Suffolk Local Safeguarding Children Board
Format for Professional Reports for
Initial /Pre-birth/Transfer/Review Child Protection Conference
Conference in respect of
(Name of Child):
Agency Base Address:
Tel No:
Name of Agency:
Email:
Health Professionals – please complete the
Health Professional section
Date of Conference:
Report prepared by:
Designation:
Household Members
Name
Family Address:
Relationship to
Child
D.O.B.
Nursery/School
G.P.
Child’s Current Address (if different):
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Overview of your agency’s involvement with child/family, such as  Why are you involved with this family?
 How long have you been involved with this family?
 What support have you been providing to this family?
 Was this helpful to the family and can further support be offered?
Health Professionals – please complete the Health Professional section
What are we worried about? Include factors/events:
 That you consider pose a risk of significant harm to the child.
 That you consider increases a risk of harm or danger to the child.
 That informs you about past harm which has negatively impacted upon the child and/or their
family which could increase the risk of harm currently.
 Or any other information about the child’s life that bring complications to managing the family
difficulties in adult behaviours or lifestyle.
Future Danger – what do you believe could happen for this child if their current situation does not
change, what could be the likely outcome?
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What is working well?
 Identify family strengths and safe behaviours
What needs to happen for the child to be safe, what safety goals would you identify for this
child?
 What would the family situation look like for you to see the child is safe?
 Describe what contribution your service can make to the child’s plan
What can you say about the Child’s views on their situation? Please ensure you have the
child’s permission to share their views with parent/carers and with conference members.
 What has the child told you?
 What have you observed in the child’s behaviour which indicates to you what they are
feeling?
Parents’/carers’/family network views on the situation and on the report
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Is there any other information not included above that you feel conference should be aware
of?
Date Report shared with parents/carers:
Date Report shared with child:
Please report separately on each child subject to this Child Protection Conference and remember
to share your repo8rt with the child (if appropriate) and family at least one day before the
conference.
Please send a copy of the report to the chairperson (2) days in advance and bring 8 copies
of the report with you to conference.
Landmark House, Ipswich - [email protected]
West Suffolk House, BSE – [email protected]
Riverside, Lowestoft - [email protected]
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HEALTH PROFESSIONALS SECTION
The Lead Health Professional for child/ren as identified by MASH Health attending the Initial
Child Protection Conference is:
Name:
Role:
Contact number:
Secure Email:
The Lead Health Professional adult/s (if applicable) as identified by MASH Health attending the
Initial Child Protection Conference is:
Name:
Role:
Contact number:
Secure Email:
Child/Young Person’s Name:
NHS Number:
Relevant ante-natal/ birth details (if unborn information in main report from midwife)
Immunisation Status (complete for initial conference only)
Fully Immunised?
Yes
/
No
Details of any missed appointments:
Is the immunisation status a concern? Yes / No
If yes, comments/ evaluation from health professional:
Name:
Role:
Date:
Growth
Date
Weight (centile)
Height (centile)
Is growth a concern? Yes \ No
If yes, comments/ evaluation from health professional:
Name:
Developmental Assessment
Date
Screening/ Surveillance
Role:
Date:
Age
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Outcome
Emergency Department Attendance
Date
Reason
Outcome
Outpatients Appointments
Date
Reason
Outcome
GP Appointments
Date
Reason
Outcome
Paediatrician Appointments
Date
Reason
Outcome
Out of Hours services including NHS 111 and Minor Injury Unit attendance
Date
Reason
Outcome
Other Health Appointments (for example CAMHS)
Date
Reason
Outcome
Summary of parent/carer health concerns pertinent to the care of child (also see main report)
Health research completed by:
Health research reviewed by:
Date:
Date:
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GUIDANCE REGARDING PROVISION OF AGENCY REPORTS
TO INITIAL CHILD PROTECTION CONFERENCES
The expectation is that all professionals working within Suffolk agencies will provide a
written report for conference, whether they are able to attend the conference or not.
A copy of the report should be forwarded to the Chair of the conference at least 48 hrs in
advance. The author must provide copies for conference members. (a guide will be
numbers of invitees)
The author should share the contents of the report with the parents/carers and child
where possible. It may be necessary to provide separate reports where some family
members should not have access to some of the report e.g. split/ reconstituted/
reconfigured families
The expectation is that all agencies will consider each of the headings on the report
format, before deciding they have nothing relevant to offer.
Authors should:
 Distinguish between, observation, allegation and opinion.
 Be clear where information is provided from another source i.e. second or third
hand.
 Use relevant information from current and past records.
Authors should check Initial case conference invitation for accuracy of family/ child
details and add any missing information.
Where agencies have information on the parent’s/child’s views of the situation and
related issues it would be appropriate to include these in their reports.
Chronology/background
Include brief details of each contact /incident/call to address, checking dates, nature of
calls, and who present.
How long has the family been known to the service/school and to the author.
Date of enrolment in school/ date origin and reason for referral.
Details of Failed appointments missed contacts.
Specify if authors information or if taken from records.
Medical opinion of examining doctor if appropriate.
Previous concerns/enquiries/court orders.
Please attach a separate sheet of relevant criminal history for each family
member. Please indicate clearly with whom each sheet can be shared.
Family and environmental factors
Include information known about family history and functioning
Information on extended family
Housing, employment and finances
Families social integration and community resources/support available
Family lifestyle/beliefs
Risk Indicators
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Individual Child Profile /Development (complete separately for each child known
to you)
Include information if known relating to:

The child’s health and growth (attach centile charts stating significance of any
measurements) immunisations. Include dental health and nutrition, injuries and
medical treatment. For pre school children include birth history if known.

Emotional and behavioural development.

Family and social relationships/social presentation.

Self-care skills including problem solving and seeking help.

Education (including stimulation) indicating if the child has a statement of special
educational needs, has any educational needs not covered by a statement, has
been referred to Educational Psychology. Details of school attendance and any
referral to Education Welfare Service. Academic progress.

Relevant police/probation/youth offending information.

Any development needs not being met.
Parenting capacity
Basic care of the child/ren and understanding of child’s needs
Attachment and emotional warmth
Boundary setting and safety and how they use discipline
Household stability
Parental physical and mental health/medication/ and effect on parenting
Parental Substance misuse effecting parenting capacity
Domestic abuse effecting parenting capacity
Information about how parents model appropriate behaviour and or control emotions
Childs views and wishes
Include how the child talks about/relates to parents and significant adults
Childs views of school and any services provided
Analysis of implications for the child’s future safety, health, and development
Consider individual child’s needs, risk factors, positive factors and strengths identified in
the above information and comment upon the likely implications/outcome for the child if
the situation remains the same
Recommendation
Consider and comment on whether the threshold of “significant harm” has been
demonstrated or is likely to be demonstrated based the information above and if in your
view the child is in need of a child protection plan.
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(your view may alter having heard other conference participants information)
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