Welcome to
Mega Meet
Saturday
10.00 Overview and important information
11.30 Treasure hunt and exploration of the showground
1:00
Lunch
1.30
Team time
4.00
Brew
4.30
Safeguarding
5.30
Questions and answers
6.30
Evening meal then Entertainment
Sunday
8.30
9.30
10:00
11:30
Breakfast
Flag break – Full Uniform Please
Team meetings / chance to meet with other teams
Final Q&A and close
Organising Team Structure
Nick
Kasmir
Chair
Stuart
Dean
Programme
Ray
Fitzsimmons
Logistics
Charlotte
Andy
Moul
Neville
HR
Infrastructure
Sarah
Stacey
Mike
Moore
White
Nolan
Admin Communications Finance
Camp Team Structure
Simon
McGlen
Camp Chief
Alison
Bamber
Buttermere
Carl
Curbishley
Tarn Hows
Duncan
Cairns
Ulswater
Max
Lowe
Aira Force
Warren
Frost
Coniston
Charlotte
Moul
Windermere
(Staff)
Programme
Splash
• Manager: Neil Ralph
• Location: Tower Wood Outdoor
Education Centre
• This activity day is all about getting
on the water. Participants will have
the opportunity to try out many
different water activities.
• Paddlesports will include Kayaking,
Bell Boating, sit on kayaks, Open
Canoes and Sea Kayaking.
• Sailing - for the more confident or experienced participants there will be
dinghies to sail single handed, or with a friend. For the less experienced
there will be larger dinghies that will have an experienced helm in charge
to take them out on the water.
Explore
• Manager – Rachel Bailey
• This day dedicated to discovering the
beauty, wonder and history of the
Lake District and Yorkshire Dales
National Parks
• Coaches will transport participants
on different day trips.
• Each Troop/Unit will be asked to
choose one of the 4 days trips:
• Tour 1 – Keswick, Threlkeld Quarry and railway and Whinlatter Forest Park
• Tour 2 – Kendal, Brockholes Country Park and White Scar Caves
• Tour 3 – Ambleside, Bobbin Mill and Fell Foot Country Park
• Tour 4 – Bowness, Lake cruise and railway and Grizedale Forest
Adventure
• Manager – Jenny MacDonald
• This day will take place in a variety
of locations within the Lake District
and the Yorkshire Dales National
Parks.
• Activities include:
• Rock climbing
• Mountain Biking
• Hill Walking
• Caving
• Geo-caching (half day activity)
• Rafting (half day activity)
• Great Tower Activity day (campers take part in at least 3 different
activities including archery, low ropes, high ropes and orienteering)
Challenge
• Manager – Colin Beesley
• This will be a fun packed activity
day based on the main camp site.
There will be a number of ’zones’
for all participants to visit:
• Adrenalin: Low ropes/indoor
caving/climbing tower
• Scouting skills: Fires and stuff!
• Creative zone : Crafty things
• Discovery zone: The camp’s
very own science lab - making
things go wizz, bang and pop!
Fun!
• Manager – Ian Illingworth
• An on site activity day in which the
participants will have the chance
to just go along and have some
serious fun!
• There are a number of activities
grouped together in ‘bases’:
• ‘Big’ events - e.g. 135’ assault
course, Laser quest
• Activities - e.g. Zumba, canoe
obstacle course
• Games - e.g. giant table football,
ultimate frisbee
• Plus lots, lots more…
Entertainment
• Manager – Sue Doyle
• Opening and Closing
Ceremonies – no spoilers –
wait and see
• All staff to attend Ceremonies
• Evening entertainment for
participants:
The ‘Arena’ (on the plateau area)
Lots of silly ‘challenge’ games to participate in (7-9pm)
The Coliseum (main entertainment marquee)
Red Rose Has Talent (7 – 9pm)
Red Rose Unplugged – for budding D.J.’s
From 9 to 10:30 (ish) Our resident DJ’s will be hosting various games and
taking you through the evening with some up-to-date music and good ’old’
party tunes.
International day - Sunday
• Each Sub-camp will represent a
continent and create a ‘Street Party’,
• Elements to include…..
• Music
• Crafts
• Sports
• Games
• Food and drink
• Design a float
Morning - Creation of Continent, street
party and design/create stunning float.
Afternoon - Join the Carnival - floats
and participants will tour the site
sampling the hospitality of each sub
camp
All available staff are asked to help run the activities.
Staff Sub camp will make a float for the carnival – we are Antarctica.
Staff Catering
• Our aims - provide the good quality meals to ensure that staff are well fed
• The menus will be based around an international theme each evening
• There are sample menus to view today - comments /feedback welcome
• Meal Times 0730 to 0900, 1200 to 1330, 1700 to 1900 (provisional timings may change to fit activity timings)
• Special dietary requirements – please ensure you advise caterers at each
meal as well as in staff registration
• Packed lunches will be provided for all staff offsite at lunch
• Packed lunch order slips available at evening meals - ready for collection at
following breakfast time
• Staff onsite will have a meal option plus soup
Snack Bar
• A range of snack food available to purchase – e.g. burgers , chips, curry,
cookies, soft drinks, crisps and ice cream
• Provisional timings - 1000 - 1200 , 1400 - 1630, 1930 – 2130 (i.e. closed
when people should be eating in their own camps)
• Groups can pre-pay and book an evening meal (staff menu) – limited places
per night
Self Catering
• No open fires / disposable BBQs – i.e. gas stoves only . We need to ensure
that there is no damage to the ground
• Consider the proximity to adjacent tents
• Come prepared – this is a “Showground” and not a commercial campsite
Adult Hub
• Relaxation area with a licensed bar
• Soft drinks, tea and coffee also available
• Adults only
• Opening times to be confirmed (subject to
licence) – early evening until camp lights out
Transport
• There is lots of space for car parking so there is no restriction on your
bringing your own vehicle.
