GOVERNMENT OF ODISHA
ODISHA STATE RURAL ROAD AGENCY
****
DETAILED NOTICE
FOR
INVITATION OF EXPRESSION OF INTEREST FOR ENGAGEMENT OF LOCAL ARCHITECT & DESIGN
CONSULTANT FOR THE CONSTRUCTION OF RURAL ROAD NETWORK MANAGEMENT UNIT
(RRNMU) AT BALASORE, BOLANGIR & CUTTACK IN ODISHA UNDER RURAL CONNECTIVITY
INVESTMENT PROGRAMME
No.ADB-Misc-26/11- 13518
dtd. 21.07.2016.
Abbreviations:PMGSY
PIC
RCIP
ADB
NRRDA
OSRRA
RRNMU
RCTRC
:
:
:
:
:
:
:
:
Pradhan Mantri Gram Sadak Yajana
Project Implementation Consultant
Rural Connectivity Investment Programme
Asian Development Bank
National Rural Roads Development Agency
Orissa State Rural Road Agency
Rural Road Network Management Unit
Rural Connectivity Training and Research Centre
I
GENERAL
1.
Background
1.1
Under RCIP, 4976 Kms. of rural roads will be constructed or upgraded to the all-weather
standard connecting around 1955 habitations in the State of Odisha (one of the RCIP State).
RCIP will be provided to support a nationwide rural road investment program, Pradhan Mantri
Gram Sadak Yojana (PMGSY). PMGSY is aiming to provide all-weather road connectivity to
currently unconnected eligible habitations in India's rural areas. For the investments in physical
infrastructure to be effective and sustainable, the Investment Program will also focus on the
improvement of institutional arrangements, business processes and associated capacity
building, especially in relation to design, operation, safeguard, financial, road safety, and road
asset management matters.
1.2
It is intended that Six Rural Road Network Management Units (RRNMUs) in the State of
Odisha, will be established and rolled out as a component of the Asian Development Bank
financed Rural Connectivity Investment Program (RCIP) currently under process.
1.3
RRNMUs. Institutional arrangements and staff qualifications for PMGSY in RCIP states are at
present strongly oriented towards project preparation and implementation. However, with the
necessity and emphasis to the operation and maintenance of the created network of rural
roads, there is an urgent need for strengthening of institutional arrangements and PIU
capacities in the states for operation and maintenance of the created road network. In the
course of implementation of the rural connectivity Investment Program, it is planned to
establish around 6 RRNMUs in each State. This will involve design and construction of RRNMU
as model facilities with high demonstration and replication potential.
1.4
RCIP will finance civil works and equipment to establish RRNMU facilities. Created facilities will
have a high demonstration potential and will establish a model for replication in the remaining
PMGSY districts and other states in India. PMGSY being implemented across India, the models
of the RRNMUs facilities established under RCIP will be an important factor in the
improvement of the sustainability of the PMGSY.
1.5
In the above background, it is proposed to construct Six Rural Road Network Management Unit
(RRNMU) in the State of Odisha. The location site of the now proposed two RRNMUs with
infrastructure requirement are given as under:
1.5.1
Rural Road Network Management Unit (RRNMU): Now it is proposed to construct three
RRNMUs i.e. (1) at Balasore in the distirct of Balasore under Superintending Engineer, Rural
Works Circle, Balasore, (2) at Bolangir in the district of Bolangir under Superintending
Engineer, Rural Works Circle, Bolangir and (3) at Cuttack in the distirct of Cuttack under
Superintending Engineer, Rural Works Circle, Cuttack in the State of Odisha. It is proposed to
provide 1400 sq.m. of covered area for the proposed RRNMU, which shall typically comprise of
following:
(i)
(ii)
(iii)
(iv)
(v)
Material Testing Laboratories
*Office
Conference Hall/Meeting Room
Staff Qtr.
Guest House
* As per the proposal of RRNMU prepared by PPTA consultant
II.
