RECORD OF PROCEEDINGS
Minut s of
Mee tin!!
REGULAR MEETING
DAYTON LEGALS ANK INC. FORM NO. 10148
Held._ _ _F_E_B_R_U_A_R_Y_2_6_ _ _ _ _ _ _ _ _ _ _ _ _ _ _ 20 _ _
09__
Regular Council Meeting
Acting Mayor Matheny called the February 26, 2009 Regular Council Meeting to order at
7:30p.m.
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Council members present were:
Acting Mayor Matheny
Mrs. Allison
Ms. Marcus
Mrs. Misner
Mr. Rosencrans
Mr. Sexton
Council members absent were:
None
Also present were City Manager Hicks, Police Chief Tom Schenck, Fire Chief Tony Trick,
Building & Parks Maintenance Director Bobby Engle, City Engineer Charles Haught,
Finance Director James Kimmel, Human Resources Director John Grumbles, Parks &
Recreation Director Dave Miller, City Planner Michael Hammes, Building & Zoning
Inspector Tony Wenzler, AudioNisual Director Aaron Vietor, Economic Director Michael
Davis, Law Director Buzz Portune, and Clerk of Council Stephen M. French.
Acting Mayor Matheny led the Pledge of Allegiance to the flag of the United States of
America.
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Mr. Rosencrans moved to approve the minutes for the February 12, 2009 Public Hearing,
Regular, and Committee of the Whole meetings. Roll was called. Motion passed
unanimously.
Guest Speaker - Mr. Richard Oaks, of Oaks Engineering, presented a computer simulation
of the traffic patterns at the intersection of Dryden Road and I-75, and the impact of the
installation of traffic signals at the intersections. Mr. Oaks also provided simulations of the
increased volume of traffic of the intersection during times of congestion on the interstate,
either from a traffic accident, or during times of construction back-ups.
Responding to a question from Mr. Sexton, Mr. Oaks reported the installation of traffic
signals would be permanent, and remain even after the construction on I-75 had been
completed.
Reports from the Following
Finance Committee - Mrs. Allison, based on the recommendations from the Finance
Committee meeting held earlier in the evening, requested Ordinance 1734-09 (Supplemental
Appropriation) and Resolutions 6419-09 (MVRPC Grant Applications), 6421-09 (Right-ofWay Appraisal Services), 6422-09 (Right-of-Way Acquisition Services), and 6423-09
(Contract with Peter Precario) be added to the regular meeting agenda.
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Mr. Rosencrans moved to add proposed Ordinance 1734-09 and Resolutions 6419-09, 642109, 6422-09, and 6423-09 the regular meeting agenda. Roll was called. Motion carried
unanimously.
Finance Director - No Report
Committee of the Whole - No Report
Citv Manager - Mr. Hicks referenced the written City Manager's Report and stated there
were no additional items to be presented.
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RECORD OF PROCEEDINGS
REGULAR MEETING
Law Director - No Report
Mayor - No Report
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Business
Ordinances
1733-09
An ordinance approving a Special Use Permit for 5265 Cobblegate
Boulevard for use of the property for automotive collision repair.
(Ordinance 1733-09 was offered for First Reading)
1734-09
An ordinance to make supplemental appropriations from the Street
Construction and Maintenance Fund in the amount of $26,000.00 for
current expenses and other expenditures of the City of Moraine, State
of Ohio, for the period ofJanuary 1 through December 31, 2009.
Mr. Rosencrans moved to suspend the rules and adopt Ordinance 1734-09. Roll was called.
Motion carried unanimously.
1734-09
An ordinance to make supplemental appropriations from the Street
Construction and Maintenance Fund in the amount of $26,000.00 for
current expenses and other expenditures of the City of Moraine, State
of Ohio, for the period ofJanuary 1 through December 31, 2009.
Mr. Rosencrans moved to adopt Ordinance 1734-09.
unanimously.
Roll was called. Motion carried
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Resolutions
6414-09
A resolution approving the use of the Payne Recreation Center for use
by West Carrollton High School's After-Prom event on May JO, 2009.
Mrs. Allison moved to adopt Resolution 6414-09.
unanimously.
6415-09
Motion carried
A resolution declaring fencing on the boundary of certain city owned
properties to be surplus and no longer needed for municipal purposes
and authorizing the City Manager to donate said fencing to adjacent
property owners or in the alternative to have said fencing removed
Mr. Rosencrans moved to adopt Resolution 6415-09.
unanimously.
6416-09
Roll was called.
Roll was called.
Motion carried
A resolution authorizing the Ohio Department of Transportation to
install traffic signals at the Dryden Road exit ramps from Interstate 75
within the city limits of the City ofMoraine
Mr. Rosencrans moved to adopt Resolution 6416-09. Roll was called. All members voted in
favor except Mr. Sexton. Motion carried.
