Working with Tables
Lesson 5
(Class 1)
Objectives (Day 1)

Create a table to organize text within a document

Enter text into a table

Format and modify the table to make it professional
looking, visually appealing, and easy-to-read

Show and hide gridlines in a table

Insert and delete rows and columns within a table
Tables

Table
– Consists of cells where text can be entered
and organized
 Example:
Cell

Cell
– Intersection of a single row and column in
a table
CELL
CELL
CELL
CELL
CELL
CELL
CELL
CELL
CELL
CELL
CELL
CELL
CELL
CELL
CELL
CELL
CELL
CELL
CELL
CELL
CELL
CELL
CELL
CELL
CELL
CELL
CELL
CELL
CELL
CELL
Columns & Rows

Column (Rome)
– Vertical lines
– Up & Down
Column
Row
Row
Row
Row
Row
Row

Row (Auditorium)
– Horizontal lines
– Across, Side-to-Side
Column
Column
Column
Column
Gridlines

Gridlines
– Boundary lines in a table used for layout
purposes
– Division of cells
Creating a Table

Insert Tab—Tables Group—Add a Table
Button
– Table Blocks
 Limited selection of rows and columns
– Insert table selection
 Type in amount of rows and columns
Entering Text in a Table

Arrow Keys on keyboard
– Move insertion point up, down, left, or right

Tab Key on keyboard
– Moves insertion point forward from cell to cell
or next row
Inserting & Deleting Rows & Columns

Inserting Rows & Columns
– Table Tools Layout Tab—Rows & Columns Group Buttons
– Right Click/Insert
– Row @ end of table—Tab Key

Deleting Rows & Columns
– Table Tools Layout Tab—Rows & Columns Group—Delete
Button (Make Choice from List)
– Right Click/Delete Cells (or Delete Row/Column when
Row/Column is selected).

Deleting Text in Rows & Columns
– Backspace Key
– Delete Key
Practice Exercise:

Open blank Word document
– Save As: CALORIES
– Save In:
 Student directory—COMPAPP folder—WORD
folder—Lesson 5

Complete the CALORIES table once you
receive the handout.
Working with Tables
Lesson 5
(Class 2)
Do Now (Class 2):

Go to www.socrative.com

Type in Room #--5SIA8TCN

Carefully answer all questions (practice for
your official quiz)
– 5 pts.
Objectives (Class 2)

Merge and split table cells

Adjust column width to fit text in a table

Change the alignment and placement of the table on a
document

Edit text within a table

Format borders and shading of a table to enhance its
appearance and make text easier to read

Convert text to a table
Merging Cells

Merging Cells
– Removing the boundary between 2 or more
cells and combining them
– Combining multiple cells into a single cell
 Table Tools Layout Tab
 Merge Group
 Merge Cells Button
Splitting Cells

Splitting Cells
– Converting a cell into multiple cells
 Table Tools Layout Tab
 Merge Group
 Split Cells Button
Adjust Column Width

AutoFit Contents
– Automatically adjusts all column widths as
needed to accommodate the contents within
the cells
 Table Tools Layout Tab—Cell Size Group—AutoFit
Button
 Shortcut—Double click between the rows or
columns (like Microsoft Excel)
Adjust Column Width

AutoFit Window
– Automatically adjusts the width of the entire
table to fit the size of your document
 Table Tools Layout Tab—Cell Size Group—AutoFit
Button

Fixed Column Width
– Let Word automatically set the column width
with Auto, or you can set a specific width for
all of your columns.
Format Borders & Shading

Advantages:
– Enhances the appearance of a table
– Helps make the table easier to read
Convert Text to a Table

Advantage
– Converts text into table without retyping
NOTE: You MUST select all of the text that
you want converted into a table FIRST
 How To:

– Insert Tab —Tables Group — Table Button—
Convert Text to Table Option
Practice Exercise:

Open Step 5-12 & Save As: SCORES
– Start Button—Computer—Public Drive
Directory—HOMEWORK—MS—KKOCHIN—Info
Tech 6-8—7th Grade—WORD—Lesson 5 Folder—
Step 5-12
– Convert Text to Table (Follow steps in your
notes)
– Screen Check (3 pts)

Complete the CALORIE table Exercise if not
completed as of yet.
– Screen Check (10 pts)
Working with Tables
Lesson 5
(Class 3)
Do Now (Class 3):

Go to www.socrative.com

Type in Room #--5SIA8TCN

Carefully answer all questions (practice for
your official quiz)
– 5 pts.
Draw Table & Eraser Tools

Draw Table Tool
– Useful for creating a complex table
– Use mouse like a pen drawing on paper

Eraser Tool
– Removes cell boundaries
– Useful for changing table layout
Aligning Text in Table Cells

Table Tools Layout Tab
– Alignment Group
– Cell Alignment Buttons
Changing Text Direction in Table Cells

Table Tools Layout Tab
– Alignment Group
– Text Direction Button
Reinforce Concepts

Open your CALORIE File:
– Found in your COMP APP/Word/Lesson 5
folder

Be sure to practice each feature as we go over it!

Need to know how to do ON YOUR OWN for the
projects.