INVITATION FOR PRE-QUALIFICATION OF BIDDERS
(INTERNATIONAL COMPETITIVE BIDDING)
__________________________
PQ DOCUMENT NO.: OIL/PP/PQ/01/2013
for
Engineering Design, Procurement, Construction, Installation &
Commissioning
of
Produced Water Effluent Treatment Plant of 5000 m3 Per Day
capacity
at
Greater Tengakhat Area, Duliajan, Assam
on BOO (Build, Own and Operate) basis
for
OIL INDIA LIMITED,
Duliajan, Assam, India
(A Government of India Enterprise)
Website: www.oil-india.com
1
INDEX
Invitation for Prequalification ................................................................. 3
General Scope Of Work ............................................................................ 6
Introduction ............................................................................................ 6
ETP Capacity: ........................................................................................... 6
Scope of Work........................................................................................... 6
Completion Period ................................................................................. 10
Facilities to be provided by oil at Nominal charge: .............................. 10
Statutory Requirements ........................................................................ 10
Scope related to various Engineering Services ..................................... 11
a)
Civil scope of work: ...................................................................... 11
b)
Mechanical & Piping scope of work .............................................. 12
c)
Electrical scope of work ............................................................... 12
d)
Instrumentation scope of work: ................................................... 13
Liquidated Damages ............................................................................... 14
Applicable Law:....................................................................................... 14
Technical experince and financial capabilty: ........................................ 15
Salient Conditions.................................................................................. 18
Documents required alongwith pre-qualification application .............. 20
(Form –A) .............................................................................................. 20
(Form -B) .............................................................................................. 21
(Form –C) ............................................................................................. 23
(Form –D) ............................................................................................. 24
(Form –E) ............................................................................................. 25
(Form - F) ............................................................................................. 27
(Form - G)............................................................................................. 30
2
Invitation for Prequalification
1.0 Oil India Limited (OIL) intends to establish a 5000 M3 Per Day capacity
Effluent Treatment Plant (ETP) at its Oilfields in the state of Assam,
India for handling the Produced Formation Water from different fields.
OIL plans to get the plant constructed by interested parties on Build,
Own and Operate basis (BOO). This Global Notice is issued for
prequalifying the firms / Consortium for construction of the said
Effluent Treatment Plant and its Operation and Maintenance (O&M) for
10 years.
2.0 Under the BOO contract, the Contractor shall mobilize/ construct the
ETP along with all subsidiary equipments and accessories at site and
operate the same for a period of 10 years after installation and
commissioning. The ownership of the Plant and Equipment will rest
with the BOO Contractor. Detailed terms and conditions of the
Contract will be provided in the Bidding document issued in due
course to all those parties who are meeting the Pre-qualification
criterion.
2.1 The Location of the proposed ETP will be at Tengakhat in Dibrugarh
District in Assam inside an existing Installation owned and operated
by OIL. The land for the ETP will be provided by OIL on lease basis.
3.0 The tendering process will be completed in two stages:
a) Prequalification of the interested parties through press notification in
the first stage.
b) Selection of successful bidder from among the prequalified parties on
the basis of Techno-commercial evaluation in the second stage.
3.1
To be Prequalified, the bidders should mainly fulfill following three
criteria:
a) Fulfill the Experience criteria (Clause 10.1) w.r.t the scope of work
(clauses 3.0 to 7.0). Supporting documents required for evaluation
(Format attached alongwith).
b) Fulfill the Financial criteria (as indicated in Clause 10.2 ).
Supporting documents required for evaluation (Format attached
alongwith).
c) The party should be interested to carry out the job as indicated in
the Scope of Work on Build, Own and Operate (BOO) basis as per
OIL’s terms and conditions.
3
3.2
The detailed tender document for the final selection will be issued only
to the Pre-qualified parties without going for press/open tender again.
The eligible parties will be required to submit their detailed technical
and financial offer only after obtaining the detail bid document from
OIL.
3.3 The Contract will be awarded to the techno-commercially successful
bidder after evaluation of their technical and financial offer.
Tentatively the Letter of award (LOA) is expected to be issued after
completion of the two-stage tendering process in March 2014.
3.4
Expected Completion period for Construction and Commissioning of
the ETP will be 18 months from the date of issuance of LOA.
4.0 Keeping in view the foregoing, OIL now invites Pre-qualification
Applications from reputed and experienced parties meeting the
prescribed qualification criteria for inviting detailed Techno-commercial
and Financial offers at a later date from eligible parties for
Construction of the Effluent Treatment Plant at Tengakhat and its
Operation and Maintenance for 10 years on BOO basis.
5.0 Complete set of prequalification requirements are furnished in the
following pages and the same are to be downloaded and referred by
Applicants for submission. Each Applicant is required to submit a
Demand Draft or Banker’s cheque for Rs.40,000.00 or USD 650.00
(non-refundable) in favor of "Oil India Limited" payable at “Duliajan”
towards cost of these Prequalification Documents.
5.1 All the certificates & documentary evidences submitted in support of
Eligibility Criteria described in this Prequalification document must be
duly notarized by Govt. approved Notary with their seal, sign and date.
The date of such notarized copy should not be more than one year old.
OIL reserves the right to check the original certificates/ documents at
any point of time, if desired, and the required documents shall have to
be produced by the parties for authentication.
