Indian Ocean Shipowners’ Mutual P&I Club
Condition Survey
Instructions & Report Form
“VESSEL NAME”
(Please affix one photograph of the vessel on this cover page)
Rev 2 10/2013
IOPAI Condition Survey Report Form
Page 1 of 25
INSTRUCTIONS FOR SURVEYORS
Please complete the enclosed form with the information available on site, but remember always this is only a guide to
assist with reporting. Typing is optional, however highly appreciated. Please note that only ONE copy of the report is
required, which should be forwarded as soon as possible in electronic format along with a signed copy of the
recommendation sheet .
We would expect a survey to be completed within maximum one day, however, if it is required that a surveyor should
attend longer then the Club‘s Managers should be contacted immediately.
When reporting on the various items a tick in the respective boxes is often sufficient. Details of e.g. any machinery or
manufacturer‘s serial number etc. are usually not required.
If an item is not on board, or an operation is not carried out this should be noted in the report, it does not mean that it
is necessarily a defect. The surveyor should use his knowledge and experience to determine if a real “defect” exists
and consequently if a recommendation is required.
Hose test of hatch covers and pressure test of double bottom tanks: these are essential at all surveys. If such
tests are considered necessary, but could not possibly be carried out, surveyors should report this and detailed
circumstances in the usual way
The surveyor should test items wherever appropriate whilst conducting the survey, such tests of course only being
carried out with the prior knowledge and co-operation of the ship’s staff. If particular areas appear to be well
maintained and operational then it will be beneficial, due to possible time constraints, to limit testing to the more
important items or those, whose condition gives cause for concern.
The last page includes a “summary” section. This should be a brief summary of the vessel’s condition after the
survey. The last page of the form should clearly state any deficiencies found, including anything related to
crew or management and items that could not be tested. It is important that the nature and extent of the defect is
clearly stated so that it is apparent to the owner and the Club.
The last page(s) of the form, with the list of defects and recommendations, must be signed for receipt by the Master
or any other manager’s or owner’s representative and the original returned to the Club’s Managers. If a signature is
refused or is unobtainable this should be stated with the reason. A copy of the signed page(s) should be left with the
person signing with the request that it is passed to the ship’s managers or operators. The surveyor should explain
that the recommendations made would be forwarded to the Club who will subsequently inform the Assured as
appropriate.
The Club usually requires a few photographs to indicate the type and layout, and condition of the vessel, and then
photographs of defects but only where these usefully supplement the report. A large number of photographs showing
satisfactory items are not required for reporting but should be retained on file. Photocopies of plans or diagrams to
supplement the report, preferably A4 size, are helpful, especially a general arrangement plan. If information is
required by the surveyor in writing from the vessel or owners / managers once the surveyor has departed the vessel,
then the vessel’s owner / manager should be requested to forward these directly to the Club.
The rating section on the last page is used to assist the Club to make an assessment for insurance purposes.
Considerable objectivity is required from the surveyor. To ensure a common basis in completing this section, the
following brief guide should be followed (only whole numbers should be used!).
5
Excellent
4
Good
3
Satisfactory
2
Poor
1
Dangerous
If the surveyor has any other information he feels might be relevant to the Club, an additional confidential page can
be attached to the report.