ELIGIBILITY CRITERIA
1.6
The prospective bidder should satisfy following eligibility criteria:
(i)
Architect/Architectural firm should have at least 10 years of standing in the profession
after registration with the Council of Architecture. In case of company or firm, at least
one of the director or principals should be licensed architect registered with Council of
Architecture as per Architects Act 1972 with minimum 10 years experience in the field
of architecture and the company should be in existence in the field for 10 years.
Experience in the field of design of offices, training / research centres and industrial
buildings suitable to tropical conditions based on best international standards and
utilizing green concept including utilizing sustainable energy will be added advantage.
(ii) Architect/Architectural firm should have in hand or have had completed building
projects and had provided comprehensive architectural design services as principal
consultant(s) for at least one relevant similar project costing Rs. 5.00 Crores or more in
the last 5 years in the State of Odisha.
(iii) Architect/Architectural Firm should also have the relevant experience particularly in
designing and detailing infrastructure required for similar buildings with modern state
of art technology with emphasis on information technology.
III.
SCOPE OF SERVICES
Part I — Architecture & Design
1.7
The Project building complexes are proposed to be green building complex with the highest
rating as per desired level of certification. This will be the key aspect required to be considered
while finalizing the design project concept. Based on above, the focus of the concept shall be
on the international standard of Green Building accreditation.
1.8
Obtaining concept architectural drawings (if available with the client), reviewing, discuss with
the client, and using as an input for the assignment as appropriate
1.9
Taking client's instructions in preparation of design brief.
1.10
Site evaluation, analysis and impact of existing and / or proposed development on its immediate
environment.
1.11
Architectural Design and site development Plan.
1.12
Structural design.
1.13
Sanitary, plumbing, drainage, water supply and sewerage design.
1.14
Electrical, electronic and communication systems design.
1.15
Heating, ventilation and air conditioning design (HVAC) and other mechanical systems.
1.16
Fire detection, Fire protection and Security systems etc.
1.17
Periodic inspection and evaluation of Construction works at layout stage, Plinth level stage, G.F. roof level
stage, First floor stage, completion stage and as when required during construction. In addition to above,
this will cover the following aspects:i)
ii)
iii)
iv)
Architectural design will utilize a "green" concept suitable to tropical conditions, including utilizing
sustainable energy sources, eco-friendly materials, landscaping, etc.
Architectural design will aim at creating working environment most conductive to the RRNMU
functions, having high demonstration and replication potential, suitable to local climatic and other
conditions.
The Architect will provide advice/ideas on the innovative equipment which can be installed in the
facilities, including video conferencing; interactive satellite TV facilities connecting RCTRCs, RRNMUs
and mobile stations for distant learning, demonstration and feedback, etc; and, will ensure that the
architectural design properly accommodates such equipment.
Design consultants should have an environmental expert in the team to prepare environmental
management plans and other environmental documents to satisfy ADB environmental requirements
(ADB will advice on specific inputs required).
Part II
Allied Services
1.18
1.19
1.20
Landscape Architecture
Interior Architecture (Modular furniture)
Architectural Conservation
2.
SCHEDULE OF SERVICES
The Architect shall, after taking instructions from the Client, render the following services:
Concept Design (Stage 1):
2.01
Ascertain Client's requirements based on concept architectural drawings (if available with the Client),
examine site constraints & potential; and prepare a design brief; site specific and project specific for Client's
approval.
2.02
Prepare an Initial Environmental Examination (IEE) or environmental review report on site evaluation, and
analysis and impact of existing and/or proposed development on its immediate environment (including
trees, streams/rivers/ponds, religious/cultural structures, wildlife habitat if any) in accordance with the
requirements of Government of India (GOI) and ADB Safeguard Policy Statement (SPS) 2009.
2.03
Prepare drawings and documents as per detailed survey and soil investigation done as per requirement.
2.04
Prepare an Environmental Management Plan (EMP) on measures required to be taken to mitigate the
adverse impacts, if any, of the existing and/or proposed development on its immediate environment
(including trees, streams/rivers/ponds, religious/cultural structures, wildlife habitat if any). The EMP will be
attached to the bidding documents.
2.05
Enhance conceptual designs with reference to given requirements and prepare rough estimate of cost on
plinth area basis or approved schedule of rate.
