BOARD POSITIONS
2017-2018
AIESEC Utrecht
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PREFACE
Dear reader,
Great that you are considering a board position within AIESEC! We are now recruiting for board positions
that start July 2017. This booklet contains all necessary information regarding the available job profiles and
the application procedure.
An AIESEC board year provides you with great opportunities and challenges. During your year as a board
member, you will develop yourself personally and professionally; expand your national and international
network; develop a global mind-set, and have a lot of fun. And the good thing is: you can combine your
studies with a part-time board year!
It is AIESEC’s mission to develop young people into responsible leaders who have the capacity to shape the
world around them. Many great leaders of today joined AIESEC when they were young. For example; Kofi
Annan, Bill Clinton, and queen Maxima.
Our team consists of 28 enthusiastic and ambitious people, who are working together in four teams. Will
you be the next one to join the AIESEC team?
We are looking forward to seeing you during the application period and are eager to learn more about you
and your ambitions.
Good luck and enjoy the process! On behalf of AIESEC,
Max Biermans
Local Committee President 2016/17 of AIESEC in Utrecht
“I commend AIESEC’s continuing efforts to develop the future business leadership of our countries”
-Nelson Mandela
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TABLE OF CONTENTS
Abbreviations ......................................................................................................................................... 4
What is AIESEC? ..................................................................................................................................... 5
What does AIESEC have to offer? .......................................................................................................... 6
Executive Board positions – fulltime ..................................................................................................... 7
Local committee president ................................................................................................................................8
Vice president Finance & external relations ......................................................................................................8
Vice president Outgoing Global Volunteer ........................................................................................................8
Vice president Outgoing Global Talent ..............................................................................................................9
Vice president Incoming global talent ...............................................................................................................9
Vice President Marketing ..................................................................................................................................9
Part time positions............................................................................................................................... 10
Outgoing Global Talent team ...........................................................................................................................10
Outgoing Global Volunteer team .....................................................................................................................10
Incoming Global talent team ...........................................................................................................................11
Marketing team ...............................................................................................................................................11
Application procedure ......................................................................................................................... 12
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ABBREVIATIONS
Like most companies, AIESEC uses a lot of abbreviations. We don’t expect you to learn them by heart for
now, but use the list below to help you understand all the information in this booklet completely.
EXPLANATION ABBREVIATIONS
AIESEC
Association internationale des étudiants en sciences économiques et commerciales
MC
Member Committee (The National AIESEC Board)
LC
Local Committee (The AIESEC team in a city)
LCP
Local Committee President
VP FER
Vice President Finance & External Relations
VP oGV
Vice President Outgoing Global Volunteer. Coordinator of the team which sends
Dutch students abroad for volunteering.
VP oGT
Vice President Outgoing Global Talent. Coordinator of the team which sends Dutch
students abroad for professional internships.
VP iGT
Vice President Incoming Global Internships Programs. Coordinator of the team which
receives foreign students for professional internships.
VP MKT
Vice President Marketing. Coordinator of the team which creates brand awareness for
AIESEC Utrecht.
HO
Head Office (LCP+ VP FER)
EB
Executive Board (all full-time positions)
NatCo
National Conference
IC
International Conference
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WHAT IS AIESEC?
With more than 90.000 members in 126 countries, AIESEC is the biggest student-run organisation in the
world. This has not always been the case. We grew from the collaboration and efforts of students from
seven countries in 1948, who believed that teaching the next generation about responsible leadership would
be the solution to the global threat of war.
In 2017, AIESEC is an international platform for young people to explore and develop their leadership
potential. At AIESEC, we believe that if we select young, smart people and help them in becoming globalminded leaders, the positive impact we can have together is enormous. In order to have this impact, we
offer international exchange experiences that increase cross-cultural understanding, which can be either
professional or voluntary.
