halFILE CountyCashier™
and halFILE™ Document Manager
Integrated Document Filing
for County Clerk’s offices
from hal Systems Corporation
“the document applications company”
“halFILE CountyCashier
simplifies the recording of
documents received in the County
Clerk’s office.”
“halFILE is the most advanced
and efficient method for
handling the increased
quantities of paper records and
computer generated documents
associated with your business.”
“Together, halFILE
CountyCashier and halFILE
provide a simple method for
electronically recording
documents filed at a County
Clerk’s office.”
halFILE CountyCashier and
halFILE
• Easy recording of documents at the clerk’s
counter or back office
• Document scanning to create an image of
the document that can be placed on to a CD
• Document indexing
• Document search and retrieve
• Report design and generation
halFILE CountyCashier and
halFILE
• Integrates with slip printers to stamp File
Number and Date on documents
• Provides for allocation of receivables to any
number of user-defined accounts
• Supports the receipt of non-recording type
fees
• Supports multiple tellers and multiple cash
drawers
here’s how it works...
When a customer files a document at
the front desk, the document
information is recorded into halFILE
CountyCashier.
Based on the document type, the
system automatically calculates the
filing fee and prints a receipt.
halFILE CountyCashier
You can select the individual or
company that files the document
from a list of accounts.
The system calculates
the filing fee based on
the document type.
halFILE CountyCashier
When a document is received via mail of fax, it
can also be entered into halFILE CountyCashier.
After the document is recorded, it goes to a scan
station for scanning. This creates a digital
image of the document that will later be placed
on a CD.
halFILE
The document is
scanned and
previewed in the
image window..
halFILE
After scanning, the document index is created. The
image of the document is displayed and the user
enters the File Number of the document. This
automatically pulls in the information that was
entered when the document was recorded.
Also, if you are maintaining documents in books,
you can print a copy of a batch documents. The
system will handle two-sided printing as well as
scaling to allow for the hole punch.
halFILE
When you enter the File
Number, the initial
recording information is
automatically pulled in.
When indexing, a page
of the document is
shown in the view
window.
halFILE
CountyCashier includes dozens of reports including:
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•
•
•
•
•
Daily Report
Grantor Report
Grantee Report
Mailing Labels
Allocations
Outstanding A/R and Invoices
Historical Reports
The reports are designed to be placed in books for
your customer’s use.
In addition to these reports, you can design your own
reports using Crystal Reports.
halFILE CountyCashier
Reports can be designed by you to
include the fields you need, sorted by
any field.
halFILE CountyCashier
Public view stations can be set up to provide your
customers with better service. Customers can search
for documents and print a copy. Printers can be placed
in the back office to control document copy fees.
This improves service while
reducing employee time spent on
making copies of documents.
halFILE
halFILE CountyCashier / halFILE
• Improves document control by eliminating
costly mis-filing and loss
• Quickly retrieves documents based on
multiple key words
• Shares documents with other users
• Provides a more secure environment than
ordinary records using optical technology
And that saves you money!!
While protecting your documents!
For more information about
halFILE and halFILE
CountyCashier
visit www.halfile.com
hal Systems Corporation
Contact us at:
Voice: 800-442-9273
Fax: 214-691-4730
E-mail: [email protected]
12750 Merit Drive
Suite 810
Dallas, Texas 75251-1214
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