Information required at inspection – importing
This guide is designed to help you prepare for your annual inspection visit. Please ensure that all
information listed is readily accessible at your inspection and covers the period since your last visit; if it is
not, we may need to carry out a follow-up visit at additional cost.
Please refer to section 40 of our standards for inspection requirements. To help meet requirements we
provide various record sheets, please contact us to order these.
Your records must show full traceability from receipt of raw material, to dispatch. You inspector must also
be able to complete an audit verifying the balance between input and output. Please tick to confirm the
relevant information is available and keep this sheet until your inspection. All information provided at
inspection will remain confidential.
Applicants
We realise that you will not have all of the records below at your application inspection. However, you must
be able to show the record-keeping systems you will use when you start operating. To help you meet our
record-keeping requirements, we offer various record sheets on request. We can also review your proposed
systems prior to inspection, via post or email.
Goods received
Stds 40.6.10 & 40.06.11
Delivery notes and purchase invoices
Goods received logs/records
Records of organic verification checks (confirming authenticity of organic goods)
Copies of suppliers’ current organic certificates
Products
Company organic product specifications/working recipes and
SA Certification specification sheets for all licensed products
Examples of product labelling/packaging for all licensed products
Defra & SA derogations for non-organic ingredients
GMO declarations
Natural flavour declarations
Sales records
Essential
Essential
Essential
If applicable
Stds 40.6.4, 40.10.3, 41.06,
40.8.25, 40.7.4 & 40.8.9
Essential
Essential
If applicable
If applicable
If applicable
Stds 40.6.1 & 40.6.9
Value of organic products sold during the period of the last certified sales declaration.
Records of organic product sold must be available in a format that can be verified
by the inspector.
Copies of sales invoices and delivery notes
Organic product quantity sales records, from the most recent annual stock-take
period
Physical stock taking records for the beginning and end of the company
financial year and any intermediate stock-takes.
Essential
Essential
Essential
Essential
Soil Association Certification Limited, South Plaza, Marlborough Street, Bristol BS1 3NX
T 0117 914 2411 F 0117 314 5046 E [email protected] W www.sacert.org
Ref. No: P713Fm
Version No: 04
Issue date: September 20015
Products you import from outside EU
Std 40.5.9
Certificates of inspection, stamped by the relevant port health authority, for each
consignment of organic produce imported from countries outside the EU, including
approved third countries.
Copies of organic certificates for overseas suppliers
Details of import routes and intermediate storage/handling facilities
for all directly imported organic materials
Essential
Essential
Essential
Soil Association Certification Limited, South Plaza, Marlborough Street, Bristol BS1 3NX
T 0117 914 2411 F 0117 314 5046 E [email protected] W www.sacert.org
Ref. No: P713Fm
Version No: 04
Issue date: September 2015