To accommodate this service, we select talented and ambitious young people for our board. These board
members enable the impact this organisation has on people, and we would love to see you becoming one
of them. A summary of our mission, vision and projects can be found here1! Of the 90.000 members AIESEC
has globally, approximately 300 of them are based in the Netherlands. AIESEC in the Netherlands consists
of 11 committees.
1 http://www.aiesec.nl/about-aiesec/
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WHAT DOES AIESEC HAVE TO OFFER?
PERSONAL LEADERSHIP DEVELOPMENT. The
leadership development model that you see here was
developed by AIESEC. It shows the qualities that we want
every person that engages with AIESEC to develop
within themselves. Thus, allowing you to be prepared for
the challenges of the future.
PROFESSIONAL DEVELOPMENT. On the
picture here you can see a training we had
during this year. During the year you’ll get
various trainings both from external partners
and from AIESEC’ers.
TEAM EXPERIENCE. As part of one of the four teams
you’ll have a whole lot of good times. You work together
on a functional level, you’ll have weekly team dinners and
twice a year you’ll go on a team weekend.
AND A WHOLE LOT OF FUN! During your year we’ll go on
a weekends with the entire LC twice, we’ll also have two
national conferences, and you can go abroad to an
international AIESEC conference. Next to that; we have the
weekly drinks, the possibility to join for lunch every day,
national events, and dinner with the entire group!
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EXECUTIVE BOARD POSITIONS – FULLTIME
The following job descriptions are an accurate summary of the tasks and responsibilities of the EB members in 2017
- 2018. AIESEC is constantly looking for improvement, which is why job descriptions for next year may be altered in
the upcoming months. We will do our best to keep you updated should there be any changes!
As an EB’er, you will officially start your term at the 1st of July 2017. However, once you are selected you will already
have a number of responsibilities as EB-elect. This mainly involves the transition to becoming an EB’er on a parttime
basis (15 hours a week). AIESEC members are only in a position for one year. Because of that, it is vital that we try to
ensure a minimal loss of knowledge and experience. We try to make sure you are prepared to the fullest, in order to
provide you with an optimal starting period.
During this preparation period we will do our best to operate within the possibilities of your schedule. During the
summer, AIESEC’s processes and operations diminish in intensity. There are no meetings, and most part-timers are
on vacation. You are not expected to work full-time, but we do recommend you to spend some time working during
the summer. It’s perfectly possible to go on a holiday, but take the time to get to know your team, try to familiarise
yourself with your responsibilities and make sure you are well prepared for the big start in September. The amount
of hours fluctuates per person, and is also something you can discuss with your predecessor.
Please take note of the fact that while most operations are inactive during the summer, dozens of students are
abroad on a volunteering program or internship. It is the responsibility of AIESEC that even in the summer months,
these students are guaranteed of quality AIESEC service.
Being in the EB of AIESEC in The Netherlands is a full-time job. A workweek within AIESEC can be around 40 hours
or more, so consider the extra pressure you would put on yourself should you choose to add extra workhours to
that.
We maintain a regular schedule of 10:00h to 17:00h. This does not include the meetings and drinks on Monday
evening, and the regular weekends conferences and trips. Expect an AIESEC event during the weekend per six weeks.
They sometimes include international travelling and always include parties and fun.
From the 1st of July 2017 you will be expected to be full-time available for AIESEC. You will officially end your term
on the 1st of July 2018.
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LOCAL COMMITTEE PRESIDENT
As LCP you are the final responsible for the Local Committee in your city. This means that you are the face of AIESEC,
both internally and externally. Your job description is very broad, and involves many supporting tasks to make sure
that the teams can operate. It is your responsibility to lead the LC, the EB and ensuring a good team atmosphere.
You lead your entity according to the strategy for 2017 and 2018, while ensuring member development. The LCP
tracks and coaches the VP’s and members on all processes, targets and personal goals and wellbeing. Together with
the Marketing team you also are responsible for recruitment of new members. Furthermore, you make sure that all
stakeholders are satisfied with our services. In short, you monitor that AIESEC achieves what we strive for: developing
leadership in students.