We stress that all costs and expenses relating to this survey are for the Members’ account
Survey and Loss Prevention Department
Indian Ocean P&I Club
Rev 2 10/2013
IOPAI Condition Survey Report Form
Page 2 of 25
In using the above number code the following factors should be among those taken into account for each
section:
Management / Administration
Cargoworthiness
Communications
Condition of holds
Administration
Condition of hatch coaming
Records of maintenance
Condition and sealing arrangements of hatch covers
Management afloat and ashore
Bilges
Motivation of Officers
Ventilation arrangements
Procedures and Company Instructions
Maintenance
Certification to ISM Code, ISPS Code, MLC 2006, ISO, EN
or other approved standards
Cleanliness
Previous cargo damage claims
Damage
Non Cargo Tanks
Crew Safety
Crew inspections
Accidents in the past
Class inspections
Safety awareness and attitude
Maintenance
Safety posters and books
Coating / anodes
Safety policy
Corrosion
Protective clothing worn
Water tightness
Protective clothing supplied
Corrosion
LSA & FFA
Navigation
Crew ability to use equipment
Language
Condition of equipment
Passage planning
Maintenance records
Bridge equipment
Regular inspection and servicing
Publications and charts,
Emergency Prepareness
Procedure and logbooks
Operating and maintenance instructions
Master / Pilot information exchange
Manning level
Manning / Competence
Machinery
Language used
Spare gear and tools
Attitude of crew
Maintenance
Competence
Cleanliness and tidiness
Safe manning
Leaks
Work being carried out
Lighting
Certificates of competency
Hull
Pollution Prevention
Equipment
Crew attitude/training
Paint coatings
Procedures
Corrosion
Bunkering
Accommodation space
Oil and garbage disposal
Tidiness
Shipboard Oil Pollution Emergency Plan
Maintenance
Damage
Rev 2 10/2013
IOPAI Condition Survey Report Form
Page 3 of 25
Contents:











Cover Page
A – Documentation and Certificates
B – Manning and Qualifications
C –Management
D –Safety Equipment
E – Bridge, Navigation and Communication Equipment
F – Accommodation
G – Machinery Installation
H – Condition of Ship’s Hull, Structure and Fittings
I – Cargoworthiness Items
Summary
Rev 2 10/2013
IOPAI Condition Survey Report Form
Page 4 of 25
CONDITION SURVEY REPORT FORM
Vessel Name:
Operators / Owners:
Vessel Type:
Year and Country of Construction:
Gross Tonnage:
Classification:
Flag:
Call Sign:
IMO Number:
Last Dry-Dock:
Next Dry-Dock Due:
Main Engine Type/Power:
Major Conversion details:
Date and Place of Survey:
Survey Company:
Surveyor’s Name:
Rev 2 10/2013
IOPAI Condition Survey Report Form
Page 5 of 25
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
Test / Inspection
Weather-tightness test of all hatch covers
Hatch cover inspection of structural condition
& fittings
Cargo hold bilge high-level alarm test
Suction test of all cargo hold bilge wells
Check operation of bilge non-return valves to
see they prevent backflow of water into cargo
holds
Cargo hold water level detector audible &
visual alarms test
Ballast tanks forward of collision bulkhead
water level detector audible & visual alarms
Ballast tank inspection (Random selection)
Hydro pressure test of all ballast spaces
surrounding cargo area to main deck level
without endangering cargo or ship’s stability
Engine room bilge high-level alarm test
Main fire pump on two hydrants test
Emergency fire pump on two hydrants test
Black Out Test of Vessel and/or load test of
Emergency Generator / Emergency Batteries
Emergency lighting
Remote stops & shutdowns
Quick closing valves
Remote closing valves
Check auto-stop or changeover function and
associated alarm of the 15ppm Oil Water
Separator
Steering gear
Emergency steering gear
Lowering lifeboats
Running lifeboat engines
Navigation light failure visual & audible alarms
BNWAS alarms
General emergency alarm
Smoke / Fire alarm
Self test of DSC radio sets
Test of emergency communications between
bridge / engine room & bridge / steering gear
Main switchboard earth fault monitoring
system
Cargo heating systems
Cargo tank high level alarms
Cargo pump emergency stop
High temperature alarms for cargo, stripping &
ballast pumps
Rev 2 10/2013
Y
N
IOPAI Condition Survey Report Form
NA
NI
Remarks
Page 6 of 25
A
DOCUMENTATION AND CERTIFICATES
Yes
1.
Certificate of Registry
2.
Safety Construction Certificate
3.
Safety Equipment Certificate
4.
Safety Radio Certificate
5.
International Load Line Certificate
6.
I.O.P.P.
7.
MLC 2006 Compliance/Certificate
8.
Fire fighting Equipment Certificates"
1)Portable
2)Fixed
9.
Life Raft Certificates
10.
ISM Document of Compliance
11.
Safety Management Certificate
12.
Hull Special Survey / Continuous Survey
13.
Hull Annual Survey
14.
Machinery Special Survey / Continuous
Survey
15.
Machinery Annual Survey
16.
CLC Details Bunkers/Cargo
17.
International Security Certificate
18.
Dry-Dock Survey
19.
Cargo Gear Thorough Annual Survey
20.
De-Ratting Exemption Certificate
21.
Flag or Port State Control Inspection place
and dates/Were there any defects noted?
No
Remarks
State any Conditions of Class and overdue
surveys
(Attach copy of last class quarterly listing)
Comments:
Rev 2 10/2013
IOPAI Condition Survey Report Form
Page 7 of 25
B
MANNING AND QUALIFICATIONS
What are the Safe
Manning Certificate
Requirements?