2.06
Architectural design will utilize a green concept suitable to tropical conditions including utilizing sustainable
energy sources, eco friendly material, eco friendly landscaping, alignment of the building and rooms in a
manner to enhance energy efficiency, liquid and solid waste management etc.
2.07
Architect will provide, advice on the innovative equipments which can be installed in facilities including
video conferencing, TV facilities connecting RRNMU & RCTRC and mobile stations for distant learning,
demonstration and feedback and ensure that the architectural designs properly accommodate such
equipments.
Preliminary Design and Drawings (Stage 2):
2.08
Modify the site specific and project specific conceptual designs incorporating required changes and prepare
the preliminary drawings, sketches, study model, etc. for the Client's approval along with preliminary
estimate of cost on plinth area basis or approved schedule of rate.
2.09
Preliminary submission of the concept plan for client's approval, shall include the following:
i)
Site plan clearly indicating site amenities, basic landscaping components, parking, location of
buildings, entrances & exit, existing and proposed site utilities
ii)
Conceptual Building floor plans to relevant scale & details so as to clearly show the floor areas,
tentative position of structural elements, and all major services provisions.
iii)
Statement of areas, usable and non-usable areas iv. Preliminary estimate of cost (phase wise and
component wise)
Drawings for Client's / Statutory approvals (Stage 3):
2.10
After getting examined the preliminary concept plan by SRRDA, Architect shall incorporate the suggestions
made by SRRDA and submit the plans for SRRDA's approval and statutory approvals.
2.11
Prepare drawings necessary for Client's/statutory approval' and ensure compliance with codes, standards
and legislations, as applicable in the State of Odisha and assist the Client in obtaining the statuary approvals
thereof, if required.
2.12
The final submission shall consist of detailed architectural designs and structural designs with visual
presentation containing the following:
a) Coloured presentation of floor plans in hard and soft copies
b) Building aerial perspective view
c) Campus perspective view from major sides and highlighting major architectural features of the buildings
Working Drawings and Tender Documents (Stage 4):
2.13
Prepare detailed architectural drawings including structural designs, specifications and schedule of
quantities sufficient to prepare a detailed estimate of cost and tender documents including code of practice
covering aspects like mode of measurement, method of payments, quality control procedures on materials
& works and other conditions of contract. The documents should contain the compliance report to all
relevant provisions, policies and bye laws specific to IT Policies and proposed construction schedule.
Construction (Stage 5):
2.14
2.15
2.16
2.17
1
Prepare and issue working drawings and details for execution of works during construction stage.
Approve samples of various building elements and components in consultation with Client.
Check and approve shop drawings submitted by the contractor / vendors.
Visit the site of work, at intervals mutually agreed upon, to inspect and evaluate the Construction Works
and where necessary clarify any decision, offer interpretation of the drawings / specifications, monitor EMP
implementation, attend conference(s) and meeting(s) to ensure that the project proceeds generally in
accordance with the conditions of contract and keep the Client informed and render advice on actions, if
required.
If the building area is equal to or greater than 20,000 sq. meters an environmental clearance will be required in accordance with the
MOEF, EC notification, September 2006.
2.18
Accordingly compile periodic progress reports to document the overall progress of the project including
progress on safeguards requirements for submission to the Client.
2.19
Issue Certificate of Virtual Completion of Works
Completion (Stage 6):
2.20
Prepare and submit completion reports including safeguard compliance reports and completion drawings
for the project as required and assist the Client in obtaining "Completion/Occupancy Certificate" from
statutory authorities, wherever required
2.21
Issue two sets of "as built drawings" including services and structures
3.
Professional Fee
3.01
In consideration of the professional services rendered by the Architect, he shall be paid lumpsum
professional fee and other charges in accordance with the scale of Charges prescribed vide circular
COA/DOC/03/2002/April 12 & 13 of Council of Architect.
3.02
Any tax levied by law, such as Service Tax, etc. contingent to professional services rendered by the
Architect, shall be payable by the client, over and above the gross fees charged by the Architect in relation
to the services provided, as per contract.
