BOARD POSITION
DESCRIPTIONS AND REQUIREMENTS
PRESIDENT
Tasks:
Holds the final and uttermost responsibility for all the functions of the organisation
Takes care of the administration of the organisation
Makes sure the bylaws of the organisation are followed in all the functions of the board
Attends meetings and keeps contact with university bodies and other possible partners
Calls and chairs board meetings
Takes care that board members are up to speed on their tasks
Keeps up to date on the functions, projects and needs of the association
Requirements:
A balanced personality with a strong sense of responsibility
Management, organisational and group leading skills
Social and communication skills, ability to get along with all kinds of people
Willingness to adapt and compromise, and the ability to lead the board in making democratic
decisions
A high tolerance for stress and an ability to work under pressure
Previous ESN experience and knowledge necessary
VICE PRESIDENT
Tasks:
Shares responsibility with the president and helps with management duties
Helps the board with everyday errands and board members in their duties as necessary
Actively supports and helps the Events Committee in their work
Erasmus Student Network Jyväskylä ry
www.esnjyvaskyla.com
#esnjkl Motivates the board and committee members in their duties and makes
sure everyone is up to their tasks
Requirements:
A motivating, encouraging personality
An aptitude for multitasking
Management, organisational and group leading skills
Good communication skills and a high tolerance for stress
Willingness to adapt to new situations and get along with all kinds of people
Previous knowledge of ESN and/or other volunteering experience very much recommended
TREASURER
Tasks:
Keeps watch of the money flow of the organisation
Accounts the income and takes care of invoices, payments and bank transactions
Prepares the budget together with the president(s) and makes sure the board follows it
Balances the books at the end of the year, writes and presents the financial statement
Cooperates with the president and the auditor
Together with the PR Manager, promotes the ESNcard and its benefits
Requirements:
Basic knowledge of accounting
A strong sense of responsibility
Accuracy, trustworthiness and responsiveness to deadlines
Good Finnish skills
SECRETARY
Tasks:
Books cabinets for meetings, prepares the agenda together with the president and prints (or
otherwise prepares) it for the meeting
Accurately and clearly writes down the decisions taken and tasks distributed at each meeting
Makes sure the minutes are always sent to the board within a certain timeframe after the
meeting and are approved by a meeting and signed by the right people
Together with the presidents, takes care of answering emails and of communicating tasks and
decisions within the board
Handles gadget orders (welcome bags, t-shirts, patches)
Requirements:
Trustworthiness, accuracy
An organised personality
Readiness to commit to always being in board meetings on time and staying for the full length
of the meeting
Erasmus Student Network Jyväskylä ry
www.esnjyvaskyla.com
#esnjkl
Communication skills
Good, clear reporting and writing skills in English
LOCAL REPRESENTATIVE
Tasks:
Acts as the main contact person between ESN Jyväskylä and other ESN sections on the national
and international level
Reports the whereabouts of ESN Finland and ESN International to the local section and vice
versa
Together with the president, keeps contact with our buddy section
Attends monthly Skype meetings with other LRs of ESN Finland
Attends local meetings (SIA, partners, universities) to represent the section, get us visibility and
report our activities
Takes care of gadget orders from ESN Finland and ESN International (ESNcards, webshop,
overalls, flags)
Requirements:
A social, outgoing personality
Great communication skills and a good level of English
Commitment to the task
A cooperative, innovative and initiative-taking mind set
Readiness to represent ESN Jyväskylä at official and unofficial meetings and to promote our
best work
Previous knowledge of ESN
TRAVEL COORDINATOR
Tasks:
Acts as the contact person between ESN Jyväskylä and the travel agency Timetravels
Books the trips, organises sign-ups, answers students’ questions and helps them before, during
and after the trips
Promotes the trips
Requirements:
Patience, an ability to work under pressure and a high tolerance for stress
High availability particularly during the travel season
A determined mind and decision-making abilities
Communication and marketing skills
Previous ESN knowledge recommended
Erasmus Student Network Jyväskylä ry
www.esnjyvaskyla.com
#esnjkl
EVENT COORDINATORS
Tasks:
Are in charge of organising different types of events and parties with and without our partners
Work together as a team
Take ideas and make them reality
Together with project coordinators, are in charge of implementing ESN projects in our activities
Are the main responsibles for the Events Committee
o Hold separate meetings with the committee
o Divide roles and tasks within the committee
o Report back to the board
o Work as the link between the Events Committee and the board
Requirements:
Outgoing, innovative qualities
Excellent social skills
Good organisational skills
Good delegation, team work and team leading skills
Experience in communicating to big audiences
New ideas and the ability and courage to turn them into reality
Adaptability, quick thinking and perseverance in coming through with plans despite setbacks
Marketing and communication skills a plus
PR & COMMUNICATIONS MANAGER
Tasks:
Promotes ESN and our activities to both Finns and internationals
Looks for possible partners and updates our current deals
Makes ESNcard deals and sponsorship contracts
Promotes the ESNcard together with the Treasurer
Together with the IT manager, creates graphics and other promotional material
Keeps our social media updated
Writes a bi-monthly newsletter to our members
Works for the brand identity of our organisation
Requirements:
New promotional ideas, innovative thinking
A go-get-it attitude: does not fear sponsorship and partner meetings and has the nerve to
demand and make killer deals
Great social and communication skills
Commitment to the job and a love for the organisation
Knowledge of social media and marketing
Appreciation of the ESN brand rules and guidelines
Graphic skills a big big plus!
Erasmus Student Network Jyväskylä ry
www.esnjyvaskyla.com
#esnjkl
IT MANAGER
Tasks:
Keeps the website updated
Administrates the mailing list and mass mail system
Administrates the membership database
Creates web forms and other tools to be used by the board
Creates graphics and updates the social media together with the PR & Communications
Manager
Comes up with and implements new, innovative ways to use IT tools to make the board’s life
and work easier
Requirements:
IT skills
Willingness to improve, learn and implement new ways of working
Responsiveness to tight deadlines
Knowledge of social media and online marketing
Graphic design skills a big plus
Erasmus Student Network Jyväskylä ry
www.esnjyvaskyla.com
#esnjkl