COPPIN STATE UNIVERSITY ATHLETICS
BATTLE OF THE FITTEST STEP SHOW
Friday, August 12 – 6:00 pm – 11:00 pm
Coppin State University Physical Education Complex
VENDING COST: $200
NO REFUND
RENTAL SPACE LOCATION: INSIDE THE PHYSICAL EDUCATION COMPLEX
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Vendors can provide own signage, area decorations, and table clothes – Setup First-Come First-Serve.
Vendors will not be permitted to sell food or drink Items.
Only licensed Vendors will be permitted to sell Coppin State University Paraphernalia.
Contract (License Agreement for the Use of University Facilities) should be signed and returned no later than
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Monday, June 30 , 2016.
Coppin State Vendor Permits will be issued on Friday August 12, 2016 upon arrival.
Set-up: 3:30 p.m.-5:00pm / Breakdown: 11:30 p.m.
Parking space for Vendors will be arranged.
Vendors will not be permitted to park vehicles on the lawns or sidewalks.
Vendors will receive confirmation & diagram designating the assigned space
from the CCI Group.
METHOD OF PAYMENT:
Virtual invoices can be sent via pay pal or Certified Check or Money Order can be made payable
to the following:
PRICING STRUCTURE
VENDORS
Late Fee:
Merchandise or Display $200.00 per 6 ft Table/Space
$50 after June 30, 2016.
Make Checks Payable to Coppin State University Athletics
FOR FURTHER INFORMATION: Ruffin Bell, III 410-951-3742 [email protected]
Physical Education Complex  2523 Gwynns Falls Parkway  Baltimore, Maryland 21216
Contract: License Agreement for the Use of PEC must be reviewed signed and returned before or on
Monday, June 30th, 2015
The Coppin State University Athletics –Battle of the Fittest Step Show will be held Friday, August 12, 2016,
from 6:00 p.m. to 11:00 p.m. in the Physical Education Complex. If you would like to be a vendor at this
year’s Homecoming Game, please complete the response form and return it with your payment by Thursday,
June 30, 2016.
VENDOR TERMS
Use of Space: No vendor shall sublet, assign, or share any part of the space allocated to him/her without
consent of CSU Athletics Department. Solicitations or demonstrations by vendors must be confined within the
bounds of their respective vendor area. Aisle space should not be used for vending purposes, displaying signs,
solicitation, or distribution of promotional materials for vending purposes.
Appearance of Vendor Table Space: Vendor table presentations should be arranged so that they do not
obstruct the general view, nor hide the tables of other vendors. All parts of the vendor presentation and table
must lend itself to an attractive appearance. Management reserves the right to cancel any vendor table that
does not lend itself to a standard suitable for Homecoming. This reservation includes persons, things, conduct,
printed matter, or anything of a character that management determines objectionable or does not conform to
Coppin State University’s standards. If there is such restriction or eviction, the Athletic Department is not
liable for any refund or other vendor expenses.
Sales: Vendors are permitted to make sales in the assigned vendor marketplace area. Obtaining the
appropriate licenses/permits, as required by law, collecting and remitting sales taxes and any other legal
business requirements are solely the responsibility of the Vendor.
Damage to Facilities: The Vendor must surrender space occupied by him/her in the same condition as when
space was initially assigned. The Vendor or agent shall not injure or deface the walls, columns, or floors of the
facility, the table, equipment or furniture provided. When such damage appears, the Vendor shall be liable to
the owners of the property so damaged.
Storage: All goods are stored at vendor’s risk. Management shall not be liable for any injury, damage, loss,
theft, destruction, including, not by way of limitation, damage from atmospheric conditions or rust, negligence
(whether caused by ourselves, our agents, employees or other) failure to act, breach of contract, breach of
warranty, water, condensation, fire, floods, acts of God, or any act beyond our control.
Cancellation of Marketplace: If fire strike or other circumstances beyond the control of CSU causes the event
to be canceled, full refund of Vendor table/space fees will be made.
Cancellation of Contract by Vendor: No refunds will be given.
Failure to Occupy Space: Space not occupied by 5:00 pm will be forfeited by the Vendor. This space may be
reassigned or used by the Athletic Department. No refunds will be given.
Responsibility of Athletic Department and Coppin State University: Vendor assumes entire responsibility and
hereby agrees to protect, indemnify, defend and hold the Athletic Department and CSU harmless against all
claims. In addition, Vendor acknowledges that CSU does not maintain insurance covering Vendor’s property
and that it is the sole responsibility of the Vendor to obtain business interruption and property damage
insurance covering such losses by the Vendor.
Routine Security to the Marketplace is Provided. Vendors take sole responsibility for securing their
possessions during and after the hours of the Vendor’s Marketplace.
VENDOR INFORMATION
Setup Time: 3:30 pm; All sales must cease at 11:30 pm; All items must be removed by 12:00 am
Please read and complete this form in its entirety. Your signature indicates that you have read and
agree to comply with the terms and conditions of this vending application. The purpose of this
document is to reserve a vending opportunity for the applicant vendor, providing that the vendor is
compliant with the terms and conditions stated and agreed upon herin. Please filled out completely
and have accompanied with the following:
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Cashiers, Certified Check or Money Orders for Merchandise vendors payable
VENDOR’S APPLICATION
Name: ______________________________________________________________________
Company Name: ______________________________________________________________
____________________________________________________________________________
Product(s): ___________________________________________________________________
Street Address: _______________________________________________________________
City/State/Zip: ________________________________________________________________
Telephone: _______________________________ Fax: _______________________________
Email Address: ________________________________________________________________
Number of Tables: ______________________
Number of Staff:______ (Max 2 per table)
Amount Enclosed: ______________________
PRICING STRUCTURE
VENDORS
Late Fee:
Merchandise or Display $200.00 per 6 ft Table/Space
$50 after June 30, 2016.
Make Checks Payable to Coppin State University Athletics
FOR FURTHER INFORMATION: Ruffin Bell, III 410-951-3742 [email protected]
Physical Education Complex  2523 Gwynns Falls Parkway  Baltimore, Maryland 21216