DegreeWorks Training Guide
A Degree Evaluation and Advising Tool for
DALTON STATE
Additional Features
Information for Faculty and Advisors
Last updated 10/20/2011
Additional Features
There are more functions at the top of the audit above the
first block.
Format
Save as PDF
Class History
Refresh
The Registration Checklist allows you to see an overview of the degree
requirements and the progress the student has made in each area. Use the
drop down box to change the Format from Student View to Registration
Checklist. Then click View to see the checklist.
The Save as PDF button allows you to easily convert the audit to a PDF.
Class History allows you to populate a list of courses a student has taken
in order by term.
Click to automatically
save as a PDF.
Click to view a list of
courses taken.
The audit is automatically updated nightly, but it can be updated
anytime by clicking the Refresh Icon.
Refresh
A window will open asking if
you want to refresh.
Click OK
A window will open indicating
that the audit was refreshed.
Click OK
The audit will open showing any updates that may have been made since
the last refresh, either manually or through the automatic, nightly update.
This section will focus on using the Tabs and Menus.
Planner
Notes
Worksheets
GPA Calc
Worksheets Tab:
1.
2.
3.
1. By clicking the Worksheets Tab and then Worksheets, you open the degree audit.
2. What If:
This allows you to review what would happen if, for example, your
student wanted to change majors. If a student wanted to change to
a B.A. in English from their current degree B.S. in Education, then we
would select Bachelor of Arts in the Degree drop down menu, B.A.
English from the Program drop down menu, and English in the Major
drop down menu. When it is selected it moves to the box to right.
Once satisfied with the hypothetical scenario, select Process What-If.
Remember this is only hypothetical and does not change a student’s
major in any way.
1.
2.
3.
4. Finally, click Process What-If
1. Select New Degree
2. Select
desired
area of
study
3. The new
program/major populates
here.
Now the Audit presents a situation where the student has changed majors.
It rearranges the classes within the blocks to show how close to
completing the degree the student is. Please note where it says What If
Audit on the right side of the blue bar. This is very helpful for students and
their advisors to plan a change in major.
What If Audit
Information is now
updated for a degree
in English.
3. Look Ahead:
The Look Ahead menu allows you to add specific courses and then run
the audit again to see what the additional courses will do to the audit
and ultimately lead to graduation for the student. If you know the course
you want to add you can type in the subject and number, select add
course and it will be added to the window on the right. For example, this
student wants to take Math 1112, but wants to see how it is going to
lead to graduation. Type Math into the Subject Box and type 1112 into
the Number Box. Click add course. You can add multiple courses. Once
all of the proposed courses are added, select Process New to see how
they affect the audit and which requirements the courses fulfill.
Remember this is only hypothetical and does NOT register a student for a
class.
1.
2.
3.
3. Click Process New to view
the course(s) in the audit.
1. Type the
Subject and
Number.
2. It populates
this box.
The proposed course(s) will appear in blue in the audit and will say planned on
the far right side.
Proposed course
It is in blue and says planned.
Notes Tab:
1.
2.
1. View Notes:
When you click notes it opens to the View Notes window. It will display any notes
that may have been added previously.
2. Add Note:
To add a note to an advisee’s DegreeWorks page select Add Note. Then select
from any of the predefined notes on the drop down pane. The notes specifically for
graduate students say graduate before the note.
Click Add Note
Use the drop down menu to
choose from the predefined
notes.
You can select multiple notes and they will be added in the box below. When you
are satisfied with the notes, select Save Note to keep the note active.
Selected notes
populate the
box.
Once satisfied
click Save Note.
It will come up with the message below and when you click Run New Audit, the
student will be able to see the note the next time they access DegreeWorks. Notes
can also be viewed at the bottom of the audit.
Click Run New Audit to
incorporate the note into the
audit.
GPA Calc Tab:
The GPA Calc tab provides 3 GPA calculators to help students and their advisors
determine the grades the student needs in order to obtain a desired or required
GPA. There are three calculators to use: the Graduation Calculator, the Term
Calculator, and the Advice Calculator.
1.
2.
3.
1. Graduation calculator:
The Graduation Calculator helps to determine how to earn a desired GPA over the
course of the entire degree program. The calculator autocompletes the current
GPA and then you type in the credits remaining to graduate and the overall
credits required to graduate. Then type in the desired GPA and hit calculate. For
example, this student currently has a 3.50. He has 63 more credits to complete of
the 120 hours required. He wants to graduate with a 3.20 GPA.
Autocompletes from audit.
Fill in based on degree
requirements.
Click Calculate
The recommendation on how to obtain the goal is presented. For
this example, the student will need to earn a 2.92 over his last 63
hours to graduate with a 3.20.
Parameters typed in above
Recommendation to
obtain a 3.20 GPA.
2. Term Calculator:
The Term Calculator shows what earning specific grades in the current classes will
do to the overall GPA. It autocompletes the current GPA, Credits earned so far, and
the courses and course credits. Select the expected grade for each course and then
click calculate.
Automatically
populates.
Automatically
populates with
courses in
progress.
Click Calculate
Fill in
expected
grades.
Then , a summary of what was selected will be presented along with the
expected GPA based on the expected grades. Given the expected grades, this
student will obtain a 2.89 GPA at the end of the semester.
Expected GPA at the end of
the term assuming the
expected grades.
3. Advice Calculator:
The advice calculator shows how many hours would need to be taken and what
grades would need to be earned to obtain a desired GPA. Current GPA and
Credits Earned are autocompleted. Once the desired GPA is typed in, click
calculate and the recommendation on how to achieve it will be displayed.
Autocompleted from audit.
Type desired GPA.
Click Calculate
The recommendation on how to achieve the desired GPA is
displayed. In this scenario, the student will need to average a 4.00
over 10 credit hours.
Recommendation
Summary of information