February 1, 2016
On behalf of the Waterbird Society, I would personally like to invite you to participate as a partner and
sponsor of the 40th Anniversary Meeting of the Waterbird Society, September 20-23, 2016 in New Bern, North
Carolina.
The Waterbird Society is an international scientific, not-for-profit organization dedicated to the study and
conservation of waterbirds. This society promotes communication and coordination among the growing
number of people studying and monitoring aquatic birds, and protecting and managing populations and their
habitats. These efforts benefit millions of bird watchers, sportsmen and women, and the businesses that
support them.
I am thrilled to preside over this year’s Waterbird Society meeting, and New Bern is an ideal location for the
conference. We anticipate over 200 attendees from state and federal agencies, universities, and conservation
organizations. As such, the meeting provides an excellent venue for information exchange, networking, and
outreach through meeting sponsorship, and participation as a vendor during the conference.
Your support of the Waterbird Society meeting will enable students to attend, help celebrate the Society’s 40th
Anniversary, and demonstrate your organization’s commitment to conservation and enjoyment of waterbirds
and their habitats. Please consider sponsoring one of the many events by reviewing the enclosed information.
Your thoughtful consideration and support is greatly appreciated.
If you have any questions, please feel free to contact John Stanton, Sponsorship Chair, at
john_stanton @fws.gov or 252-796-2400, or Sara Schweitzer, Meeting Chair, at
sara.schweitzer @ncwildlife.org.
We look forward to seeing you in New Bern this coming fall!
Sincerely,
Erica Nol
President, Waterbird Society
Enclosures
Sponsor Information
Why Support the Waterbird Society meeting - 40th Anniversary?
Make the investment! Below are some of the benefits of being a sponsor:





Advance: The study and conservation of waterbirds.
Promote: Communication and coordination for the protection and management of waterbird
populations and habitats.
Exhibit: showcase your company or organization and enhance your brand awareness.
Network: This is a great chance to meet, talk and expand your network of contacts to natural
resources professionals.
Be a part of this 40th Anniversary milestone!
Sponsorship Opportunities
Sponsors will receive varying levels of visibility at the meeting appropriate to their investment. Please
review the entitlement grid on the following page for details and select the sponsor level that’s right for
you!
1. Black Skimmer Sponsor ($15,000)
6. Welcome Reception Sponsor ($4,000)
2. Pelican Sponsor ($10,000)
7. Break Sponsor (2 @ $2,500 each)
3. Night Heron ($5,000)
8. Student Travel Awards ($1,500)
4. Awards banquet ($7,500)
9. Program Printing Sponsor ($1,000)
5. Lunches (3 @ $4,500 each)
Other Ways to Support the Waterbird Society meeting in 2016!

Support The Waterbird Society meeting in 2016 as a Meeting Supporter for $500 or a Meeting
Patron for $250 and receive recognition in the final program guide.
In-Kind products or services are another way of contributing. Please contact us for details.
Pricing & Benefits
Black
Skimmer
$15,000
Pelican
Sponsor
$10,000
Opportunity to address the
group
Make brief
remarks at the
track of your
choice
Make brief
remarks at the
track of your
choice
Logo Placement at
prominent meeting venue
Prominent
placement on
brochure,
program, and
signage
Prominent
placement on
brochure,
program, and
signage
Verbal recognition
Organization poster/
banner displayed for
duration of meeting
& vendor space (X)
Comp Annual meeting
registration (includes meals
and sessions)
Organization recognition in
the final program
at general
session and
banquet
Night Heron
Sponsor
$5,000
Awards
Banquet
$7,500
Lunches (3)
Sponsor
$4,500
each
Welcome
Reception
$4,000
Refreshment
Break or
Continental
Breakfast
$2,500
Prominent
placement on
brochure,
program, and
signage
Signage
Signage
Signage
Signage
at general session at general session
and banquet
and banquet
at general
session
at sponsored
event
Prominent
location:
Heritage
Hall
Prominent
X
X
X
X
3
2
1
1
1
1
1
Enhanced
listing; includes
logo
Enhanced listing;
includes logo
Enhanced listing;
includes logo




at sponsored
event
For sponsorship recognition, please provide the following information via email to John Stanton at
[email protected] no later than July 1, 2016:
 Full color logo; high resolution eps or pdf file preferred
 Provide brief orgnaization description; we reserve the right to edit
 Confirm the names of representative(s) attending for name badges
For more information on sponsorship opportunities,
please contact: John Stanton at (252) 796-2400 or
FAX (252) 796-2403,[email protected]
Program
Printing
$1,000


