_______________________________________________Dollars ($____________) payable to
the Grand River Dam Authority, all as called for in the REQUEST FOR PROPOSAL, and it is
hereby agreed that in case of failure on the part of the undersigned to execute the Contract
including delivery to GRDA of the required bond or irrevocable letter of credit for performance
and warranty guarantees, within sixty (60) days from the date that notice of the acceptance of
this proposal is given the undersigned in writing by certified mail with return receipt requested,
the undersigned will be deemed to have abandoned the Contract, and thereupon the above five
percent (5%) Bid security shall be due and payable thereunder to GRDA as liquidated damages
for such failure and not as a forfeiture.
In case this proposal is accepted by GRDA, the following surety company, or bank, namely,
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
has agreed to provide the required bond or irrevocable letter of credit for performance, warranty
and payment guarantees.
Note: If this Bid is made by an individual, it shall be signed with his/her usual business
signature, with his/her business address and place of residence; if by a firm, the co-partnership
name shall be signed by a member of the firm and the name and address of each member shall be
given; if by a corporation, it shall be signed by a duly authorized officer, with the corporate name
attested by the corporate seal, and the business address of the corporation shall be given.
Signed: ______________________________
______________________________
______________________________
______________________________
Date:
(Seal)
Bidder Acknowledges receipt of the following Addendums:
Addendum No. 1 – Dated February 7, 2014 _______________________ (Please Initial Here)
Addendum No. 2 – Dated February 21, 2014 ______________________ (Please Initial Here)
13
RFP 40464 Questions and Answers
1. Is the 60 day time limit going to stay even if it is energized?
The contract states that the 60 day time frame is essential for structure replacements to these
transmission lines. Once a determination is made (per each transmission line) as to whether any
clearances are to be granted or not, it would be up to the contractor to submit a request for
extension. However, the bidder is not to anticipate anything beyond the 60 day time frame and
is to follow the contract time-lines.
2. If the contract is extended beyond the 60 days, would that change the start of liquidated
damages?
If an extension is granted, the liquidated damage dates would also change to follow the time
allowed for the extension.
3. Will the poles be drop shipped close to the location?
The structures (poles) for Feeder 22 are currently scheduled to be shipped to GRDA’s Pryor
Warehouse. It might be possible to have the Vendor drop ship these poles to the contractor’s
facility. The poles for Feeder 32 are currently located at the Vendor’s facility in Claremore, OK.
It is expected that the contractor will arrange for hauling the structures from Claremore, OK.
4. Who is supposed to handle the gates for access?
Subtotal “E” of the Unit Bid Price Schedule allows payment for up to 40 (16’) gates. The
Contractor shall furnish and install the gates and be paid as per the Unit Bid Price.
5. Which section is to be completed first?
A request for a clearance beginning April 1, 2014 on Feeder 22 from Pensacola Substation to
Miami Freehauf Substation has been submitted for approval. It is anticipated that the work
required for Feeder 22 is to be completed first. A request for a clearance beginning May 1, 2014
for Feeder 32 has been submitted. The possibility exists that work can occur on both Feeders
concurrently, especially if one or both of the lines have to remain energized.
6. Where would we get an outage out?
I do not understand the question. If the question is “would an outage be possible for certain
aspects of the work”, GRDA is working very closely with our System Operations to be able to deenergize the lines as much and as long as possible. No certainty exists for the lines to be deenergized.
7. Will the structure go back in the spot?
Structures are to be placed as per the Plan & Profiles for each Feeder. Predominately, the
structures would go back in the same locations as the existing structures.
8. What is the spacing of the old structures versus the new structures?
The pole-to-pole spacing is the same for existing versus new.
9. If an outage is given, would it be just during the day and have to be restored each evening?
Has not been fully determined by System Operations.
10. How should we bid the de-energized work? Will outages be permitted daily, weekly, monthly?
11.
12.
13.
14.
15.
16.
17.
18.
An “adder” has been included in the revised “Unit Bid Price Schedule to provide additional
payment if the Feeders can be de-energized on a daily or weekly schedule. If each Feeder can
be de-energized on a daily or weekly basis, the switching would occur early in the morning, but
would need to be re-energized as the line load increases. Re-energizing would vary due to line
loading.
Can the contractor have multiple crews working on different areas at one time even if one area
is energized and the other de-energized?
Yes.
Does GRDA see the outages happen on both Feeders at the same time?
