OREWA BRIDGE CLUB (INC)
Minutes of the Committee Meeting held at the Club Rooms on 8th June 2016.
PRESENT
Eileen Sanger, Carrol Harnish, Nina Medland, Ron Cooper, Janice Jones, Judy Tremain, Barbara
Chapman, Sandra Cooper, Caroline Goodall, Frances Holm
APOLOGIES
Gil Jury
MINUTES
Those of the meeting held on 11th May 2016 were taken as read and approved.
MATTERS ARISING
•
All the trophies had now been engraved.
•
Janice had developed a replacement web site which was now operating well and proved to be
easy for the scorers to post results. She had obtained a domain name orewabridgeclub.net and
added a link from the old site which was still operational. The new site had the functionality
of the old one and was as uncluttered. Janice and Sandra were working on more ideas for the
site. A suggestion was made that Janice be reimbursed for the costs of hosting the club’s web
site but she refused. The committee expressed their gratitude to Janice for developing the new
site is such a short space of time.
•
Barbara offered to purchase and plant a Gingko biloba. A plaque would be investigated once
the tree had been planted.
•
There was a relatively slow take-up of places for the mid-winter lunch but it was usual for
there to be an increased demand closer to the date.
•
The Hospice Tournament, which had generated $4,300, had, once again, proved to be a
success. Two members of staff from the Hospice visited the club to receive the cheque and
expressed their gratitude. The money was to be spent on an urgent renewal of the kitchen
floor to comply with food safety hygiene requirements.
CORRESPONDENCE IN/OUT
•
33 letters of thanks had been sent to the donors of gifts and vouchers.
FINANCIAL REPORT
•
The Treasurer’s Report and Financial Statement, for the month of May was received and
accepted, and includes the schedule of payments made in the period.
TRAINING
•
The lessons had just ended and had proved very successful with 17 completing the course. The
President thanked Carrol for running this series. Evening sessions would continue to enable
trainees to consolidate what they had learnt.
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GENERAL BUSINESS
•
A suggestion had been submitted stating that one day a month at East Coast Bridge Club,
Patrick organises assistance for new directors and players. No details were provided and there
was no information on the ECB web site. No action was to be taken.
•
The Auckland Northern Regional Conference had proved to be successful with a number of
members of Orewa in attendance. An e-mail had been received from Angela Royle, secretary,
thanking the club for hosting the meeting and providing all the food and beverages.
A number of points arose from the meeting, some of which Orewa might implement
(committee’s decision below in italics):
•
○
Document reasons why members left clubs.
Decided to await a formal request from NZ Bridge.
○
Suggestions for wording about volunteers who had made a particular contribution to a
bridge club (to add more human interest on stories about clubs)
Decided to provide a brief account of Janice’s contribution in providing a web site to
replace the old one which was to be removed.
○
Noted the 3 new fora on the NZ Bridge web site.
○
NZ Bridge Board to be asked to provide more details in its minutes which are currently
rather brief.
○
Suggestion that previous week’s results should be read out before the session.
Eileen will read out results.
○
Important to let a member know if he/she upsets another member.
○
An alternative to insisting that players join the club after a number of sessions as a
‘visitor’ is to charge them more table money. This applies to those who live near to the
club and would be able to join.
Agreed to continue to allowing players to play for 3-4 sessions before insisting that they
must join. Details are specified in club’s rules.
○
During the current High/Low event, a number of ‘Low’ players have noted that they are
enjoying having the opportunity to play with better players but regret that there are still a
number of ‘High’ players playing together which gives them an unfair advantage.
Previously, the committee had agreed that we introduce one day’s High/Low session per
year on each of afternoon sessions. With the comments received, the committee now
decided that there would now be a three session event on Wednesdays next year and a
single session event on Monday and Friday during the year. On each of these days, no
partnerships with two ‘High’ players would be able to play, even on an ad hoc basis. It
would, therefore, be necessary to check partnerships to ensure that this rule was obeyed.
Details would be placed in next year’s programme book and a notice placed in the foyer
before and during these sessions.
A member had said that someone he knew could clean the club’s carpet at no cost other than
for the cleaning chemicals. The committee agreed that the carpet did not need cleaning but
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that it could be vacuumed weekly instead of fortnightly. The current cleaning person would
be asked to vacuum weekly for an increase in salary. The secretary would provide a cleaning
schedule for the President to check for appropriate amendments.
CLOSURE AND DATE OF NEXT MEETING
Meeting closed at 5:53pm.
Date of next meeting – Wednesday 13th July
Eileen Sanger
President
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