Handling Organic System Plan
Please complete this form in its entirety if you are a new applicant or if you are renewing your certification. Sign this form and attach
a current schematic product flow chart and facility map for each facility that will be involved in the handling of organic products as a
result of this application. Use additional sheets if necessary. Mark any sections that do not apply to your operation as “Not
Applicable”. Please note that if any process(es) other than simple labeling/re-packaging is taking place, an OCIA
Processing Organic System Plan must be completed instead of this form.
**Program-specific questions noted in BOLD and boxed must be completed if certification to that program is being
requested (otherwise leave blank)**
SECTION 1: General Information
Operator Name:
Operator Number:
Operation Name:
Secondary Contact Person’s Name (if applicable):
PHYSICAL INSPECTION LOCATION INFORMATION
OPERATION’S CONTACT INFORMATION
Same information as inspection location
Address:
Address:
City:
State/Province:
City:
State/Province:
Zip/Postal Code:
Country:
Zip/Postal Code:
Country:
Phone 1:
Phone 2:
Phone 1:
Phone 2:
Cell:
Fax:
Cell:
Fax:
E-mail Address:
E-mail Address:
Web Site:
Web Site:
Please provide directions to the inspection location(s) and indicate when you are available to contact.
Name of person overseeing the organic production (if different than applicant):
1. Please list previous organic certification applications to other
agencies (name, year(s) of application, outcome of application).
2. Please list current organic certification by other agencies*
Applicant Initials: _______________ Date: _______________
______________________________________________________________________________________________________________________
EN-QS-F-125 Revision H
Effective Date: 10 February 2012
Handling Organic System Plan
© 2012 by OCIA International, Inc.
Page 1 of 16
If you are transferring to OCIA from another certification agency, have you ever been denied certification, received a Notice of
Noncompliance, had your certification proposed for suspension or revocation, or had your certification suspended or revoked?
Yes
No
Not applicable
If yes, provide a copy of each notice of denial, Notice of Noncompliance, proposal for suspension or revocation, or suspension or
revocation and attach documentation of the corrective actions taken in response.
Check ALL the programs for which you are requesting certification and/or verification. Apply for all programs you may need (and
answer all applicable questions) so that your inspection specifically covers each program being requested and the inspector addresses the
necessary questions. Certification/verification to any program not requested now cannot be granted at a later date (after the initial inspection)
without an additional inspection.
Certification Programs:
National Organic Program (NOP)(not available in Canada)
OCIA Standards
Québec
Canadian Organic Regime (COR)(not available in the US)
Japan Agricultural Standard (JAS)**
Verification Programs:
EC (EU)*
Bio-Suisse**
Swiss Ordinance
*Not applicable if located in Canada due to the CAN-EU Equivalence Arrangement.
**Requires the submission of additional documents. Please contact the OCIA Regional Office for the appropriate forms.
Equivalency Programs:
US-CAN Equivalence Arrangement
NOP with JAS Equivalency (only available in the US)
3. Do you have a copy of the current standards for all programs
for which you are applying?
Yes
No
4. Do you understand the current organic standards for each
program for which you are applying?
Yes
No
5. Status of operation:
Estimated annual total handling:
100% Organic to each requested program
Mixed handling (org/non-organic—different products &/or
programs)
Parallel handling (org/non-org—same products)
% organic
% non-organic
6. Please briefly describe your over-all operation (indicate whether actual possession of products is taken).
7. List or attach a list of all organic products (general types only) that your company wishes to be certified to handle:
8. List or attach a list of all non-organic products (general types only) handled by your company that are also handled in organic form
and for which you are being certified to handle:
Applicant Initials: _______________ Date: _______________
______________________________________________________________________________________________________________________
EN-QS-F-125 Revision H
Effective Date: 10 February 2012
Handling Organic System Plan
© 2012 by OCIA International, Inc.