1.
STCW CoC
Code
Flag COE
Tanker
endors.
Medical
--
Master
Yes / No / NA *
Yes/No *
Yes/No *
--
Chief Officer
Yes / No / NA *
Yes/No *
Yes/No *
--
2nd Officer
Yes / No / NA *
Yes/No *
Yes/No *
--
3rd Officer
Yes / No / NA *
Yes/No *
Yes/No *
--
Chief Engineer
Yes / No / NA *
Yes/No *
Yes/No *
--
2nd Engineer
Yes / No / NA *
Yes/No *
Yes/No *
--
3rd Engineer
Yes / No / NA *
Yes/No *
Yes/No *
AB’S
Yes / No / NA *
Yes/No *
Yes/No *
Motormen
Yes / No / NA *
Yes/No *
Yes/No *
Other
Yes / No / NA *
Yes/No *
Yes/No *
2.
Total Number of Officers and Crew
3.
Are the crew employed by manning agent
or owners/managers?
*Delete as necessary
Note: STCW code refers to grade of licence, eg Master II/2 or II/3 which may be stated on the Safe Manning
Certificate.
Comments:
PLEASE ATTACH THE LATEST CREW LIST TO THIS REPORT
Rev 2 10/2013
IOPAI Condition Survey Report Form
Page 8 of 25
C
1.
2.
MANAGEMENT
How often does the Master communicate
with the Owners / Charterers?
Are the following publications available on
board?
3.
Is the oil record book properly maintained?
4.
Is a soundings book maintained?
5.
Are written instructions provided for:
6.
Is a written contingency plan provided for
dealing with major incidents such as
7.
Are materials carried on board to deal with
minor oil spills?
8.
Can the officers and crew converse in a
common language? What language is it?
9.
How frequently are the crew exercised at
emergency stations?
10.
11.
12.
State the dates of the last
Does the crew wear appropriate protective
equipment?
--
Company Orders?
--
Training Manual?
--
Safety Manual?
--
Fire Safety Operational Booklet (FSOB)?
--
tank entry procedures?
--
bunker loading procedures?
--
fire?
--
collision?
--
grounding?
---
pollution?
Sawdust?
--
Detergent?
--
boat drill.
--
fire drill.
--
Safety Footwear?
--
Safety Gloves?
--
Safety Goggles?
--
Ear Defenders?
--
Face Masks?
Does Maintenance Plan for fire fighting
appliances exist and is properly maintained
by the Officer in charge?
Is existing Fire Control Plan revised to
comply with ISM Code or new Fire Control
Booklet prepared?
Comments:
13.
Rev 2 10/2013
IOPAI Condition Survey Report Form
Page 9 of 25
D
SAFETY EQUIPMENT
LIFESAVING APPLIANCES
1.
Lifeboats/Rescue Boats
2.
Life rafts Type/No. of /No of Persons
3.
Are lifeboat hulls free from damage or
corrosion?
4.
Is lifeboat equipment in satisfactory
condition?
5.
Are davits and wire falls in satisfactory
condition and certified?
6.
7.
No. Fitted:
No. Persons:
Engine :
Type:
Material:
Are lifeboat embarkation ladders and
attachments sound?
Are lifeboats in place complete with
efficient self-igniting lights, smoke signals,
lifelines, etc.?
8.
Are E.P.I.R.B’s, line throwing apparatus
and pyrotechnic devices all valid and
properly stowed?
9.
Are Emergency Escape Breathing Devices
(E.E.B.D.) well maintained, charged and
crewmembers know how to use them?
FIREFIGHTING INSTALLATION
1.
Is the fire main on deck free from heavy
corrosion?
2.
Are fire hydrants well maintained?
3.
Are fire hose boxes on deck in good
condition and all contents complete?
4.
Is the international shore connection
readily stowed?
5.
Are portable fire extinguishers in place and
properly serviced?
Is the emergency fire pump regularly
tested?
Is there a properly kept emergency centre
where firemen’s outfits, breathing
7.
apparatus etc. are stored and properly
maintained?
Is the engine room fire fighting equipment
8.
properly maintained, (incl. gas flooding
installation and remote stops)?
Comments:
6.
Rev 2 10/2013
IOPAI Condition Survey Report Form
Page 10 of 25
E
BRIDGE, NAVIGATION AND COMMUNICATION EQUIPMENT
1.
