Section 2 – Bid Data Sheet
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Section 2 – Bid Data Sheet
A. General
ITB 1.1
(Scope of Bid)
ITB 1.1 (Scope
of Bid)
ITB 1.1 (Scope
of Bid)
The reference number of the Invitation for Bids is: 27.12.2637.159.03.02(13).17.254 Date: 21.05.2017
ITB 2.1 (Source
of Funds)
ITB 2.1 (Source
of Funds)
The Borrower is the Government of Bangladesh.
The Purchaser is Bangladesh Rural Electrification Board.
The name of the ICB is: Procurement of SPC Pole
The identification number of the ICB Package is:URIDS(E)-G-13
The number and identification of Lots (contracts) comprising this ICB is: 4 (Four) Lots.
Lot 1: No. URIDS(E)-G-13-01: SPC Pole
Lot 2: No. URIDS(E)-G-13-02: SPC Pole
Lot 3: No. URIDS(E)-G-13-03: SPC Pole
Lot 4: No. URIDS(E)-G-13-04: SPC Pole
The name of the Project is: Bangladesh Power System Enhancement and Efficiency Improvement
Project.
B. Contents of Bidding Document
ITB 7.1
(Clarification of
Bidding
Document)
ITB 7.2
(Clarification of
Bidding
Document)
For Clarification of bid purposes only, the Purchaser’s address is:
Attention: Md. Nazmul Haque, Project Director, URIDS(DMCS) Project.
Address: Bangladesh Rural Electrification Board, House No: 09, 2nd Floor,
Kabi Faruk Sarani, Nikunja-2, Khilkhet, Dhaka-1229.
Floor No: 2nd Floor
City: Dhaka-1229
Country: Bangladesh.
Contract No: +8801715330100
Electronic mail address: [email protected]
Requests for clarification should be received by the Purchaser no later than
21(Twenty one) days prior to the deadline for submission of Bid.
A Pre-Bid meeting shall take place at the following date, time and place:
Date: 13-06-2017 Time: 11:00 hrs. [Local Time: Bangladesh ]
Place: Conference Room of Chief Engineer (Project), 3rd Floor, Head Office Building, BREB,
Nikunja-2, Khilkhet, Dhaka-1229.
C. Preparation of Bids
ITB 10.1
(Language of
Bid)
ITB 11.1(i)
(Documents
Comprising the
Bid)
ITB 12.2 (Bid
Submission Sheet
and Price
Schedules)
ITB 13.1
(Alternative
Bids)
ITB 14.5 (Bid
Price and
Discounts)
The language of the bid is English.
Language for translation of supporting documents and printed literature is English.
The Bidder shall submit the following additional documents in its bid:
Manufacturer’s catalogue/brochure/leaflets or any other similar documents of the offered
product. In case the Manufacturer does not have those of the offered product, the catalogue/
brochure/ leaflets of the similar product line of the offered product will be acceptable.
The units and rates in figures entered into the Price Schedules should be typewritten or if written
by hand, must be in print form. Price Schedules not presented accordingly may be considered
non responsive.
Alternatives bids shall not be permitted
The Incoterms edition is 2010.
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ITB 14.6(a) (i)
(Bid Price and
Discounts)
The price of the goods quoted EXW (ex works, ex factory, ex warehouse, ex showroom, or offthe-shelf, as applicable), including test charges, all customs duties and sales and other taxes already
paid or payable on the components and raw material used in the manufacture or assembly of goods
quoted ex works or ex factory, or on the previously imported goods of foreign origin quoted ex
warehouse, ex showroom, or off-the-shelf;
ITB 14.6(b)(i)
(Bid Price and
Discounts)
The price of the goods quoted CIF including test charges;
ITB 14.6(b)(ii)
(Bid Price and
Discounts)
ITB 14.7
(Bid Price and
Discounts)
ITB 14.8
(Bid Price and
Discounts)
ITB 19.2
(Documents
Establishing the
Qualifications of
the Bidder)
ITB 19.3
(Documents
Establishing the
Qualifications of
the Bidder)
ITB 20.1 (Period
of Validity of
Bids)
ITB 21.1
(Bid Security /
Bid Securing
Declaration)
Place of Destination (CIF): The quantities and items to be delivered to each PBS warehouse are
specified in the List of Goods and Delivery Schedule in Section 6: Schedule of Requirements.
The port of entry will be Chittagong Sea Port/Mongla Sea Port/ and Benapole Land port or any
combination of these ports.
Customs duties and Value Added Taxes (CD &VAT) of the imported materials under the Contract
(incurred at the port of entry) shall be paid by the Purchaser. However, customs formalities
including appointment of, and payment to, clearing and forwarding (C&F) agent shall be done by
the Supplier. Port dues and all other charges shall be borne by the Supplier.
FOB or FCA price- Not required.
The prices quoted by the Bidder shall not be subject to adjustment during the performance of the
Contract.
Multiple lots discount shall not be applicable.
The Bidder shall include its manufacture’s Authorization for all the items offered in its bid.
The Bidder is required to include with its bid, evidence that it will be represented by an Agent in
the Purchaser’s country.
The bid validity period shall be 150 (one hundred fifty) days from the deadline of bid submission.
A Bid Security shall be required.
The Bidder shall furnish the Bid security in as indicated bellow or in any free convertible ADB
member country currency. In case, amount is in any currency other than USD, a selling exchange
rate issued by Bangladesh Bank, 28 days prior to bid submission shall be used.
