Survey Launch Email
When: First day of the survey
From: Company survey team
To: All employees eligible to take the survey
Subject: You’re invited to participate in our employee survey!
Dear {In Qualtrics, insert piped text with the employee’s first name},
You’re invited to participate in our Employee Engagement survey! We want to hear
your views on what makes this company a great place to work, and what your
suggestions are for what we could do better.
This email contains your access link to the survey, so please don’t delete it in case
you need it at a later stage.
This link is unique to you, so it won’t work if you forward it on to anyone else!
The survey should take you around 15 minutes to complete, and you have until {add
your survey close date here} to submit your response. If you prefer, you can take
the survey at home rather than on company time, and you can access it from any
mobile device.
Your link to take the survey is here: {Add access details in Qualtrics by pasting piped
text with the survey link here}
If you have any questions, please contact your survey team on {add contact details
for your internal point of contact for the survey}.
Thank you!
Your Survey Team
First Reminder Email
When: 7 days after survey launch
From: Company survey team
To: All employees who haven’t completed the survey
Subject: A quick reminder on our employee survey!
Dear {In Qualtrics, insert piped text with the employee’s first name},
Don’t forget to participate in our employee survey! The survey closes on {add your
survey close date here} and we want to capture everyone’s views on what makes
this company a great place to work, and what your suggestions are for what we
could do better.
Your access link to the survey is below and it should take you just 15 minutes to
complete.
This link is unique to you, so it won’t work if you forward it on to anyone else!
Your link to take the survey is here: {Add access details in Qualtrics by pasting piped
text with the survey link here}
If you have any questions, please contact your survey team on {add contact details
for your internal point of contact for the survey}.
Thank you!
Your Survey Team
Final Reminder Email
When: The day before survey close
From: Company survey team
To: All employees who haven’t completed the survey
Subject: Last Chance – don’t miss out on our employee survey!
Tomorrow’s your last chance to take our employee survey! It’ll take just 15 minutes
– don’t miss your opportunity to have your say.
Your access to the survey is below. If you have any questions, please contact your
survey team at {add contact details for your internal point of contact for the survey}.
Your link to take the survey is here: {Add access details in Qualtrics by pasting piped
text with the survey link here}
Thank you!
Your Survey Team
Dashboard Invitation Email
When: The day you want to release dashboards
From: Company survey team
To: All employees who should get access to viewing a dashboard
Subject:
Dear {In Qualtrics, insert piped text with the manager’s first name},
The results are in! You're now able to access your dashboard with the engagement
survey results for your part of the business. The results will include survey scores as
well as comment feedback from your team, so be sure to set some time aside to
review them in detail. All results are protected by the anonymity threshold of {enter
your anonymity threshold here} responses - so anything less than this will be
suppressed.
Remember, this is employee feedback on how people feel about working for this
organization as a whole and is not designed to be a manager evaluation. It is your
opportunity to find out how different organizational practices positively or
negatively impact how engaged your team is. An engaged workforce is an advantage
as much as a disengaged workforce can be a hindrance, so understanding and acting
on this feedback is to your benefit! When reviewing the results, you should think
about what is within your span of control to act on and change for your part of the
business.
Your login details to access your dashboard are below. Happy reviewing!
{Add access details in Qualtrics by pasting piped text with the dashboard link here}
Thank you!
Your Survey Team