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9. Please identify any Local, State, Provincial, Federal, or Third Party certifications that you have or inspections that have occurred at
your operation, including any certificates or inspections from Local, State, Provincial, or Federal Health Departments:
10. Please describe how you verify the organic status of the organic products being handled and the documentation that is maintained.
Program Specific Questions:
*OCIA STANDARDS Please submit a copy of the certificate/certification letter and documentation indicating any issues that were
noted as needing correction (requirements) from the agency(ies) other than OCIA that you were certified by last year
SECTION 2: Description of Measures Taken to Meet Minor Non-compliances
Failure to address previous Minor Non-compliances could result in loss of certification. Please refer your most recent
certification decision letter for a list of all the previous Minor Non-compliances.
Were there any Minor Non-compliances from and since last year’s certification?
Yes
No
If yes, please complete the following table, briefly listing each Minor Non-compliance and describing the actions taken to address
each one. Attach additional sheets if necessary
Minor Non-compliance
Action
1.
2.
3.
4.
Applicant Initials: _______________ Date: _______________
______________________________________________________________________________________________________________________
EN-QS-F-125 Revision H
Effective Date: 10 February 2012
Handling Organic System Plan
© 2012 by OCIA International, Inc.
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5.
6.
SECTION 3: Product Handling
Not Applicable
A. PACKAGING
1. Are any organic products packaged/repackaged by your operation?
Yes
No
If yes, please complete the rest of part A.
2. Check types of packaging material used:
bulk
paper
natural fiber
cardboard
wood
glass
metal
foil
plastic
waxed paper
synthetic fiber (specify type, e.g. PVC, polyethylene, polypropylene, etc.):
other (specify):
3. Are all packaging materials food grade?
Yes
No
4. Are any flushing agents (e.g. Nitrogen gas) used in packaging?
Yes
No
If yes, please provide OCIA with documentation for all packaging aids.
5. Where are packaging materials stored?
6. Are any fungicides, fumigants, or pest control products used in the storage area for the packaging material?
Yes
No
If yes, describe how they are used (list products in Section 4).
7. Have any packaging materials been exposed to, or do they contain any synthetic fungicides, preservatives, or fumigants?
Yes
No
If yes, describe exposure, including name of products used.
Applicant Initials: _______________ Date: _______________
______________________________________________________________________________________________________________________
EN-QS-F-125 Revision H
Effective Date: 10 February 2012
Handling Organic System Plan
© 2012 by OCIA International, Inc.
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8. Are packaging materials reused?
Yes
No
If yes, describe this packaging (prior use(s)/contents), how reusable packaging materials are cleaned prior to use and if this is
documented (and if so, how):
9. Are packaging materials recyclable or returnable?
Yes
No
Program Specific Questions:
10. OCIA STANDARDS Do you use any aluminum lead-bearing solder for packaging?
Yes
No
If yes, what is the lead content?
What is the pH of the product?
11. EC; COR; QUEBEC Does parallel processing (the repackaging of organic and non-organic/non-EU or non-COR products) occur
at any of the facilities utilized for organic processing?
Yes
No
If yes, please complete the remaining questions in this section.
12. EC; COR; QUEBEC Please describe the system in place to prevent commingling and to provide a separation of organic
processing by time and place from non-organic/non-EU or non-COR processing:
Not Applicable
13. EC; COR; QUEBEC Do you maintain an updated register of all operations and quantities processed?
Applicable
Yes
No
Not
14. EC; COR; QUEBEC How are specific organic lots identified and what measures are taken to avoid mixtures or exchanges with
non-organic/non-EU or non-COR products?
Not
Applicable
15. Please describe the method of cleaning of equipment prior to organic product runs:
Not Applicable
***Please note if the handling/packaging of COR-organic products occurs infrequently, please be aware that you must contact your
OCIA Regional Office in advance of the handling/packaging of the COR-organic products and the deadline for completion of the
organic run must appear in your handling/packaging records.***
Applicant Initials: _______________ Date: _______________
______________________________________________________________________________________________________________________
EN-QS-F-125 Revision H
Effective Date: 10 February 2012
Handling Organic System Plan
© 2012 by OCIA International, Inc.
