AGENDA for the
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Regular Meeting of the Board of Directors
Meeting of the Division Chairs Council
Annual General Meeting
Regular Meeting of the New Board of Directors
June 8 to 10, 2017, Coast Canmore Hotel
511 Bow Valley Trail, Canmore, AB
One Team, One Mission for Canada
THURSDAY, JUNE 8, 2017
Regular Meeting of the Board of Directors
Presenter
Time
1. Call to Order and Closed Session
Jamie Coatsworth
17:30
2. OPEN SESSION WELCOME
Jamie Coatsworth
18:00
3. CEO Welcome
Shane Pearsall
18:10
4. Starting Where We Left Off
a. Review of the Ends and Last Year’s Roundtable Summary
b. Governance Committee Report
c. Strategic Planning Committee Report
Jen Tomlinson
Jen Tomlinson
Shane Pearsall
5. The Difference a Year Makes: Annual Data Collection
Stephane Barrette
18:50
6. On the Topic of Change
*Banff Centre invited
19:20
18:20
Wine and Cheese at 20:30
FRIDAY, JUNE 9, 2017
Breakfast is not included. Options on the way to the Coast include the Ramada buffet, Chez Francois.
Regular Meeting of the Board of Directors Continued
Presenter
Time
7. Morning Welcome
Jamie Coatsworth
8:00
8. End 3.1: Excellence
a. Para-Nordic Report (Development and PNST)
b. High Performance Report
c. High Performance Review
d. 10-Year Plan
e. Expert Panel
Mike Edwards
Tom Holland
Tom Holland
Dyer & Dornan
Dyer & Dornan
8:10
Break
9. End 3.2: Community Alignment and Development
a. Education Committee Report
10:15
Kathleen Wood
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b.
c.
d.
e.
Women’s Committee Report
Coach and Athlete Development Report
10-Year Workplan
Expert Panel
Allison McArdle
Stephane Barrette
Tomlinson & Lothian
Lunch from 12:00 to 13:00
10. Athlete Director’s Report
Ryan Jackson
11. End 3.3: Participation and Communication
a. Communications and Marketing Report
b. 10-year Workplan
c. Success Story: Membership Growth in BC
M Zilligen & C Dornan
M Begley & C Dornan
Wannes Lupens, BC
12. End 3.4: International Profile
a. Events Report
b. 10-Year Workplan
13:00
13:30
Dave Dyer
14:00
13. End 3.5 Financial Sustainability
a. Finance Committee Report
b. Report of Auditors (2016–2017)
c. Current Financial State
d. 10-year Workplan
e. Expert Panel
Greg Cote
Stefan Armstrong
Shane Pearsall
Shane Pearsall
Shane Pearsall
14:30
14. Closing Comments and Adjournment
Jamie Coatsworth
16:00
SATURDAY, JUNE 10, 2017
Breakfast is not included. Options on the way to the Coast include the Ramada buffet, Chez Francois.
Meeting of the Division Chairs Council
Jo Wolach
8:00
1. Call to Order and Welcome
2. Approval of Agenda
3. Approval of Minutes
4. Risk Management: Follow-up from SafeSport presentation
5. Membership Increase: Strategies to Do This
6. Coach Licence: Details of Implementation
Stephane Barrette
7. Other Business
8. Closed Session
9. Adjournment
Lunch from 12:00 to 13:00
Time Reserved for Questions
13:00
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Annual General Meeting
Jamie Coatsworth
14:00
1. Welcome and Call to Order
2. Establishment of Quorum
3. Approval of the Agenda
4. Declaration of Conflicts of Interest
5. Adoption of 2016 AGM Minutes
6. Board, Committee and Staff Reports (presented Thursday and Friday)
7. Report of Auditors (2016–2017) (presented Friday)
8. Appointment of Auditors (2017–2018)
9. Election of New Directors
10. Location of 2018 AGM, incl Option of Virtual Meeting
11. Adjournment
First Meeting of the New Board of Directors
16:00
Annual Awards Banquet
Cocktails at 6:30 pm; Dinner at 7:00 pm
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