Committee Meeting Minutes
Thursday 20th October 2016 Committee Meeting Minutes
Present: Andrew Kirby, Jenny Cheeseman, Emma Marley, Dave Wilkinson, Sarah Barwell, Vicki
Smith, John Ibbetson, Tony Marples.
Apologies: Alex Marritt, Ian Sills, Tony Durbin, Andy Hogg, Tim Hale, Nathan Chidambaram .
1.
Minutes of the Last Meeting (21.09.16)
1.1
(3.1) Correction: The financial director of the main sports club has been tasked to make £55K
profit (not £10K).
1.2
sent.
(1.3) Affiliation to Badminton England has been sorted and payment in cheque has been
1.3
(9.1) Feathers. Alex has ordered 150 dozen tubes.
1.4
(9.2) Plastics. Dave has issued tubes to captains (apart from Helen, who has only just
returned from holiday). There are lots of plastics tubes left.
1.5
(9.8) Public Liability Insurance. Not thought to be held with Badminton England since the
PremierClub lapsed. Andrew to email the main club to see if they have insurance for all the clubs on
site. John is looking to hold a young official award course and they have requested a copy of the
policy for this.
AK
2.
Finances and Direct debits
2.1
Jenny issued a list of members who have paid, including those that have signed up to the
direct debit plan.
2.2
It was agreed that members had to the end of October to pay before the £10 late fee was
imposed.
2.3
It was agreed that the website should ask potential members to contact Emma/Andrew to
enable us to set up payment by direct debit.
2.4
2.5
Jenny circulated a financial summary.
2.6
Currently £37K balance. Income £27K (incl. from junior coaching £17K, membership fees
£8K). Expenditure £10K (incl. £4K coaching, £2,800 feathers, £2,500 quarterly ASC fee).
2.7
Jenny and Sarah are closely monitoring the distribution of the feathers to club
night/coaches/captains. They will report back in 3-6 months on their findings.
2.8
Andrew advised that he had received a complaint as to how the club sourced the new
feathers. The new feathers are Yonex and the club has been playing with Victor feathers at
clubnights. Andrew explained that Alex had contacted him with regard to the price of the feathers
and that Ian was unable to match the price. It was agreed that we would ask Ian to quote again in
the future.
3.
ASCL
3.1
Andrew has written to Andy Watson and suggested continued dialogue with regard to the
finances.
3.2
Tony has been in contact with Gavin with regard to historical information about the club.
3.3
Dave has been contacted by Alan Bolton concerning various matters concerning the club.
Alan is on the board of directors of the main club. Dave requested that Alan to contact Andrew
direct about these matters and also advised him that we have a clear line of contact with the main
club.
3.4
Alan requested his name was taken of policy documents with regard to child welfare etc; as
far as the committee were aware these policies are not in existence since Premier Club status
lapsed.
3.5
Alan questioned why there was no representative from APBC at the ASC AGM.
3.6
Alan advised that following work on the roof in 2002 there was asbestos found in the roof
and the club needed a survey doing with regard to this. We need to be provided with the details of
this and will ask Gavin as he was president at this time.
3.7
Alan asked if we had renegotiated the gas and electric contracts. Vicki offered to meet with
the parent who has contact here. Jenny to provide copies of recent statements.
JC/AK/VS
3.8
Alan asked if heaters had been serviced. Andrew confirmed they had.
3.9
Alan asked if the accounts had been audited. Jenny advised there was no legal obligation to
have the accounts audited.
3.10 Alan asked about the planned work on the lights in the badminton hall and the need for a
risk assessment and method statement. Andrew advised that this was sorted.
3.11 Alan advised that Martin Chadwin had asked to meet someone from the badminton club to
discuss a 10 year plan. Andrew advised that we had already asked to discuss this and he was waiting
to hear from the main club.
4.
Buildings
4.1
Dave advised the current position with regard to changing the lights to LEDs. The
representative from Philips is to provide us with the best price for their bulbs. Dave will email
everyone with an update.
DW
4.2
Tony advised that the outside doors were to be replaced 29/10 with solid doors. Keys will
be available at cost to members if they return their old key. A key will be left behind the bar and a
note left on the door to avoid any inconvenience before the new keys are distributed.
5.
Juniors
5.1
Alex sent in a report. James Youle and Nathan Rossitter are on the Talented Athlete
Scholarship Scheme and have been nominated for Yorkshire County Senior 2ndTeam. Jay Rathi has
been nominated for the 4th team.
5.2
Junior capacity at 72%.
5.3
Ben and Vicki continuing work in primary schools and have proposed dates for school
festivals.
5.4
John queried why all the coaching sessions at Abbeydale cost so much more than sessions at
the SPC.
6.
Membership
6.1
Emma advised of un-paid members and committee members agreed to chase payments.
6.2
Emma is awaiting junior details from Alex. Andrew to chase.
6.2
Dave asked for the names of students attending club nights so he could produce tags. SB
AK
6.3
Dave asked the committee members ensured that old blue tags were exchanged for yellow
from the top drawer of the filing cabinet.
6.4
Emma has put together some FAQs to put on the website.
6.5
It was agreed for the next meeting to discuss a ‘membership pack’ to give to potential new
members/visitors.
7.
Hall Hire
7.1
Ian has asked if he can use the hall to hold a Yonex demo event in association with Club
Racquets with attendance from Marcus Ellis and Chris Langridge. This was agreed by the committee
as it will be good publicity for the club.
8.
Other Business.
8.1
John proposed a new method of recording coaching payments received, which would
improve the way the information was provided by Alex to Emma and Jenny. This was agreed in
principal and Jenny will produce the form. Andrew will advise Alex.
JC/AK
8.2
It was agreed to monitor the use of the feathers at club night and if we need to increase the
student club night charge to £2.50.
8.3
Rosemary has advised that the vacuum cleaner is not working. Agreed to have the floor
cleaner serviced and to ask if it was cost effective to repair the vacuum or not.
DW
8.4
The lights outside the hall are not working. Dave agreed to ask the electrician to have a look
at it when he comes.
DW
8.4
Marketing. To be looked at next meeting with the membership pack.
Next Committee Meetings
Monday 21/11/16
Committee Room
Tuesday 17/1/17
Hargreaves Room
Wednesday 15/2/17
Hargreaves Room
Thursday 16/3/17
Committee Room
Monday 24/4/17
Committee Room
Tuesday 16/5/17
Committee Room
Wednesday 21/6/17
Committee Room
Thursday 20/7/14
Committee Room