6.0 PRE-BID CONFERENCE :
6.1 A pre-Bid conference will be held at Guwahati on 24.09.2013 for
providing clarifications to prospective bidders on the technical
requirement, terms and conditions etc. to enable them to understand the
exact service requirement of the Company. Parties interested to attend the
pre-bid conference should contact/intimate well in advance (at least 4
working days prior to pre-bid conference) for details of the venue & time,
to the General Manager (Production Project), Oil India Ltd., P.O. Duliajan786602, Phone: 91-374-2807209, E-mail: [email protected].
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6.2
Only those parties who submit the Application Fee of RS. 40,000 /
USD650 as detailed in Para 5 above shall be allowed to participate in the
Pre-Bid conference. Therefore, parties intending to attend the Pre-Bid
conference must carry and submit the requisite Demand Draft/Banker`s
Cheque in the Conference. At the most 2 (two) representatives from each
prospective bidder shall be allowed to participate in the pre-bid
conference. All costs for attending the pre-bid conference shall be to
prospective bidders’ account.
6.3
The prospective bidders shall submit their queries through E-mail /
Courier addressed to General Manager (Production Project), Oil India Ltd.,
Duliajan-786602, Assam at least 4 working days prior to the date of prebid conference and such queries must reach OIL’s office at Duliajan well
in time. OIL shall reply /clarify their queries in the pre-bid conference.
OIL will not be responsible for non-receipt or late receipt of any bidder’s
query in OIL’s office.
7.0 SUBMISSION:
Interested Parties are invited to submit their Pre-Qualification Application
with their credentials and supporting documents mentioned above in a
sealed envelope super-scribing the PQ Reference on the envelope latest
by 15.30 Hrs(IST) on 04.10.2013 to the following address:
General Manager (Production Project)
Production Project Department
Oil India Limited,
Duliajan, Assam-786602
Contact No:0374-2807209
Notes:
i.
Those parties who could not participate in the Pre-Bid Conference
but intend to participate in the Tendering process should ensure
to submit their DD/Banker`s Cheque towards Application Fee
along with their formal Application. Application(s) tendered
without requisite DD/ Banker’s Cheque towards cost of these prequalification documents either in the Pre-Bid conference or along
with the Application shall be rejected outright and same will not be
considered for evaluation.
ii.
Prospective Parties are requested to regularly check OIL`s website
for any information / modifications issued in respect of this PQ
Notification from time to time.
5
GENERAL SCOPE OF WORK
1.0
INTRODUCTION
OIL INDIA LIMITED (OIL)’s Oil & Gas fields are located in the districts
of upper Assam, India. Produced Formation Water from different
fields are handled at various existing OCS operated and maintained
by OIL's in-house facilities. In order to ensure stipulated guidelines
and maintain parameters of produced water prior to its disposal or
injection as given in the Scope of Work, a produced water Effluent
Treatment Plant is proposed to be installed and operated and
maintained for a period of 10 years on BOO basis.
2.0
ETP CAPACITY:
The ETP capacity will be 5000 KLPD (two streams of 2,500 KLPD
each)
3.0
a)
SCOPE OF WORK
The Proposed ETP is being installed to dispose/re-inject the produced
water after clarification to the sub-surface in Water Disposal Wells
(1,200 to 1,500 m depth) / Water Injection Wells (2,500 to 3,000 m
depth). The inlet produced water quality as against desired outlet
quality, as per guidelines are shown in the table given below :
Desired Water Quality for Disposal / Re-injection
Parameter
Inlet parameters
range
Outlet
parameter
desirable
1.
pH
7-9
6.5-8.5
2.
Temperature
Ambient-65 0C
Not Concerned
3.
Total
solids
Upto 150 ppm
< 1 ppm
4.
Filterability
(through
Filter)
1 – 2.5 Litres / 30
Min.
> 5 Litres / 30
Min.
Sl.No.
Suspended
0.45µ
5.
Turbidity
100 – 180 NTU
< 0.5 NTU
6.
Dissolved Oxygen
Upto 6 ppm
<0.02 ppm
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Desired Water Quality for Disposal / Re-injection
Parameter
Inlet parameters
range
Outlet
parameter
desirable
7.
SRB
103 to 106 CFU/ml
NIL
8.
Any other Bacterial
Activity like GAB,
IRB, & APB
Not Measured
NIL
9.
Oil and Grease
100-5000 mg/l
< 2 mg/l
Sl.No.
b)
A part of the treated water will be further treated using RO to meet
the following parameters as per CPCB guidelines:
Desired Water Quality as per CPCB Guidelines
Sl.No.
Parameter
Inlet parameters
range
Outlet
parameter
desirable
1.
pH
6.5-8.5
2.
Temperature
Not Concerned
3.
Total
solids
< 1 ppm
Suspended
Water From
Desired Quality for
Disposal / Reinjection
4.
Turbidity
5.
Dissolved Oxygen
6.
SRB
NIL
7.
Any other Bacterial
Activity
NIL
8.
Zinc
0.1-0.7
< 1 mg/l
9.
BOD
80-135 mg/l
< 20 mg/l
10. COD
180-1400 mg/l
< 60 mg/l
11. Chlorides
400-2400 mg/l
< 500 mg/l
7
< 0.5 NTU
<0.02 ppm
Desired Water Quality as per CPCB Guidelines
Inlet parameters
range
Outlet
parameter
desirable
12. Sulphates
70-125 mg/l
< 600 mg/l
13. TDS
3500-5000 mg/l
< 2100 mg/l
14. % Sodium
60-85
< 50 mg/l
Sl.No.
