GREEN INDUSTRY INNOVATION PROGRAMME POLAND
INTERIM REPORT N° . . .
Project Promoter: Click here to enter text.
Reporting period: from . . . to . . .
Project Title: Click here to enter text.
Partner(s): Click here to enter text.
Project region (Nuts-3)*: Click here to enter text.
Grant award date: Click here to enter text.
Total project duration:
. . . months – from . . . to . . .
Total eligible expenses:
EUR . . .
Total grant approved:
EUR . . . (. . . %)
Co-financing:
EUR . . . (. . . %)
Advance paid:
EUR . . .
Total amount disbursed from Innovation Norway to date
– advance included:
EUR . . .
Amount requested for disbursement with this IR: EUR . . .
Signature and stamp: (same as on Financial Identification form)
Date: . . .
* http://ec.europa.eu/eurostat/web/nuts/overview
Document1
Page 1 of 5
Section 1: Overview of Project Progress
(from: starting date . . . until report cut-off-date . . .)
The general principle is that the report should be short, clear and to the point.
This section of the report is meant to give a clear, history-tracking overview of
what was effectively achieved (‘touchable’ results on the ground) during the
reporting period and overall since the beginning of the project. Documents (e.g.
relevant reports about quantity of waste processed, research conclusions, training
reports etc.) whereby the promoter can prove that proposed indicators have been
monitored and estimated results have been achieved shall NOT be sent with the
report. Instead, all such documentary evidence shall be kept on separate project
files ready for inspection in case of monitoring visits. Innovation Norway may
nevertheless ask that some evidence be sent by e-mail. The documentary
evidence project file shall be based on any organising principle the grantee may
deem suitable as long as it allows quick document retrieval and reconciliation
thereof with the relevant result and expenditure items.
1.1
Activities and results achieved
Please describe briefly the activities performed during the reported period, what
are the results achieved and give a qualitative assessment of the effect of your
project up to date.
Please fill in the Annex 1 presenting the Outputs/Indicators for the
reported period.
1.2
Deviation in the Project Implementation Plan– and remedial action
This section is meant to include reasons for deviation, and plan for the way ahead
in case of differences between planned achievement and actual achievement.
Activity no. Ex. Activity 3 Installation of the new equipment for production line
Description
challenges
activity level
of
at
Delays in installation
Reasons for deviation
Identified solutions
(please present the remedial
actions to the identified deviation
and mention if they have already
been developed in the reported
period, or it will be developed in
the next reporting period)
Delays in delivering the
equipment by the supplier
new
maintain a good communication with
the supplier and monitor the delivery
activate
the
contract
clause
negotiating with the supplier as
regards penalties for delays in
delivering the equipment
Document1
Page 2 of 5
1.3
Implementation of Publicity Plan
Comment on activities as per the approved Publicity Plan. All publicity materials
produced during the implementation of the project shall be kept on a separate
project file.
1.4
Risk management
Comment on risk management/new risks etc. as against risks mentioned in the
Application and possible remedial actions.
1.5
Bilateral Relations
Comment on cooperation with your Norwegian partner and any other bilateral
activities/contacts during the reporting period.
1.6
Other issues
Comments on any other issues the promoter may deem relevant should be
included here.
Section 2: Special Conditions and Legal Issues
2.1
Special conditions and other legal issues
Please comment (and provide documentary evidence if applicable) on any special
condition mentioned under item 4. of the Project Contract with a due date during
the reporting period.
2.2
Public Procurement process and results
This chapter must comment on the relevant tender procedures/or good economic
practice and their results (choice of procedure as per the relevant threshold,
award criteria, winners, complaints, supervision by observers (Innovation Norway
or representatives appointed by them). Promoters shall keep separate
procurement files for ease of reference in case of controls.
Section 3: Cross Cutting Issues
3.1.
Project level/impact:
Comment on aspects relating to work with specific relevance to cross-cutting
issues as per your project application. Please make the content as measurable as
possible by referring to:
-
Principles of good governance
Sustainable development (environmental – economic – social dimension).
Inclusion of workers from disadvantaged groups, especially Roma, must be
reported on.
Gender equality (if relevant)
3.2
Corporate Social Responsibility (CSR) (if relevant)
Document1
Page 3 of 5
Comment on aspects relating to the CSR: present the relevant actions taken in
the reporting period.
Please report on enterprise (project promoter) level/impact:
Section 4: Financial Progress
This section shall give a detailed account of all expenditure during the reporting period. It
shall consist of:
A) An Excel sheet to be attached to the report as a separate document in compliance
to the approved project budget
B) A copy of the relevant audit certificate - as applicable in line with the audit
arrangements agreed upon in the Project Contract
C) Latest bank statement corresponding to the separate project account – with
separate illustration of generated interest, if any
D) Updated Disbursement Plan
E) Power of Attorney (if relevant – for payment directly to the Norwegian partner)
All expenditure shall be cross-referenced against an invoice number or time sheet the
number of which will be clearly indicated together with reference as to the file number
where the respective invoice/timesheet/other legally acceptable documentary evidence is
kept. Timesheets (not to be included in the report) shall be properly numbered and shall
include at least the following info: name of person working on the project (including ‘own
staff’ or ‘hired assistance’ specification), name of hours worked during the reporting
period cross-referenced against the relevant activity and indication of hourly rate
calculated in line with the Art. 5.1.3. Detailed eligibility provisions of the programme’s
„Rules and Procedures“. Timesheets shall be signed or otherwise confirmed by the
project manager on behalf of the grantee.
Document1
Page 4 of 5
Annex 1
OUTPUTS – INDICATORS
OUTPUTS
1
Example: functional waste to
energy plant
INDICATORS
Annual
renewable
electricity produced by
the system (MWh)
INDICATOR value
Baseline
Target
Achieved
in
the
reported
period
0
4000
2000
……
1
According to information included in the approved project
Document1
Page 5 of 5