The LCP application procedure differs from the other positions. Please contact our board members or me for more
information. [email protected]
VICE PRESIDENT FINANCE & EXTERNAL RELATIONS
As VP FER, you are part of the Head Office. It is your role to ensure financial sustainability and management of
external relations in the Local Committee. Your responsibility is to maintain AIESEC in terms of financial management
and bookkeeping. This includes creating and tracking budgets and financial forecasts to ensure sustainability. You
guide and track business units/teams on both financial and non-financial performance.
As manager of the AIESEC committees’ external relations, you maintain contact with our board of advisors from
various companies and the university. You establish new partnerships and evaluate current ones. Through these
partnerships, you create value either through financial resources or strategic opportunities companies can bring us.
Being a VP FER requires effective communication, emphasising quality, decision-making, planning and prioritising.
For more information contact [email protected].
VICE PRESIDENT OUTGOING GLOBAL VOLUNTEER
The VP oGV is responsible for the team that facilitates voluntary projects abroad. Your team consists of four Exchange
Participant Managers. The EP-managers maintain contact with these students once they are abroad. They help these
students solving problems and make sure they have a valuable leadership experience. As is the case with the other
VP’s: You are responsible for the performance of your team, and the personal and professional development of your
team members. This includes coordinating the team, tracking, motivating and supporting its members and providing
leadership. For more information contact [email protected].
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VICE PRESIDENT OUTGOING GLOBAL TALENT
The VP oGT is responsible for the team that facilitates professional internships abroad. Your team consists of four
Exchange Participant Managers. The EP-managers maintain contact with these students once they are abroad. They
help these students solving problems and make sure they have a valuable leadership experience. The main difference
with the voluntary team is that you should guide the exchange participants in a more professional manner; including
giving feedback on their CV, search for an internship that connects to their area of study. As is the case with the
other VP’s: You are responsible for the performance of your team, and the personal and professional development
of your team members. This includes coordinating the team, tracking, motivating and supporting its members and
providing leadership. For more information contact [email protected].
VICE PRESIDENT INCOMING GLOBAL TALENT
The VP IGT is responsible for the incoming exchange team. You enable foreign students to come to the Netherlands
for a professional internship. Your team consists of acquisition managers, account managers and trainee managers.
The acquisition managers create internship availabilities at various companies. The account managers maintain
contact with these companies and match their job description to students from our database. Trainee managers
facilitate the leadership experience of the trainees once they are in the Netherlands. Your team takes care of
contracts, housing, salaries, reception and all formalities and logistics. You are responsible for the performance of
your team, and the personal and professional development of your team members. This includes coordinating the
team, tracking, motivating and supporting its members and providing leadership. For more information contact
[email protected]
VICE PRESIDENT MARKETING
This team has as mission to reach as many students as possible to help provide more leadership experiences. Your
team works on online and offline marketing. The lead managers in this team are responsible for finding the people
interested and helping them find their projects. The external relations manager maintains contact with all student
associations for workshops and marketing opportunities. You are responsible for the performance of your team, and
the personal and professional development of your team members. This includes coordinating the team, tracking,
motivating
and
supporting
its
members
and
providing
leadership.
For
more
information
contact
[email protected].
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PART TIME POSITIONS
At our local office in we work with motivated and ambitious students in three different teams. Each of the teams has
a different focus, but we are all working together towards the same goals.
On a daily basis, we run our processes, we talk to students, to companies, we write strategy, we talk to the network,
we send and receive students to and from all around the world, we organize events and of course, we have a lot of
fun. In AIESEC, we work hard and we play hard!
As a part time board member, you will spend an average of 15 hours a week on AIESEC from July 1 st, 2017, both on
working in your team or function and on working with AIESEC in general and the other teams.
OUTGOING GLOBAL TALENT TEAM
As a member of the OGT team you are responsible for the Outgoing Global Talent program. Together with both
your VP and the other OGT team members you select, support, prepare and coach students who wish to go on a
professional internship with AIESEC. The team consists of four part time board members and one full time board
member.