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RECORD OF PROCEEDINGS
Minutes of
Meetinr:
REGULAR MEETING
DAYTON LEGAL BLANK INC. FORM NO. 10148
Held_ _F_E_B_R_U_A_R_Y_2_6_ _ _ _ _ _ _ _ _ _ _ _ _ _20_0_9__
A resolution approving EMS billing rates for emergency medical
services
Mrs. Allison moved to adopt Resolution 6417-09. Roll was called. Motion carried
unanimously.
6417-09
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6418-09
A resolution declaring Nextel phones to be surplus and no longer
needed for municipal purposes and authorizing the City Manager to
donate said items
Mr. Rosencrans moved to adopt Resolution 6418-09.
unanimously.
6419-09
Motion carried
A resolution authorizing staff to submit applications for Federal
American Reinvestment and Recovery Act of 2009 funds through the
Miami Valley Regional Planning Commission.
Mrs. Allison moved to adopt Resolution 6419-09.
unanimously.
6420-09
Roll was called.
Roll was called.
A resolution appointing Jacqueline
Reinvestment Housing Council
Cole to
Motion carried
the Community
Mr. Rosencrans moved to adopt Resolution 6420-09. Roll was called. All members voted in
favor except Mr. Sexton. Motion carried.
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6421-09
A resolution authorizing an agreement with M.E. Companies for right
of way acquisition services for the Kettering Boulevard project at a
cost of $46, 960. 00.
Mrs. Allison moved to adopt Resolution 6421-09.
unanimously.
6422-09
Motion carried
A resolution authorizing an agreement with O.R. Colan Associates,
LLC for right of way appraisal review services for the Kettering
Boulevard project at a cost of $4,515. 00.
Mrs. Allison moved to adopt Resolution 6422-09.
unanimously.
6423-09
Roll was called.
Roll was called.
Motion carried
A resolution approving the engagement of Attorney Peter Precario to
provide assistance in environmental matters for the city.
Mr. Rosencrans moved to adopt Resolution 6423-09.
unanimously.
Roll was called.
Motion carried
Persons Appearing Before Council -
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Mr. Danny Sexton, 3175 Pinnacle Park Drive, thanked Acting Mayor Matheny for having the
driveway of an elderly woman cleared of snow during the recent snow.
Any Other Business
Fire Division - No Report
Police Division - No Report
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RECORD OF PROCEEDINGS
Meeting
REGULAR MEETING
FEBRUARY 26
09
Held~~~~~~~~~~~~~~~~~~~~~~~~~~-20~~~~
Building Maintenance - Mr. Engle reported city staff had cleared downed trees and other
over-growth in the Heather Hills area, to prepare the trails in the area for use during the
spnng.
Economic Development - Mr. Davis reported Harco Industries would have all of their
operations into their Moraine facility by the end of March 2009.
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Engineering - City Engineer Haught briefly reviewed the infrastructure projects that had
been targeted for federal stimulus funding through the MVRPC. Mr. Haught also reported
the Kreitzer Road construction project would resume by April I, 2009.
Planning- No Report
Building and Zoning - Mr. Wenzler reminded everyone of the home improvement fair on
Saturday, March 7, 2009 at the Payne Recreation Center. Mr. Wenzler stated approximately
52 businesses had already signed up to be a part of the show, which would include free
admission, door prizes, "how-to" clinics, and a live radio broadcast from the site.
Human Resources - No Report
Street Maintenance - Mr. Quillen thanked City Council for adopting the supplemental
appropriation earlier in the meeting to allow for the purchase of additional road salt.
Parks and Recreation - No Report
Council Reports
Mr. Sexton questioned City Engineer Haught on status of the flood wall project in the West
Moraine Plat area. Mr. Haught explained the Ohio Department of Natural Resources had
provided their final approval of the project, while final approval from the Federal Emergency
Management Agency (FEMA) remained pending. Mr. Sexton also extended belated birthday
wishes to Ms. Charlotte Alsept.
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Mr. Rosencrans extended sympathy to the family of former city employee Linda Bemer. Mr.
Rosencrans also noted his son was married on February 14, 2009 and he had also been called
back into military service, although it was unknown whether he would have to return to Iraq.
Ms. Marcus encouraged everyone to attend the Home Fair on March 7, 2009 at the Payne
Recreation Center. Ms. Marcus also reported Ward 4 residents held their first Neighborhood
Watch meeting and future meeting dates of the organization would be announced.
Acting Mayor Matheny apologized for missing the Grand Opening of the new "4200
Restaurant" on Kettering Boulevard. Acting Mayor Matheny also reported on recent
meetings of the Miami Valley Communications Council, and the First Tier Suburbs
Committee. Acting Mayor Matheny reported she had attached the D.A.R.E. graduation of 83
students at C.F. Holliday School and congratulated those students for the accomplishment.
Acting Mayor Matheny finalized her comments by extending birthday wishes to Aaron
Vietor.
Adjournment- Acting Mayor Matheny thanked the viewing audience and the Miami Valley
Communications Council for broadcasting the meeting. She adjourned the Regular meeting
at 8:05 p.m.
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