DEER PARK CLUB GOLF CLUB
(ASSOCIATED WITH THE DEER PARK CLUB INC.)
GOLF CLUB CONSTITUTION
(LAST AMENDED AGM 7TH DECEMBER 2011)
INDEX
1.
Name
2.
Object
3.
Membership
4.
Administration
5.
Duties of Elected Officials
6.
Election of Officials and Committees
7.
Meetings
8.
Sub-Committees
9.
Dissolution of Club
10. Committee Ruling
11. New Rules and Laws
12. V.G.A. Rules
13. Discipline
14. Visitors
15. Membership Revoked
16. Social Membership
17. Life Membership
1. NAME.
The name of the Club shall be Deer Park Club Golf Club.
2. OBJECT.
The object of the Club shall be to provide facilities for members
to meet and to participate in the game of golf.
3. MEMBERSHIP.
Membership shall be open only to financial members of the Deer Park Club.
All members from the previous year must be financial members (of the Golf
Club) by the third game of the following year, or play as a visitor.
4. ADMINISTRATION.
The administration of the Club’s affairs shall be entrusted to the General
Committee.
The General Committee shall comprise the following elected officials:
PRESIDENT
VICE-PRESIDENT
CAPTAIN
VICE-CAPTAIN
SECRETARY
TREASURER
HANDICAPPER
COMMITTEE (2)
5. DUTIES OF ELECTED OFFICIALS.
(a) President: Shall chair all meetings of the Club and General Committee.
(b) Captain:
Shall ensure the timely and orderly conduct of all games and
provide advice regarding the rules of golf.
(c) Secretary: Shall carry out the directives of the General Committee and
keep an accurate record of same; shall receive all incoming correspondence
and dispatch all outgoing correspondence; shall record all minutes of meetings;
shall book all game venues for the coming year.
(d) Treasurer: Shall keep a full record of all financial transactions of the Club.
Shall receive all monies; shall issue receipts for same and shall deposit within
(7) days such monies into the Club’s bank account; shall present to every Annual
General Meeting and General Committee meeting a complete statement of
receipts and expenditure, together with receipt books, cheque and bank pass
books.
(e) Handicapper: The Handicapper’s duty is to monitor, review and adjust all
handicaps to ensure that all members’ handicaps are up to date before every
golf day.
(f) Match Committee: The Match Committee shall comprise the Captain,
Vice-Captain and the Handicapper, and shall be responsible for the method of
play for all games.
6.ELECTION OF OFFICIALS AND COMMITTEES.
The election of officials and committees shall be conducted by ballot, when
needed, at the Annual General Meeting.
7. MEETINGS.
The General Committee shall meet at least once a month, following the Annual
General Meeting.
Annual General Meeting: Business to be dealt with at this meeting shall be as
follows:
To receive and consider the Club’s Balance Sheet and Annual Report; election of
Office Bearers and General Committee members for the ensuing year and make
recommendations to the General Committee, as the Annual General Meeting
deems advisable, for the Club’s welfare.
A printed copy of the Annual Report and Balance Sheet shall be made available
to members at the Annual General Meeting; which shall be held following the
completion of the Championship rounds, and prior to the commencement of the
next year’s program.
8. SUB-COMMITTEES.
The General Committee shall have the power to appoint sub-committees and to
invite the attendance of any person or persons in an ex-officio capacity.
All sub-committees shall be responsible to the Deer Park Club Golf Club
General Committee.
9. DISSOLUTION OF CLUB.
In the event of the dissolution of the Club, the funds and assets remaining, after
all liabilities have been met, shall be disposed of as the General Committee
sees fit.
10.
COMMITTEE RULING.
The General Committee shall have the power to make any decision in the
interest of the Club.
11.
NEW RULES AND LAWS.
No new rule, within this Constitution, shall be made, nor any existing rule
altered or repealed, except at the Annual General Meeting, or a Special General
Meeting called for the purpose, and then only upon the motion being carried by
a majority of two-thirds of the members present at the meeting called for that
purpose.
12.
V.G.A. RULES.
Any Rules of Golf as adopted, from time to time, by the Victorian Golfing
Association shall apply to all games played under the control of the Club, except
when specifically stated otherwise. Failure to observe any such rules will render
the offending player liable to disqualification from the competition or match.
13.
DISCIPLINE.
Any misdemeanour committed by any member shall be dealt with by the
General Committee. Any decision arrived at shall be final.
14.
VISITORS.
(a) Any persons who are members, or are eligible to be members of the Deer
Park Club shall be entitled to play three (3) games only, in any one year, as a
visitor.
(b) Any persons who are ineligible to join the Deer Park Club (principally, a
minor) shall be entitled to play six (6) games only, in any one year, as a
visitor.
15.
MEMBERSHIP REVOKED.
Persons who have had their membership revoked by the General Committee of
the Deer Park Club shall be ineligible to participate in any games with the Golf
Club during that suspension.
16.
SOCIAL MEMBERSHIP.
Social Membership will be permitted within the Golf Club.
