Microsoft Word 2010 Chapter 6 – Lab Test A
Creating a Form Letter Using a Template, a Data Source,
Mailing Labels, and a Directory
Purpose: To demonstrate the ability to create a form letter, a data source, mailing
labels, and a directory.
Problem: You work for MainlyDogs, a pet store that specializes in mainly dogs. You
are tasked with sending out reminders to customers about an upcoming sale.
Instructions: Start Word and perform the following tasks.
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Use the Apothecary Merge Letter template to begin creating the main document for
the form letter. If necessary, change the document theme to Essential. Save the main
document for the form letter with the file name, Word Chapter 6 – Lab Test A –
Main.
Type a new data source using the data shown in Figure W6A - 2. Delete field names
not used and add two field names: Pet Name and Pet Breed. Save the data source
with the file name, Word Chapter 6 – Lab Test A – Data Source.
Save the main document for the form letter again. Edit the letter so that it appears
similar to that seen in Figure W6A – 1. Figure W6A – 1 displays a sample letter
(after merging). Delete the sender address before the date. Set the date to match the
letter shown in the figure. Insert the merge fields where appropriate to create the
letter (for example, use Pet Name and Pet Breed in the letter to specify the particular
pet). The entire letter should fit on a single page.
Merge the form letters to a new document. Save the merged letters in a file called
Word Chapter 6 – Lab Test A – Merged.
In a new document window, address mailing labels using the same data source you
used for the form letters. Save the mailing label layout with the name, Word Chapter
6 – Lab Test A – Labels. If required by your instructor, merge the mailing labels to
the printer.
In a new document window, specify the main document type as a directory. Change
the page layout to landscape orientation. Insert all merge fields in the document,
separating each with a comma. Merge the directory layout to a new document
window. Convert the list of fields to a Word table (the table will have 10 columns).
Add a row to the top of the table and insert field names in the empty cells. Bold the
text in the first row. Change the margins to narrow. Change the font size of all text in
the table to 9 point. Apply the Light List - Accent 3 table style. Resize the table
columns so that the table looks like Figure W6A – 2. Sort the table in the directory
by the Last Name field. Save the merged directory with the name, Word Chapter 6 –
Lab Test A – Merged Directory.
Submit all documents in the format specified by your instructor.
Figure W6A – 1
Figure W6A – 2