Labor Best Practices
Concept
Practical Application
Accountability increases the likelihood
OSAs will be cleared
Each OSA should be assigned to one
person who has full responsibility (and
authority) for ensuring the account is
reconciled and cleared in a timely manner.
Users are more likely to ensure Labor
Schedules are initially entered correctly
when accountable for ensuring the
Organization Suspense Accounts (OSAs)
are cleared.
The same individual(s) responsible for
entering Labor Schedules and Distribution
Adjustments should be accountable for
clearing the Organization Suspense
Account.
This provides incentives and motivation to ensure
Labor Schedules are entered accurately and in a
timely manner and/or Distribution Adjustments are
entered when needed
All players involved in the Labor
Distribution processes need to
understand the ramifications of errors
and/or inaction and to be a cooperative
member of the “LD” team.
For any employee with LD responsibilities
in their job descriptions, LD efforts should
be evaluated as part of the yearly
performance review process; including
review and analysis of OSA account
balances.
Labor Best Practices (continued)
Concept
Practical Application
Timely clearing of OSA transactions will
keep balances to a minimum and enable
causes of OSA entries to be identified
and corrected early in the process.
Users should run the Labor 173
Suspense Account report as soon as
email notification regarding payroll
posting in Oracle is received. This
notification is sent bimonthly by the LD
Coordinator after each payroll is run
and posted in Oracle Financials.
Staying informed regarding when
payrolls are posted will improve
department’s ability to monitor OSA
balances and ensure payroll
transactions are posting to the correct
PTA(s).
To ensure receipt of email notifications
regarding payroll postings and other
key information related to LD, all Labor
Distribution users should subscribe to
the following LD distribution lists:
[email protected]
[email protected]