It is currently being analyzed for either one Feeder or both Feeders to be de-energized.
However, as stated at the Pre-Bid meeting, a clearance request has been submitted for Feeder
22 for the month of April and a clearance request for Feeder 32 has been submitted for the
month of May.
Do the existing poles have bearing plates on them?
The original structure drawings do not indicate a “bearing plate” or “bog shoe” attached to the
structures.
Can the poles be cut off at level?
It is anticipated that the structures are to be installed in the existing structure locations.
Therefore, these poles would have to be removed. Any structure that does not need to be
entirely removed, such as when the replacement structure is not to be installed in the existing
structure location shall be removed as described in the Technical Reference and Unit Bid Price
description. This may allow for some of the poles to be removed to a minimum depth of 2 feet
below grade. All voids are to be filled with suitable backfill material and compacted as noted in
specifications.
Would there be some flexibility on the 60 days if the lines are energized?
The bidder is to anticipate a 60 day time line for construction.
Would it be possible to use the existing suspension clamp and armor rod when replacing
structures on energized line?
It would be preferable to utilize the existing suspension clamp and armor rods and just repinning the shoe to the insulators. However, the insulators are to hang plumb after structure
installation.
On one of the transmission crossings, it looks like there is fiber being added on a span, is that
correct?
Yes
Who decides what gates need to be installed?
Most gate installation that GRDA would agree payment as a Unit Bid Price would occur within
the right-of-way boundaries. The Field Inspector would need to approve the gate installation.
19. There is a discrepancy in the number of GR1 & GR2 units compared to the number of structures
being replaced. Will the contractor be installing grounds on poles other than those being
replaced?
There was a revised Unit Bid Price Schedule that was submitted prior to the Pre-Bid meeting.
Attached to this question/answer supplement is a revised Unit Bid Price Schedule that includes
the correct number of grounding to be installed and an “Adder” for Daily or Weekly clearances.
20. Would it be possible to de-energize crossing transmission lines?
Only can be determined on a case-by-case basis. If the undercrossing line is owned by GRDA, a
brief scheduled outage may be possible. However, if the transmission line is a radial feed or
owned by another utility it is unlikely any outage will be possible.
21. In the event a pole won’t pull. Will the contract have the option of setting the new pole in line
next to the existing pole?
The new structures are to be installed as per the Plan & Profile. The new structures are to be
installed 90° to the transmission line right-of-way.
22. On the direct embed pole details. Is the depth and quantity based on 1 pole or 2 poles? Are
these depths based on the 10% plus 2’ rule or rock set depths?
The drawings indicate the depth of each structure. The depth and quantity are based on
individual pole depths. These depths are greater than 10%+2 feet and differ from structure to
structure based on the Geo Tech information supplied to the Engineers.
UNIT AND TASK PRICE SCHEDULE
FEEDER 22 – PENSACOLA TO MIAMI
Task
Qty
Unit
1
1
1
Mobilization
De-mobilization
Material Handling
Subtotal A
LS
LS
LS
Unit Bid
$
$
$
Task Price
$
$
$
Mobilization & Material Handling
$
ENERGIZED LINE - Install New Steel Pole H-Structures & 3-Pole Structures
Steel pole H-Structure and 3-Pole Structure installation includes all costs associated with the installation of the structure including: joining, framing, hardware mounting,
insulator attachments, clipping, deadends, insulators, wire jumpers, OHGW grounding, drilling or reaming of holes, removal and disposal of excess excavated material,
installing anchors and guy wires, transfer of existing OPGW and any other costs for the complete installation. Direct-embedment structure units includes hole
excavation. GRDA will provide the Geotech information that was accumulated during the initial design. There will be no extra payment for rock excavation, caissons
(whether temporary or permanent), slurry, over-excavation, or any other costs associated with the shaft excavations. The contractor is instructed to provide a neat hole at
the depth and diameter as shown on the plans and specifications and any extra costs should be considered as part of the Unit Bid Prices.
