Tasks
getvitalized.com
Andrea Templeton, VCS Consultant, Cerner Practice
T
asks are an integral part of documentation in Cerner. Almost every action completed
on an order or medication depends on having a task being built for it, except for Lab
and Radiation. Below is a list of items that depend on a task:
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Order - Any order that requires a reminder to be done or requires charting on a form. You
build a task for these orders so they appear on the user’s task list as a reminder.
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Medication - Every medication must have an identically named task built in order for it to
be chartable on the Medication Administration Record (MAR).
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Form - A form must have a task built in order to be available for Ad Hoc Charting. When
you go to Ad Hoc Charting to select a form, you are actually selecting the task name built
for that form and not the Form name.
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Task List – For any items to appear on a task list they must be built as a task.
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Multi-Patient Task - For any items to appear on this task list they must be built as a task.
Tasks are built in dcptools.exe (Documentation Management/Order Task Tool)
1. Task types are built first.
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Group similar types of tasks. (Example: Nursing has task groups of Assessment/Treatment and
Monitoring/Admit/Discharge/Transfer)
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Assign task groups to positions and/or tabs on the PAL and ask lists.
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You need a new task type for any task you want to have separately defined on the MPTL.
(Example: The anesthesiologists wanted to have a separate tab on the MPTL for PACU
inpatient tasks and PACU outpatient tasks. Therefore, any inpatient tasks they would want to
use would have the task type of PACU inpatient. If it weren’t for requiring separate tabs, the
anestheologists’ tasks would have been built under one task type and assigned only to the
anesthesiologists position)
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When building task types the “meaning” is always “Patient Care” unless it’s a medication or IV.
The “meaning” must be medication or IV in order to show up on the MAR.
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Servers to cycle:
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DCP Task Sever, DCP Task Output, DCP Task Query Servers
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Tasks
Any new “Task Type” needs to be added to the “Document Management Purge” Tool under DCP
tools. This can be done in dcptools under the purge criteria tool. For each task type we set up four
different purge criteria. Here is an example of the naming convention for the Purge Criteria for
Anesthesia Review.
1. Anesthesia Review Active/DC/30
2. Anesthesia Review Active/NDC/60
3. Anesthesia Review Final/DC/15
4. Anesthesia Review Final/NDC15
The above is going to be the descriptions of the new purge criteria and the name is describing how
we set it up. Let’s look at the first example. The task type will be “Anesthesia Review.” The task
status will be “Active” and the patient status will be discharged, “DC.” At the bottom of the screen you
can set up the retention days. In this example, the retention days will be “30.”
If you are ever in doubt on how to setup purge criteria, look at a previous example which should help
explain it. Remember, in order to select the task status, task type, and patient status, you have to
click the check mark box to undither it.
2. Task
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It’s recommended that the task name matches the name of the triggering order.
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Always do a search to make sure the task type does not already exist. If it doesn’t, click on the
“Create a New Task” button and type in the task name.
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“Capture Billing Info” allows you to associate an orderable with a billing form. When a task is
charted and this box is selected, a window opens that allows you to complete detailed billing
information. The information is passed to “Charge Services” and is displayed in the “Charge
Viewer.” This only works from the “Task Level.”
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Task is set up as “Done/Not Done” or “Neither.”
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“Done/Not Done” is exactly what it says. The user can right click on the task and mark it as
“Done”. This is used for tasks that don’t require documentation. An important thing to note
is that all “Done/Not Done” tasks require an “Event Code”. When your build is complete and
you go to save your work, a question will pop up asking if you want to “Add an Event Code”,
answer, “Yes.”
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“Neither” denotes a form is attached to this task and documentation is required.
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“Quick Chart” allows you to complete a task by accepting defaults. This is used for Medications
and IVs only.
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“Overdue Time” is the number of minutes a task can remain in a pending state before becoming
overdue. Do not use an overdue time more than 4 hours as it causes problems with shift change
tasks. One hour is recommended.
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Retention is defaulted to “0.”
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The “Identify Task Type” box is where the task type is selected.
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Identify the “Task Activity” and select “Chart Result” to chart the information.
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All of the positions that can chart on this task must be selected. You can begin to see where
grouping the tasks come into play. A dietitian doesn’t want to see nursing tasks and vice versa.
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Servers to Cycle:
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In order to remove a position, you must find that position in the “Find” box and double click it.
DCP Task 102, DCP Output, DCP Task Query and Clinical Event servers
VITA LIZ E C ON S U LT ING SOLUTIONS, an SAIC com pany
Tasks
Order/Task Link Button
You must manually link the order to the task using the “Order/Task” tool button.
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Click on “Orderables View”, type the name of the order in the “Find” box and search.
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Select your order
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Select the “Starting Task” field, type in task name and search.
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Highlight the selected task and then click on the arrow on the right to transfer to the “Related
Orders” field, click apply, and then close.
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Servers to Cycle: (for any/or all task relationship links)
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DCP Task 102, DCP Output, DCP Task Query and DCP Task Order Asynch
Forms/Task Link Tool
You must manually link the Task to the Form
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You can do this by linking the task to the form or the form to the task.
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When selecting the form, under “Charting Agent” select “Powerform.”
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Type in your form name and search. Highlight the correct form.
Select
“Powerform”
Type in
Form Name
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Type in the task Name, then search. Highlight the correct task and click on the right arrow to add
it to the “Related Tasks” field. Click “Apply”, and then “Close”.
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More than one task can be attached to a form.
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Servers to Cycle: (for any/or all task relationship links)
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DCP Task 102, DCP Output, DCP Task Query, and DCP Task Order Asynch
VITA LIZ E C ON S U LT ING SOLUTIONS, an SAIC com pany
Tasks
Troubleshooting Tips
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Event codes can cause problems if you have a task that was “Done/Not Done” and you changed
it to “Neither” (having a form). You will then need to run script to remove the event code.
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If you modify a task or create a new one and can’t see it after cycling servers etc., do the
following:
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Log in to CCL via “Putty.”
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Run the following query to see how many tasks have forms and an even code attached.
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Select * from “order_task where event_cd > 0” and “dcp_forms_ref_id > 0 go”.
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If the correct task(s) are returned, we can update this table to remove the event code that’s
attached to the task using the following update statement:
update into order_task set event_cd = 0
where event_cd > 0 and dcp_forms_ref_id > 0 go
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Run the first query again to make sure the correct rows were updated. If it worked correctly,
the query should return zero rows.
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After confirming that the correct rows were updated, type “commit” go to save your changes
to the database.
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Cycle the DCP task servers and place a new order. The new task should work as expected.
For more information about how Vitalize Consulting Solutions can help you build and maintain
tasks or other Cerner solutions, please contact us at 610.444.1233, [email protected], or visit
getvitalized.com.
500 North Walnut Rd.
Kennett Square, PA 19348
Phone
610.444.1233
Fax
610.444.3327
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Reading, MA 01867
Phone
781.670.1000
877.582.4321
Fax
714.380.3602
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Suite 350
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Phone
610.444.1233
Fax
610.444.3327
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PhonE
610.444.1233
Fax
610.444.3327
© SAIC. All rights reserved.