Parameter
15. Oil and Grease
< 2 mg/l
16. Phenolics
2-10 mg/l
< 1.1 mg/l
17. Cyanides
0.002-0.04
< 0.2 mg/l
18. Fluorides
0.1-0.3 mg/l
< 1 mg/l
19. Sulphides
0.07-0.3
< 1.0 mg/l
20. Chromium(Cr+6)
0.01-0.06 mg/l
< 0.1 mg/l
21. Chromium Total
-
< 1.0 mg/l
22. Copper
0.02-0.4
< 0.2 mg/l
23. Lead
0.7-2.0 mg/l
< 0.1 mg/l
24. Mercury
-
< 0.01 mg/l
25. Nickel
0.2-1.6 mg/l
< 2 mg/l
c)
The proposed process of the ETP shall incorporate (but not limited to)
Settling tanks, Tilted/Corrugated Plate Interceptor, Induced Gas
Floatation, Necessary suitable Filters, Reverse Osmosis and Sludge
treatment drying and handling facility.
d)
The proposed ETP shall be a fully automated unit consisting of
electronic micro-processor based field instruments, analyzers, flow
meters, etc as applicable, and to be controlled from a control room
with a dedicated Basic process control system (BPCS) for automatic
process control and a dedicated SIS (Safety Instrumented System) as
per applicable IEC61508 & IEC61511 standards. The supplied
control system should have provision for connection to the SCADA
system of OIL for seamless data transfer.
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e)
The ETP shall have facility for the above parameters to be routinely
measured, monitored and recorded using suitable laboratory
equipments at site. The equipments are to be procured, installed and
commissioned by the successful bidder in an onsite laboratory to be
established by the successful bidder. All the parameters to be
monitored at least once in 24 hours and records are to be maintained
for at least one year.
f)
The proposed ETP shall have the capability to monitor and record few
critical parameters (will be indicated in the detail bid document)
online using suitable instrumentation based on latest & best
available technology with monitoring facility from control room
through display panels. The critical parameters to be monitored
both in inlet and outlet, on round the clock basis
g)
A provision should be kept, for automatic recycling of the water
through the process plant in the event of non conformity to the
critical parameters monitored online and it will be the responsibility
of the Contractor for storing the recycled water which will be in
addition to daily rate of 5000 KLPD.
h)
Suitable storage capacity for both inlet and outlet water to take care
of the ullage for at least a period of 3 days.
i)
It is the successful bidder’s responsibility to keep the proposed ETP
in operation without any interruption for which adequate standby
streams may be included.
j)
Any nonconformity of all other parameters measured in the
laboratory will lead to rejection of the treated water, which the
Contractor has to recycle for further processing.
k)
Further, rejection of treated water due to non conformity with the
parameters as per lab test approved by OIL would attract Liquidated
Damages as specified under Liquidated Damages Clause.
l)
All systems should be designed, constructed and operated for
uninterrupted /continuous operation.
m)
Contractor shall make all arrangements for procurement,
mobilization, installation, testing and commissioning of all equipment
for the construction of complete system/equipment of ETP.
n)
Complete operation and Maintenance of all Plant and equipment for a
period of 10 years as per BOO method will also be under the scope of
the Contractor.
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o)
Any chemical Dosing including chemicals required for achieving the
desired parameters of processed water will be the responsibility of the
Contractor.
p)
Contractor shall make all arrangements for sludge handing and
disposal.
4)
COMPLETION PERIOD
The Completion period for the installation and commissioning of the
plant shall be 18 months from the date of issue of LOA.
5)
FACILITIES TO BE PROVIDED BY OIL AT NOMINAL CHARGE:
a.
The Land for the installation of proposed ETP measuring 120 × 70
meter (approx.) inside an existing OCS (Oil Collecting station)
premises at a distance of approx 30 KM from Duliajan.
b.
Requisite land for sludge handling and disposal.
c.
Natural Gas for generation of
requirements of the Proposed ETP.
6)
STATUTORY REQUIREMENTS
power
and
any
operational
1. ETP plant shall be designed, constructed and operated so as to meet
the requirements of applicable safety codes / standards, OMR, Indian
Electricity Rules, Environmental Protection Act 1986, OISD Standards
etc.
2.
All Works / systems provided under the Contract shall be designed
and constructed in accordance with the prevalent National/
International codes and practices.
3.
Developing plant earthing system in accordance with relevant codes /
specifications of Bureau of Indian Standards & DGMS requirements.
4.
The contractor shall obtain all statutory approvals from DGMS, State
Pollution Control Board etc. on behalf of OIL.
All statutory
requirements / formalities shall be met & fulfilled by the contractor,
irrespective of level of priority defined elsewhere. All liaisons with
agencies like DGMS, SPCB, MoEF for obtaining necessary statutory
approvals / clearances / permissions shall be in contractor’s scope.
10
7)
SCOPE RELATED TO VARIOUS ENGINEERING SERVICES
The Scope of Work encompasses total civil / structural /
mechanical/ piping / Instrumentation / Electrical works,
Engineering, Supply, Transportation, Installation, construction,
commissioning on BOO basis which includes but not limited to:
a) CIVIL SCOPE OF WORK:
The Scope of Work under this section involves design, detailed
engineering, supply of all materials, construction, erection, testing, trial
runs and commissioning of all Civil Works for construction of the ETP
per CPWD/BIS specifications.
