Institute of Technology Tallaght
Staff Officer (Grade V)
Information Brief
Closing date 17:00 on 3rd June 2016
The Institute of Technology Tallaght is a diverse and dynamic educational
establishment. It provides a range of educational opportunities and both taught and
research programmes which reflect current and emerging knowledge and practices
of relevance to the regional economy and society. Our aim is to make a major
contribution to the economic, social and cultural development of the Region.
The Institute serves a diverse and multi-cultural learner community on its full-time
and part-time programmes. The Institute has developed a wide range of educational
programmes at all levels from Higher Certificate to Masters Level in taught mode
and from Masters to Doctoral Level in research mode, while also providing
vocational training in the area of electrical trades and hospitality and catering areas.
It has established partnerships with professional bodies and has developed close
links with industry located in the region. Tailored academic programmes to meet the
needs of business and industry have also been developed. Joint education initiatives
have been running for more than ten years and short programmes are continuously
being developed to meet specific skills shortages in local industry. The Institute sees
direct engagement in the economic activity of the region as a core activity, and
strives to maximise its impact through the provision of quality and relevant higher
education programmes.
The Institute has set up a wide range supports and services; facilitates flexible
options of delivery and has forged links with business and industry in relation to
customised training, up-skilling and workplace developments.
The Institute has been at the forefront of national initiatives to improve access and
retention of students. It works closely with 2nd level schools, adult education
groups, community groups and welfare agencies, to promote third level education in
areas where participation rates are low. Over the years a number of initiatives have
been developed to enhance the teaching and learning process, improve flexibility of
access and improve student retention. The Centre for Learning and Teaching has
evolved from these initiatives and offers learner supports and access to new learning
technologies and also provides staff training and development programmes in
teaching styles and pedagogy.
Mission
The mission of the Institute of Technology, Tallaght is to be the centre of higher
education and knowledge creation within South Dublin County and its environs, to
broaden participation in higher education in the region, to be recognised as a leader
in supporting research and commercial innovation, and to assist in the advancement
of the economic, social and cultural life of the region.
Values:
The Institute places great emphasis on professionalism and excellence in all areas, in
particular with respect to the quality of the services provided to its stakeholders.
These include students, employers, the business community, graduates, parents,
schools, state agencies, local development and community organizations.
CORE VALUES
The Institute of Technology, Tallaght will ASPIRE to build the best higher education
institution it can through fostering and encouraging a core set of values across all the
activities of the Institute. The Institute will:
A CCESSIBLE
Value diversity and ensure equality and inclusiveness in all that it does
S UPPORTIVE
Support the needs, goals and aspirations of students & staff in an open
& friendly manner
P ROFESSIONAL
Be professional and perform with excellence in all activities
I NNOVATIVE
Be innovative in all that it does
R ELEVANT
Be relevant to business, industry and society
E MPOWERING
Empower students and staff to achieve their potential
These values reflect the Institute’s commitment to excellence in the provision of its
taught and research programmes, to the enhancement of the student learning
experience and to its support of local business and industry.
Further information on the Institute can be found at : http://www.it-tallaght.ie/
We now seek to create a panel from which permanent positions at Staff Officer
Grade 5 may be filled over the next year. Staff may be assigned to any part of the
Institute.
General Job Description
The appointee may be assigned to any of a very wide range of areas or activities
carried out in an Institute, in any of its campuses.
Appointees at this grade would have supervisory responsibility and would normally
work under the direction of a higher grade or senior officer for a section of the
Institute’s activities. The section would normally have a moderate size staff of two
or more levels. The jobholder would be responsible ultimately for most of the
decisions taken in the section. The work of the section would be reasonably complex
and broad in scope.
Alternatively, the appointee may be assigned as a secretary, involving the provision
of a range of supportive services, including typing and audio typing, to a senior
officer/committee/school/department, and involving access to and processing
significant confidential information. It could also involve supporting staff in research,
collection and collation of reasonably complex material and the preparation of
reports and submissions. The job would involve regular contacts with students, staff,
the public and organizations and individuals at all levels where discretion, tact and
courtesy would have to be constantly exercised. The jobholder would be required to
take decisions involving the conscious exercise of judgement.