Task
Qty
Unit
3
3
35
52
21
8
3
2
1
1
1
1
1
3
1
1
1
1
1
1
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
1
EA
$
$
1
EA
$
$
70’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-001
75’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-001
80’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-001
85’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-001
90’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-001
95’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-001
100’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-001
105’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-001
110’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-001
115’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-001
80’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-002
85’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-002
90’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-002
95’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-002
110’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-003
130’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-004
115’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-005
120’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-005
130’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-006
135’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-006
(2) – 70’ (1) – 65’, Steel Pole, 3-Pole Running Angle Structure, in accordance with
drawing #TP-007
(2) – 80’ (1) – 75’, Steel Pole, 3-Pole Running Angle Structure, in accordance with
drawing #TP-007
(2) – 90’ (1) – 85’, Steel Pole, 3-Pole Running Angle Structure, in accordance with
drawing #TP-007
125’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-008
95’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-009
Total Structures
Subtotal B
Unit Bid
Task Price
1
EA
$
$
1
1
EA
EA
$
$
$
$
146
Install Structure Units
$
ENERGIZED LINE - Remove Existing Wood Pole H-Structures and 3-Pole Structures
Remove existing wood pole H-Structures and 3-Pole Structures includes all costs associated with the removal of the structure including but not limited to: removal and
disposal of insulators, suspension clamps, armor rods, dampers, wire jumpers, OHGW grounding and transfer of existing OPGW. Existing structures and anchors shall
be removed completely or to a minimum of two feet below grade and the void filled with suitable backfill material and compacted as noted in specifications. Contractor
to dispose of poles (unless otherwise specified by Owner) and insulators. GRDA will provide separate containers to be placed on the lay-down yard for scrapped steel
and aluminum material. The scrapped steel, aluminum, OHGW and Conductor will remain the property of GRDA.
Task
Complete removal of all existing structures as per the drawings and specifications including
hardware, guy wires, anchors, backfill material, poles and any other associated line material.
Subtotal C
Qty
1
Unit
LS
Unit Bid
$
Remove Existing Structures
Task Price
$
$
ENERGIZED LINE - Miscellaneous
Task
Qty
Unit
Unit Bid
Task Price
Lattice Tower steel tube section – Remove existing arms, install new steel tube section on
southwest circuit of existing tangent lattice structures and re-attach conductor and OHGW on
transmission line.
3
EA
$
$
OPGW - Install new or DNO-1440 OPGW, AFL, estimated diameter 0.558”, including splice
racks and canisters, deadends, downlead clamps, etc., as required.
2
1000 FT.
LENGTH
$
$
Conductor – Install new 795 ACSR “Tern” conductor, including splices repair sleeves,
deadends, etc. as required.
2
1,000 FT.
LENGTH
$
$
Repair Sleeves or Repair Rods – Install conductor or shield wire repair sleeve or repair rods
as needed.
10
EA
$
$
Subtotal D
Miscellaneous
$
ROW & Grounding
There will be no extra payments for any culverts installed or removed as needed by the Contractor for and during construction.
Task
Steel Gate, 16’ length, Contractor furnished and installed, With Steel Brace Posts and
hardware, Double-gates count as 2 Units, to be left in place or removed as per field
directions.
SWPPP Service: Price to include compliance to the SWPPP requirements, including
furnishing, installation, monitoring, maintaining and removal of any requirements set forth by
the SWPPP Specifications; culverts and access to the right-of-way; and restoration of the
right-of-way.
Steel Pole Ground Rod Installation: As per detail GR-1 of the drawings,
Additional Steel Pole Ground Rod Installation: As per detail GR-2 of the drawings,
Contractor to provide exothermic weld material and Bentonite
Subtotal E
Qty
Unit
Unit Bid
Task Price
80
EA
$
$
1
LS
$
$
302
EA
$
$
302
EA
$
$
ROW & Grounding
$
DEDUCTIVE ALTERNATE NO. 1
DE-ENERGIZED LINE - The Unit Bid Prices are for the work as described above to be performed on the transmission line
while it is de-energized.
The Bidder is instructed to provide the following Alternate Unit Bid Pricing for performing work on the transmission line while it is de-energized. The same
specifications and requirements apply on a de-energized line as applies to an energized line. The Bidder/Contractor is advised some or all of the following prices may be
substituted for the Unit Bid Prices provided for energized line work (Base Bid). ALL UNIT BID PRICES WITHIN ALTERNATE NO. 1 ARE VALID FOR
ADJUSTMENTS TO THE FINAL CONTRACT PRICE DEPENDING ON WHETHER WORK IS COMPLETED WITH THE LINE ENERGIZED OR DEENERGIZED.
