Academic Management: 2016-17
For the smooth management of academic affairs, the following guideline is to be followed.
Academic Management Guideline & Procedure:
1. Allotment of Papers.
2. Preparation of class time table.
3. Conduct of class & class management.
4. Preparation and collection of academic instrument
5. Student attendance monitoring
6. Conduct of class test, assignment and quiz
7. Conduct of expert class
8. Conduct of extra class for the slow learner.
9. Conduct of industry interface study.
10. Conduct of student seminar.
11. Student feed back
12. Student mentoring programme
13. Conduct of SIP
14. Conduct of business project.
1. Allotment of Papers:
i)
Before commencement of next semester, allotment of papers shall made under the
supervision of the HOD/ Course Coordinator and approval of appropriate authorities( Principal &
Vice Principal). The criteria for allotment shall be made by looking to previous feedback (if any),
past experience (if any), area of specialization & consent of the faculties.
ii) The faculty shall prepare lesson plan along with the details of Reference Book/ Text
Book/Magazine/Journals/News Papers and Internet Resources, in approved proforma,
Assignments Questions subject wise, one Set Quiz Questions , Video Clips(Optional), any two
Case lets. The above planning documents shall be collected as per approved schedule duly
verified by HOD and Principal. It shall be certified from HOD that all planning documents are
correct in all respect.
2. Preparation of Class Timetable:
i) The time table shall be prepared in the prescribed format considering availability of the
resource, logistic supports & time before one week of commencement of Class. Every week two
hours Expert class shall be planned in a week in the time table.
3. Conduct of Class & Class Management:
i) Overall class management to be monitored by course coordinator for MBA Programme and
Course Coordinator of MAM/IMBA Programme under the supervision of HOD. Classes shall be
conducted as per approved Time Table. No deviation shall be made without approval of the
competent authorities and no class shall remain unattended at any point of time.
Note: Year wise Course Coordinator and HOD to be fixed up.
ii) The faculty members shall ensure that absolute discipline is to be maintained inside the class
room. The teaching style shall be comprehensive and interactive. The contents of the teaching
shall contain study materials from Text & Reference Books, Journals, Magazines, Newspapers
as well as Internet Sources. Faculties should take reference from possible examples relating to
Corporate Practices or discuss Caselets, related to their subject. The faculties shall use
audiovisual aids as far as possible for effective communication with the students. The faculty
shall use the Smart Board in each session.
iii) The faculties shall take attendance in each class from the beginning of the class. Exclusion of
proxy attendance is to be ensured by the faculties. The daily attendance shall be submitted to
the “Administrative Officer” on the same day with signature for the purpose of feeding it in online
data entry system.
iv) The students participating in different events whether outside or in house shall be given
attendance for the period they are allowed by the competent authority as per the following
guidelines
a. Outside Event Participation: The students willing to participate in outside events or competitions
shall give their nomination to the event coordinator. If the number of willing students is larger
then screening process would be conducted from which name of selected students would be
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forwarded to the Course Coordinator from where it would be forwarded to Vice Principal. After
due approval from Vice Principal, the Administrative Officer who is looking after academics and
examinations would be informed about those students to be given attendance for those
particular days, when the students are participating in events. Such students would be marked
as E i.e event participation instead of A or P which mean absent or present respectively.
b.
In house Events Participation: When the students are participating in various in-house
(inside college) competitions, the event coordinator of such events would forward the names of
participants to the main coordinator who in turn would forward the names to course coordinator.
The course coordinator in turn would forward those names to Vice Principal. After getting
permission from Vice Principal, the administrative officer would be informed about those
students to be given attendance for those particular days, when the students are practicing for
the events and participating in the same. Such students would be marked as E i.e. event
participation instead of A or P which mean absent or present respectively.
c.
In case of leave of the faculties to guide the students and to organize the competitions,
prior alternative arrangements shall be made as and when required to ensure the smooth
conduct of all classes. No class shall be suspended without the approval of the competent
authorities.
v)
All the Lab Classes (Computer Lab & English Lab) shall be conducted by Lab technicians/
Programmers under the guidance of concerned faculties. In case of absence of Lab technician/
Programmer, the classes shall be managed by concerned faculty members.
vi) All the Lab Classes (Computer Lab & English Lab) shall be conducted by Lab technicians/
Programmers under the guidance of concerned faculties. In case of absence of Lab technician/
Programmer, the classes shall be managed by concerned faculty members.
The lab assignment/ experiment shall be evaluated by concerned faculties after
completion of each assignment/ experiment. The criteria for evaluation shall be as per BPUT
norms (MBA, IMBA, MAM)
vii)
The lab technician/ Programmer of the lab shall ensure the smooth conduct/ management
of lab. They shall take necessary steps and keep strict watch over the equipments for its
effectiveness. In time maintenance of the systems/ equipments shall have to be ensured by the
concerned programmer through service staff to avoid any break down.