Can the Master confirm that all equipment
and controls are working efficiently?
2.
Is all the equipment of the main radio station
and VHF radio reported working efficiently?
3.
State date of the latest Notice to Mariners or
Navigational Warnings on board?
4.
Are all charts corrected up-to-date?
5.
Are the following publications on board upto-date?
6.
Is compass deviation card posted?
State date of last adjustment:
7.
Are muster lists and fire safety plans posted?
8.
9.
Are muster lists and fire safety plans
displayed in a language understood by the
crew?
Is an approved trim and stability booklet on
board?
--
ALRS?
--
Light Lists?
--
Pilot Books?
Yes/No
Date:
State issuing authority and
date:
Are calculations made on a regular basis and
recorded?
Are all instruction manuals, plans and
stability information in a language
11.
understood by the officers and crew as
applicable?
Comments:
10.
F
ACCOMMODATION
1.
Are the accommodation spaces generally clean, tidy
and free from obvious fire / safety hazards?
2.
Are galleys, pantries and storerooms clean and free
from obvious hazards?
Are “locked-in” alarms working efficiently and freezer
room doors fitted with means of opening from inside?
Comments:
3.
Rev 2 10/2013
IOPAI Condition Survey Report Form
Page 11 of 25
G
MACHINERY INSTALLATION
It is not possible for a Surveyor to assess fully the condition of the main and auxiliary machinery within the
time scale allowed therefore Surveyors should make a general examination of the engine room, workshops
and steering compartment.
1.
2.
3.
4.
5.
Are machinery spaces:
Is there evidence of significant leakage at:
Is there excessive leakage of fuel oil / lube
oil at or around:
Are machinery bilges clean and dry?
7.
Does bilge alarm work?
8.
Are oil / water separator and alarm in full
working order?
9.
Emergency shut downs/QCV tests?
11.
well illuminated?
--
well ventilated?
--
well painted?
--
stern glands?
--
pump glands?
--
pipe flanges / valves?
--
diesel engines?
--
boilers?
--
purifiers / transfer pumps?
Is there evidence of exhaust gas leakage
by soot deposits on lagging of uptakes?
Are ladders, gratings, floor plates and
machinery guards adequate and securely
fitted?
6.
10.
--
Is there adequate machinery maintenance
handbooks on board in a language
understood by the engineers?
Is comprehensive maintenance undertaken
in line with PPM procedures and are
records kept?
12.
Bowthruster
13.
Steering gear operation/emergency
instructions
14.
Fuel system protection as per SOLAS
requirements?
15.
Are quarterly Lubricating oil analysis
results available and in good order?
Are owners analysing fuel bunker
samples? Is fuel segregated and not used
16.
until sample results show it s safe to do
so?
Comments:
Rev 2 10/2013
IOPAI Condition Survey Report Form
Page 12 of 25
CONDITION OF SHIP’S HULL, STRUCTURE AND FITTINGS
H
1.
2.
3.
4.
Is external shell plating
Are weatherdecks
Are the following well maintained:
Are the following in safe condition:
6.
Are ventilation openings, air pipes and
their closing appliances in good
condition?
8.
9.
11.
11.
well painted?
--
free from heavy corrosion?
--
free from heavy indentation?
--
well painted?
--
free from heavy corrosion?
--
superstructures?
--
mast houses?
--
bulwarks?
--
ladders / stairways?
--
accommodation ladders?
--
pilot ladders?
--
handrails?
--
windlasses and winches?
--
cranes and derricks?
--
wire ropes and chains?
--
safety guards of deck machinery?
---
cement boxes to pipelines?
small doubler plate to hull?
--
deck?
--
hatch covers?
Are external doors, hatches, ports etc.
well maintained regarding seals and
fastenings?
5.
7.
--
Are the following in safe and efficient
condition:
Are the filling connections and air pipes
of fuel oil / diesel oil tanks structurally
sound and fitted with oil tight
coamings?
Are light fittings on deck and in the
forecastle safe and efficient?
Are class ESP records available, if so
are there any comments regarding
structure of the vessel?
Is there any evidence of temporary
repairs of
Comments:
Rev 2 10/2013
IOPAI Condition Survey Report Form
Page 13 of 25
I
CARGOWORTHINESS ITEMS
Please sketch general arrangement of the deck layout showing cargo holds and/or tanks including permanent
ballast tanks. Indicate cargo manifolds/discharge points
Ballast tanks
Cargo Tanks/holds
Rev 2 10/2013
IOPAI Condition Survey Report Form
Page 14 of 25
BULK CARRIERS AND GENERAL CARGO VESSELS
Surveyors should inspect all accessible cargo holds and hatchways!
