Info Day on New Calls and Partner Café
Brussels, 10 February 2011
How to apply:
Legal Framework – Beneficiaries –
Application and Selection Procedure
Legal Framework
EC Regulations
• Council Regulation (EC) No 1083/2006
• Regulation (EC) No 1080/2006
• Commission Regulation (EC) No 1828/2006
Community rules
• Community rules for competition, protection of the environment, equal
opportunities between men and women, public procurement
National rules
• National rules applicable to the Lead/Project Partners
Programme rules
• Operational Programme Document and Programme Manual
• Project Specifications
• Agreement between the Member/Partner States-MA
Applicants Eligible for Funding
Geographical references
The applicants can either come from EU Member States and Partner
States of the ESPON 2013 Programme
– Member States: Countries of the EU 27
– Partner States: Iceland, Liechtenstein, Norway, Switzerland
Applicants Eligible for Funding – Projects Priorities 1-3
Applicants eligible for funding must be
– Either public bodies
– or public equivalent bodies, as defined by Directive 2004/18 (EC),
Article 1
– or private bodies
The solvency of private bodies is to be confirmed by the
Member and Partner States.
List of country specific documents to be provided by private partners
can be found on www.espon.eu and in the Application Pack
Applicants Eligible for EoI
•
•
Public authorities located in the EU territory or situated in a country participating in
the ESPON 2013 Programme (Iceland, Liechtenstein, Norway or Switzerland).
A public authority is a body which has got a public mission, which can implement
public policy and execute public tasks.
Type of action 1
Eligible
stakeholders
Type of action 2
Minimum of 3 public authorities at
regional/local level representing 3
different countries participating in
ESPON 2013 Programme;
Minimum of 3 public authorities at
regional/local level representing 3
different countries participating in
ESPON 2013 Programme;
Public authorities at national
administrative levels (no minimum
representation of different countries
participating in ESPON required in this
case)
Public authorities at national
administrative levels (no minimum
representation of different countries
participating in ESPON required in
this case)
Type of action
3
Authorities responsible for
implementing Structural Funds
Programmes 2007 -2013
Objective 1, 2 and 3
No minimum number of
partners required
Application Procedure – Projects Priorities 1-3
MC decision
on projects’
specifications
Deadline for
submissions
(21 March 2011)
call is opened
evaluations
2 months
3 months
Launch of the call
for proposal
(24 January 2011)
Pre-announcement
(30/11/2010)
MC decision on
approved projects
Project Implementation
Signature of
subsidy contract
Targeted Analyses: A two-step procedure
Launch of
the call EoI
EoI
approved
(24 January 2011)
2 months
call open
Signature of Stakeholder
Cooperation Agreement
2 months
3 month
evaluation
Deadline for
submission
Joint
elaboration of
project
specification
call open
Selection
of the TPG
3 month
evaluation
Implementation
of Targeted
Analyses
(21 March 2011)
Pre-announcement
(30 November 2010)
STEP 1
Call for Expressions of Interest
Launch of the
call for
proposal
STEP 2
Call for Proposals
Selection Procedure Projects Priorities 1-3 (1)
Eligibility check according to 6 criteria:
1. Application has been submitted in due time in original and electronic versions;
2. Application is complete and includes the requested administrative forms, supporting
documents as well as an anonymous project proposal, all properly filled in according to the
detailed instructions provided in Part A and Part B of the Application Form;
3. The content of the proposal relates to the topic(s) set out in the call;
4. The partnership involves at least the minimum number of participants given in the specific
call;
5. All partners are eligible (including that solvency of private partners involved is confirmed by
the respective Member/Partner States);
6. The budget limits have been respected.
Correctable Omissions
• Missing supporting documents in paper version as requested in the call;
• Missing signature and/or missing stamp on a document;
• Missing supporting documents in electronic version as requested in the call;
• Correction of discrepancies in the electronic version of the proposal submitted compared to
the paper version sent to the MA by post, which is considered the valid application in legal
terms.
Selection Procedure Projects Priorities 1-3 (2)
Evaluation
The evaluation starts with Part B of the Application Form in order to avoid any bias
• Three blocks of criteria: content related, management related, partnership related
• Each block has a total number of points
• No weighting will be applied
• Each criterion will be scored individually (scores 0-10)
• Each criterion shall be scored at least 6 – Sufficient (knock-out criterion)
• In case of equal scoring, the MC will consider additional criteria:
• Reasonable geographical distribution
• Reasonable involvement of partners having entered the EU after 1
January 2004
Notification
The decision of the MC will be notified to all Lead Applicants
Selection Procedure - EoI
Eligibility check according to 6 criteria:
1. EoI has been submitted in due time in original and electronic versions;
2. EoI is complete and includes the requested administrative forms, supporting documents all
properly filled in according to the detailed instructions provided in the Application Form;
3. The content of the EoI relates to the type of actions set out in the;
4. Tall Stakeholders involved are public authorities;
5. All involved Stakeholders fulfil the eligibility criteria specified in the call (e.g. minimum
number of public authorities as set in the call)
Correctable Omissions
• Missing supporting documents in paper version as requested in the call;
• Missing signature and/or missing stamp on a document;
• Correction of discrepancies in the electronic version of the proposal submitted compared to
the paper version sent to the MA by post, which is considered the valid application in legal
terms.
Evaluation according to
1. 6 general criteria and 1 additional criterion action-related
2. Each criterion will be scored individually (scores 0-10)
3. Each criterion shall be scored at least 6 - Sufficient (knock-out criteria)
Decision Making – Projects Priorities 1-3
• The MC will approve the best eligible proposal(s) confirming the ranking
of the content related evaluation (only one proposal will be approved for
each of the theme).
• This decision will be notified to all Lead Applicants soon after the MC
decision
• All the Lead Partners of the approved projects will receive a letter from
the MA(CU) stating the decision of the MC as well as the total ERDF, EU
Member States’ and eventually Partner States’ national funds approved.
• The MC decision may include certain conditions, recommendations and/or
suggestions for improvements. In this case, the process of contracting,
managed by the CU, will include a necessary revision/amendment of the
project proposal. The result of this procedure will be the basis for
concluding a Subsidy Contract.
Decision Making - EoI
ESPON MC will decide on:
• The ranking list of Expression of Interest having reached the minimum
score required (Suggestion for improvement can be made)
• In case of equality of scoring the ESPON MC will consider the following
additional factors:
– Relevance of the proposed idea in relation to the type of action and
the ESPON programme
– Reasonable involvement of partners from MS having entered the EU
after the 1 January 2004
The decision of the MC will be notified to all Stakeholders
EoI : Role of the Stakeholders
Successful Stakeholders will play an active role in:
• Defining the project specification for the launch of the call for proposal
(for the selection of the TPG)
• Participating to the assessment of the proposal received and by this
supporting the decision of the MC
• Participating in the implementation phase of the targeted analyses
No co-financing of the Targeted Analyses is requested from Stakeholders
A minimum level of commitment is stated in the Stakeholders Cooperation
Agreement
EoI: Stakeholders Cooperation Agreement
Main Stakeholders’ Commitments
• Intention of using the result from the Targeted Analyses
• Involvement in the assessment of the best proposal
• Active participation in the steering of the project
• Obligation to submit an intermediate and a final report
– Giving evidence on the usefulness/application/
shortcomings of the results of the Targeted Analyses
• Dissemination of the experience and key messages
• Provision of human resources and funds
– Necessary for the involvement of the Stakeholders in the partnership
and implementation process
Further Questions
For questions regarding procedures
please send an e-mail to
[email protected]
Thank you for your attention.