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B. LABELING
Not Applicable
Please submit sample labels for ALL products that are being labeled by your company.
1. Does your operation create and apply its own labels?
Yes
No
If yes, please describe how the labels are used (whether retail, bulk or both ways). List general product types and which way they
are labeled.
2. How are retail packages packed and labeled for storage and transport (e.g. cardboard boxes, etc.)?
3. If bulk (non-retail) labels are used, do they include lot numbers?
4. Does your operation apply labels at the direction of other entities?
Yes
No
Yes
Bulk (non-retail) labeling not used
No
If yes, please list the entities:
If yes, is/are the other entity(ies) certified?
Yes
No If yes, by which certifying agency(ies)?
If these entities are not certified, does the OCIA name and/or seal appear on the labels?
If yes, has a Private Label Licensing Agreement been signed?
Yes
Yes
No
No
SECTION 4: Pest Management
Not Applicable
Organic standards require management practices that prevent pests, such as removal of pest habitat, food sources, breeding areas,
and prevention of access to handling facilities. Environmental factors, such as temperature, light, humidity, atmosphere, and air
circulation, may be used to prevent pests. Pests may be controlled using mechanical or physical means, such as traps, light, or sound.
Lures and repellents may be used if they do not contain materials listed as prohibited or products produced using excluded methods
(genetically engineered). If these measures are not effective, prohibited synthetic substances may be used provided the certifying
agent gives prior approval for the use of the substance, method of application, and measures taken to prevent contact with ingredients
or organic products. Use of pest control products must be documented and included as part of the Handling Organic System Plan.
1. Attach a facility map showing the location of traps.
2. Who is responsible for pest control in the operation:
In-house. Name of responsible person:
Contract pest control service *. Name of service provider:
*Pest management must be under control of the certified operator, even if contract pest control.
3..
Check all pest problems you generally have:
flying insects
crawling insects
rats
mice
spiders
birds
other (specify):
Applicant Initials: _______________ Date: _______________
______________________________________________________________________________________________________________________
EN-QS-F-125 Revision H
Effective Date: 10 February 2012
Handling Organic System Plan
© 2012 by OCIA International, Inc.
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4.
Check all pest management practices you use:
removal of pest habitat
removal of pest food sources
sealed doors and/or windows
repair of holes, cracks, etc.
sheet metal on sides of building exterior
good sanitation
air curtains
cleanup of spilled product
incoming ingredient inspection for pests
light devices
mechanical traps
freezing treatments
carbon dioxide
screened windows, vents, etc.
air showers
exclusion
heat treatments
monitoring
temperature control
sticky traps
vitamin baits
diatomaceous earth
precipitated silica
crack and crevice spray
other (specify):
physical barriers
positive air pressure in facility
mowing
inspection zones around interior perimeter
vacuum treatments
nitrogen
removal of pest breeding areas
ultrasound devices
electrocutors
scare eye balloons
pheromone traps
pyrethrum
fumigation
ryania
rotenone
fogging
5. Are records kept of your pest monitoring activities and maps of trap locations (whether in-house or contracted)?
6. Pesticide use information of the last 12 months (please list even if contract pest control:
SUBSTANCE
TARGET PEST
boric acid
Yes
No
None Used
LOCATION WHERE USED
METHOD OF APPLICATION
7. Please provide complete ingredient information for ALL substances used for pest control, if applicable (labels and/or MSDS).
8. Are records kept of all pesticide applications (whether in-house or contracted)?
Yes
9. Are any substances used that are listed as prohibited by the program(s) you are applying for?
No
Yes
No
If substances listed as prohibited are used for pest control, list all measures (documented removal of organic product, timing,
etc.) taken to prevent contact with organic products or ingredients and how it is documented:
If substances listed as prohibited are used for pest control, what measures are you taking or planning to take to minimize or
prevent their use in the future?