Intending bidders in their own interest are advised to visit the site and
assess the quantum of work before submitting their Application. Cost of
such site visit shall be fully borne by the parties themselves. OIL will
only allow access to the site to the prospective Applicants upon receipt of
prior intimation. The quantum of civil works include but is not limited to,
the following works:
1. Level surveys of the plot, Developing of area by earth filling, rolling
and compacting to raise the finish ground level (FGL) as per
requirement. Designing and construction of roads, platforms,
pavements surrounding the new facilities, Electrical road crossing,
instrument road crossing etc as required.
2. Design and construction of tank pads and various foundations
required for placement of various pumps and motors required for the
ETP.
3. Construction of Foundation for all equipments including package
items if any, as required for construction of the Effluent Treatment
Plant.
4. Making arrangement for source water and laying of pipeline from
source of utility water to the proposed ETP site as per requirement.
5. Design and construction of a suitable office with minimum storage
space required for smooth running of the ETP. Plumbing and
sanitary network of the buildings including construction of septic
tank etc. The Contractor shall also provide required furniture and
fixtures at ETP office use.
11
6. Land scaping, beautification and plantation in the non-operational
area and within the boundary limit of ETP. Any other civil works left
out but required to be constructed for completion of the project.
b) MECHANICAL & PIPING SCOPE OF WORK
The mechanical & piping scope of work to be performed by Contractor
shall include (but not limited to):
1) Design, selection, procurement, inspection, installation, hookup,
testing,
Hydrotesting,
pre-commissioning,
commissioning,
performance guarantee tests and O & M for all the mechanical
equipments, line pipes, valves, pumps, pipe fittings etc. as per
requirement of the ETP.
2)
Detailed engineering, Design and finalization of the P&ID.
3) Preparation of technical data sheet, drawings, Safe Operation
Procedures for all static and rotary equipments and various packaged
items based on the requirements for operation of the ETP.
4) Complete piping of the installation with necessary pipe supports,
carrying Hydro tests of piping system, tanks etc. as per relevant
OISD, ASME, API standards and submission of test reports.
5) Obtaining all statutory approvals and certificates as per the
requirements for the equipments to be installed in the ETP.
6)
OIL approved Third party inspecting agency will have to be engaged
for procurement of all critical items viz. (a) Tank / Tank plates (b)
Pumps (d) Compressors (e) Cranes (f) All filters etc.
c) ELECTRICAL SCOPE OF WORK
Complete design & detailed engineering consisting of all engineering
documents necessary for proper procurement including sizing and
selection of electrical system/equipments/cabling/earthing/lighting
required within the plant for installation, testing and commissioning of
the complete system. Broad scope of work shall include but not be
limited to the following :1. All electrical equipments/system must conform to CEA Regulations
2010.
2. Design/Selection/Commissioning/installation and O&M of gas based
Power Generating Set for the Plant. OIL will provide the natural gas
at nominal charge.
12
3. Sizing and selection of all equipments including MV switchgear, MCC
Panel, lighting transformers, distribution boards, D.C. system, UPS,
lightning protection system as IEC 62305-3 etc.
4. Developing lighting distribution system for the complete plant.
5. Preparation of engineering documents/drawings such as complete
equipment list, motor list, relay settings, protection coordination
chart,
equipment
layout,
overall
and
area
wise
cabling/lighting/earthing, lightning protection system etc.
6. Preparation of hazardous area schedule Classification and drawing of
hazardous area as per (i) Oil Mines Regulations (DGMS Guidelines),
(ii) OISD-113, (iii) API-RP-500, (iv) IS-5572/5571, (v) IEC-79 & (vi) BS5345. It shall be the Contractor’s responsibility to obtain the
approvals/certificates from concerned authorities.
d) INSTRUMENTATION SCOPE OF WORK:
Complete design & detailed engineering consisting of all engineering
documents necessary for proper design, selection, procurement
including sizing and selection of Instrumentation and Control system /
equipments / cabling / earthing /installation, testing and
commissioning of the complete system. On the basis of information
collected by Contractor from site, the Contractor shall finalize all design
data to carry out engineering for a fully automated DCS (Distributed
Control System) & PLC based control system based on latest technology
and as per prevalent industry standards. Contractor’s scope shall
include but not be limited to the following.
1. The Instruments shall be supplied as mentioned in the scope of
supply for effective control, monitoring and safety of the system.
The automatic monitoring and control philosophy from a
centralized control room should be considered along with a
dedicated SIS (safety instrumented system) system.
2. ETP shall be provided with its own PLC to control, monitor and
safeguard the system. Controls,
sequencing
logic a n d s a f e
guarding
of t h e c o m p l e t e
ETP s h a l l b e successful
b i d d e r ’ s responsibility.
3. Preparation of engineering documents/drawings such as complete
instrumentation and control equipment list, field instrument list,
relay settings, protection coordination chart, block / logic diagrams
etc.
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4. It shall be the Contractor’s responsibility to obtain the
approvals/certificates
from
DGMS
for
installation
and
commissioning of the complete instrumentation and control
facilities, systems & equipments within the plant.
8)
LIQUIDATED DAMAGES
In the event of the Contractor’s failure to strictly adhere in
providing/meeting the following, Liquidated damages shall be levied at the
following rates.
FAILURE
(A) Delay in Completion of
Installation
and
Commissioning of Plant as
stipulated in Completion
Clause 4.0 above.
(B) Liquidated Damages in
case of Shut Down or nonconformity
w.r.t
water
quality
Liquidated Damages
(A) @0.5% of 1st year Contract Price per
Week or part thereof of delay subject to
maximum of 7.5%, to be reckoned from
the date of the scheduled completion date.
