District Rotaract
Representative Training
Breakout
2014 ROTARY INTERNATIONAL CONVENTION
Overview and introduction
TAKE ACTION, EXCHANGE IDEAS, JOIN LEADERS
OBJECTIVES
• Understand the role and responsibilities as a
DRR and
how do
it fits
intotothe
Rotary /
WHY
you have
do anything?
Rotaract / District structure
• Know some key actions that you can take to
support clubs to recruit and retain members
you dosuccessful
to support your
clubs? and
and WHAT
plan andcould
execute
projects
events
• Understand how to manage an effective
District Rotaract Committee, including
HOW
could you lead your
team?
delegation
and cooperation
and
succession
planning
AGENDA
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Take a stand!
Role and Responsibility
Club Support
Teamwork and Succession Planning
Rise up and take action!
INTRODUCTION
Florian Wackermann
• Chairman Rotaract Germany Committee
(RDK) – representing 15 German districts
• Past Leadership Development Trainer (RDK)
DRR Brett Sham
• DRR RID9685
• Treasurer Rotaract Australia MDIO
• Past RYLA and iRYLA Facilitator
ICEBREAKER ACTIVITY
Take a stand!
ICEBREAKER ACTIVITY
Take a stand!
• How many people of your club are
attending this workshop?
1 (you)
More than one
ICEBREAKER ACTIVITY
Take a stand!
• To how many Preconventions have you
been – including this one?
1 (first)
2
3
more
ICEBREAKER ACTIVITY
Take a stand!
• What number is your district ending with?
0 (zero)
Odd (1, 3, 5, 7, 9)
Even (2, 4, 6, 8)
Other
ICEBREAKER ACTIVITY
Take a stand!
• How large is your district?
1 to 5 clubs
More than 5 clubs
ICEBREAKER ACTIVITY
Take a stand!
• Is your district member of an MDIO?
Yes
No
ICEBREAKER ACTIVITY
Take a stand!
• What’s your DRR status?
I have served as DRR
I am serving this year (2013/14) as DRR
I will serve next year (2014/15) as DRR
I might serve in the future
Understanding the roles and responsibilities as
a DRR
ROLE OF THE DRR
“To serve as an ambassador for the
Rotaract program, a conduit of
information between fellow members
and Rotarians, and a leader and
resource for club officers in your
district”
Source: Guide for District Rotaract Representatives
RESPONSIBILITIES OF THE DRR
• Represent all Rotaractors in the district
• Communicate with the Rotary district
governor and district Rotaract committee
chair
• Co-chairYou’re
the an
district
Rotaract
committee
AMBASSADOR
• Bring clubs together for service and
fellowship
• Promote Rotaract to Rotary clubs and to the
community
Source: Guide for District Rotaract Representatives
DISTRICT ROTARACT STRUCTURE
Source: Guide for District Rotaract Representatives
DISTRICT COMMUNICATION ACTIVITIES
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District Rotaract newsletter
Social media
Public relations
Community
relations
You’re a CONDUIT
OF INFORMATION
PROMOTING ROTARACT TO ROTARY CLUBS
• Sharing successful Rotaractor-led
fundraising and service projects
• Offering communications and social
networking support to help Rotary clubs
promote
their service
and
You’re a CONDUIT
OFprojects
INFORMATION
signature events
• Holding a workshop on club diversity,
global citizenship, or innovative service
projects
MEETINGS, TRAINING AND EVENTS
• Training – Rotaract district leadership
training meeting, Rotary district team
training seminar and Rotary district
assembly
• District
conference
– Rotary
and Rotaract
You’re
a LEADER AND
RESOURCE
• Multidistrict meetings, service projects
and MDIOs
• International events – Preconvention and
Interota
OTHER ACTIVITIES TO SUPPORT CLUBS
Help start new Rotaract clubs
Grow existing club membership
Help Rotaractors transition into Rotary
HelpYou’re
clubsa LEADER
plan andAND
implement
service
RESOURCE
projects
• Lead districtwide projects or events
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Supporting clubs to recruit and retain members
and plan and execute projects and events
GROUP DISCUSSION
Support Membership
Support Activities
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How could a DRR and his team
support my club getting members?
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How could a DRR and his team
support my club with our
activities?
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You’re group is the district team:
Define three actions what you
would do next to support your
clubs to get members.
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Your group is the district team:
Define three actions what you
would do next to support your
club with their activities
Managing a District Rotaract Committee and
succession planning
GROUP DISCUSSION
Planning
Cooperation
Delegation
Planning – Ideas from Workshop at Preconvention in Sydney, May 31st, 2014
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I will make a district/club vision
I will set measurable and achievable goals
I will plan a district-wide event
I will help improve relations between clubs within the district
I will communicate with the DRRE
We will hold a multi-district project or event
I will talk to the DG and DGE about district plans and goals
I will regularly update club activity and information
I will create a calendar
I will create a district newsletter
I will create and collate event templates
I will plan to contact Rotaractors
I will follow Rotary themes
I will check the clubs and meeting times
I will coordinate with the MDIO
I will plan a meeting / meetings with presidents
I will include my team in my yearly plans
I will consider available resources when setting my plan
Delegation - Ideas from Workshop at Preconvention in Sydney, May 31st, 2014
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I will create district leadership positions – in which to delegate
We will hold a planning session to delegate
I will actively seek others interests and passions
I will make a list of tasks to delegate, will follow up and check on progress
We will identify strong points of people to help
We will empower others to take ownership of their projects
I will delegate to help people grow
I will be clear what I delegate
I will not micromanage
I will show appreciation and recognize and celebrate achievements
I need to understand that I can‘t do it all myself
I will provide timelines for action points
I will get my presidents to provide a SWOT-report every quarter
I will help the president to prioritize their action items
Cooperation - Ideas from Workshop at Preconvention in Sydney, May 31st, 2014
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We will facilitate RC & RAC communication
We will facilitate communication between presidents and the MDIO
We will facilitate cooperation in events
We will facilitate fellowship days for Rotaractors and Rotarians
I will regularly communicate with my District Rotaract Chair
We will liase with other organizations
We will create a database of contact information
I will communicate the DRR-plan to Rotaract Clubs and district
leadership
I will get monthly updates on RAC on status.
Ask for help and volunteers
Delegate roles to clubs
Facilitate communication between DRRs
Recap and close
OBJECTIVES
• Understand the role and responsibilities as a
DRR and
how do
it fits
intotothe
Rotary /
WHY
you have
do anything?
Rotaract / District structure
• Know some key actions that you can take to
support clubs to recruit and retain members
you dosuccessful
to support your
clubs? and
and WHAT
plan andcould
execute
projects
events
• Understand how to manage an effective
District Rotaract Committee, including
HOW
could you lead your and
team?succession
delegation
and accountability
planning
Where do I find the slides?
http://tinyurl.com/pm4jjz7
TEAM ACTIVITY
Rise up as a team and take action!
• Form a group of 5 people
• Sit on floor, back-to-back
• Link arms
• Try and stand up
THANK YOU
AND GOOD LUCK FOR BEING
AN AMBASSADOR
A CONDUIT OF INFORMATION
&
A LEADER AND RESOURCE
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