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SharePoint Sites
LEARNING OBJECTIVES
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Understand SharePoint sites and sub-sites
Understand SharePoint site collections
Understand SharePoint permissions
Understand site templates
Know how to create a SharePoint site
CHAPTER OUTLINE
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What are SharePoint sites and sub-sites?
What is a SharePoint site collection?
How do SharePoint permissions affect you?
What is the role of site templates?
How do you create a SharePoint site?
USING YOUR KNOWLEDGE
Introduction
See if any other Pearson SharePoint support exists before beginning modules 2-8 in the textbook to
verify that you have everything that may be available. It will be very useful to update both your and the
students’ names in the User Information in SharePoint either before or as part of their first module.
Updated User Information will display actual names verses a SharePoint username so that you and the
students can clearly identify each user.
Before beginning the first module, you may want to create a “scavenger hunt” that helps the students
become more familiar with the SharePoint site hierarchy. The scavenger hunt could require each student
to visit multiple sites and update announcements or discussion boards or some other list. The students are
not familiar with SharePoint lists, but only a few minutes of explanation or a short write-up will be
necessary.
1
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Figure 1: Instructor Team Site that includes Student Sites
Since most of the modules in the textbook require collaboration, it will be beneficial to create student
groups in your instructor’s site. Group sizes of 5-10 work well. For ease of use, add yourself and a
graduate assistant (if you have one) to each student group. Figure 1 shows an example of an instructor
team site that includes three student groups.
Module 1: Creating a Team Site
Students will create their sub-sites within their group site. Be sure to modify student group
permissions so that they are set correctly for both the group site and your instructor’s site. One approach
is to give the students read access to the instructor site with contribute access to any list or library that you
want them to be able to update. Another approach, would be to give the students contribute access to the
entire instructor site. For the student group sites, give the students ownership permissions. There is some
risk here since a student can accidently delete their site. Refer to Q3 in Chapter 2 of the textbook or to the
end of this chapter if you want more information on Permissions. Refer to Q5 in Chapter 2 of the
textbook if you need help setting up your site or the students’ group sites.
After a student creates their first site it will look like Figure 2. In this example, the student group is
called Student 1 Group and the student site is called Student 1. Before creating their individual sites,
remind students to verify that they are located in their team site before they start to do so. Be sure to
caution any student who creates a site in the wrong location about deleting it without double and triple
checking their URL first since it is easy to delete the wrong SharePoint site.
Figure 2: Sample Student Team Site
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Figure 3: Sample Student Team Site with mutiple sites
After completing the first module, the student team site called Student 1 will look like Figure 3.
Notice that there are three sites in the Quick Launch area.
The following three Figures (Figures4 through Figure 6) are examples of three different types of sites
that a student may create in module 1. Figure 4 shows a Blog site.
Figure 4: Sample Student Blog Site
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Figure 5: Sample Social Meeting Site
Figure 4 shows a Social Meeting site and Figure 5 shows a blank site.
Grading Suggestions for this module are as follows:
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Verify that each student created their own team site from their group site and that three other sites
were created in their team site.
If a site was created correctly, you should be able to visit each sub-site and verify that the student
created three different site types.
If this module is worth ten points, perhaps each of the four sites created is worth 2.5 points. If a
student created one of the three sites in locations other than their group site, reduce their score by
one point.
Figure 6: Sample Blank Site
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Module 2: Creating a Blank Meeting Workspace Business Scenario
Figure 7: Sample Team Site created for Meetings
Some basic SharePoint information was presented in this chapter’s Introduction section in the
Instructor Manual. Read or review that section before proceeding unless you have a good working
knowledge of SharePoint. After completing the first step of Module 2, a student team site will be created.
An example site that was created for Student 2 called Student 2 Meeting Workspace is displayed in Figure
7.
After completing this module, several more meetings will be included in the Quick Launch area of the
Student 2 Meeting Workspace as shown in Figure 8. One possible alternative for this module is the
substitution of the team site with a multipage meeting site (see Figure 12).
Figure 8: Multiple Meetings in Quick Launch
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Figure 9: Blank Meeting
The following four Figures display one of the meeting sites created and displayed in the Quick
Launch area of Figure 8. Figure 9 displays an example of a blank meeting.
The second example is a basic meeting as shown in Figure 10.
Figure 10: Basic Meeting
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Figure 11: Decision Meeting
An example of a decision meeting site is shown in Figure 11 and an example of a multipage meeting
is shown in Figure 12.
Figure 12: Multipage Meeting
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Grading Suggestions for this module are as follows:
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Verify that each student created their own team site from their group site; three meeting sites
were created in their team site.
If a site was created correctly, you should be able to visit each sub-site and verify that the student
created three different site types.
If this module is worth ten points, perhaps each of the four sites created are worth 2.5 points. If a
student created one of the three sites in some place other than their group site, reduce their score
by one point.
Permissions
Like most activities in SharePoint or any Microsoft product there are several ways to perform an
activity. Below is one alternative to set up groups and permissions for student group sites. For the option
explained below, the student groups are created first and then the student sites are created. The instructor
will create all of the student groups. In order to create the student group sites, navigate to the instructor
site and select Site Settings as shown in Figure 13.
Figure 13: Selecting Site Permissions
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Figure 14: Selecting Site Permissions
Select Site permissions as shown in Figure 14 and then select the Create Group option shown in
Figure 15.
Figure 15: Create Group
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Figure 16: Create Group
In the resulting screen, Figure 16, add a group name and then create the group. Initially, the group
will only include the instructor as shown in Figure 17.
Figure 17: New Group
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Figure 18: Selecting Add Users Option
Select the drop down menu and add users (students) as shown in Figure 18.
In the resulting screen, add all of the students in the Users/Groups area as shown in Figure 19 and
then select ok. Repeat the same steps for all of the student groups required.
Figure 19: Adding Users
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Figure 20: Unique Permissions
Since all of the student groups have been created, it is time to create the student group sites in the
instructor site. While creating the team sites in the wizard, navigate to more options and select unique
permissions as shown in Figure 20.
In the following screen, use an existing group and select the appropriate one for each site as shown in
Figure 21.
Occasionally, a site’s permssions need to be modified. In order to update a groups permissions for a
site, navigate to the site where you need to modify the permissions. Select the option to get to the site
permissions (refer to Figure 13 and 14). Select the group in question and update their permissions
Figure 21: Use an Existing Group
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