(B1) Grace period allowed for planned
maintenance per quarter/ year will be
indicated in the detailed bid document.
Any unplanned shutdown of the ETP will
result in non-payment to Contractor
during the entire shutdown period.
(B2) Any nonconformity w.r.t water
quality, as per lab test will lead to
rejection of the treated water for onward
disposal and such quantity shall not
attract any payment to Contractor.
9)
APPLICABLE LAW:
a. The Contract shall be deemed to be a Contract made under, governed
by and construed in accordance with the laws of India for the time
being in force and shall be subject to the exclusive jurisdiction of
Courts situated in Dibrugarh/ Guwahati.
b. The Successful Bidder shall ensure full compliance of various Indian
Laws and Statutory Regulations, to the extent applicable, as stated
below, but not limited to, in force from time to time and obtain
necessary permits/licenses etc. from appropriate authorities for
conducting operations under the Contract:
14
1)
2)
3)
4)
5)
6)
7)
8)
9)
10)
11)
12)
13)
14)
15)
16)
17)
18)
19)
20)
10)
The Mines Act, 1952 - as applicable to safety and employment
conditions.
The Mines Rules, 1955
The Oil Mines Regulations, 1984.
The Workmen's Compensation Act, 1923.
The Payment of Wages Act, 1963.
The Payment of Bonus Act., 1965.
The Contract Labour (Regulation & Abolition) Act, 1970 and the
rules framed thereunder.
The Employees Pension Scheme, 1995.
The Interstate Migrant Workmen Act., 1979 (Regulation of
employment and conditions of service).
The Employees Provident Fund and Miscellaneous Provisions
Act, 1952.
The AGST Act, WB & Bihar Tax Act
Service Tax Act.
Customs & Excise Act & Rules
Assam, West Bengal and Bihar Entry Tax Act
Value Added Tax
Environment Protection Act,1986
Water Act, 1974
Air Act, 1981
Hazardous Waste Rules,2008
Public Liability Insurance Act
TECHNICAL EXPERINCE AND FINANCIAL CAPABILTY:
10.1.0 EXPERIENCE: The bidder must meet the following criteria:10.1.1 (a) The bidder must have experience of successfully completing one
project of designing, engineering, installing and commissioning of
Produced Formation Water Effluent Treatment Plant based on the
technology incorporating TPI/CPI, IGF, Filtration, RO and sludge
handling etc. during the last 7(seven) years as on the closing date of
this Invitation for Pre-Qualification.
(b) Bidder must have an experience of operating and maintaining a
Produced Formation Water Effluent Treatment Plant of minimum
capacity of 1000 KLPD for minimum continuous one year during
last 7 (seven) years as on Pre-Qualification Invitation closing date in
addition to clause No 10.1.1(a).
10.1.2 Any bidder who meets either of the above clause 10.1.1(a) or
10.1.1(b) but not both, can also bid provided they have a
MOU/Agreement with a party who meets the shortfall and fulfills
15
the requisite experience criteria. In such situation, the party has to
submit the valid MOU/ Agreement during the contractual period.
10.1.3 Bidder should submit following documents along with their
Application:
(a)
Copies of relevant pages of Contracts & Completion Certificate /
payment Certificate or any other document issued by the
client(s), which can substantiate successful completion of the
job in support of their experience mentioned in Para 10.1.1(a)
and/or 10.1.1(b).
(b)
Self attested MOU/Agreement as supporting document for
clause 10.1.2 above for the contractual period.
10.2.0 FINANCIAL CAPABILTY
10.2.1 The bidder shall have an average annual financial turnover of
minimum Rs. 10.00 Crores (or US$ 1.75 million) during the last 3
(three) years ending 31.03.2013 (for Accounting year April-March)
and 31.12.2012 (for calendar Accounting year). Documentary
evidences in the form of Audited Balance sheet and Profit and Loss
Account for the last 3 (three) years ending 31.03.2013 (or
31.12.2012) as applicable shall be submitted alongwith the
Application.
10.2.2 In case the audited Balance sheet and Profit and Loss Account
submitted are in currencies other than INR or US$, the bidder shall
have to convert the figures in equivalent INR or US$ considering
the prevailing conversion rate on the date on which the audited
Balance sheet and Profit and Loss Account were signed.
10.3.0 Bid from Indian Company/Indian Joint Venture Company with
Technical Collaboration/ Joint Venture Partner:
10.3.1 In case, the bidder is an Indian Company/Indian Joint Venture
Company, who satisfies the minimum experience requirement as per
clause 10.1.1(a) or 10.1.1(b) above, provided they also fulfill the
financial criteria as per clause No.10.2.1 above can also bid on the
strength of Technical Collaborator/Joint Venture partner who meets
the shortfall criteria laid down at clause No. 10.1.1(a) or 10.1.1(b)
above.
16
10.3.2 Indian bidders quoting based on technical collaboration/ joint
venture, shall submit with their Application a Memorandum of
Understanding (MOU) / Agreement with their technical
collaborator/ joint venture partner clearly indicating their roles
under the scope of work which shall be addressed to OIL and shall
remain valid and binding for the contract period under this tender.
10.3.3 Any party who is extending technical support by way of entering in
to technical collaboration with another party shall not be allowed to
submit an independent bid against the tender and such bids shall
be straightway rejected. Further, all bids from parties with the
technical collaboration support from the same Principal will be
rejected.
