Prospector Soccer Club
Board of Directors Meeting Minutes
Location: Pizza Factory
Date: Wednesday, November 18, 2015
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Call to order 7:15 pm
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Roll Call: Brad Silverbush, Don Oas, Chris Felton, Emma Attkinson, Scott Olszewski, Ted Hoffman, Sally Miller, Susan
Countryman, Jason Guzman, Heidi McFarlin, Megan McFarlin, Mary Coyne, JR Branaa,
Guests: Sac Republic – Erica John, Kenny Cooper, Chris Malenab, Justin Braun
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Acceptance of previous Minutes – October minutes accepted and approved – Ted 1 and JR 2
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Reports:
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Executive Board:
 President – Brad Silverbush
o League news – coaches meeting well attended with good questions, hosting commissioner cup 4 age
groups; Pondo to host – utilizing frog pond, turf and baseball fields
o Club news –
 1st VP – Emma Atkinson –
o Comp coaches have been asked to finished up by November
 2nd VP – Don Oas
o Field Updates – shutting down younger fields, porta pottys to be removed from fields; 2016 get
porta pottys for varsity fields; Dec 5 Rasmusson host Ernie Hasselton soccer games
 Secretary – Susan Countryman
o AGM meeting to be held on Tuesday, Dec. 15 LOTH in the Fellowship Hall.
o Need to announce vacant positions to club – Chris to send out email – work with Brad
 Treasurer – Ted Hoffman
o Updates - Official nonprofit status for club
o Still collecting from Comp teams as many are still in the negative
 Referee Assignor – Mark Huhn
o All refs assigned for Commissioners Cup at Pondo
 Coaches Coordinator – JR Branaa/Scott Olszewski
o All Stars – have for 2016 even if just for PSC
o Have dates on calendar at the start of the year so teams and parents can plan for this
Club Positions:
 Registrar – Mary Coyne
o Registration Updates – Total of 1144 players for 2016
 Communication Coordinator – Chris Felton
o Would like to continue relationship with RFC and increase purchase of tickets to 26 tickets for the
20 games; Plan for unsold tickets – 1) sold to teams, 2) sold to general club members, 3) sold on
the open market – PSC would not lose money through this process. Chris and Erin have
graciously offered Companion Animal Hospital as the pickup location for the tickets.
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Training Camp: RFC offered to hold a training camp in December 14-17. However, probably won't
happen but could do January – would do this instead of free clinics; Cost - $55 per player and
RFC would take care of enrollment, payment, and advertising. We could combine clinic w/ sierra
gold and gold nugget–- 2 hour clinic with 12 to 1 ratio (players to coaches). If we are able to enroll
50 players RFC will provide clinic for our coaches. PSC could pick the topics for coach clinics.
RFC players would coach the kids with Kenny overseeing the program. Age groups – 8-12 most
success group but will open up to any age group PSC wants. PSC would like to open up to all age
groups. Kenny to follow up with Chris in next 48 hours. Limited availability of RFC players during
rest of the year.
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Motion to continue partnership with RFC – for 26 tickets for 20 games. Chris 1 Don 2
in favor, none opposed – motion carried
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motion all
 Heidi - Topsoccer – request RFC to come to Topsoccer practice
 Season tickets for RFC – Chris Felton to meet with Erica and have a plan in place
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Fundraising – Sally Miller
o working on square store, working on pictures; spirit wear – doing inventory of storage space,
smoothie patrol and Morty's Food truck at Commissioners Cup
o
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spirit wear – Brad talking with Combat Soccer for comp and rec soccer uniforms – match what we
have currently, will have pricing of uniforms before comp tryouts
Uniform Coordinator – Jason Guzman/Dana Guzman/Corey Salmina
o Last bill paid!!!
o 2016 uniforms will stay the same
Website Coordinator – Cindy Peil
Equipment Coordinator – Scott Olszewski
o Pondo corner flags missing, club will have to replace if not found. Need bow nets 4 by 6; need to
inventory what we have. Topsoccer needs bow nets.
AGC – JR Branaa/Scott Olszewski
o Feedback from Gene- would like to get more involved with AGC. Get together earlier in to plan,
have one head AGC to coordinate. May not need an AGC for each age group.
Pictures – Carolyn Wilson – all pictures distributed
Trophies/Awards – Todd Thalhamer
o No names on trophies for next year
Committee Reports:
 TOPSoccer Committee – Heidi McFarlin/Sue Slatterly
o Megan, Heidi's daughter will take bigger role in Topsoccer has received her license, Sunday Nov.
15 – end of year party; Heidi to send me notes  Rules and Revision Committee – Emma, Sally, JR
 CompTeam Committee - Emma, Chris, Brad
o need to get information out about tryouts and rules, revise coach evaluation survey, meet with
potential coaches
 PAD Committee – Brad, Emma, Mark
 Field Development Committee – Don
 Player Development Committee –
 Marketing Committee – JR
 Elections Nominating Committee - Susan
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Unfinished Business – Combat Soccer – spirit wear and uniforms
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New Business –
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Reg fees need to be established prior to tryouts. Dec. 19 meeting Ted’s for new board members
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U9 boys comp team – a players father passed away would like to help with cost of reg fee and any
other soccer needs. PSC will work on a letter and will apply for the Ashley Culver Scholarship.
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Good of the Game – Steve Montoya U9 Girls – really nice letter from parent thanking Steve and PSC for a great
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soccer experience for their daughter. U16G Fury won league, U17G Fury 1 place. Pondo men’s team had a
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great home match with HUGE home crowd. U14 1 place, U12B – Coach Guzman 1 place in league.
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Adjournment 9:29pm