All jobs demand a good knowledge and skill in the use of Information and
Communication Technologies and appointees will be expected to use new
techniques and technologies as they arise. The Institute will provide the necessary
training as appropriate.
Following appointment, the appointee will be assigned to a particular location and
post –institutes may operate a number of different locations in addition to the main
campus. On assignment to the particular post, the Institute will provide a detailed
list of duties and responsibilities applicable to the post.
Eligibility for Posts at Staff Officer Grade 5 level
Please note that candidates must be a serving member in an organisation that is a
member of the Common Recruitment Pool and have at least two years experience
at a Clerical Officer Grade 111 level or higher.
The relevant “Common Pool” organisations are; a Local Authority, Health Board,
VEC, Institute of Technology, the General Medical Services (Payments) Board, St.
James Hospital, Beaumont Hospital Board, An Bord Altranais or the Local
Government Computer Services Board. The experience may have been gained in a
part-time, temporary, contract or permanent capacity.
Please note that it is planned that three institutions in the Dublin region – Dublin
Institute of Technology (DIT), Institute of Technology, Blanchardstown (ITB) and
Institute of Technology, Tallaght (ITTD) will merge into a single institution to form
the new Dublin Institute of Technology, prior to seeking designation as a
Technological University for Dublin. Thereafter staff may be assigned or re-assigned
to any of the buildings / centres in the new Dublin Institute of Technology, at the
discretion of the Institute.
The salary scale for this post is as set out below
Grade V
1/1/10
€ 40,213
€ 41,524
€ 42,836
€ 44,147
1st Long Service Increment
2nd Long Service Increment
€ 45,458
€ 46,977
€ 48,495
Hours of work are 37 hours per week and annual leave is 25 days per annum
including Institute closure days.
Institute of Technology Tallaght
Staff Officer (Grade V)
Application Form
Closing date 17:00 on 3rd June 2016
PERSONAL
Surname
First Names
Correspondence Address
Email Address
Telephone (Home / Mobile)
Present Occupation
Telephone (Business)
QUALIFICATIONS
Leaving Certificate or Equivalent
Year in which qualification was obtained:______________
Subject
Honours Level
Paper
Other Qualifications
Course Title Grade
Awarded
Pass Level Paper Grade Obtained
Date
Awarded
Awarding
Institution
Subjects
studies
Computer Experience
Please give examples of your current day to day use of software in each
of the following; Word; Excel; Access; Outlook, Databases
Word
Excel
Access
Outlook
Database
systems
used
Training Courses Attended
What Courses have you Where was training done? What Skills did you
attended & when?
acquire ?
EXPERIENCE - Employment Record
Present or most recent employment
Position Held
From - to
Name &
Employer
Address
of Reason for leaving
Address
of Reason for leaving
Duties & Responsibilities:
Relevance to the post applied for:
Position Held
From - to
Duties & Responsibilities:
Name &
Employer
Relevance to the post applied for:
Position Held
From - to
Name &
Employer
Address
of Reason for leaving
Duties & Responsibilities:
Relevance to the post applied for:
Please add additional information on Employments
Please provide additional detail of your relevant experience in the
following areas:
Level and number of staff
supervised in current role
Please provide examples
where you have managed the
performance of staff
reporting to you
Overseeing the delivery of
projects / programmes of
work which have been
assigned to you or your staff
Experience of collection,
collation and manipulation of
reasonably complex material,
and delivering subsequent
outputs to an agreed quality
standard
Experience of preparing
reports / submissions for
others
Experience of developing and
/ or improving workflow
processes
Additional Information (Please submit additional information on a
separate page if needed)
___________________________________________________________
_________________________________________________________
Common Recruitment Pool
Are you employed in an Organisation within the Common pool as listed
above,
Name of Employing Authority and Grade at which employed there:
_____________________________
Do you have at least two years service with the Employing Authority?
Please state employment dates
From : __________
To: ___________
4. OUTSIDE INTERESTS
5. REFEREES
Name and address of two independent persons, not related to you, who
can attest to your professional competence.