10.4.0 Bid from Consortium of companies:
10.4.1 In case, the bidder is a Consortium of companies, the following
requirement should be satisfied by the bidder:
a) The Leader of the Consortium should satisfy the minimum
experience requirement as per clause No. 10.1.1(a) or 10.1.1(b)
above. Also the leader of the Consortium shall have to meet the
financial turnover criteria mentioned in clause No. 10.2.1 above.
However, one Consortium member alone shall have to meet the
shortfall criteria laid down at clause No. 10.1.1(a) or 10.1.1(b)
above.
b) Consortium Applications shall be submitted with a Memorandum
of Understanding between the Consortium members duly signed
by the authorized Executives of the Consortium members clearly
defining the role/scope of work of each partner/member, binding
the members jointly and severally to the responsibility for
discharging all obligations under the contract and identifying the
Leader of Consortium. Unconditional acceptance of full
responsibility for executing the ‘Scope of Work’ of bid document by
the Leader of the Consortium shall be submitted along with the
Application.
c) Only the Leader of the Consortium shall buy the Application,
submit Application and sign the contract agreement (in the event
of award of contract) on behalf of the Consortium.
d) The Bid Security shall be in the name of the Leader of the
Consortium on behalf of Consortium with specific reference to
Consortium bid and name & address of Consortium members.
17
Similarly the Performance Security shall be in the name of the
Leader on behalf of the Consortium.
e) Bidder(s) quoting in Consortium with any firm are not allowed to
quote separately/independently against this tender. All the
Application / bids received in such case will be summarily
rejected.
10.5.0 Bid from 100% Subsidiary Company:-
10.5.1 Offers of those bidders who themselves do not meet the experience
criteria as stipulated in clause Nos. 10.1.1(a), 10.1.1(b) & 10.2.1
can also be considered provided the bidder is a 100% subsidiary
company of the parent company which itself meets the experience
criteria as stipulated in Clause Nos. 10.1.1(a), 10.1.1(b) & 10.2.1.
In that case, as the subsidiary company is dependent upon the
experience of the parent company with a view to ensure
commitment and involvement of the parent company for successful
execution of the contract, the participating bidder should enclose
with their Application an Agreement (as per format enclosed as
Form-G) between the parent and the subsidiary company and
Corporate Guarantee (as per format enclosed as Form-F) from the
parent company to OIL for fulfilling the obligation under the
Agreement.
11) SALIENT CONDITIONS
a. Applicants with positive Net worth will only be considered for
qualification (Net worth shall mean “Subscribed and Paid up Equity or
owner’s capital + Reserves/accumulated loss – {Revaluation reserves
and miscellaneous expenditure not written off + reserves not available
for distribution to equity shareholders}” ).
b. No Financial Assistance in the form of Working Capital Advance/
Mobilization Advance will be provided to the Contractors during
erection and O&M of ETP. The Contractor will have to Procure and
Build the ETP at their cost with Finance resources arranged by them.
Payment to ETP Contractor will commence in the form of processing
charges based on per KLPD fluid treated, once the plant is successfully
installed and commissioned.
c. Eligible Bidders will be asked to provide firm prices in their Offer
towards O&M of plant for 10 years on BOO basis.
18
d. As the asset will be constructed by successful bidder on land owned by
Company, a separate Lease Agreement shall be executed along with the
Contract for BOO.
Site: The leased area shall be handed over upon the terms and
condition
as set forth in the Lease Agreement and the BOO
Contract. Concessioner(s) shall be permitted to build operate
and maintain ETP in accordance with agreement on the Site
and shall not be permitted to utilize the Site for any other
purpose.
Term of Lease: The Lease Agreement shall be for the same term as the
BOO Agreement (the "Initial Term") or any extension thereof (the
"Additional Term") agreed between the parties.
Rent Payment: Concessioner(s) shall pay lease rent at the rate, as to
be fixed by OIL.
Note: Above terms are not exhaustive. Additional terms shall be
elaborated in the Lease Agreement.
e. The ETP after installation and commissioning shall be fully insured
by appropriate Insurance Coverage by the successful bidder.
f. Bid Security (to be submitted by pre-qualified Bidders in the form of a
DD or Bank Guarantee at the time of submission of Bid) : Rs
82,60,000.00 or USD 135,600.00
g. Performance Security (to be submitted by successful bidder in the
form of a Bank Guarantee upon award of Contract): 7.5% of
estimated 1st year Contract Price.
19
12)
DOCUMENTS REQUIRED
APPLICATION
ALONGWITH
PRE-QUALIFICATION
General Information of the Firm
(Form –A)
A. 1. Name of the bidder firm / company
2. Permanent address of the bidder
3. Present postal address of the bidder
4. Telephone numbers
Office
Residence
Mobile numbers
5. Fax
B. Nature of company (strike out whichever is not
applicable) proprietary firm /partnership firm /
private Ltd/ public Ltd.
C. Date of incorporation
D. Details of proprietor partners / directors (as the
case may be)
:
:
:
:
:
:
:
:
:
:
:
Note: Attach copies of registration of firm/ company/ with details of Proprietor/ Directors.
Signature of Bidder
20
Form -B
Data Sheet in respect of similar work Experience
(Form –B)
1. Name of Scheme
2. Capacity of the scheme
3. Name and address of client for whom the work
was carried out
4. Client’s full address and contact Phone No.
5. Number and date of letter of ordering the work
6.
7.
8.
9.