Applicant Initials: _______________ Date: _______________
______________________________________________________________________________________________________________________
EN-QS-F-125 Revision H
Effective Date: 10 February 2012
Handling Organic System Plan
© 2012 by OCIA International, Inc.
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10. Do you plan on using any substances that are not listed above?
Yes
No
If yes, list the substances that will be used:
11. Does the operation have written Pest Control Management Practices? Are these part of Standard Operation Procedures (SOPs) or
Good Management Practices (GMPs)?
Attach copies of the SOP and/or GMP pertinent sections, if applicable.
Program Specific Questions:
12. COR; QUEBEC If substances are used, are records maintained for the use and disposition of these substances?
Yes
No
Not Applicable
13. OCIA STANDARDS Are anti-coagulants used on a knock-down basis only?
Yes
No
SECTION 5: Assurance of Organic Integrity
Organic standards require that handling procedures, processes, storage, and equipment present no contamination risk to organic
products from commingling with non-organic products or contamination with prohibited substances. Packaging materials, bins, and
storage containers must not have contained synthetic fungicides, preservatives, or fumigants. Reusable bags or containers must be
clean and pose no risk to the integrity of organic products. Procedures used to maintain organic integrity must be documented.
A. PRODUCT FLOW
Attach a complete written description or schematic product flow chart that shows the movement of all organic products, from
incoming/receiving through any labeling/packaging processes to outgoing/shipping. All equipment and storage areas must be
identified. In the case of a handler facilitating the movement of product, the flowchart must show the movement of the products from
their initial source, through any storage facilities, on to their destination (flowchart can be general and does not need to indicate
specific sources and destinations).
B. ORGANIC CONTROL POINTS
Similar to Hazard Analysis Critical Control Points (HACCP), Organic Control Points (OCPs) are points in a handling system where the
integrity of the organic product may be compromised. Examples are improper handling of bulk organic product, resulting in
commingling with non-organic product, or use of a prohibited pesticide when organic product is present, resulting in contamination by a
prohibited substance. OCPs should be noted on the product-movement flow chart.
1. Do you have an Organic Control Point program in place to address areas of potential commingling and/or contamination?
Yes
No
If no, do you have plans to implement an Organic Control Point program?
Yes
No
2. If you have employees, are they trained on organic handling requirements and is this training documented?
Yes
No
If yes, please explain how they are trained and the documentation that is maintained for the training.
Applicant Initials: _______________ Date: _______________
______________________________________________________________________________________________________________________
EN-QS-F-125 Revision H
Effective Date: 10 February 2012
Handling Organic System Plan
© 2012 by OCIA International, Inc.
Page 8 of 16
C. MONITORING
1. Do you have a Quality Assurance (QA) program in place?
If yes, what program do you use?
ISO:
Yes
No
HACCP
TQM
other (specify):
If QA plan is in place, you may submit relevant sections of these programs with this application.
2. Do you have a product recall system in place?
Yes
No
If yes, please summarize the basic system that is in place and if mock recall exercises have been successful:
D. SANITATION
Not Applicable
Attach MSDS and/or complete ingredient information for cleaning and sanitizing products, if applicable.
1. Check all cleaning methods used:
sweeping
scraping
vacuuming
compressed air
clean in place (CIP)
steam cleaning
sanitizing
other (specify):
manual washing
Provide information (as applicable to your operation) on your cleaning program and list all products used:
AREA
METHOD OF CLEANING
CLEANING EQUIPMENT USED
PRODUCTS USED
FREQUENCY
CHECK IF
CLEANING IS
DOCUMENTED
Receiving area
Product transfer
Handling equipment
Packaging area
Product storage
Loading dock
Building exterior
Accidental spills
Other (specify):
2. Where are cleaning/sanitizing materials stored? Where are oils, paints, lubricants, pesticides stored?
Applicant Initials: _______________ Date: _______________
______________________________________________________________________________________________________________________
EN-QS-F-125 Revision H
Effective Date: 10 February 2012
Handling Organic System Plan
© 2012 by OCIA International, Inc.