3.03
Cost of the presentation model, computers simulation and presentation drawings prepared at the instance
of the Client other than the design and execution drawings of the project, will be paid to the Architect, as
reimbursables, at agreed rates.
4.
Schedule of Payment:
The Architect shall be paid professional fee in the following stages consistent with the work done plus other
charges and reimbursable expenses as agreed upon:
Stage 1
On submitting conceptual designs and rough estimates of cost and other documents relevant to Stage 1 —
10% of the total fees payable.
Stage 2
On submitting the required preliminary scheme for the Client's approval along with the preliminary
estimate of cost —20% of the total fees payable less payment already made at Stage 1.
Stage 3
a.
b.
On incorporating Client's suggestions and submitting drawings for approval from the Client /
statutory authorities, if required — 30% of the total fees payable less payment already made at
Stage 1 & 2.
Upon Client's / statutory approval necessary for commencement of construction, wherever
applicable- 35% of the total fees payable less payment already made at Stages 1 to 3a.
Stage 4
Upon preparation of working drawings, specifications and schedule of quantities sufficient to prepare
estimate of cost and preparation of tender documents — 45% of the total fees payable less payment
already made at Stages 1 to 3b.
Stage 5
On inviting, receiving and analyzing tenders; advising Client on appointment of contractors — 55% of the
total fees payable less payment already made at Stages 1 to 4.
Stage 6
i)
On submitting working drawings and details required for commencement of work at site — 65% of
the total fees payable less payment already made at Stages 1 to 5.
ii)
On completion of 20% of the work — 70% of the total fees payable less payment already made at
Stages 1 to 6 (i).
iii) On completion of 40% of the work — 75% of the total fees payable less payment already made at
Stages 1 to 6 (ii).
iv)
On completion of 80% of the work — 85% of the total fees payable less payment already made at
Stages 1 to 6 (iii).
v)
On virtual completion 90% of the total fees payable less payment already made at Stages 1 to 6
(iv).
Stage 7
On submitting completion report and drawings for issuance of completion/occupancy certificate by
statutory authorities, wherever required and on issue of as built drawings. — 100% of the fees payable less
payment already made at various stages.
5.
Execution of the Assignment:
5.01
The Architect shall keep the Client informed about the progress of work in his office.
5.02
The Architect will advise the Client on the Time Schedule (Bar Chart/PERT) prepared by the contractors for
the completion of work, if required.
5.03
The Architect shall supply to the Client, free of cost, upto six sets of drawings at different stages.
5.04
The Architect shall not make any deviations, alterations or omissions from the approved drawings, involving
financial implications without prior consent of the Client.
5.05
Any professional services to be rendered by the Architect at the instance of the Client after completion of
project shall be compensated for on mutually agreed terms.
5.06
No change shall be made in the approved drawings and specifications at site without the consent of the
Client.
6.
Termination of Agreement
6.01
Agreement between the Architect and the Client may be terminated by either party giving the other a
written notice of not less than 30 (thirty) days, should either fail substantially to perform his part of
responsibilities / duties, so long as the failure is not caused by the party initiating the termination.
6.02
When termination of this Agreement is not related or attributable, directly or indirectly to any act,
omission, neglect or default on the part of the Architect, the Architect shall be entitled to professional fees
as stipulated and agreed under schedule of payment.
6.03
In the event of Architect's firm closing its business or the Client having terminated the agreement, the Client
shall have the right to employ another Architect to complete the work.
7.
Time Schedule
7.01
The assignment is expected to commence [insert Month/Year] . The period of assignment is 15 months
including period of construction (12 months).
7.02
Submission Schedule: The Architect shall submit drawings, reports and documents to the Client
as per schedule specified below:
No.
Title
Draft
Final
1.
Concept Design
(Stage 1)
Within 3 weeks
Within 1
approval
week
of 6
2.
Preliminary Design & Within 5 weeks
Drawings(Stage 2)
Within 1
approval
week
of 6
3.
Drawings for Clients / Within 7 weeks
Statutory
Approval
(Stage 3)
Within 1
approval
week
of 6
4.