1.
Are the following items in satisfactory
condition (please take photos):
2.
Is there any distortion of heavy corrosion of
hatch coamings and brackets?
3.
Are tarpaulins or sealing tape in use?
4.
Is there any evidence of previous leakage
by rust stains inside hatch coamings?
5.
Are access hatches, seals and fastenings
in a satisfactory condition?
6.
Are hold ventilation arrangements efficient?
7.
Are ventilation watertight closures efficient?
8.
Are hold ladders, safety rails etc. efficient?
9.
Are air pipes / sounding pipes etc. in
satisfactory condition?
10.
Are air pipes / sounding pipes / watertight
closures efficient?
11.
Are bilge wells clean and dry?
12.
Does bilge alarm work?
13.
Is there any oil / water residue on
tanktops?
14.
Are longitudinal / transverse bulkheads
structurally intact?
15.
Is corrosion evident at side:
16.
Is plating of upper / lower hopper tanks
intact?
17.
Are brackets to tanktop wasted or
damaged?
18.
State last cargo carried and being
presently loaded.
19.
Is a loading computer or stress finder
fitted?
20.
Are calculations made on a regular basis
and recorded?
21.
Describe type of hatch covers and
operating mechanism.
Rev 2 10/2013
- hatch cover panels?
-- rubber packing?
-rubber packing channels?
-- cross joints and wedges?
-quick acting cleats?
-- compression bars?
-coaming tops, drains and non-return valves?
-
--
shell?
--
frames?
--
brackets?
IOPAI Condition Survey Report Form
Page 15 of 25
TANKERS (INCLUDING GAS AND CHEMICAL CARRIERS)
1.
Is there evidence on deck of cargo leakage from
hatches, pipework or valves?
2.
Is there any loose oil in manifold spill tanks?
3.
Is pipework on deck free from heavy corrosion
(incl. cargo, I.G., C.O.W., steam, hydraulic lines,
etc.)?
4.
Are the gangway gratings, platforms, stairs,
ladders and handrails in safe condition?
5.
Are tank access hatches, ullage ports, washing
hatches, and their covers and fastenings well
maintained?
6.
Is the inert gas system fully operational?
7.
Is the crude oil washing system fully
operational?
8.
If a cargo control room is fitted, is all control and
monitoring equipment fully operational?
PUMP ROOM
1.
Is there any evidence of cargo leakage from
pumps, piping, valves, etc.?
2.
Are bilges clear of loose oil?
3.
Does bilge alarm work?
4.
Is lighting adequate and working efficiently?
5.
Are vent fans, trunking and fire dampers in
satisfactory condition?
6.
Are ladders, gratings and handrails in safe
condition?
7.
Is the oil discharge monitoring and alarm system
fully operational?
State last cargo carried and being presently
loaded.
Comments:
8.
Rev 2 10/2013
IOPAI Condition Survey Report Form
Page 16 of 25
TANKERS (INCLUDING GAS AND CHEMICAL CARRIERS) / CONTINUED
CARGOWORTHINESS
Describe or attach plan of cargo tank layout
Describe or attach plan of pipeline system
Describe type and condition of tank coatings (as applicable) and advise if any restrictions on grade of cargo that can
be carried
Describe tank venting system
Describe condition of pump room (including cleanliness, ventilation, access and communication arrangements)
Describe tank deck fire-fighting arrangements
Rev 2 10/2013
IOPAI Condition Survey Report Form
Page 17 of 25
TANKERS (INCLUDING GAS AND CHEMICAL CARRIERS) / CONTINUED
CARGOWORTHINESS (OIL SUPPLEMENT)
Yes
No N/A
Do the senior officers have petroleum cargo endorsements?
Does vessel carry ICS Tanker Safety Guide?
Is vessel fitted with continuous deck edge coaming around tank deck? State approx height.
Is vessel fully equipped with scupper plugs for main deck (including spares)?
How many different grades of cargo can the vessel carry simultaneously whilst maintaining two
valve separation throughout the operation?
Can sea suction / discharge lines be blanked / isolated from cargo system?
Are drain cocks fitted between sea valves?
Are tank lid securing arrangements in good condition?
Is tank lid packing in good condition?