4. Preparation and collection of academic instrument:
A) Lesson Plan:
i)
Faculties are required to prepare according to the format enclosed & to submit the same to
appropriate member of Academic Department.
ii)
They have to mention the portion of the modules they are going to teach in the respective
classes.
iii)
They have to mention Text books / Magazine / Journals / Reference Books, containing
those portions of the syllabus.
iv)
They can further explore the Internet Resources and Newspaper contents for better
reference & content for quality teaching.
v)
They have to mention the session in which Glossary discussion and test. University
Question and Answers will be given for practice in the lesson plan.
vi)
They have to mention video clips, two case lets in the lesson plan.
B) Case let and Case study:
To make their teaching more effective, Faculty Members are encouraged to prepare two case
lets which is mentioned in their lesson plan.
C) Video clips:
To make their teaching more interactive, Faculty Members are encouraged to browse through
Internet and for Video Clippings related to their subject area which can help the students grasp
the subject matter with ease.
D) Glossary / FAQS
i)
Glossary will be prepared for the following Semesters :
 MBA 1st Semester and 2nd Semester (all the subjects)
 I-MBA / MAM 1st , 2nd , 3rd and 4th Semesters (all the subjects)
ii)
Glossary of 50 terms will be prepared for each subject
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iii)
The Glossary will then be distributed along with the distribution of Lesson Plan to the
students, of selected Papers of a Semester.
iv)
Subject faculty will discuss the items/ points of prepared Glossary as per the schedule of
the Training calendar/lesson plan.
v)
The conduct of the above said classes shall be monitored by the Academic Department
vi)
FAQ will be prepared for MBA 3rd Semester on selected sectors and its detail content to
be prepared, verified and issued to students with particular specialization in the beginning
of a Semester
ii)
Probable/University Questions : Discussion and Practice
i)
The faculty members are required to solve the last three year university question papers of
their respective subjects and discuss them concurrently with the course progress.
ii)
The faculty members have to prepare module wise probable questions and solutions.
iii)
The faculty members are required to discuss both University Questions and Probable
Questions, (Both long questions and short questions) concurrently with the course progress
(however the faculty is required to give University Questions only as Practice Papers.
iv)
Faculty members are to give indicative answer in bullet form for long descriptive questions
and exact answers for short or objective questions
v)
The students will be asked to write down the answers in their note book exclusively for the
respective subjects and subject faculty to evaluate and suggest for improvement (if any)
5. Attendance:
i) 1st Attendance Report is to be generated after 15 working days for MBA and MAM, IMBA
Programme . The 1st AR will be jointly monitored by HOD and Course coordinator and they will
ensure that no students of the respective class remain total absent and do not join the semester.
ii) After 15 days onward 3 attendance reports will be generated by 20 days interval through
Administrative Officer, which will be jointly monitored by HOD and Course coordinator.
iii) A student/guardian (if any doubt) may be allowed to verify/recheck the attendance with
Administrative Officer, up to 7 days from the date of publication of notice in this connection.
iv) After First & Second attendance review the defaulter students shall be counseled by the concerned
procter to improve his / her attendance in future.
v) Parents / Guardians of defaulter students (i.e. securing attendance of less than 75%) are to be
intimated by post / courier/SMS after 1st and 2nd Attendance Review & may be followed up
telephonically. All correspondence in this regard with student/ parents to be recorded in the
prescribed format. Calling to the individual parents to the principal if there no improvement in
the attendance in spite of the above initiatives.
vi) The attendance report will categorize according to their % of attendance. The students are divided
in to 3 category i.e above 60%, within 40% to 60% and below 40%.
vii) The students of within 40% to 60% and below 40% category attendance are reviewed by Coordinator Proctorial Management in daily basis and find the absent students. The absent students
and their guardian shall be communicated through daily sms and contact by respective
proctors.
viii) The Co-ordinator Proctorial Management will prepare a development in weekly basis report and
submit to HOD for further necessary action on every Saturday.
(a)
After Second Attendance Review, attendance makeup class may be arranged as per
directive of Department Academic Committee (DAC) for defaulter student by the Course
Coordinator to make up the short fall. The same can be notified through a special time table
prepared to be displayed on Notice Board.
ix) After final review of attendance, the Course Coordinator is required to convene a special meeting
with HOD, VP AND Principal to verify the Medical Case/Special Consideration(if any) as per BPUT
Norms.
