Lesson 2: Creating and Editing
Business Letters
Learning Objectives

After studying this lesson, you will be able to:
 Type
a professional business letter
 Save
a document
 Select
 Use
 Set
the AutoCorrect feature
AutoFormat as You Type options
 Copy
 Set
and edit text
and move text
Page Layout options
 Preview
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a document
Typical Business Letter Styles

Block Style

Modified Block Style – Standard Format

Modified Block Style – Indented Paragraphs
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Block Style
Date line
Inside address
Salutation
Body
Signature
Initials
Enclosures
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Modified Block Style-Standard Format
Date, close and
signature begin at
the 3½ inch mark
Other lines begin at
the left margin
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Modified Block Style-Indented Paragraphs
First lines of the body
paragraphs are indented
½ inch
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Inserting Text

AutoComplete
 Recognizes

Using the [Enter] Key
 New

names, dates
paragraph or blank line
Word Wrap
 Makes
formatting consistent when text is added or
removed
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Showing Formatting Marks
Show/Hide to see paragraph markers
[Enter] inserts a paragraph
symbol in the document
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Spacing in Letters

Different styles use
different spacing

Apply spacing changes
with the Line Spacing
button
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Creating an Envelope
Word recognizes the
delivery address
Print separate envelope
or add to document top
Return address
Envelope size and more
options are available
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Saving Your Work

The Save Command
 Save
button
 [Ctrl]+[S]
 Save

Save As allows new versions and locations

Save As allows different formats
 .docx

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vs. Save As
format
Different format from Word 2003 and earlier
Selecting Text

Mouse
 Double-click
 Hold
down the left button and drag to select a block
 [Ctrl]+click

to select a sentence
Keyboard
 Navigate
 Hold
with arrow keys
[Shift] to select blocks
 [Ctrl]+[A]
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to select a word
to select all
Editing Text

Inserting and Deleting
 [Backspace]
and [Delete] to remove text
 [Backspace]
 [Delete]

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deletes left
removes right characters
Undo and Redo
 Undo
or [Ctrl]+[Z] reverses your last action
 Redo
undoes an undo!
Working with AutoCorrect


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Corrects common
spelling errors
AutoCorrect Options

Setting Options
 File
tab > Backstage
View > Options
AutoFormat as You Type Options

Found in the
AutoCorrect dialog box

Place checkmarks to
set your options
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Copying and Moving Text

Commands on the
 Clipboard
Number of
Ribbon
items
Paste all
at once

Cut, Copy, and Paste
 [Ctrl]+[X],
[Ctrl]+[V]
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Clear
Clipboard
[Ctrl]+[C],
Paste
one item
Switching Between Documents

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Viewing open documents on the Windows Taskbar
 Active
document is lighter
 Hover
for a preview (Win 7/Vista only)
Using Page Layout Options

Margins
 Set
for entire document or
a selection

Orientation
 Vertical
(portrait) or
landscape (horizontal)

Paper size
 Letter,
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legal, or custom
Combined Print and Print Preview

Print & Print Preview combined in Word 2010

File tab > Print

Print options

Layout options
Note! You can no longer edit
while previewing.
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Lesson 2: Creating and Editing
Business Letters