LSC Provider Workshop
Domestics
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Fire
Mobile telephones
Toilets
Tea, coffee, etc
Agenda
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Welcome and Introductions
World Class Skills
Apprenticeship Transitional Payments
Systems Overview
Provider Funding Reports
Training Provider Statements – audit
changes
Common Issues
Question & Answer open session
Close
http://wcs.excellence.qia.org.uk/
Transitional
Apprenticeship
Funding
Transitional arrangements 08/09
• Apprenticeships
–
–
–
–
Achievement only
Change of balance of rates
N+1
Claimed on TPS
• Train to Gain
– Balance paid
• Train to Gain Level 3 pilots
– 07/08 rates
– Claimed on TPS
• Train to Gain Level 4
– Ex-WBL
Guidance
documents
on LSC
internet
The Funding Formula
Standard Learner Number (SLN)
X
National Funding Rate
X
Provider Factor
=
FUNDING
NVQ
SLN =
0.968
Programme Weight =
1.0
Employer contribution =
40.8%
Technical Certificate
SLN =
0.2
Programme Weight =
1.0
Employer contribution =
40.8%
Key Skills
SLN =
0.08
Programme Weight =
1.0
Employer contribution =
17.5%
The Funding Formula
Standard Learner Number (SLN) 
X
National Funding Rate
X
Provider Factor
=
FUNDING

Provider Factor
• Programme weighting
• Area Uplift
• Disadvantage uplift
Provider Factor
• Programme weighting
1.0
• Area Uplift
1.0
• Disadvantage uplift
1.03
• Provider Factor
=
1.03
The Funding Formula –
16-18 Fully funded NVQ
Standard Learner Number (SLN)
X
National Funding Rate
X
Provider Factor
=
FUNDING
0.968
£2860
1.03
£2851.53
The Funding Formula –
19+ Co-funded NVQ
Standard Learner Number (SLN)
X
National Funding Rate
X
Provider Factor
=
Total
X
Employer contribution (100%-40.8%)
0.968
Funding
£1637.94
£2775
1.03
£2766.77
x 59.2%
Apprenticeships
ILR field A14
• Code 01 should be used for all 16-18 year old learners (all
apprenticeships for these learners are fully funded).
• Code 01 also applies to learners aged 19+ who are eligible for 1618 funding rates. The eligibility for enhanced funding field, L28,
must be coded.
• 19+ Apprenticeships are classed as co-funded and should be
coded as such. Code 99 should be used if the employer
contribution is collected in full. Code 10 should be used if part or
all of the employer contribution is waived. The employer
contribution may not necessarily be a financial one.
N+1
• Applies to all ERM qualifications
• Number of months in planned learning - ILR
– A27 Learning start date
– A28 Learning planned end date
• Census points – Last day in month
• 30th August to 2nd May (245 days) and 2nd August
to 30th May (300 days) both are counted as 9
months
N+1
• NVQ = £2851.53
• less 25% achievement = £2138.65
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•
•
•
9 months therefore N = 9 and N+1 = 10
£2138.65 / 10 = £213.87
First month 2 x £213.87 = £427.73
Months 2 to 9 = £213.87 each month
N+1
• 25% achievement applies to
– NVQs
– Skills for Life qualifications (TtG)
• 25% achievement does not apply to
– Key Skills
– Technical Certificates
• 100% paid in monthly instalments
Apprenticeships
07/08
08/09
Key Skill
Key Skill
Technical Cert
Technical Cert
NVQ
NVQ
The Funding Formula
Standard Learner Number (SLN)
X
National Funding Rate
X
Provider Factor
=
FUNDING
System Overview
ILR Submissions to Payment
LSC Systems and
Interdependencies
Summarisation
UKRLP
Provider
Submit TPS
via POL
Submit ILR via
POL & Batch
Request
PFR via
DCWS
Validate
Information
Calculate
Actuals
Create
PFRs
Summarise
Data
Load into
AMPS DLF
Post PFRs to
DCWS
26
PFR Reports
What is a PFR ?