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6. Conduct of Class test, Assignment and Quiz:
i) Two Internal test shall be conducted as per schedule of BPUT academic calendar.
ii) One 35 marks set question set will be provided to students as assignment and internal test-1 question
after 1st week of class commencement.
a) Out of 35 marks 15 marks shall be asked as internal questions as per BPUT pattern and 20
Marks as assignment (2 Long questions) which will be submitted before internal test-1.
ii) Another 35 marks set question set will be provided to students as assignment and internal test-2
question after the completion of internal test-1.
a)
Out of 35 marks 15 marks shall be asked as internal questions as per BPUT pattern and 20
Marks as assignment (2 Long questions) which will be submitted before internal test-2.
Test Pattern (Internal):
 5 objective type questions (0.5×5=2.5)
 5 fill in blanks questions (0.5×5=2.5)
 3 long questions out of which student answer any two carrying 5 marks each.
iii) The examination coordinator shall collect questions (Internal and Quiz), moderate and print the
questions and shall arrange the logistic items for class test well in advance of test date. The question
should be set and moderate as per the BPUT pattern preferably from the assignment question.
iv) The examination coordinator shall issue class test notification to the student.
v) The examination section shall ensure smooth conduct of class test as per programme and guideline
with absolute discipline and shall supervise all aspects of the test process.
iii) After completion of 3rd module class wise quiz examination will be conducted (Maximum 2 subjects per
day) as per the schedule. The quiz question set consist 10 questions within 30 minutes.
7. Conduct of Expert class:
i) Subjects in which expert classes shall be given to be identified at the beginning of the Semester,
preferably looking at the interest of the students.
ii) Classes are followed by question answer sessions for in-depth knowledge and to satiate the curiosity
of the students in the specific subjects.
iii) 10 hour of Expert Classes will be given in each semester and once in a week for two hours. The
resource person is to be identified from the institute of repute nearby Bhubaneswar.
8. Conduct of Extra class for slow learner (Doubt Clear):
i) For 1st Sem. MBA student, after the 1st internal examination we shall identify the slow learner students
to provide extra classes in specific subject.
ii) We identify the slow learner from internal examination mark and with their career analysis.
iii) For 2nd Sem. MBA students the slow learners are already identified and provide extra classes in
specific subject from beginning of the semester.
iv) Classes should be conducted after the regular class time i.e 4pm to 6pm(2 hour) for a period of 2
week.
v) After completion of extra class a test will be conducted.
9. Conduct of Industry interface study:
Industry Interface study will be planned for different courses, subjects and semesters as follows
Courses
MBA
MAM/IMBA
Semesters
1st
2nd
1st
2nd
3rd
4th
Subjects
MPP, OB, MM-I
HRM,BES
BO
ES
PM
MM-I
Procedure:
i. Minimum 30 students of each section should be covered and there should be 10 students in
each group.
ii. 10 students will be selected for each group on the basis of attendance
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iii.
iv.
v.
vi.
vii.
viii.
It can be initiated by and coordinated by subject faculty with Placement Department through
HOD- Dept. of Management.
The concerned faculty will be asked to prepare a questionnaire on the selected company.
The company / industry will be contacted for a date of visit by the concerned faculty
Students will be sent to the companies in groups ( usually 10 students in a group)
They will visit the company and collect answers to the questionnaire prepared under the
guidance of subject faculty. Next the students have to prepare a report (around 5 pages)
based on the questionnaire and submitted to concern subject teacher.
Students will give Power Point Presentation of 10 minutes on the report prepared on a date to
be notified by the Department
10. Conduct of student seminar:
To enhance the in-depth knowledge of the students in the areas of HR, Marketing and Finance,
Improve presentation abilities and to Improve communication skill the Department of
Management organize student seminar for MBA and IMBA
Procedure:
i)
During 2nd Semester and 3rd Semester 3 numbers of student Seminars will be organized in
the areas of Finance, Marketing, HR (one each) for MBA students.
ii)
During 2nd, 3rd, 4th & 5th Semester 1 numbers of student Seminars will be organized in the
areas of Finance, Marketing, HR for MAM/IMBA students.
iii)
Seminar will be conducted on theme and sub-theme of the respective area under the
guidance of subject faculty.
iv)
The Seminar to be conducted is to be notified at least before 25 days of the Seminar day
v)
The individuals or groups are required to register their names with the Seminar coordinator
for presentation during the Seminar
vi)
Students can participate in the seminar individually or in groups (Maximum 4)
vii)
All the presenters need to present before the screening committee 10 days before the
Seminar
viii) The selection committee shortlists the papers to be presented in the Seminar
ix)
The short listed presenters are required to give mock- presentations 3 days before the
Seminar.
x)
The paper presenters will be judged by the expert(External) during the seminars
xi)
Awards will be presented to 1st, 2nd & 3rd best papers, selected by the expert of each
Seminar
11. Student Feedback:
i. The institute has three types of feedback mechanism. The first two feedbacks are taken in
each semester and the third feedback which is known as exit feedback taken only during final
semester of MBA/MAM/IMBA. There is a provision of collected of oral feedback from the
students which is taken as and when required. All feedbacks are taken in prescribed format. as
per following schedule:
a. Teaching Feedback:
1st: After Completion of 1st Module or after 2nd week of commencement of class.
