Student storage is broken down into two categories, normal usage and high usage, depending on the
course you study. Media, Music, Forensics, Computing, Gaming and Art are high usage, all others are
normal.
High usage students get 3000Mb (3GB) of storage on the college’s internal servers.
Normal usage students get 200Mb (0.2Gb) of storage on the college’s internal servers.
All students get 15000Mb of storage in the cloud on their OneDrive as part of the college.
Your storage quota covers all areas where you can save, the desktop, pictures, music, videos and
documents libraries.
If you have more documents, pictures, music etc than you are allowed the system will not allow you
to save anything more, including editing existing documents, till you have gone below your limit.
To see how much space you are using at present go the computer icon right click on the My
documents folder in the libraries section.
It will calculate all the
documents you have with
the exception of anything
on your desktop. You may
wish to move any folders
you’ve created on your
desktop into your
documents folder and redo
this step.
It will tell you how much
you have used, make sure
to take note of whether it
is MB or GB.
If you have folders and
documents on your
desktop you need to now
find that space used (don’t
worry if its just program
shortcuts) and add it to the
figure shown, so write it
down.
Go to your desktop and while holding down the CTRL key select each of your folders or documents.
When all of them have been selected right click on one of them and select properties from the menu
with the left mouse button. Look at the figure labelled Size, ignore the one that says Size on Disk.
If you need to remove some of the documents you have several options.
1) Compress into a zip file the files you don’t need.
a. Put all the files and folders into one folder.
b. Right click the folder and select the option 7-Zip and then from the side menu that
appears “Add to xxxxxxxx.zip”. The zip file can be opened by windows Vista, 7 and 8
without any other software.
c. Once the zip file has been created it can be opened by double clicking on it, all the
files and folders will be present and can be opened as normal. [you cannot save
them back into the zip file if you make changes though]
d. The zip file created will be smaller than all the files you had previously but you need
to remember to delete the original folder to gain the space back.
2) Upload the files you are not working on at present to your OneDrive cloud storage
a. Follow the link from the college website or the top left of boodle to access your
college email, the email address is [email protected] and the
password is the same as the one you use to login to PCs at BCoT.
b. Click on the OneDrive icon on the top right of the screen (see below) – the 1st time
you use it will take a few seconds to setup, click the Next button to start and then
the link once its finished.
c. Drag the files you want [you cannot drag a folder I’m afraid] to the area of the
screen as shown on the next page. You can select multiple files. Please note that the
Sync option cannot be used as it doesn’t support network drives [which is where all
your work is]
d) Again, once they are uploaded you need to delete the files on your PC to free up
the space.
3) Delete the documents you don’t need, maybe all the music you’ve sync’d from your phone
or the games you downloaded…..