• The PFR gives the provider a breakdown of how
much they are earning for their Employer
Responsive delivery based on the LSC funding
calculations.
• The figures match those displayed on the LSC
AMPS system for actual earned - it is the
providers responsibility to check the PFR to
payment and report discrepancies.
PFR Overview
•
Delivered as a zip file with one provider level
summary file and an allocation level file for
each of the local LSCs the provider has an
allocation with.
•
Provider level file contains:
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•
Cash and Volume Summary
Financial Summary
Allocation level file contains:
–
–
Comprehensive Occupancy List
Cash and Volume Summary
Key Features
•
PFR is always posted back to active collection
•
Final PFR (Period 13) will be produced for every provider and posted
back automatically to the period 13 collection
•
Information displayed is directly linked to the ILR data submitted
•
Always displays Year to Date information
Provider Funding Reports
Comprehensive Occupancy List Report
• A comprehensive spreadsheet containing details of ALL ER
learner aims for the selected ER Allocation. It does not
contain any sub-grouping or totals. It is delivered as one of
3 worksheets in a single Excel workbook (along with the
Cash & Volume and Financial Summaries).
• The report is available at Allocation level (i.e. Provider
LLSC) only.
• The report is a year to date snapshot based on the latest
available ILR information
• All data included is actual earned data only.
Provider Funding Reports
Financial Summary Funding Report – Overview
• contains a financial summary of the actual delivery.
• has 2 summary levels:
– Allocation level (i.e. UPIN and LLSC)
– Provider level (i.e. a summary of all Allocations for a specified UPIN
across all LLSCs)
• a year to date snapshot based upon the latest available
ILR, TPS and AMPS ER information
• shows separately summary of ILR activity and TPS activity
by category
Provider Funding Reports
Volume & Cash Summary Funding Report
• Contains a cash and volume summary of the actual
delivery
• has 2 summary levels:
– Allocation level (i.e. UPIN and LLSC)
– Provider level (i.e. a summary of all Allocations for a specified
UPIN across all LLSCs)
• breaks down the information into the various programme :
– 16-18 Apprenticeships
– 19-24 Apprenticeships
– 25+ Apprenticeships
– Train to Gain
– Employability Skills Programme
Provider Funding Reports
Common Issues:
• No funding for data relating to previous
academic year
• Software Provider PFR – not LSC
• Incorrect version of PFR – check batch header
• Check error report
• Timing – PFR run before/after census end date
PFR Learner Names
• Unable to add learner names to PFR due to data
security
• Workaround using reports from providers systems
or POL
• Uses excel lookup table functionality
• ALP PFR
Workshop\PFR_A_123456_2009_W06_999
(version 1).xls
PFR – Calculation
of SLN instalments
Terminology
•
Standard Learner Number (SLN) - Measure of volume of
activity. SLN value listed on the LAD.
•
SLN Instalments - Distribution of SLN value across the
period of the learning aim.
•
There are three types of SLN Instalments:
Achievement
On Programme
Balancing
Basic Funding Formula
Learner Start Definition
A learner is deemed to have started a learning aim once they have
remained on the aim for the period of time defined below:
Funding is generated as soon as the learner crosses a month end
however if the learner subsequently leaves the funding is recalculated to
zero
Total Learning Aim Length
Start Period
>= 24 weeks
6 weeks
2 to 24 weeks
2 weeks
< 2 weeks
1 learning engagement
Achievement SLN
Instalments
•
For Apprenticeships 25% of SLN value of main aim
generated on achievement of Apprenticeship Framework.
•
Key Skills and Technical Certificates within
Apprenticeships do not have an Achievement SLN
instalment.
•
Otherwise, 25% of SLN value for each learning aim is
generated on achievement of learning aim.
E.g. 0.429 x .25 = .10725
On Programme SLN
Instalments
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SLN value, less achievement element, apportioned across
planned periods per learning aim.
•
Planned periods equals the number of Month Ends
between Start and Planned End date (n).