Time stipulated for completion
Actual date of commencement of work
Actual date of commissioning
Final date of defect liability period
10.
11.
a.
b.
Influent characteristics
Discharge characteristics
Agreed
Achieved
Number and date of certificate issued by
12. client
(attach photocopy for reference)
13. Address of Engineer - In - Charge if any
14. General write up about the scheme
Note:
Selected schemes should be supported with documentary evidence towards
following:
Contractor’s experience of successfully completing one project of designing,
engineering, installing and commissioning of Produced Formation Water
Effluent Treatment Plant based on the technology incorporating TPI/CPI,
IGF, Filtration, RO and sludge handling etc. during the last 7(seven) years
as on closing date of this Invitation for Pre-Qualification.
AND
Experience of operating and maintaining a Produced Formation Water
Effluent Treatment Plant of minimum capacity of 1000 KLPD for minimum
continuous one year during last 7 (seven) years as on closing date of this
Invitation for Pre-Qualification.
21
.
Note: Submit multiple Data sheets if there are more than one scheme to
substantiate the requisite experience. Documents establishing successful
execution of above jobs must be submitted along with the Application.
documents shall be in the form of:
These
(i) Copies of relevant pages of contract document showing Contract Number,
period of contract and Detailed Scope of work etc.
(ii) Copies of completion Certificate(s) or payment certificates or any other
documents which substantiate completion of the jobs, issued by the client(s) with
contact details of the issuing person/organization (e-mail address, Phone
Number, Fax number etc).
Signature of Bidder
Contractor
22
Details of Projects in hand
(Form –C)
Sl.
No.
Name of
Project
Client
Reference
Value of
Work
Time of
completion
Date of
award
Expected
date of
completion
Signature of Bidder
23
Details of Key personnel available for the proposed work
(Form –D)
Sl.
No.
Description of
personnel
Nature of
Qualification
Experience
experience
Signature of Bidder
24
Details of Financial Stability of the Contactor/Firm
(Form –E)
1.
The Annual Turn Over of the Contractor / Firm for the last three years. (The
average annual turnover of the bidder shall not be less than Rs.10.00 Crores
during the last three financial years 2010-2011, 2011-2012, 2012-2013). (Attach
copies of audited accounts).
2.
The following parameters shall be furnished as per the audited financial
statements duly certified by an independent Chartered / Cost Accountant for the
last three accounting years.
Sl. No.
3.
Particulars of parameters
2010-11
1.
Authorized Capital
2.
Subscribed Capital
3.
Paid-up Capital
4.
5
Reserves(Other than revaluation
reserve)
Loan:
Long Term
Short Term
6
Net worth
7
Gross Fixed Assets
8
Net Fixed Assets
9
Current Assets
Cash and Cash Equivalents and
Short term Investments:
Other Current Assets :
10
Current Liabilities
11
12
Profit before depreciation, interest and
Taxes
Profit Before taxes
13
Profit After taxes
Turnover for the last three financial years
:
(All statements should be supported by documentary proof)
25
2011-12
2012-13
4.
Net Cash Accruals(Net Profit + Depreciation) for preceding three years.
5.
The Contractor should possess the list of Outstanding Loan borrowed from
Banks /Financial Institutions duly certified by the respective Lender as on
Application date and the latest solvency certificate issued from a
Nationalized /Scheduled Bank.
Agreement/ MOU of arrangement of Finance with the Bankers/ Lenders
shall be submitted alongwith the Application.
6.
Projected cash flow statements for next three years.
7.
Name & address of the Banks of the Applicant.
Signature of Bidder
26
PARENT COMPANY GUARANTEE
DEED OF GUARANTEE
(FORM - F)
This DEED OF GUARANTEE executed at ---------------by:
this ------------ Day of
M/S ---------------------., a Company organized and existing under the laws of-------------- having a principal business office at ------------------------- hereinafter referred to
as “Guarantor” which expression shall, unless excluded by or repugnant to the
subject or context thereof, be deemed to include its successors and permitted
assigns.
WHEREAS
M/S OIL INDIA LIMITED (OIL), a Govt. Of India “Navaratna” category Enterprise
and premier Oil Company engaged in Exploration, production and transportation
of Crude oil & Natural gas having its Headquarters at Duliajan-786602,Dist.
Dibrugarh, Assam hereinafter referred to as “Company” which expression shall,
unless excluded by or repugnant to the subject or context thereof ,be deemed to
include its successors and assigns, floated Tender No. -------------------inviting offers
from Vendors for -------------------------------------.
M/S ----------------, a Company registered under the Company’s Act 1956 and
having its Registered Office at ---------------------hereinafter referred to as
“Subsidiary”, which expression shall, unless excluded by or repugnant to the
subject or context thereof, be deemed to include its successors and permitted
assigns, a wholly owned subsidiary of the Guarantor, have in response to the
above mentioned tender invited by the Company, submitted their Bid/Application
No. ------------------------------------ dated------------ to the Company with one of the
condition that the Subsidiary shall arrange a guarantee from its parent company
guaranteeing due and satisfactory performance of the work covered under the said
tender including any change therein as may be deemed appropriate by the
Company at any stage.
.
The Guarantor represents that they have gone through and understood the
requirement of the above mentioned tender and are capable of and committed to
provide technical, financial and such other supports as may be required by the
Company for successful execution of the same.
27
The Subsidiary and the Guarantor have entered in to an agreement dated
………………………. as per which the Guarantor shall be providing technical,
financial and such other supports as may be necessary for performance of the
work relating to the said tender.