Is ullage port packing in good condition?
Is Butterworth cover packing in good condition?
Is condition of manifold installation (including valves, blanks, drip trays and sea valves)
satisfactory?
Is condition of valve stem packing and extended spindles satisfactory?
Are manifolds, valves, ports and tank lids properly labelled?
Does a visual examination of the pipelines give rise for concern?
Date PV valves and Pipe line safety valves last tested.
Date of last cargo system pipeline pressure test?
If fitted, was a test of the heating coils satisfactory? If not tested date of last test.
If fitted, are automatic cargo measuring devices operational? (state type)
If fitted, are high level alarms fully operational?
Were these tested? If not, date of last test.
Are cargo pump emergency stops operational?
Are cargo hoses in apparent good condition?
--
megger tested?
--
pressure tested?
Are cargo hoses regularly
Date of last pressure test?
Does the vessel carry an operational explosimeter?
Does the vessel carry an operational oxygen analyser?
Does the vessel carry an oil / water interface detector?
Rev 2 10/2013
IOPAI Condition Survey Report Form
Page 18 of 25
NI
TANKERS (INCLUDING GAS AND CHEMICAL CARRIERS) / CONTINUED
CARGOWORTHINESS (OIL SUPPLEMENT)
Yes
No N/A
Is all electrical equipment in designated hazardous areas (e.g. forecastle, cargo deck and
pump room) intrinsically safe?
Can the designed cargo pumping rate be achieved?
Are loading / discharging plans prepared?
Are pre-loading / discharging checks made (safety, operational & ship/shore liaison?)
If fitted, is the Inert Gas System fully operational?
Comments:
Rev 2 10/2013
IOPAI Condition Survey Report Form
Page 19 of 25
NI
TANKERS (INCLUDING GAS AND CHEMICAL CARRIERS) / CONTINUED
CARGOWORTHINESS (GAS SUPPLEMENT)
Yes
No N/A
Does the vessel have valid Certificate of Fitness?
Do the senior officers have gas cargo endorsements?
Does vessel carry ICS Tanker Safety Guide Liquefied Gas?
Is the vessel equipped with a comprehensive procedures and arrangements manual (including
emergency shutdown procedures)?
Does the vessel carry safety data sheets for all cargoes she is likely to carry?
Are cargo tank pressure release valves operable over the entire range of settings applicable to
the cargoes the vessel is fit to carry?
Does the vessel carry valid test certificates for cargo tank pressure safety valves? State test
date.
Are all cargo compartments fitted with fully operational level, pressure and temperature
indicators (including function of pitot tubes)? State last calibration dates.
Are high level alarms operational? (State last test date).
Are all liquid line, vapour line and condensate line valves fully operational?
Does a visual examination of the pipelines give rise for concern?
Date cargo pipelines last pressure tested.
Are manifolds, pipelines, valves, ports and lids clearly marked?
Is manifold installation (including drip trays and sea valves) satisfactory?
Is the vessel fitted with operational inert gas system?
Are cargo tank hatches gastight?
Are cargo containment internals in satisfactory condition?
Are the cargo tanks free of any significant build up of scale?
Are the vent risers free of any significant build up of scale?
Are Deck Pressure vessels in good condition (i.e. show no signs of heavy pitting etc.?)
Are cargo tank deck seals watertight?
Are all void spaces fitted with operational bilge alarms?
Date bilge alarms last tested.
Are void space fixed gas detection systems operational?
Is cargo liquefaction machinery fully operational (e.g. automation and expansion valves)?
Is the vessel supplied with sufficient decontamination showers and eye washes?
Rev 2 10/2013
IOPAI Condition Survey Report Form
Page 20 of 25
NI
TANKERS (INCLUDING GAS AND CHEMICAL CARRIERS) / CONTINUED
CARGOWORTHINESS (GAS SUPPLEMENT)
Yes
No N/A
Is the vessel supplied with sufficient emergency escape BA sets?
Is the vessel equipped with oxygen resuscitation equipment?
Is the vessel equipped with CABA compressor?
Is the deck waterspray system operational?
Are gas detection tubes (Draeger or similar) provided for range of cargoes carried?
Are gas freeing arrangements and procedures satisfactory?
Comments:
Rev 2 10/2013
IOPAI Condition Survey Report Form
Page 21 of 25
NI
TANKERS (INCLUDING GAS AND CHEMICAL CARRIERS) / CONTINUED
CARGOWORTHINESS (CHEMICAL SUPPLEMENT)
Yes
No N/A
Does the vessel have a valid Certificate of Fitness?