•
On Programme SLN instalment of first period is double,
therefore “n + 1” approach.
• E.g (.429 - .10725)/(12+1) = 0.02475
• For start 0.02475 x 2 = 0.0495
Balancing SLN
Instalments
•
If learning aim is achieved before the final planned period
then Balancing SLN instalment is produced.
•
Number of instalments due between actual End Date and
Planned End Date.
• If 5 balancing payments due:
0.02475 x 5 = 0.12375
ER Funding Calculation
Funding
=
SLN Instalments
x
Rate per SLN
x
Provider Factor Weighting
ER Funding Example
This is for a TtG Learner.
•
•
•
•
Learning Aim Ref = 10052173 – SLN Value 0.429
Start Date = 16/08/2008
Planned End Date = 16/08/2009 – 12 month ends
Provider Factor Weightings
– Area = 1.05
– Disadvantage = 1
– TtG uplift = 1.03
•
National Base Rate = £2775 for a 19+ Learner
ER Funding Example
• On Programme Payments
Period
SLN
National
Base Rate
Provider Factor Weightings
Area
Disadvantage
TtG Uplift
Total
First Month
0.0495 *
£2775 *
1.05 *
1*
1.03 =
£148.56
Remaining
Months
0.02475 *
£2775 *
1.05 *
1*
1.03 =
£74.28
• Achievement Payment
Period
Final
Payment
SLN
0.10725 *
National
Base Rate
£2775 *
Provider Factor Weightings
Area
Disadvantage
TtG Uplift
Total
1.05 *
1*
1.03 =
£321.87
Co-funding
• 19+ Apprenticeships are expected to be cofunded. Unless there is a good reason for full
funding. Co-funded flag on ILR is A14.
• Codes for ER:
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–
–
01 16- 18 year old learner
09 Undertaking programmes where main aim is Skills for Life
22 Train to Gain first L2 only
24 Train to Gain first L3 19-24
28 Fully funded employer responsive provision
• It is important that fields 100 or 101 in A46 are not
completed for 08/09 starts as the system will
determine them as co-funded learners and pay
them as such.
Co-funding
• If co-funded the national base rate is reduced by
the fee element held in LAD for that learning aim
– E.g. Fee Element might be 0.408. Therefore, the same funding
calculation will be used but a % of the national rate will be used
£2775 * 59.2%
19+ Learners in
Extended Guarantee
• Code as BOTH 14 and 15 in L28a and L28b
Train to Gain
Carry Over
• Achievement is 25% of whole SLN
• Programme Payments are remaining 25% of
funding split over the remaining months on
programme
• Where planned end date reached before 31
August 2008 25% paid in balancing payments
and 25% on achievement
Training Provider
Statement
Dealing with
audit adjustments
• Data should always be changed on the ILR where possible
i.e. current year. This also applies to TPS updates
• This prevents the provider being “double hit”
• All funding will be recalculated YTD which will be reflected
on PFR/AMPS.
• Once final deadline has passed for a year (P13) then no
changes can be made via the ILR for that year, any further
adjustments will need to done manually.
TPS
Audit Adjustments
• Facility to make audit adjustments and
distinguish where errors on TPS
• Should only be used where errors found on
TPS in current year
• Errors identified relating to previous years
should be invoiced
• Guidance on completing TPS available on IA
website
TPS
Audit Extrapolation
• Audit extrapolation fields available on TPS –
no longer need to invoice.
• Should be used when extrapolation has been
agreed with the provider for:
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–
–
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16-18 Apprenticeships
19-25 Apprenticeships
Apprenticeships for Adults
Train to Gain
• Can view TPS and or PFR to check
adjustments made.
Systems Update
System
Enhancements
• OLDC Release weekend 28 Feb & 1 March
• Recalculation on 2 March
• AMPS Release 10 March
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–
–
–
Includes change to summarisation for 19+ learners
Data fixes
PFR change to add T2G 3% in occupancy list
Adult Responsive Reconciliation