2nd: After completion 3rd module.
b. Course Feedback: Before Completion of last Modules.
c. Exit Feedback: During fourth/tenth semester.
ii. The teaching feedback will be taken as per the Academic Calendar from the identify student
which having more than 75% of attendance.
iii.
If the feedback of a faculty is less than 3 on 5 point scale, she/he may be called for
discussion and corrective measures to be planned by the competent authority in consultation
with the faculty. After collection of oral feedback, faculty whose teaching has been adjudged not
satisfactory by the students may be called for counseling by the Principal or Vice Principal.
12. Student Mentoring Programme:
Guidelines to the Proctor
The objective of Proctorial system is to take charge of a small group of Students for their all-round
development. The proctors are supposed to counsel, monitor and hand hold for development of
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good attitude, professional skills by participating in various activities and to attend the classes
regularly.
Guidance to the Students:
The proctors are expected to counsel and extend guidance to the students on the following areas
and establish at the end of assessment that there has been marked improvement in few areas
with respect to a student. The 07 areas of guidance listed below are only indicative, but not
exhaustive. The proctors concerned can provide guidance in other areas keeping in view the need
of the student (which varies depending on the standard of the student) with the overall objective of
enhancement of his/her standard.
i.
Regularity in Class:
To guide the student to be regular in the class and to ensure a minimum of 75 percent of
attendance in each subject.
ii. University Result:
To guide the student to secure very good grade points in the Semester examination not less
than 6.75 CGPA.
iii. Presentation Skill:
To Guide the students to read reputed journals, magazines and daily news papers to acquire
peripheral subject knowledge and current trends of professional practices. To counsel the
student to develop better attitude towards professional requirement.
iv. IT Skills:
To guide the student to acquire minimum computational knowledge and internet skill.
Students must be able to browse suitable websites related to academics, Training and
placement and conversant on e-mail and e-blogings. They must counsel the students to
domain connected with Facebook & LinkedIn.
v. Proactive for training & Placement:
To guide the students to actively participate in different training programmes and placement
activities organized by the institutions from time to time to improve their employability and to
find suitable employment opportunities. Proctors will pass on placement related information
to the proctees to appear the on and off campus interview during 3rd and 4the semester.
vi. Exploring Talent:
To explore the hidden talent of the student in the field of Co-Curricular and Extra-Curricular
field and provide necessary support facility through the institution for further development.
vii. Skills to Write Articles:
To encourage and guide the student to write research Articles for journals seminars /
conferences / College Magazine / Wall Magazine / News Letter / News paper etc.
viii. Counseling for corrective measures:
To counsel the student if specific corrective measure advised by department to be taken.
Implementation:
i.
Proctorial group shall be notified along with the name of “Procter” along with time table of 1 st
semester which will continue till the end of 2nd semester. Proctor may be replaced as and
when basis in case a faculty resign from his / her service.
ii. For 3rd and 4th semester SIP internal guides will act as proctors.
iii. Proctors will maintain the detail records of counseling and its impact.
Conclusion:
The effectiveness of a successful proctorial system rests on the very principal of mutual trust and
transparency between the Procter and proctee cutting all barriers of time and space. The spirit
behind any system is more important than the letter through which the system is explained.
Proctorial system is no exception. While attempts have been made to give a framework for
standardized operationalisation of the system, any innovative way of proctoring with the ultimate
objective in mind is most welcome. Having as many rounds of counseling over and above the
minimum prescribed two and having more frequent proctorial interactions with the proctee should
be the motto.
Suggestion for Improvement of the System:
Suggestions are invited from all faculty members for further improvement of the System. On
getting the suggestions, necessary modifications may be made for future use.
13) Conduct of SIP:
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i) In partial fulfillment of the university curriculum, the institute arranges 6 – 8 weeks of summer
internship programme (SIP) in leading industries across different sectors.
ii) Summer Internships are a unique opportunity for a student to get exposed to work situations
before really starting to work in corporate.
iii) Summer Internship Programme provides the students with work experience that is directly
related to the chosen specialization opted during the 3rd sem. MBA programme.
The detail guide line for SIP along with FORMs and FORMATS used and available in
SIP Manual.
14) Conduct of Project Work on Business Management – cum- Viva Voice.
Project work will be conducted as per BPUT Guideline.
Prepared By
Verified By
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Approved By