Social Membership fees will be determined annually by the current General
Committee, and a limited number of Social Memberships will be made
available.
Social Membership must be renewed annually.
Social Membership does not allow for full Golf Club membership rights.
17.
LIFE MEMBERSHIP.
Life Membership shall be awarded for outstanding contribution and service to
the Golf Club. Any member may be proposed and seconded (in writing), with
the matter being referred to the General Committee for their perusal and
discussion.
Following this, the matter will then be voted upon at the next Annual General
Meeting.
DEER PARK CLUB GOLF CLUB
(ASSOCIATED WITH THE DEER PARK CLUB INC.)
LOCAL RULES & CONDITIONS OF PLAY
(LAST AMENDED FEBRUARY 2012)
The Deer Park Club Golf Club has adopted the recommendations to play the game
according to rules laid down by the R&A of St. Andrews and the U.S.A.G., and
administered by the V.G.A.
These rules allow for individual club “Local Rules” to be adopted.
The following local rules have been adopted for play within the DPCGC.
1) Lost Ball (DPCGC Local Rule)
a) In the interest of saving time; if a ball is lost the player may drop another ball within
two (2) club lengths from the edge of the fairway at the approximate position of the lost
ball, under the penalty of two (2) strokes.
b) Alternatively, the player may play another ball (counting the stroke) from the original
position (a “provisional” ball). If the ‘original’ ball is subsequently deemed lost, the player
will continue the hole with the “provisional” ball, under the penalty of one (1) stroke (for
the lost ball).
2) Ball Out of Bounds (DPCGC Local Rule)
If a ball is hit obviously Out of Bounds, the player must play another ball from the original
position, under the penalty of one (1) stroke.
If a ball has possibly been hit Out of Bounds, the player should play a “provisional” ball
from the original position. If the ‘original’ ball is subsequently found to be OOB, the player
will continue the hole with the “provisional” ball, under the penalty of one (1) stroke.
In general play, if a player’s ball is found to be Out of Bounds (without a provisional ball
having been played), in the interest of saving time, the player should proceed as in Rule
1) a) above.
3) Ties in Events
The Deer Park Club Golf Club has adopted the recommendations of the Victorian Golf
Association in determining how and when a halved match or stroke play event shall be
decided.
All major events ( Championships, Medals etc.), shall be decided by an 18 hole play off.
The Australian count-back system will be used for 18 hole events, i.e.
The last nine (9) holes on the card (gross), minus half of the players’ handicap.
If still a tie, the last six (6) holes, minus one third of the players’ handicap.
If still a tie, the last three (3) holes, minus one sixth of the players’ handicap.
If still a tie, then hole by hole, from the eighteenth (18 th,17th,16th etc), minus one eighteenth of the players’
handicap.
Should the Committee consider these to be inexpedient; the Committee will determine
how and when a halved match shall be decided.
4)
Conditions of Play
a) Members from the previous year must be financial by the third game of the following
year. The failure of any member to meet this obligation, without acceptable explanation,
shall render their membership void. Such persons may however play as a visitor, subject
to the restriction outlined in Condition d) below.
b) New, or intending members, must play two (2) (individual) games in Club events to
receive a handicap (allowance may however be made for a player with a registered club
handicap). The first card submitted for handicap, will only be held for four (4) consecutive
games; whereupon, if the player has not submitted a second card, the first card will be
annulled.
c) Members must have played two (2) monthly games (with a DPCGC handicap) to be
eligible to play for the Championship Trophies. NB: Such qualification may include Trip
Away events.
d) * Any persons who are members, or are eligible to be members of the Deer Park Club
shall be entitled to play three (3) games only, in any one year, as a visitor.
e) * Any persons who are ineligible to join the Deer Park Club (principally, a minor) shall
be entitled to play six (6) games only, in any one year, as a visitor.
Note: Conditions d) & e) above are in accord with Clause 14 of the Club’s Constitution.
f)
On days when there are limited playing places available, preference will be given
to:
i)
Members who have paid their deposit;
ii)
Members in the order of the entry sheet.
Note: The deposit is not refundable.
5) Hole – in – One
The General Committee of the DPC Golf Club will decide, as it deems fit, to award prizes,
trophies, monetary assistance for celebrations, etc., to any MEMBER achieving a Hole in
One.
Note well: Within these ‘DPCGC Golf Rules and Conditions’, a Hole in One is not
considered to constitute an Eagle. Rather, the two feats, and awards, are recognized
and addressed separately.
6) Eagles Nest
One (1) ball per game will be added to the Eagles Nest, with a maximum of 12 balls per
season awarded to any MEMBER scoring an Eagle. If there is more than one winner on
the day, the prize will be divided.
7) Groups of Play on Golf Days
The draw for playing groups shall be conducted by the Match Committee, on or before the
day of the competition, and may be altered at the Match Committee’s discretion.
8) Order of play for the Second Round of the Club Championships
The draw for the second round of the Club Championships shall be the two (2) A Grade
leaders pairing off with the two (2) B Grade leaders, and so on down the field.
