MIAMI LAW WOMEN BYLAWS
Miami Law Women Tabling and Cash Handling Policy
Tabling Attendance and Sign­Up:
Each day of tabling will have an Executive Board member and a 1L and/or assisting 2L's and 3L's. If any changes need
to be made to the tabling schedule or if tabling shifts need to be covered, it is your responsibility to do so. You
MUST have someone confirm with the President or Vice President to cover your tabling shift before removing your
name from the sign­up sheet.
Cash Handling Sign­In and Out Policy:
The Executive Board member taking the money MUST fill out the ViPink Tabling Sign­Out Sheet located in the locker
on the clipboard. The E­Board member MUST also sign the cash in and out on the same form. Each day of tabling
should start with a bank of $50 to make change, which must be subtracted from the total at the end of the day and
signed back in on the Sign­Out Sheet. Since there were tickets sold on the first day, there should be enough change
in the ViPink tab of the folder to create the $50 bank. If you need more cash, please edit the Sign­Out Sheet "Bank
Amount" column with the additional amount taken out. For example, "50; 20" would mean you started the day with a
bank of $50 and needed to take $20 more because you ran out. In the event that we are out of change in the ViPink
Drop envelope, please email the Treasurer­Julianne Bisceglia­with how much cash you are taking out of the
Membership Dues cash from the cashbox. At the end of the tabling session, the total cash (drop) should be taken out
of the pink MLW Forms & Calendars folder and placed in the envelope labeled "ViPink Drop" located in the cashbox.
Each day of tabling should also start with 50 wristbands that are recorded under the "# of Wristbands" column on
the Sign­Out Sheet. If you run out of wristbands while tabling, please make sure to record the additional amount of
wristbands taken in the same column. For example, "50; 20" would mean you started the day with 50 wristband and
needed to take 20 more because you ran out. At the end of the tabling session, please record the amount of
wristbands that are left over in the "# of Wristbands Leftover" column on the Sign­Out Sheet.
During the tabling session, the cash (both the bank­for change and the drop­money from ticket sales) will be placed
in the pink MLW folder titled "MLW Forms & Calendars" in the ViPink tab. At the end of the tabling session, the $50
used for the bank should be subtracted from the total and the remaining number should be entered under the "Drop"
column on the Sign­Out Sheet. The E­Board member handling the cash MUST sign under the "Bank & Drop Sign­In
Signature" column on the Sign­Out Sheet. All of the cash from the pink MLW Forms & Calendars folder should be
removed and placed in the ViPink Drop envelope in the cashbox. Please make sure the locker is locked and the cash
and MLW items are secured before leaving.
Taking the Names of Guests and Accurate Record Keeping:
There is a spreadsheet located on the google account titled ViPink Ticket/Guest List 2012 located in the 2012 folder
under the documents tab. The names of who purchased the ticket and their guests MUST be recorded on this
spreadsheet along with how many tickets they bought, the date they purchased, their email, and the name of the
E­Board member who took the money. This data must be accurate because this will be the guest list for the event (in
case a guest forgot their wristband).
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As a reminder, please see the following message from our President regarding the Cash Handling Policy which may
also be viewed in the ViPink Ticket/Guest List 2012 Spreadsheet under the Policy tab:
PLEASE BE ADVISED THAT EXECUTIVE BOARD MEMBERS ARE RESPONSIBLE FOR CASH AT ALL TIMES.
YOU MUST KEEP AN ACCURATE RECORD OF THE NAME OF THE PERSON YOU SOLD A BRACELET TO
AND HIS/HER EMAIL. ANY DISCREPANCY BETWEEN THE AMOUNT OF BRACELETS SOLD AND CASH
AMOUNT BECOMES YOUR PERSONAL RESPONSIBILITY TO REPLACE.
Side Note: New membership forms are located in the MLW Forms and Calendars folder under the Membership Forms
tab. If members sign­up and pay dues during the ViPink tabling session, please place the filled out form and
payment in front of the Membership forms tab (meaning one divider will separate the blank membership forms from
the filled out forms). Make sure to enter all of the new members information in the New Member Sign­up and Payment
spreadsheet on the google account. At the end of the tabling session, please place the completed forms and
payments on the top of the cashbox and email the treasurer or communications chair the list of names of the members
who paid their dues during the session.
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