Commonwealth Contracting Suite—Decision Tree
Is your entity Defence (including DMO)?
Y
N
There is a Decision Tree specifically for Defence
use please refer to Defence internal processes
for guidance.
Can your goods/services be obtained without conducting a procurement?
Consider non-procurement alternatives such as the re-use or transfer of already owned
Y
goods, labour hire arrangements or utilisation of in-house expertise within your entity or the
Commonwealth.
Exit Decision Tree and use alternative.
Record reasons.
N
Arrangements already in place
Is there a Whole-of-Government arrangement you should use?
Y
Exit Decision Tree and use the
Whole-of-Government arrangement in-line
with your entity’s processes.
Y
Exit Decision Tree and use your entity’s
panel.
Record value for money justification and
delegate approval.
Mandatory for certain entities. Instructions on accessing Whole-of-Government
arrangements are available at http://www.finance.gov.au/procurement/wogprocurement/.
Does your entity have a panel arrangement covering the scope of this procurement?
Search AusTender to generate a list of your entity’s current Standing Offer Notices (SONs)
or contact your entity’s procurement area to discuss.
Does your entity have access to another entity’s panel arrangement within the scope of this
procurement?
Y
Search AusTender to generate a list of other entities’ current SONs with multi-entity
access or contact your entity’s procurement area to discuss.
N
Is this procurement for Construction?
Y
N
Is this procurement for ICT (Information and Communication Technology) goods/services?
Y
N
Is the maximum estimated value of the procurement over $200,000?
Estimate the total value of the procurement as directed by the Commonwealth
Procurement Rules.
Exit Decision Tree and use identified SON
arrangement.
Record value for money justification and
delegate approval.
Exit Decision Tree and comply with the
Commonwealth Property Management
Framework http://www.finance.gov.au/
property/property/.
Record decisions made and supporting
evidence.
Exit Decision Tree and use the appropriate
SourceIT contract available at
http://www.finance.gov.au/policy-guidesprocurement/sourceit-model-contracts/.
Y
Proceed according to your entity’s
processes.
Record how you estimated the value.
Y
Exit Decision Tree and issue a purchase
order according to your entity’s processes.
N
Do your entity’s processes allow using a purchase order for this procurement?
Standard purchase order terms are available on AusTender at
https://www.tenders.gov.au/?event=public.document.list.
N
Is the maximum estimated value of the procurement under $10,000?
Estimate the total value of the procurement as directed by the Commonwealth
Procurement Rules.
N
Proceed with your procurement using the Commonwealth Contracting Suite.
Y
Exit Decision Tree and refer to your entity’s
processes (may be able to use a credit
card).