Chapter 12
Tables
Copyright 2006 South-Western/Thomson Learning
Table
• Document with data arranged in rows
and columns
– Data is placed vertically in columns
– Data is placed horizontally in rows
– A cell is where a column and row cross
– Gridlines mark the outlines of cells
Lesson 95
Slide 2
Table Parts
• Title describes contents of the table
• Column heading describes data in the column
• Row contains detailed data
Title
Column headings
Row
Column
Lesson 95
Cell
Slide 3
Table Format Guidelines
•
•
•
•
•
Key the title in 14-point bold font and center
Title can be above table grid or in row 1
Key column headings in 12-point bold font and center
Key data in rows in 12-point font
Align text at the left and numbers at the right unless
directed otherwise
• Center the table horizontally on the page
• Use 2" top margin or center vertically on the page
Lesson 95
Slide 4
Create a Table
• To create a table
– Choose Table, Insert,
Table from the menu
bar
– Make selections in the
Insert Table dialog
box
Lesson 95
Slide 5
Column Widths
• To adjust column widths to fit the longest
entry
– Click in a cell in the table
– Choose Table, AutoFit, AutoFit to Contents
Lesson 95
Slide 6
Column Widths
• To set a specific column width
–
–
–
–
Click in the column you wish to change
Choose Table, Table Properties on the menu bar
Click the Column tab
Check the Preferred width box and enter a number
Lesson 95
Slide 7
Table Alignment
• Tables can be aligned at the left, center, or
right on the page
• To center a table horizontally
– Choose Table, Table Properties on the menu bar
– Click the Table tab
– Click Center under
Alignment
Lesson 96
Slide 8
Merging Cells
• Cells that are next to each other can be joined
• To merge cells
– Select the cells to be merged
– Choose Table, Merge Cells on the menu bar
Selected
cells
Merged
cells
Lesson 96
Slide 9
Splitting Cells
• A cell can be divided into two or more cells
• To split a cell
– Select the cell(s) to be split
– Choose Table, Split Cells on the menu bar
– Enter the number of columns and rows you want
Selected
cell
Split cells
Lesson 96
Slide 10
Adding Rows and Columns
• Rows can be added above or below the
current row
• Columns can be added to the left or right of
the current column
• To add a row or column
– Position the cursor
– Choose Table, Insert
– Select an option
Lesson 96
Slide 11
Deleting Rows and Columns
• To delete a row or column
– Select the row(s) or column(s)
– Choose Table, Delete on the menu bar
– Select Columns or Rows
Lesson 96
Slide 12
Row Height
•
•
•
•
The vertical amount of space in a row
Adjusts automatically for font size
Can be set to a specific measurement
To set row height
–
–
–
–
Select the row(s)
Choose Table, Table Properties on the menu bar
Click the Row tab
Check Specify height
and enter a number
Lesson 97
Slide 13
Cell Alignment
• Is set to Top by default
• Can be set to Top, Center, or Bottom
• To set cell alignment
– Select the cell(s)
– Choose Table, Table
Properties
– Click the Cell tab
– Select an option under
Vertical alignment
Lesson 97
Slide 14
Borders
•
•
•
•
Printed lines around cells in a table
Are set to black, 0.5 point, solid line by default
Color, thickness, and style can be changed
To set border options
–
–
–
–
Select the cell(s)
Choose Format, Borders and Shading
Click the Borders tab
Select options for style, color, and width
Lesson 97
Slide 15
Borders
• Choose None to print a table without borders
Lesson 97
Slide 16
Shading
• A colored fill applied to table cells
• To set shading options
–
–
–
–
Select the cell(s)
Choose Format, Borders and Shading
Click the Shading tab
Select a color
Table with Shading
Lesson 97
Slide 17
Sort Command
• Feature that arranges
items in order
– Ascending order
(1 to 10 or A to Z)
– Descending order
(10 to 1 or Z to A)
• To use Sort
– Select Table, Sort
– Enter options in the
Sort dialog box
Lesson 98
Slide 18
Subscripts and Superscripts
• Subscript is text that is slightly lower than other text
on the line
Example: H2O
• Superscript is text that is slightly higher than other
text on the line
Example: y = x2
• To apply subscript or superscript
– Select the text
– Select Format, Font
– Select Subscript or Superscript
Lesson 98
Slide 19