December 19, 2016
Jane Doe
1234 S Street
Wichita, KS 67212
Dear Ms. Doe
Wichita State University is pleased to offer you the position referenced below. We are excited
about the experience and skills you will bring to the university community.
Position:
Human Resource Specialist I (UP Exempt)
Position Number:
123456
Department:
101506 – Office of Human Resources
Pay Rate:
$35,000 per fiscal year with fringe benefits
Report Date:
Tuesday, January 3, 2017
Report Location:
Rhatigan Student Center 1st floor, 142 Harvest Room
Report Time:
8:30 a.m. to 5 p.m.
First Pay Date:
January 27, 2017
This position is a full time, Unclassified Professional, exempt appointment with provisional status,
based on a fiscal year of July 1 - June 30.
Policies pertaining to the appointment are found in the WSU Policies and Procedures Manual, the
Policy Manual of the Kansas Board of Regents, and college and departmental regulations.
This offer is contingent upon providing necessary documentation that you are authorized to work in
the U.S.
Action Required: Completion of New Employee Paperwork
To complete the employment process, we need to secure additional information from you before
Orientation. Wichita State University utilizes a secure online system to enable you to provide this
information. Within the next few days, you will receive an email which will provide you with
instructions for completing the online process. Employees who are new to the University or those
transferring from a non-benefit eligible position to a benefit eligible position must complete this
online process within 2 days of the receipt of the email.
Orientation
Day One:
You are scheduled to begin work with WSU on January 3, 2017 and will attend Orientation
from 8:30 a.m. until 5 p.m. on that day. Please report to the Rhatigan Student Center 1st
floor, 142 Harvest Room. Lunch will be provided. You will report to your department on
your second day at your scheduled start time.
Parking:
When you arrive on campus, you may park in any Yellow or Yellow and Green striped lot.
Do not park in any reserved parking spaces or in Orange, Brown, Red or Green parking
lots. If you have a Handicapped license or placard, you may park in any space not marked
as reserved.
To accommodate the license plate scanning system, your license plate must be visible
and unobscured. Backing into a parking stall or pulling through is not allowed.
To assist you with parking, a map has been included with this letter. Mornings are
typically the busiest time on campus, so please allow extra time upon arrival at WSU to
secure a parking space.
What to bring with you:
During Orientation, you will complete your new hire paperwork, and have the opportunity
to sign up for a parking permit. Please bring your basic vehicle information including your
tag number so that we can ensure you will not receive a ticket your first day. You will
complete the Form I-9, which requires documentation that establishes identity and
employment authorization. To assist you with this process, a list of acceptable documents
has been provided. Please note that all documents must be unexpired. A voided check or
deposit slip will be required to sign up for direct payroll deposit, as this method of payment
is required by the State of Kansas.
Other Information:
Benefit information will also be provided to you during Orientation. Please note that
University health insurance coverage begins on the 1st of the month following a 30 day
waiting period for those who enroll in this coverage. Should you desire benefit information
before Orientation, please visit the Wichita State University Benefits page at:
http://webs.wichita.edu/?u=humanresources2&p=/benefits/index/ .
Please sign both copies of this offer letter. Return one copy to me and keep the other for your
records. I look forward to working with you!
If you have further questions regarding your employment at Wichita State University, please feel
free to contact me at (316) 978-XXXX. We look forward to you joining our campus community.
Sincerely,
Hiring Manager Name
Position Title
Department
Wichita State University
I accept the above offer of employment with a start date of _______________.
________________________________
Name
__________
Date
2017 New Employee Orientation
NEO is scheduled from 8:30 am to 5 pm.
All sessions are on Monday unless otherwise noted.
Park only in Green, Yellow or Yellow and Green striped lots. You may also
access the campus parking map by clicking on the link below:
http://webs.wichita.edu/depttools/depttoolsmemberfiles/parking/2016maps/f
all_2016_parking_1600.jpg