Working Drawings & Within 10 weeks
Tender
Documents
(Stage 4)
Within 2 weeks of 6
approval or 1 month
prior to start of
bidding
process
whichever is earlier
5.
Construction (Stage 5)
6.
Completion (Stage 6)
No. of Copies
As the Project proceeds
6
i) Completion
Report
Within 2 weeks of
completion of building
construction activities
6
ii) As Built Drawings
Within 4 weeks of
completion of building
work and issue of
Completion Report
6
Note: (1): Submission of all drawings shall be made to the Client SRRDA in original tracing plus 5 copy prints along
with Soft Copy.
Note (2): Submission of all reports and documents shall be made to the Client SRRDA in six(6) hard copies and a
Soft Copy.
8.
General Terms and conditions
i)
In-house facilities for architectural services should be available with the Architect/Architectural firm
along with necessary Council of Architecture Registration.
(ii)
Period for completion of services shall be till completion of work i.e. from the date of commencement
of services to completion of construction of civil works and issue of completion report/completion
certificate & As Built Drawings".
(iii)
All reports deliverables submitted to the Client shall be in English language as well as all
documentations specified elsewhere in this document.
(iv)
The Architect/Architectural firm shall commence the services within 7 calendar days after the Client
has issued notice to proceed.
(v)
The Architect/Architectural firm shall at all times ensure that an authorized representative shall be
available during the currency of services to co-ordinate with the Client, who shall be responsible for
liaisoning between the Architect -consultant and the Client.
Chief Engineer, PMGSY,0disha,Bhubaneswar on behalf of the OSRRA invites Expression of Interest (EOI) from
Local Architects/Architectural Firm for the Construction of RRNMU under RCIP in the State of Odisha. Selection of
Architect will be done as per ADB Guidelines using ADB's quality and cost based selection procedures (QCBS) with
quality-cost ratio of 80:20.
Interested Architect/Architectural Firms must include information in their EOI that they are qualified to
perform the services (experience of similar assignments undertaken with combination of most of the above listed
services etc.) by submitting the following information in the prescribed format.
FORMAT
SI.
No.
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
Credentials
Information
Ref. page No. of the
supporting documents
Name, address, email, telephone, CV
Registration with the council of Architecture
Year of Registration
PAN No.
Service Tax Registration No.
Experience of the firm (No. of years)
No. of years for which the Company or Firm is existing in the
field.
Experience in the field of design of the offices,
training/research centres and industrial buildings, suitable to
tropical conditions based on best international standards and
utilizing "green concept" including utilizing sustainable
energy.
Experience in similar building project costing Rs.5.00 Crores
or more in the last 5 years in the State of Odisha.
Work in hand of similar building project costing Rs.5.00
Crores or more.
Relevant experience particularly in designing and detailing
infrastructure required for similar buildings with modern
state of art technology with emphasis on information
technology.
The EOI alongwith required informations and documents for the assignment mentioned above
must be delivered to the addressee below not later than 3.00 P.M. of 29.8.2016 in sealed envelope
marked clearly "Expression of Interest for engagement of local Architect & Design Consultant for
RRNMU at Balasore, Bolangir & Cuttack”. Firms intended to participate in bidding will have to submit
proposal alongwith application fee of Rs.I0,500/- (Non-Refundable) in the form of Bank Draft drawn from
any Nationalised Bank in favour of Orissa State Rural Roads Agency payable at Bhubaneswar. The
Expression of Interest will be opened at 3.30 P.M. on 29.08.2016.
The authority reserves the right to reject any or all EOIs without assigning any reasons thereof.
Address:-
Chief Engineer, PMGSY
O/o-Engineer-in-Chief, Rural Works,
Unit-IV, Madhusudan Nagar,
Bhubaneswar-751001, Odisha.
Email ID: [email protected]
Tel:0674-2392964
Mob:-9437959677
Contact Persons:
1. Executive Engineer (ADB) Tel: 0674-2391995, Mob:9437197690
2. Mr.Kaushik Dhal,DEE, Tel:0674-2391995, Mob:9437887426.
Sd/Chief Engineer, PMGSY
Odisha, Bhubaneswar