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3. Describe the measures in place to prevent unintended contamination of organic product/packaging, etc. with cleaning products:
E. STORAGE
Not Applicable
Provide information on your storage areas by completing the following table.
TYPE OF STORAGE UNIT/AREA
TYPE OF STORAGE
(Bins, Specific Section of Warehouse, Freezer, etc.)
IS STORAGE UNIT
DEDICATED ORGANIC?
Packaging material storage
Yes
No
In-process storage
Yes
No
Finished product storage
Yes
No
Off-site storage*
Yes
No
Other (specify):
Yes
No
*If off-site storage is used, give name, address, phone number, contact person and type of products stored at off-site facility. Please
note if facility is certified and provide certification verification. If not certified, provide an affidavit verifying the exemption.
1. If storage units/areas are not dedicated to organic products, what measures are taken to ensure that commingling/contamination of
organic products does not occur?
2. Are organic products clearly identifiable in the storage areas and areas managed in a manner to allow for the identification of lots
and to prevent commingling or contamination with prohibited substances? ?
Yes
No
Applicant Initials: _______________ Date: _______________
______________________________________________________________________________________________________________________
EN-QS-F-125 Revision H
Effective Date: 10 February 2012
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© 2012 by OCIA International, Inc.
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Program Specific Questions:
3. EC; COR; QUEBEC If the operation has parallel processing or handles non-organic products, are non-organic products stored in
separate areas from the organic products?
Yes
No
Not Applicable
If yes, what measures are taken to ensure that organic products are clearly identifiable from the non-organic products to avoid
mixtures or exchanges of organic products with non-organic products?
Not Applicable
If yes, what cleaning measures are implemented prior to the storage of the organic products?
Are the cleaning measures recorded?
Yes
No
Not Applicable
Not Applicable
F. TRANSPORTATION OF ORGANIC PRODUCTS
Not Applicable (no transportation is arranged)
Incoming:
1. In what forms are incoming products received?
dry bulk
liquid bulk
tote bags
foil bags
plastic totes: type of plastic:
tote boxes
metal drums
cardboard drums
paper bags
synthetic fiber bags: type of plastic:
other (specify):
2. Do you arrange incoming product transportation?
Yes
No
3. How do you ensure that inbound transport units are free from prohibited products/residues prior to loading organic products
(documented cleaning, new units, etc.)?
4. Check all steps taken to segregate organic products:
dedicated organic-only transport units
use of pallets
separate area in transport unit
organic product shrink wrapped
pallet tags identifying "organic"
other (specify):
In-Process:
Not applicable
5. How are in-process products transported?
6. What type of transport unit/vessels are used (e.g. plastic bucket)?
Applicant Initials: _______________ Date: _______________
______________________________________________________________________________________________________________________
EN-QS-F-125 Revision H
Effective Date: 10 February 2012
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© 2012 by OCIA International, Inc.
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7. How do you ensure that in-process transport units (buckets, carts, etc.) are free from prohibited products/residues prior to loading
organic products (documented cleaning, new units, etc.)?
Outgoing Product:
8. Please describe how outgoing products are transported, who arranges this transportation, and how you ensure transportation units
do not pose a risk to the organic integrity of the product.
9. How do you ensure that outbound transport units are free from prohibited product/residues prior to loading organic products
(documented cleaning, new units, etc.)?
