Section 5
Content creation step-by-step guides
CourseGenie: Creating links
1. Start Word and open (File > Open) the information sheet File management located in
the CC_content folder on the CD-ROM accompanying this pack. This is an adaptation
of the ‘File management’ information sheet from Section 7 ‘Technical know-how’.
Note: if you have completed the previous courseGenie activity, continue using your own
source Word document.
2. Start courseGenie by selecting Tools > courseGenie > Start courseGenie.
You should now have a new drop-down item on the menu bar next to Help, entitled
courseGenie.
Notice that the formatting previously applied to the document has changed. This is
because you will be using styles from the courseGenie style sheet while the program is
running. If you were to stop courseGenie running (Tools > courseGenie > Stop
courseGenie), your original formatting would be reinstated.
3. You can turn any of the text or images into hyperlinks which can be either internal,
linking to another place within your document, or external, linking to an address (URL)
on the internet or to another file relevant to the course materials.
4. To create an internal hyperlink, first scroll down to the section entitled Creating new
folders on page 4 of your source Word document and insert the text ‘See also the
section on Viewing your file structure.’
5. Now scroll up to the section Viewing your file structure on page 2. Create a blank line
directly under this heading and, on the blank line, insert the word ‘linking’. Highlight this
word and insert a Bookmark by selecting Insert > Bookmark.
Figure 1: Bookmark dialog box
Enter the word ‘linking’ under Bookmark name and click Add. The word ‘linking’ should
now be enclosed in square brackets in your document. This shows that it is not part of
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Section 5
Content creation step-by-step guides
the text for your course, and will not appear on your HTML page – it is purely a marking
note.
Note: if you can see the square brackets and not the word ‘linking’, it is because you
have Hidden bookmarks selected on the Bookmark dialog box. Return to the dialog
box and uncheck this option.
6. Now you need to set up your hyperlink. Scroll back down to the section Creating new
folders on page 4 and highlight part or all of the text you typed in for step 4, then select
Insert > Hyperlink or right-click and select Hyperlink.
Figure 2: Insert Hyperlink dialog box
Under Link to, select Place in This Document then select the bookmark linking from
the list displayed and click OK. You have now inserted an internal hyperlink.
7. To create an external hyperlink, highlight the text or select the image you wish to link
from, choose Insert > Hyperlink as before, but this time click on Existing File or Web
Page then enter the address of the website you want to link to.
Figure 3: Insert Hyperlink dialog box
8. To create a hyperlink to another file, such as another Word document or a spreadsheet
which will be displayed in the browser window, select the text or image to be
hyperlinked, choose Insert > Hyperlink and click on Existing File or Web Page as
above, but this time browse to and select the required file.
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Section 5
Content creation step-by-step guides
9. To ensure that all hyperlinked files are available to your generated course, open the
Settings dialog box (courseGenie > Settings), select the General tab and ensure that
Copy media files to output folder is checked. When the course is generated, all the
files will be copied to a media subfolder within the course output folder.
10. Experiment with creating the different types of hyperlink then save your file and
generate the course to preview your work. Save the document to a folder called
coursegenie on your floppy disk, then select courseGenie > Generate course.
A Browse for folder dialog box will open. Browse to the folder you have just created,
select it and click OK.
A series of dialog boxes will be displayed showing the progress of the conversion of the
Word document to XML, and the conversion of the XML file to HTML pages. The final
dialog box shows a complete list of pages generated, with the message HTML
generated OK. If the error message HTML files were not generated is displayed, then
return to your document and check that you have made the appropriate amendments
correctly.
Figure 4: CourseGenie HTML generate and preview dialog box
11. Ensure that Preview in Browser is checked then click on Close.
Your browser should open and you should be able to see your document converted into
a complete set of course materials in HTML pages.
When you generate your course, all the files will be put into a subfolder within the folder
you selected above. The subfolder will be named after your source Word document,
and a zipped version of this folder will also be created to enable easy export.
To see the files and folders generated by courseGenie, open My Computer or
Windows Explorer and navigate to the folder you created on your floppy disk.
Note: when content is saved, any previous version with the same name will be
overwritten. If you want to retain a copy of a previous version of a generated course,
rename your source Word document before generating the new version of the course.
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