Welcome to HR Presents
July 24, 2013
10:30 am – 12:00 pm
Corbett Center | Senate Chambers (RM 302)
WELCOME & INTRODUCTIONS
EMPLOYMENT PROCESSING
Presented by: Kathy Agnew , Assistant Director
Employment and Compensation Services
Employment Processing
• Non Regular Temporary Staff
– Temporary exempt and non-exempt staff are:
• paid hourly
• required to complete a timesheet
• accrue overtime pay for hours worked over 40 during a
workweek (Sunday – Saturday)
EMPLOYMENT PROCESSING
Employment Processing
• Hiring FTE
– FTE must accurately reflect the number average hours per
week.
• We are seeing a significant number of .475
• Creates issues with reporting and ERB
EMPLOYMENT PROCESSING
Employment Processing
• PeopleAdmin
– Anticipated system go-live will be September
– Should HRS go live with regular staff and faculty at the
same time? Answer this question in the survey following
this session or send responses to [email protected]
EMPLOYMENT PROCESSING
Employment Processing
• Processing Systems
– Tookits: please review the toolkits for important information about each
hiring process at http://hr.nmsu.edu/toolkits/. Processing deadlines are
at http://hr.nmsu.edu/toolkits/pay-transactions/.
– Hiring Systems by Hire Type
Hiring Systems by Hire Type
Regular Faculty
E-Hire
Term Appointment Faculty
E-Hire
Temporary Staff (exempt/non-exempt)
E-Hire
Regular Staff
PeopleAdmin
Term Appointment Staff
PeopleAdmin
Temporary Faculty
EPAF
Graduate Assistant
EPAF
Student (includes Work-Study)
EPAF
EMPLOYMENT PROCESSING
Electronic Personnel Action Form
(EPAF)
Student Hiring EPAF
Presented by: Jennifer Enriquez, Data Management Supervisor
HR Information Systems
Kathy Agnew , Assistant Director
Employment and Compensation Services
EPAF
EPAF
The Electronic Personnel Action Form (EPAF) is a Banner module that
was designed to accommodate a more efficient approval signature
process for HR actions. It improves and simplifies the process for
completing and approving a wide range of personnel actions for all
employee types.
Personnel Actions will be originated electronically, via Employee SelfService, by the department and electronically routed for approval. After
approval the actions are applied to Banner by a central process.
EPAF
EPAF
STUDENT HIRING EPAF will be available July 29, 2013
• Benefits of Student Hiring EPAF
– One position number for student hiring
– Student type is determined by the Employee Class, Grade, and Funding
– Student has one timesheet per department
– Delivered Banner functionality
– Provides tracking of pending actions and history of completed actions
– Reduces start to finish processing time
– One hiring system for all student types
– Same approvals (DEAN/VP) required as Temp Faculty and Graduate EPAFs
– HRS review of the Student EPAF will be after the action has been loaded to Banner
EPAF
EPAF
• Dates to Remember
– July 29th – Student Hiring EPAF is LIVE
– July 26th – SES Ventana is deactivated
– July 26th – E-Hire no longer allows Student Hiring actions
• Hires for student employment with summer employment dates up to and
including August 15th
– August 15th – All current student employees jobs will be terminated
– August 16th – All student employees must be rehired with an effective date on or
after August 16th using new position number
• Training on Student EPAF has already begun. Sign up for a training
session at http://training.nmsu.edu/.
EPAF
EPAF
• AggieCareer Manager
– Recruitment for student employment is not required. Although if you
are not rehiring a student, we encourage recruiting.
– All student employment recruiting (including work-study and graduate
assistants) is processed through AggieCareer Manager.
– The AggieCareer Manager website is
https://www.myinterfase.com/nmsu/employer/home.aspx
EPAF
EPAF
Future EPAFs
• Temporary Exempt and Non-Exempt Staff Hires – Fall 2013
• EPAFs to be evaluated for rollout in 2014
– Termination
– FTE
– Base
– Date Extensions
– Labor
EPAF
EPAF
EPAF
EPAF
EPAF
HEALTHCARE REFORM
Presented by: Kathy Agnew, Assistant Director
Employment and Compensation Services
Healthcare Reform Updates
• Compliance
– Continue with implementation plan and policy compliance:
• Policy 4.30.10
• Student Handbook (Student and Co-Op)
• Graduate Assistant Guide
– Policy 5.15.40: this policy is unrelated to Healthcare Reform and requires
separate compliance.
– Waiver Requests – provisions for policy FTE waivers have been included.
– Waivers should only be requested for unique/rare, unavoidable, justified
circumstances.
HEALTH CARE REFORM
Healthcare Reform Updates
• Reports Under Development
– Departmental Employee Lookup
– Tracking Reports
• Look-back/Stability Period
– Should we explore possible changes to the look-back/stability periods? Answer
this question in the survey following this session or send your suggestions to
[email protected]
• Remain at 6 months
• Change to 1 year
HEALTH CARE REFORM
QUESTIONS?
CLOSING REMARKS &
ADJOURNMENT