10. In what form are finished products shipped?
dry bulk
liquid bulk
metal drums
Same form as arrival
tote bags
cardboard drums
tote boxes
cardboard cases
paper bags
plastic crates
foil bags
cans
mesh bags
bottles
plastic containers; type of plastic:
other (specify):
11. Check steps taken to segregate organic products:
dedicated organic only transport units
use of pallets
pallet tags identifying "organic"
organic product shrink wrapped
separate area in transport unit
other (specify):
Program Specific Questions:
12. EC Please describe the packaging, containers, or vehicles that are utilized for transporting organic products (including to
wholesalers and retailers). Include a description of the method of sealing the packaging, container, or vehicle to ensure that
substitution of the content cannot be achieved without manipulation of the seal:
13. EC Is a label/bill of lading used for the transportation of product?

Yes
No
Please provide a description of all information that is included on the label/bill of lading which verifies compliance with
Standard 7.5.2, point 1 (a), (b), (c), and (d) or Standard 7.5.2, point 2 of the “Equivalent European Union Organic Production
& Processing Standard for Third Countries” regulation:
Applicant Initials: _______________ Date: _______________
______________________________________________________________________________________________________________________
EN-QS-F-125 Revision H
Effective Date: 10 February 2012
Handling Organic System Plan
© 2012 by OCIA International, Inc.
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14. COR; QUEBEC Are COR-organic products physically segregated non-COR-organic and conventional products when
transported?
Yes
No
15. COR; QUEBEC When transporting product, what methods are taken to ensure that all equipment used in the transportation of
COR-organic product is free from non-COR-organic or conventional residues and invertebrate and vertebrate pests?
16. COR; QUEBEC Is COR-organic product transported to or from an off-site unit to undergo any type of handling/packaging as
defined by the COR?
Yes
No
If yes, what measures are taken to prevent contamination or substitution of the product with prohibited substances or nonCOR-organic or conventional products?
Not Applicable
If yes, does the container/packaging contain the following information:




The name and address of the person or organization responsible for the production, preparation, or distribution of the
product;
The name of the product;
The organic status(COR) of the product; and
Information that ensures traceability (e.g. lot numbers)?
Yes
No
Not Applicable
17. COR; QUEBEC Is documentation maintained that verifies that during transportation, the integrity of the organic products is
maintained and the conditions meet all pertinent COR requirements?
18. COR; QUEBEC If you are the party owning the product at the point of transport (and the transportation company is not certified
organic to the COR), do you maintain documentation that verifies that the organic integrity of the product has been maintained
throughout the transportation process?
Yes
No
Not Applicable
19. COR; QUEBEC Upon receipt of organic product(s) from suppliers, do you verify the package seal and the presence of the
information required in Standard 7.5.2, point 1 (a), (b), (c), and (d) of the “Equivalent European Union Organic Production & Processing
Standard for Third Countries” regulation and that the information on the label matches the information on the accompanying
documents?
Yes

Are records maintained of the verification of the package seal and accompanying documents?
Yes
No
No
Applicant Initials: _______________ Date: _______________
______________________________________________________________________________________________________________________
EN-QS-F-125 Revision H
Effective Date: 10 February 2012
Handling Organic System Plan
© 2012 by OCIA International, Inc.
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SECTION 6: Record Keeping System and Supporting Documents
Organic standards require that records disclose all activities and transactions of the operation, be maintained for 5 years, demonstrate
compliance with the programs for which certification is being sought, and be available for review. Organic products must be tracked
through the facility/final destination and back to the original source. The actual amounts of organic products must balance with the
amounts that have been handled. All relevant documents must identify products as "organic" and specify the certification program.
1. Please explain how your audit trail system allows you to trace the movement of organic products from the source and on to its final
destination?
2.
How long do you keep your records?
3.
Do you maintain a complaint log?
4.
Which of the following records do you maintain for organic handling:
Yes
No
purchase orders
contracts
invoices
quality test results
Certificates of Analysis
copies of Certificates of Organic Operation
shipping log
5.
bills of lading
Transaction Certificates
customs forms
export declaration forms
audit control register
scale tickets
receiving records
receiving summary log (12 mos.)
transport unit inspection/cleaning forms
phytosanitary certificates
sales summary log
receipts
sales orders
inventory records
sales invoices
shipping summary log
other (specify):
Does your operation have its own lot numbering system that is applied to the products that are being handled?