Do senior officers have valid chemical cargo endorsements?
Does vessel carry chemical data sheets for all cargoes she is likely to carry?
Does vessel carry a copy of the BHC / IBC Code?
Does vessel carry a tank cleaning manual e.g. Verways?
Does vessel carry chemicals / equipment for testing tank cleanliness?
Are vapour detection tubes (Draeger or similar) provided for range of cargoes carried?
Does vessel carry ICS Tanker Safety Guide – Chemicals?
Is vessel equipped with UTI (ullage / temperature / interface) sets?
Is vessel equipped with return vent lines for closed loading?
Is vessel equipped with an emergency cargo pump?
Does a visual examination of the pipelines give rise for concern?
Date cargo pipelines last pressure tested.
Are manifolds, pipelines, valves, ports and lids clearly marked?
Is vessel equipped with a cargo sample locker conforming to the requirements of the IBC
Code?
Are cargo tank high level alarms fully operational?
Is vessel equipped with sufficient chemical protection suits?
Is vessel equipped with sufficient emergency escape BA sets?
Is vessel equipped with CABA compressor?
Is vessel equipped with oxygen resuscitation equipment?
Is vessel equipped with chemical antidotes?
Is vessel equipped with adequate decontamination showers / eye baths?
Is vessel equipped with toxic vapour detection equipment?
Does vessel carry safety equipment inspection log?
Does vessel have comprehensive contingency plans for spills?
Date of last spill exercise.
Comments:
Rev 2 10/2013
IOPAI Condition Survey Report Form
Page 22 of 25
NI
CONTAINER VESSELS (ADDITIONAL ITEMS)
1.
Are tank tops clean and dry in container holds?
2.
Are container cell guides well maintained?
3.
Does bilge alarm work?
4.
Are container lashings and attachments
sufficient and well maintained as per cargo
Securing manual?
5.
Are gratings, platforms and handrails around
hatch covers in satisfactory condition?
6.
Is there an approved container stowage plan?
REEFER VESSELS (ADDITIONAL ITEMS)
1
1.
Are cargo spaces, insulation and thermal seals
of hatch covers in satisfactory condition?
2.
Are fans, ducting, coolings and air distribution
arrangements in satisfactory condition?
3.
Is temperature monitoring equipment in full
working order?1
4.
Does the vessel carry a dedicated refrigeration
engineer? How many years of experience does
the engineer have?
A sample copy of temperature log printout from the last cargo voyage should be provided, if possible.
Rev 2 10/2013
IOPAI Condition Survey Report Form
Page 23 of 25
SUMMARY
Condition Rating Scale:
5 = Excellent to 1 = Dangerous
Management / Administration
Navigation
Cargoworthiness
Manning / Competence
Non Cargo Tanks
Machinery
Crew Safety
Pollution Prevention
LSA & FFE
Hull
ADDITIONAL COMMENTS
Name of the Master:
Owners’ Representative:
Attending Surveyor(s): …………………..................
Rev 2 10/2013
IOPAI Condition Survey Report Form
Date: ……………………….
Page 24 of 25
CONDITION SURVEY STATUS OF DEFECTS
(Note that format of defect list is not to be altered other than for adding additional rows if required)
Vessel Name
Port
IMO No.
Date of Survey
Notes:
1.
Leave 1 copy onboard with the Master & attach 1 copy to the final report.
2.
A copy of this form is to be submitted electronically to the Club in “Word” format
3.
Add more rows as required.
NO.
DEFECTS
REMEDIAL ACTION REQUIRED
Defect
Clause
This column
only for use
by Club
1
2
3
4
5
6
7
4.
All outstanding tests and inspections are to be listed below not as defects
NO.
OUTSTANDING TESTS / INSPECTIONS UPON COMPLETION OF SURVEY
1
2
3
4
5
6
This entire report, together with its summary of defects and / or recommendations for action (if any), has been
prepared conditional upon the clear understanding that in no circumstances whatsoever shall the Insurer be held
responsible and/or liable for any inaccuracy in the report, or for any act, omission or negligence of its staff or its
appointed surveyor howsoever arising and that it is provided for the sole reference of the Insurer and without
warranty as to the accuracy of any information or advice supplied therein.
Rev 2 10/2013
IOPAI Condition Survey Report Form
Page 25 of 25