at reception
Prominent
location:
Heritage
Hall
location:
Heritage
Hall
Student Travel
Awards
$1,500
at sponsored
event
at sponsored event
Sponsor Registration Form
Organization:
Contact person:
Phone:
Street Mailing address:
City, State, Zip:
Email:
Website:
Sponsorship Options
Fee
%ODFN6NLPPHULevel
$15,000
3HOLFDQLevel
$10,000
1LJKW+HURQLevel
$5,000
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$,00
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$,00HD
:HOFRPH5HFHSWLRQ
$,000
%UHDNV5HIUHVKPHQWV
$2,500HD
6WXGHQW7UDYHO$ZDUGV
$1,500
3URJUDP3ULQWLQJ
$1,000
Conference Supporter
Conference Patron
Total
$500
$250
*5$1'727$/
MAIL TO: :DWHUELUG6RFLHW\0HHWLQJ
c/o -HUU\3RVW2IILFH5RDG Columbia, NC 27925
Phone: ( 252) 796-2400; Fax: (252) 796-2403
The Waterbird Society is a tax-exempt not-for-profit organized under section 501(c)(3) of the Code and as described in section
509(a)(1) and 170(b)(A)(vi). Tax ID#:22-2415111.
Vendor & Exhibitor
Information
Join us this September as a vendor or exhibitor at the 40th Anniversary Meeting of the Waterbird Society at New Bern’s
Riverfront Convention Center! This meeting is an excellent opportunity to promote your company or organization
amongst hundreds of conservation and wildlife professionals, birders, and general outdoor enthusiasts. You may reserve
a table on ≥1 days of this 3-day meeting to showcase your company’s or organization’s products or services, and
network with meeting attendees.
If you have any questions, please don’t hesitate to ask or visit the waterbirds.org website for more information. We
appreciate your interest and look forward to seeing you in New Bern!
Sincerely,
Annika Andersson, Entertainment Co-Chair
[email protected]; (252) 497-0503
&
Edye Kornegay, Entertainment Co-Chair
[email protected]; (252) 996-0513
Mail completed registration forms to: Waterbird Society Meeting, c/o Annika Andersson, PO Box 6, Atlantic Beach, NC
28512. Your table(s) will be reserved once this form and payment are received (refer to the “Sponsor/Vendor/Exhibitor
Payment Options” form for payment instructions). Vendor space is limited, so register today to reserve your spot!
_________________________________________________________________
Vendor & Exhibitor Registration Form
Company or Organization: _________________________________________________________________________
Contact person: _______________________________ Phone: _________________________ Text-capable? Y / N
Mailing address: _______________________________ City, State, Zip: _____________________________________
Email: _______________________________________ Website: __________________________________________
On which days would you like to reserve a vendor table at the New Bern Riverfront Convention Center?
Note: The fees below cover a table in the main hall of the convention center only. Individuals who will operate table(s) must pay
separate meeting registration fees (see www.waterbirds.org/annual-meeting) to participate in the meeting. Fees may be covered by
approved in-kind contributions of equal value. Contact the Entertainment Chairs for more details if interested.
Date
Fee per table
Fee for non-profits and
eligible sponsors
Wednesday, September 21, 2016
$100
$0
Thursday, September 22, 2016
$100
$0
Friday, September 23, 2016
$100
$0
Number
of tables
Price per day
Total Price
Will you require an electrical outlet nearby?
Yes
No
Signature ______________________________________________________ Date _____________________________
Sponsorship/Vendor/Exhibitor Payment Options
1. By check: make check payable to “Waterbird Society” and mail to: Waterbird Society, Attn:
Christine Custer, 2630 Fanta Reed Road, LaCrosse, WI 54603.
2. By credit card: provide credit card number, expiration date, amount $, and signature.
PAYMENT METHOD:
Credit Card
Amount: $_______
(Mastercard, Visa or Discover)
Exp. Date:
Card number
Security code:
E
x
Cardholder Signature
[ I authorize the Waterbird Society to process my payment for sponsorship of the Waterbird
Society
40th annual meeting.
T
3. Byy Paypal: Log into your Paypal account and make a payment to [email protected]. If
you
p do not have a Paypal account, contact Christine Custer, Treasurer, Waterbird Society, to
setup
e a request to pay via Paypal. Her phone number is 608.781.6247.
4. By Electronic Funds transfer: Contact Christine Custer, Treasurer, Waterbird Society, to obtain
Waterbird
Society Banking account number. Her phone number is 608.781.6247.
a
5. We can Invoice you: Contact Christine Custer, Treasurer, Waterbird Society, to obtain an invoice.
Her
q phone number is 608.781.6247.
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The dWaterbird Society is a tax-exempt not-for-profit organized under section 501(c)(3) of the Code
and as described in section 509(a)(1) and 170(b)(A)(vi). Tax ID#:22-2415111.
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