Yes
No
If yes, please describe your lot numbering system:
6. Do you ensure that all invoices, BOLs and other sales documents indicate a lot number, a reference to the organic status
(specifying the certification program) of the product, and the name of the certifier?
Yes
No
7. For any new products being requested for certification, please supply the label, Organic Product Ingredient sheet, and flow chart (if it
involves a new process).
8. Please provide the following if there have been any changes from what was submitted last year:

flow charts

facility maps

pest trap maps
9. Please provide the following attachments with your annual Organic System Plan:
a. List of products produced, sorted by trade names. This list should indicate additions, deletions, and changes from last year’s list.
b. Supplier list with names of suppliers, certification agency of suppliers, organic programs they are certified to. This list should
indicate additions, deletions, and changes from last year’s list.
Applicant Initials: _______________ Date: _______________
______________________________________________________________________________________________________________________
EN-QS-F-125 Revision H
Effective Date: 10 February 2012
Handling Organic System Plan
© 2012 by OCIA International, Inc.
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SECTION 7: Additional Comments
Please provide any additional comments or information pertinent to this Organic System Plan.
Applicant Initials: _______________ Date: _______________
______________________________________________________________________________________________________________________
EN-QS-F-125 Revision H
Effective Date: 10 February 2012
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© 2012 by OCIA International, Inc.
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SECTION 8: Affirmation
I affirm that all statements made in this application are true, correct, and complete. The organic products that I have handled have
not/will not come into contact with any prohibited substances and/or have not been/will not be commingled with non-organic products. I
understand that the operation may be subject to unannounced inspection and/or sampling for residues at any time as deemed
appropriate. I understand that acceptance of this form in no way implies granting of certification by OCIA. I agree to abide by OCIA
International Bylaws and the certification standards and/or certification requirements applicable to my operation. I agree to notify OCIA
International in writing of changes in any of the following: operation contact information, applicant contact information, legal status,
ownership or control of the operation, or any change in the operation that may affect its compliance. I agree to pay all fees assessed
by OCIA. I further agree to abide by and fulfill duties and obligations to OCIA International, as written in the Operator Licensing
Agreement. I affirm that I understand the standards/regulations for the specific program(s) that I have requested and that the requested
products were handled in accordance to these standards/regulations.
Signature of Owner/Manager
Date (M/D/Y)
I have attached the following required documents (with name on each page):
*Product flow chart
*Facility map
Pest management map of traps and monitors (*if applicable)
*Completed, signed, and dated Operator Licensing Agreement
Organic product labels (*if applicable)
*List of ingredients of other substances used as boiler additives, defoamers, packaging cleansing agents, cleansers, or pesticides,
etc. if applicable (labels, MSDS, etc.)
Documents from previous (if other than OCIA ) or dual certification application (*if applicable)
*Sample of the audit trail documents that can help verify the traceability of organic product, and demonstrate compliance is met
Register of Operations and Quantities Processed (EC)
Sample Label/Bill of Lading (EC)
Package Seal and Accompanying Documents Records (EC)
Cleaning Records (EC)
Parallel Handling/Packaging Records (COR; QUEBEC)
Pest Control Substance Use and Disposition Records (COR; QUEBEC)
Sample Container/Packaging Information (COR; QUEBEC)
Transportation Organic Maintenance Documentation (COR; QUEBEC)
Other (specify):
* Note: Documents need to be submitted only for new applicants or for changes.
Maintain copies of this Organic System Plan and other supporting documents as part of your records.
Applicant Initials: _______________ Date: _______________
______________________________________________________________________________________________________________________
EN-QS-F-125 Revision H
Effective Date: 10 February 2012
Handling Organic System Plan
© 2012 by OCIA International, Inc.
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