Lot No.
Lot 1: URIDS(E)-G-13-01
Lot 2: URIDS(E)-G-13-02
Lot 3: URIDS(E)-G-13-03
Lot 4: URIDS(E)-G-13-04
Amount (USD)
0.35 Million
0.35 Million
0.35 Million
0.23 Million
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Bidders participating in multiple Lots shall submit bid security for each Lot separately.
In case the bid security is issued by a reputable commercial bank, the commercial bank must be
from any member country (subject to eligibility as provided in Section- 5 of the Bidding
Document) of the ADB. If the bid security is issued by a commercial bank located outside of the
Purchaser’s country, the bid security shall be endorsed by a local commercial bank of the
Purchaser’s country.
ITB 21.2 (Bid
Security/Bid
Securing
Declaration)
ITB 21.4 (Bid
Security/Bid
Securing
Declaration)
ITB 22.1
(Format and
Signing of Bid)
ITB 22.2
(Format and
Signing of Bid)
ITB 22.3
(Format and
Signing of Bid)
The ineligibility period will be Not Applicable.
Any bid not accompanied by an irrevocable and callable bid security shall be rejected by the
Purchaser as nonresponsive. However, if a bidder submits a bid security that deviates in form,
amount and/or period of validity, the Purchaser shall request the Bidder to submit a compliant bid
security within 14 days of receiving such a request. Failure to provide a compliant bid security
within the prescribed period of receiving such a request shall cause the rejection of the bid.
In addition to the original of the bid, the number of copies is: 3 (Three).
The Bidder will also provide the soft copy of the bid in PDF format using CD/DVD. Between the
original hard copy of the bid and soft copy of the bid, the original hard copy shall prevail.
The written confirmation of Authorization to sign on behalf of the Bidder shall consist of the name
and description of the documentation required to demonstrate the authority of the signatory to
sign the bid. i.e. An organizational document, board resolution or its equivalent, or power of
attorney specifying the representative’s authority to sign the Bid on behalf of, and to legally bind,
the Bidder. If the Bidder is an intended or an existing joint venture, the power of attorney should
be signed by all partners and specify the authority of the named representative of the joint venture
to sign on behalf of, and legally bind, the intended or existing joint venture. If the joint venture has
not yet been formed, also include evidence from all proposed joint venture partners of their intent
to enter into a joint venture in the event of a contract award in accordance with ITB 16.1 (b)
The Bidder shall submit an acceptable authorization within 14 days.
D. Submission and Opening of Bids
ITB 23.1
(Sealing and
Marking of Bids)
Bidders shall have to submit their Bids by hand and enclose 01 copy original and 03 copy of the Bid in
separate sealed envelopes, duly marking the envelopes as “ORIGINAL,” and “COPY.” These envelopes
containing the original and the copies shall then be enclosed in one single envelope. The rest of the
procedure shall be in accordance with ITB 23.2 and ITB 23.3.
ITB 23.1(b)
(Sealing and
Marking of Bids)
ITB 23.2(c)
(Sealing and
Marking of Bids)
ITB 24.1
(Deadline for
Submission of
Bid)
Bidders shall not have the option of submitting their bids electronically.
The reference number of the Invitation for Bids and no additional identification number is
required.
For bid submission purposes only, the Purchaser’s address is:
Attention: Project Director, URIDS(DMCS) Project
Address: Brig Gen. Sabihuddin Ahmed Hall (Auditorium), 1st Floor, Head Office Building, BREB,
Nikunja-2, Khilkhet, Dhaka-1229.
City: Dhaka-1229.
Country: Bangladesh
The deadline for bid submission is:
Date: 05-07-2017
Time: 12:00 Noon Hours local time: Bangladesh
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ITB 27.1
(Bid Opening)
ITB 27.1
(Bid Opening)
ITB 27.3
(Bid Opening)
The bid opening shall take place at:
Brig Gen. Sabihuddin Ahmed Hall (Auditorium), 1st Floor, Head Office Building, BREB,
Nikunja-2, Khilkhet, Dhaka-1229.
City: Dhaka-1229.
Country: Bangladesh
Date: 05-07-2017
Time: 12:30 Noon Hours local time: Bangladesh
Electronic Bid Opening is not Applicable.
The Bid submission sheet and Price Schedule shall be initialed by 3 (Three) representatives of the
Purchaser attending Bid opening.
E. Evaluation and Comparison of Bids
ITB 34.1
(Conversion to
Single Currency)
ITB 35.1
(Margin of
Preference)
The currency that shall be used for bid evaluation and comparison purposes to convert all bid
prices expressed in various currencies into a single currency is US Dollar.
The source of selling exchange rate shall be: Bangladesh Bank webpage at
“http://www.bangladesh-bank.org/econdata/exchangerate.php” and the rate shall be the BC
selling exchange rate.
If the exchange rates are not available from the above source on the particular date, the exchange
rates published in the Wall Street Journal would be used for currency conversion in US Dollar.
The date for the selling exchange rate shall be 07 (seven) days earlier to the bid
submission deadline.
A margin of domestic preference shall apply.
The application methodology is defined in Section-3 Evaluation and Qualification Criteria.
F. Award of Contract
ITB 41.1
( Purchaser’s
Right to Vary
Quantities at
time of Awards)
The maximum percentage by which quantities may be increased is 20%
The maximum percentage by which quantities may be decreased is 20%
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