• No restriction to access to your own vehicle during the camp
• Please drive carefully and slowly in and around the camp
• Parking is on a designated field adjacent to participant camping areas (so a
little way form the staff sub-camp)
• No vehicles are allowed into the main site
• If you are arriving by train or bus, let us know
when you are arriving and we will arrange to pick
you up from the station
• There will be a shuttle bus to a local supermarket
• There are a high number of coaches coming to /
from the camp Monday to Friday
Safety and Security
• Everyone must immediately register on arrival
• Identification will be issued and must be worn by everyone (including
invited guests)
• All staff have responsibility for safety and security
• Staff will be asked to help marshal at certain times (e.g. opening / closing
ceremonies)
• Please challenge anyone without identification:
• Seek assistance from other staff if needed
• Accompany the person to the admin centre to confirm who they
are and reissue ID or to assist in them leaving the site
• Please challenge any unsafe activity or unacceptable behaviour
Illness and Injury
• The medical team will be based at the farm buildings and will provide :-
• Response for medical emergencies and serious injuries on site
• Response for illnesses and injuries to staff
• Treatment for minor injuries in absence of the Participant’s own
leader
• Minor injuries to participants should be dealt with by their own leaders
in the first instance – but please provide immediate help if someone is
distressed
• Participants requiring transport to hospital should be accompanied by
their own leader if possible and supported by sub camp teams or other
staff as needed
• Staff should have a first aid kit with them when on activity bases
• Please report all incidents, near misses or accidents to the Admin Team
– we must have a good record of all incidents / injuries
Admin
As well as taking of all the bookings precamp the administration team will take
care of a wide variety of tasks on camp.
These include:
• Staffing the camp information centre
• Helping with lost property
• Providing live time support to
activities teams and sub-camps.
• The team will provide a real “heart” to
help everything run smoothly and will
hopefully be central to the provision of
a highly successful camp.
Communications
The team will provide
communications across a range of
media:
•
•
•
•
•
•
Radio
Newspaper
Photography
Video
Web
Social media
Please help provide the team with
stories and messages…
Infrastructure
• Turning a green field into a campsite:
• Fluid engineering, that's anything to do with
water, showers and toilets.
• Staged event support, we will be providing
lighting & microphones for our entertainments
team to use as well as working with our on-site
radio station.
• 'Comms' will be installing a phone, radio and
computer network to enable simple
communication for our staff and participants
across the site and beyond.
• Power & lighting – the team will provide exactly
that, be it lighting the way to sub-camps or
power for our catering and entertainment areas
• We need you help – especially with the takedown.
• If you bring it with you, take it home.
Sub Camps
The camps within a camp
Making it happen
Taking care of Participants and Leaders
at a “local” level and working in
conjunction with the other staff teams
• Admin
• Logistics
• Entertainment
• Activities
Disputes / Issues
• We expect to have a happy camp, but it is inevitable that there will be some
problems. This is who is responsible for handling disputes / issues
Participants
Sub Camp Chief
Camp Chief
Leaders
Sub Camp Chief
Camp Chief
Staff
Team Leader or
Head of Department
Head of HR
Camp Chair
CRBs and Permits
Why ?
Who needs what?
Where ?
When ?
Day
Sat 26st
July
Sun 27th
July
Mon 28th
July
Tues 29th
July
Wed 30th
July
Thurs 31st
July
A Small contingency of staff will be asked to attend the camp prior
to the Saturday. If this is the case you will be asked to do so by
your Head of Department.
RED ROSE 2014 BEGINS!!!
OPENING C EREMONY
Remaining Staff Plus Participants
Arrive
INTERNATIONAL DAY
ALL Staff are expected to help
where possible
PARTIC IPANT AC TIVITIES
PARTIC IPANT AC TIVITIES
Normal Roles to be undertaken
PARTIC IPANT AC TIVITIES
Sat 2
Aug
Sun 3th
Aug
QUIZ NIGHT IN THE
STAFF BAR
STAFF BAR
Plus
STAFF C HALLENGE NIGHT IN
THE ARENA
STAFF’S GOT TALENT
Normal Roles to be undertaken
PARTIC IPANT AC TIVITIES
Normal Roles to be undertaken
Normal Roles to be undertaken
PARTIC IPANTS DEPART
th
ALL Staff are expected to
attend where possible
INTERNATIONAL EVENING IN
THE STAFF BAR
Normal Roles to be undertaken
PARTIC IPANT AC TIVITIES
Fri 1th Aug
EVENING
All staff to assist where possible
and start the site tidy up.
Remaining
Site Tidy Up
STAFF BAR
Plus
STAFF NIGHT IN THE FUN
ZONE
C LOSING C EREMONY
ALL staff are expected to
attend where possible
STAFF PARTY!!!!!!!
A chance to let your hair
down and for us to say thank
you!
Staff Depart