completed. PM2.5 Federal station outage in November. In your letter you state that "the one station was down for a number of consecutive days in midNovember." That is not quite correct. The PM2,5 sensor at the Federal Station was down from 10:00 am Tuesday 18* until 1l;00am Friday 21®' November. All other instruments at thestation were operational during the period the PM2.5 monitor was down. In order to explain what occurred during the PMi.s outage, I must first explain how the BAM 1020 instrument functions. The instrument measures the mass concentration of respirable particulate matter (PM2.5) in the atmosphere each hour. Air is continuously drawn in through a set of inlets which are designed to remove particles larger than 2.5 microns effective diameter. The air containing the particles less than 2.5 microns in diameter is then passed through a filter that removes all particles from the air stream. Every hour, the mass of particles that has accumulated on the filter is measured. As the volume Ministry of Envdronment Southern Interior Region Mailing Address: Telephone; 250 371-6200 Environmental Protection Division 1259 Dalhousie Drive Facsimile: 250 828-4000 Kamloops BC V2C 5Z5 Website: www.gov.bc.ca/env 148 149 150 151 OFFICE OF THE MAYOR 7 VICTORIA STREET WEST, KAMLOOPS, BC CITY OF KAMLOOPS December 2, 2014 File No. CR-3967 Mr. Ralph Adams Ministry of Environment Environmental Protection Division Thompson Region 1259 Dalhousie Drive Kamloops, BC V2C 5Z5 Dear Mr. Adams: RE: Air Quality Monitoring in Kamloops During the November 25, 2014 City of Kamloops Council (Council) meeting, a concern was raised about air quality monitoring in Kamloops. The concern originated from a concerned resident who indicated that there were some issues with the monitoring station in Kamloops. Specifically, that (i) there is only one station within the City and (ii) the one station was down for a number of consecutive days in mid-November. Council discussed these concerns with staff and understands that cities similar in size to Kamloops also only have one air monitoring station. Council was also informed that the Ministry of Environment is working towards siting a second monitoring station in the Aberdeen neighbourhood of Kamloops but that there are some processes that need to take place before the new site is confirmed. With respect to the monitoring station being out of commission in mid-November, staff shared with Council the statistical requirements for monitoring stations to collect data 75% of the time. If 75% of the data is captured then annual and daily calculations can be completed - the Kamloops station captures data in excess of 95% of the time. Although Council was given information about the two concerns, questions still remain. I ask that you please provide Council with answers to the following questions: 1. On what date will the second monitoring station be installed and operating in 2. Please provide an update on the situation that occurred in mid-November and resulted in the monitoring station being down. Kamloops? 3. V2C 1A2 TELEPHONE (250) 828-3494 • FAX (250) 828-3314 [email protected] What remedies are being put in place to reduce the risk of the station being down in the future? Should you require additional information, please contact Jen Fretz, Public Works and Utilities Director, at [email protected] or 250.828.3697. Sincerely, P. G. Milobar, Mayor City of Kamloops 152 Canada's Tournament Capital
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