Accordingly, at the request of the Subsidiary and in consideration of and as a
requirement for the Company to enter into agreements with the Subsidiary, the
Guarantor hereby agrees to give this Guarantee and undertakes as follows:
1.
The Guarantor (Parent Company) unconditionally agrees that in case of nonperformance by the Subsidiary of any of its obligations in any respect, the
Guarantor shall immediately on receipt of notice of demand by the Company take
up the job without any demur or objection, in continuation and without loss of time
and without any cost to the Company and dully perform the obligations of the
Subsidiary to the satisfaction of the Company. In case the Guarantor also fails to
discharge its obligations herein and complete the job satisfactorily, the Company
shall have absolute rights for effecting the execution of the job from any other
person at the risks and costs of the Guarantor. The Guarantor also undertakes to
make good any loss that may be caused to the Company for non-performance or
un-satisfactory performance by the Guarantor or Subsidiary of any of their
obligations.
2.
The Guarantor agrees that the Guarantee herein contained shall remain valid and
enforceable till the satisfactory execution and completion of the work (including
discharge of the warranty obligations) awarded to the Subsidiary.
3.
The Guarantor shall be jointly with the Subsidiary as also severally responsible for
satisfactory performance of the contract entered between the Subsidiary and the
Company.
4.
The liability of the Guarantor under this Guarantee is limited to the total value of
the contract entered between the Subsidiary and the Company and in no event
shall the Guarantor’s liability hereunder, either in its capacity of Guarantor or as
Contractor should it perform the Contract in the event of the subsidiary’s nonperformance as per point No.1 herein above, exceed that of the Subsidiary under
the mutually agreed Contract awarded to the Subsidiary. This will, however, be in
addition to the forfeiture of the Performance Guarantee furnished by the
Subsidiary.
5.
The Guarantor represents that this Guarantee has been issued after due
observance of the appropriate laws in force in India. The Guarantor hereby
28
undertakes that the Guarantor shall obtain and maintain in full force and effect all
the Governmental and other approvals and consents that are necessary and do all
other acts and things necessary or desirable in connection there with or for the due
performance of the Guarantors obligations hereunder.
6.
The Guarantor also agrees that this Guarantee shall be governed and construed in
accordance with the laws in force in India and subject to the exclusive jurisdiction
of the courts of Assam, India.
7.
The Guarantor hereby declares and represents that this Guarantee has been
given without any undue influence or coercion from any person and that the
Guarantor has fully understood the implications of the same.
8.
The Guarantor represents and confirms that the Guarantor has the legal capacity,
power and authority to issue this Guarantee and that giving of this Guarantee and
the performance and observations of the obligations hereunder do not contravene
any existing law or any judgment.
For and on behalf of (Parent Company)
M/s --------------------------------.
Per :
Signature :
Name :
Designation :
29
Witness : 1
Signature :
Name
Designation
Date
:
Witness : 2
:
:
Signature :
Name
Designation
Date
:
:
:
(FORM - G)
Format of agreement between bidder and the parent company (to be made on
stamp paper of requisite value and notarized)
This agreement made this --------- Day of ---------- by and between ------------------------ having its Registered Office at -------------------------------- herein after referred
to as bidder of the first part AND
M/S ---------------------------, a Company organized and existing under the laws of --------- having a principal business office at -------------------------------------- hereinafter
referred to as “Parent Company” on the other part,
WHEREAS
M/S OIL INDIA LIMITED having its Headquarters at Duliajan-786 602, Dist:
Dibrugarh, Assam (herein after referred to as OIL), has invited offers vide their Tender
No.………………………. inviting offers from Vendors for
…………………………………..
.
.
AND WHEREAS
M/S ------------------------------, (Bidder) intends to participate against the said tender
and desires to have a financial and technical support of M/s ------------------------------ (Parent Company) and whereas Parent Company represents that they have gone
through and understood the requirement of the above mentioned tender and are
capable of and committed to provide the services as required by the bidder for
successful execution of the contract, if awarded to the bidder.
Now, it is hereby agreed to by and between the parties as follows:
1.
M/S------------------------------, (Bidder) will submit an offer to OIL for the full scope of
work as envisaged in the tender document as a main bidder and liaise with OIL
directly for any clarifications etc. in this contexts.
2.
M/S ------------------------------- (Parent Company) undertakes to provide financial,
technical support and expertise, expert manpower and procurement assistance
and project management to support the bidder to discharge its obligations as per
the Scope of Work of the tender/Contract for which the offer has been made by the
bidder and accepted by the Parent Company.
30
However, as a minimum, following services will be covered by the Parent
Company:
i)----ii)----- etc.
3.
This agreement will remain valid till validity of bidder’s offer to OIL including
extension if any and till satisfactory performance of the Contract in the event the
Contract is awarded by OIL to the bidder.
4.
It is further agreed that for the performance of work during Contract period bidder
and Parent Company shall be jointly and severally responsible to OIL for
satisfactory execution of the Contract .
5.
However, the bidder shall have the overall responsibility of satisfactory execution
of the Contract awarded by OIL.
In witness whereof the parties hereto have executed this agreement on the
date mentioned above.
For and on behalf of (Bidder)
For and on behalf of (Parent Company)
(M/S -------------------------------------)
(M/s---------------------------------.)
Signature :
Signature :
Name :
Name :
Designation
Designation :
Witness : 1
Witness : 1
Witness : 2
Witness : 2
31