At least one of these should have supervised your work in the recent
past.
Name & Position
Address & Telephone Number
REFERENCES WILL BE SOUGHT WITHOUT FURTHER COMMUNICATION
WITH YOU
If appointed please indicate the earliest date at which you would be
available to take up duty
_________________________________________________
I certify that the information given in this application form is correct
Signature ___________________ Date _________________________
INSTITUTE OF TECHNOLOGY TALLAGHT - CANDIDATES SHOULD NOTE THE FOLLOWING
All particulars asked for should be given on the application form. Reference to Curriculum
Vitae is not sufficient, though you may, if you wish, submit a curriculum vitae and further
information in support of your application. The closing date for receipt of completed
application forms is not later than 17:00 hours on 3rd June 2016. Completed application
forms should be returned to: The Human Resources Manager, Institute of Technology,
Tallaght, Dublin 24
(Please ensure that the proper postage is applied, as under stamped envelopes may not be
delivered in time)
If you wish you may send in your application by fax (01 4042883), or e-mail it to
[email protected] to ensure that your application is in before the deadline. You
should also send in your original signed application form. Please note however that it is
Institute policy not to accept late applications.
If you have any queries, you can contact the Human Resources Department at
4042120 or 4042705. Canvassing will disqualify.
Applicants may be shortlisted for interview on the basis of the information supplied in their
application form.
Applicants may be notified of the intention to call them for interview via e-mail or by phone
or in writing.
Please note that you may be required to produce documentary evidence to support any
statement made by you on this form. Original copies of qualifications, Birth Certificates etc.
will be requested from the successful applicant(s)
The successful candidate will be required to undergo Garda Vetting.
Under our Freedom of Information policy, application forms and any other documentation in
respect of applicants who are not offered positions will be kept for two years from the date
of receipt.
The Institute advises that incorrect information provided by applicants during the selection
process may invalidate any consequent appointment. This will apply no matter when the
correct facts are established
If you are called for an interview and are a person with disabilities who would require any
special facilities at the interview, please make contact with this office at that time to discuss
what arrangements are necessary.
Citizenship / Permit Requirement:
Eligibility to compete is open to candidates who are citizens of the European Economic Area
(EEA) or Switzerland. The EEA comprises member states of the European Union along with
Iceland, Liechtenstein and Norway. Other candidates may be eligible to compete subject to
their having or obtaining an appropriate work permit for the nature and duration of the
position.
Former Public Service employees:
Eligibility to compete may be affected where applicants were formerly employed by the Irish
Public Service and previously availed of an Irish Public Service Scheme including:
- Incentivised Scheme for Early Retirement (ISER)
- Department of Health and Children Circular (7/2010)
- Collective Agreement: Redundancy Payments to Public Servants
Applicants should ensure that they are not precluded from re-engagement in the Irish Public
Service under the terms of such Schemes. This is a non-exhaustive list and any queries
should be directed to an applicant’s former Irish Public Service Employer in the first instance.
Pensions
The appointee will become a member of the appropriate public service pension scheme.
Broadly, if the appointee:
(a)
served in a public service body as a pensionable public servant on 31 December
2012, then the terms of the Education Sector Superannuation Scheme shall apply to
the appointee; or
(b)
first serves in a public service body as a pensionable public servant on or after 1
January 2013 or has not, prior to appointment, served in a public service body as a
pensionable public servant, then the provisions of the Public Service Pensions Single
Scheme will apply.
As the rules relating to membership of these schemes contain a number of exceptions, if the
appointee has any queries as to which pension scheme provisions apply to them, these
should be raised as soon as practicable after appointment with the HR Manager. The
appointee shall be obliged to make pension contributions in accordance with the rules of the
applicable scheme and the appointee shall be subject to the applicable scheme’s provisions
as amended from time to time.
Please note that the rate of remuneration may be adjusted from time to time in line with
Government pay policy.
Further information
Check out the Institutes web site at http://www.ittdublin.ie or contact
[email protected] or telephone 01 4042120