ELECTRONIC INVOICING
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Electronic invoicing makes transactions between business partners more efficient
and can reduce costs and lead times. By receiving a higher quality, electronic
invoicing makes traditional invoicing obsolete. Volvo is offering electronic invoicing
possibilities for all suppliers independent of IT knowledge and invoicing volume.
To be able to choose the most suitable invoicing solution consider how often you will be
invoicing Volvo, is it once a month or several times a week? Generally we recommend suppliers
with limited invoice volumes to Volvo to choose webEDI and suppliers with larger volumes to
choose EDI.
EDI - (Electronic Data Interchange)
EDI is a standardized way of communicating and exchanging business transactions
electronically between business partners. The most frequently used electronic messages for
Automotive Purchasing are delivery schedules, despatch advices and invoices and only invoices
for Non Automotive Purchasing. Perhaps you are already using EDI towards other business
partners? Then your situation is favourable since you can re-use much of your technical
information structure. Even if you are not using EDI today you have a lot to gain by investing in
an integrated solution.
Volvo offers a variety of communication solutions for EDI, for example OFTP via X25. If your
company is using a VAN service this could be an option for you, this solution is ideal for those
needing support to be able to meet the requirements set by Volvo. Please contact your VAN
supplier for more information.
More information regarding the communication can be found at the communication section at:
www.volvo.com/edi_europe
The test process:
1. To request an EDI invoice implementation simply complete our web “request form” at Volvo
EDI Europe’s front page at: www.volvo.com/edi_europe. Further instructions will then be sent
to your e-mail from the Volvo IT EDI implementation team.
2. The implementation team at Volvo IT will check if the syntax of the file is correct and then
the financial department will check the content of the file. You will be asked to send us test files
until a correct one has been received. During the test process paper invoices should be sent in
parallel.
3. Once the test file has been approved by the financial department, the electronic relation will
be put in production on a date agreed between the parties.
WebEDI
WebEDI is based on EDI and this system is ideal for suppliers with few invoices to Volvo or for
suppliers currently unable to send invoices by traditional EDI according to Volvo's specification.
The difference in comparison with EDI is that Volvo provides the partner with access to the
supplier portal with a Volvo id and password where you process your invoices manually. On the
contrary to EDI no test process is needed for webEDI.
More information regarding webEDI can be found at: www.volvo.com/edi_europe
To receive more information, please contact us at:
Email: [email protected]