Main responsibilities:
Select, support, prepare and coach students
Build and maintain partnerships with AIESEC offices
abroad
POSITIONS AVAILABLE:
EP Manager (4x)
OUTGOING GLOBAL VOLUNTEER TEAM
As a member of the OGV team you are responsible for the Outgoing Global Volunteer program. Together with both
your VP and the other OGV team members you select, support, prepare and coach students who wish to go on a
voluntary experience with AIESEC. The team consist of 5 part time board members and one full time board member.
Main responsibilities:
Select, support, prepare and coach students
Build and maintain partnerships with AIESEC offices abroad
POSITIONS AVAILABLE:
EP Manager (3x)
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INCOMING GLOBAL TALENT TEAM
As a member of the IGT team you are responsible for the Incoming Exchange program. Together with both your
coordinator and the other IGT team members it is your responsibility to create as many quality traineeship
opportunities as possible and to give the trainees a leadership experience by coaching them during their time in the
Netherlands. This is the largest team in AIESEC Utrecht consisting of 8 part time board members and one full time
board member
Main responsibilities:
Acquisition of quality traineeships
Customer Relationship Management for local companies
Reception, integration and coaching of international trainees
POSITIONS AVAILABLE:
(2x)Acquisition Manager
(2X)Account Manager
(1x)Trainee Manager
MARKETING TEAM
This team has as mission to reach as many students as possible to help provide more leadership experiences. Your
team works on online and offline marketing. The lead managers in this team are responsible for finding the people
interested and helping them find their projects. The external relations manager maintains contact with all student
associations for workshops and marketing opportunities.
Main responsibilities:
Organizing marketing events
Brand Awareness
Ensuring that students apply for our products and attend our events
POSITIONS AVAILABLE:
(2x) External Relations Manager
(1x) Lead Manager
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APPLICATION PROCEDURE
Within AIESEC, we put a lot of effort in selecting our applicants and making sure our members are employed in a
position that fits their personality, interests and talents. Therefore, our application procedure has three stages.
TIMELINE
Applications open LCP
February 13th
Deadline Application & Manifest LCP
April 3rd
Vote of Confidence for the LCP
April 10th
LCP Interviews
April 11th - April 14th
LCP Announcement
April 17th
Applications open EB & Members
March 1st
Deadline Applications EB & Members
April 17th
Interviews and Assessments EB & Members
April 18th – May 5th
Announcement EB
May 7th
Announcement Members
May 8th
THE APPLICATION FORM
In this stage, we are interested in you, your experience and your motivation. Before April 17th 23.59, make sure you
take the following steps:
Fill out the form at https://aiesecnl.formstack.com/forms/aiesecboardfunctions and please make sure to include your
resume.
Or go to www.aiesec.nl  For Youth  Apply here  Fill in the form
You will receive an email and/or a phone call if you are selected to proceed to the assessment and interview round
before the 18th of April.
THE ASSESSMENT:
In the assessment round, we hope to see more of your skills and personality. Together with other applicants, you’ll
work on a case. Count on approximately 45 minutes, the assessments are planned from the 19th of April. The exact
time will be send to you be mail.
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THE INTERVIEW:
Interviews will be held from April the 24th. We take this time to ask you some questions about yourself, your
motivation, skills and preferences. The interview will take about half an hour for part-time positions and twice an
hour for full time positions. After this, on May 7th, we will announce the EB and on May 8th we will let all selected
applicants know that we’d love to have you as a board member for the upcoming year!
All applicants have the opportunity to receive feedback per email.
On behalf of AIESEC I wish you the best of luck during your application process! If you have any questions do not
hesitate to contact us on [email protected] or me personally at [email protected].
With kind regards,
Max Biermans
Local Committee President 2016/17
AIESEC Utrecht
Achter sint Pieter 25
3512 HR Utrecht
Tel: +31 (0)30 2532711
Mobile: +31 (0)634877754
E: [email protected]
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