Task
70’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-001
75’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-001
80’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-001
85’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-001
90’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-001
95’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-001
100’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-001
105’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-001
110’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-001
115’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-001
80’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-002
85’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-002
90’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-002
95’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-002
110’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-003
130’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-004
115’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-005
120’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-005
130’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-006
135’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-006
(2) – 70’ (1) – 65’, Steel Pole, 3-Pole Running Angle Structure, in accordance with drawing
#TP-007
Qty
Unit
3
3
35
52
21
8
3
2
1
1
1
1
1
3
1
1
1
1
1
1
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
EA
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Unit Bid
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
Task Price
1
EA
$
$
(2) – 80’ (1) – 75’, Steel Pole, 3-Pole Running Angle Structure, in accordance with drawing
#TP-007
(2) – 90’ (1) – 85’, Steel Pole, 3-Pole Running Angle Structure, in accordance with drawing
#TP-007
125’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-008
95’, Steel Pole, Tangent H-Frame Structure, in accordance with drawing #TP-009
Complete removal of all existing structures as per the drawings and specifications including
hardware, guy wires, anchors, backfill material, poles and any other associated line material.
Lattice Tower steel tube section – Remove existing arms, install new steel tube section on
southwest circuit of existing tangent lattice structures and re-attach conductor and OHGW on
transmission line.
OPGW - Install new or re-install DNO-1440 OPGW, AFL, estimated diameter 0.558”,
including two new splice racks and canisters, deadends, downlead clamps, etc., as required.
Conductor – Install new or re-install 795 ACSR conductor, including splices repair sleeves,
deadends, etc. as required.
Repair Sleeves or Repair Rods – Install conductor or shield wire repair sleeve or repair rods
as needed.
1
EA
$
$
1
EA
$
$
1
1
EA
EA
$
$
$
$
1
LS
$
$
3
EA
$
$
$
$
$
$
$
$
1
1
10
500 FT.
LENGTH
1000 FT.
LENGTH
EA.
Alternate No. 1
Subtotal F
$
Total Amount of Base Bid Proposal (A+B+C+D+E) $
Total Amount of Bid Proposal w/Alternate No. 1 (A+E+F) $
Adder for Daily Clearance. Unit Bid to include “down-time” to allow GRDA to perform
switching and issuing line clearances on a daily basis. The switching is expected to begin in
early morning hours (approx..7:00 a.m. with clearances to be issued in the 7:30a.m. to
8:00a.m. range. The daily length of the clearance will be dictated by GRDA’s System
Operations and Line loading.
Adder for Weekly Clearance. Unit Bid to include “down-time” to allow GRDA to perform
switching and issuing line clearances on a weekly basis. The switching is expected to begin
in early morning hours on Mondays (approx..7:00 a.m. with clearances to be issued in the
7:30a.m. to 8:00a.m. range. The weekly length of the clearance will be dictated by GRDA’s
System Operations and Line loading. It is anticipated with this Unit Bid Price that the line
would be re-energized on Friday afternoons.
Bidder:
1
EA
$
1
EA
$
Date:
By:
(Signature)
Title:
INSTRUCTIONS FOR BIDDING BASE BID AND DEDUCTIVE ALTERNATEFOR BASE BID, INSERT
UNIT BID FOR EACH TASK ASSUMING WORK ON ENERGIZED LINE.FOR DEDUCTIVE ALTERNATE
NO. 1, INSERT REVISED UNIT BID FOR SAME TASK AS BASE BID BUT WITH LINE DEENERGIZED. DO NOT INSERT AMOUNT OF DEDUCTION!EXAMPLE: CONTRACTOR’S UNIT BID FOR
ENERGIZED LINE TASK ITEM IS $10,000.00. INSERT THIS AMOUNT FOR UNIT BID FOR ENERGIZED
LINE TASK ITEM. CONTRACTOR DETERMINES THAT DEDUCTION FOR SAME TASK UNDER
DEDUCTIVE ALTERNATE NO. 1 IS $2,000.00. INSERT $8,000.00 ($10,000.00 BASE BID ITEM MINUS
$2,000.00 DECREASE FOR DEDUCTIVE ALTERNATE NO. 1) FOR TASK ITEM UNDER DEDUCTIVE
ALTERNATE NO. 1. DO NOT INSERT $2,000.00 OR –$2,000.00 AS AMOUNT FOR DEDUCTIVE
ALTERNATE NO. 1.
This is to acknowledge that _____________________ is an
Equal Opportunity Employer. All Applicants and
employees are treated equally, without regard to race,
religion, sex, color, national origin, age, or disability.
__________________
Printed Name
__________________
Signature
__________________
Date