Introduction to ECDB and ETCIM
Round Two
Overview
• Overview of how the Equal Community shares
information
• Equal Common Database (ECDB)
– How to use and access the site
• Equal Transnational Co-operation Internet Module
(ETCIM)
– Completing a Transnational Co-operation Agreement (TCA)
• Additional Support
• Questions
DP Information
• ECDB holds current DP information from all
Member States (MS)
– Contact details, activities, size and nature of DP
• ECDB holds all TCAs
• Provides opportunity for Members States and
the Commission to review activities and
outcomes
ECDB Data Collection
MA
ECDB
DP Data
DP Searches
XML
DP
Transnational Window 1st Jan 2005
Equal ECDB Website
• Read User Guides
• To access the ECDB website
– Cipher Strength must set at 128 bit encryption
• To check go to browser tool bar
• Click Help then click About Internet Explorer
– https://equal.cec.eu.int/equal/jsp/index.jsp
• Check contact details
Equal Website (ECDB)
Equal Website (ECDB)
Equal Website (ECDB)
• Searches
– Full text search
• words, phrases etc
– Combined or advanced search
• based on selection / criteria – themes, countries, language, etc
– Review Round 1 TCAs
• Printing
– DPs selected and their contact details
– DP Ids
ETCIM
‘Designed to allow a transparent and rapid procedure
for inputting, consulting and modifying TCAs’
• Not a platform for online Transnational discussions
• Linked to ECDB
• Used by DPs and Managing Authorities (MA) and
National Support Structures NSS)
• Read ETCIM User Guide
• Read Guide on Transnational Co-operation
ETCIM
• Requires to work effectively
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Agreed Transnational Partnership roles
A ETCIM Secretary (maybe different to a TCA Secretary)
Accurate contact details on ECDB – for notifications
Effective use of Passwords - Reader and Writer
• Writer passwords used for creation and validation
• Allocated by MA / NSS
– Validation from the Transnational Partnership (all partners)
– Approval from MAs (submission of partner validated TCA
with DPA 2 months prior to DPs Action 2 Start date)
Lifecycle of a TCA
Search ECDB
Select / Meet
Transnational
Partners
Agree roles and
TCA content
Passwords
Begin
data entry
Lifecycle of a TCA – ETCIM
ETCIM Secretary
creates TCA
Email notification sent to
Transnational Partners
DPs to validate
(or reject) TCA
Email notification sent to
ECTIM Secretary
Email notification sent to
MAs
MA to approve
or reject
Do not create a new TCA, if it has been rejected by a MS. Instead create
a new version of the TCA.
Email notification sent to
DPs and MAs
TCA in force
Points to remember
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Check ECDB for correct DP/contact details
Meet with prospective Transnational Partners
Use Reader and Writer passwords as appropriate
Print off contact details of Transnational Partners
Rejected TCAs should be revised – with only new
versions being created
• ETCIM Secretary is last to validate TCA
• Notify MA/NSS if TCA activities change
Learning from Round 1
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Don’t Panic
Agree roles and timeframes
Negotiate TCA in advance of ETCIM data entry
Use correct Passwords/Cipher Strength
Use Copy and Paste facility (Paste into ETCIM)
Save regularly
ETCIM maybe busy – try quieter periods
Let partners know when TCA is ready for validation
Enter into early discussions if TCA is rejected
Where do I get more information ?
• www.equal.ecotec.co.uk
Searchable
database of
DPs
News
Resources
Links
Events diary
Where do I get more information ?
• User Guides (Transnational, ECDB and
ETCIM)
• Desk Officer at the National Support Structure
• https://equal.cec.eu.int/equal/jsp/index.jsp