(Insert company name)
EMERGENCY PLAN
Introduction
This plan has been prepared to present the emergency plan for the Swift (Insert company name).
Its primary objective is to ensure employees know how to react in an emergency situation on the site.
That is they are aware of what is expected of them and where they are expected to evacuate to.
The emergency procedures described in this manual have been prepared to comply with:
Victorian Occupation Health and Safety Act 2004
Victorian Building Regulations 2006
Australian Standard AS3745
Swift OHS Manual
The recommended organisation and procedures in this plan provide a flexible and appropriate response in the
event of an emergency on the Cobram site.
Ongoing training is needed for all employees to ensure the effective implementation of this plan.
Content
Emergency Services & Contact Telephone Numbers ....................................................................... 3
Media Contact ................................................................................................................................... 3
GENERAL EVACUATION PROCEDURES ...................................................................... 4
Instructions applicable to all Occupants ....................................................................................... 4
Evacuation Procedure: .................................................................................................................. 4
EVACUATION AFTER HOURS ................................................................................................ 5
BLACKOUT PROCEDURE..................................................................................................... 5
FIRE PROCEDURES ................................................................................................................ 5
BOMB THREAT PROCEDURE ..................................................................................................... 6
Bomb Call Check list ............................................................................................................. 7
MAIL BOMB PROCEDURES ................................................................................................. 8
MAIL BOMB RECOGNITION ................................................................................................... 8
AMMONIA LEAK CONTINGENCY PLAN ....................................................................... 9
BUSH FIRE CONTINGENCY PLAN .................................................................................. 9
FLOOD CONTINGENCY PLAN ........................................................................................... 9
EMERGENCY PLANNING COMMITTEE ....................................................................... 10
EMERGENCY CONTROL ORGANISATION ................................................................. 11
EMERGENCY CONTROL ORGANISATION STRUCTURE ................................ 11
Chief Warden - Tasks In Emergency ...................................................................................... 12
Chief Warden Duties: In Case Of Bomb Threat ..................................................................... 12
Chief Wardens Duties : In Case Of Ammonia / LPG Leak ................................................... 13
Welfare........................................................................................................................................ 13
Stand Down Procedures. ................................................................................................... 13
De-Briefing. ............................................................................................................................... 13
Deputy Chief Wardens - Tasks In Emergency ........................................................ 13
OHS Officer- Tasks In Emergency................................................................................ 14
Assembly Warden - Tasks In Emergency ................................................................. 14
Area Wardens - Tasks In Emergency.......................................................................... 14
Duty Security Guard- Tasks In Emergency ............................................................. 14
Visitors, Contractors And Sub-Contractors - Tasks In Emergency ............ 14
Switchboard Operators Duties- Tasks In Emergency ....................................... 14
First Aiders- Tasks In Emergency ................................................................................ 15
Duty Engine Driver / Boiler Attendant. - Tasks In Emergency ...................... 15
Emergency Fire Protection, Warning Systems and Equipment .................... 15
Fire Alarm System ................................................................................................................ 15
Communication ...................................................................................................................... 15
Training and Instruction .................................................................................................... 16
Records....................................................................................................................................... 16
Emergency Services & Contact Telephone Numbers
Fire / Police / Ambulance
0
Alternative Numbers:
Fire:
Police:
Hospital (Cobram Hospital)
Poison Information Line
Site Security
(Company name) Head
Office
Reception
CEO
Group Operations Manager
Area Wardens
Warden
Deputy Warden
Issues / Media Control
OHS Officer
Media Contact
In the event of an emergency, the Chief Executive may only make Press Statements on behalf of
(Insert company)
Administration staff is to be advised to respond to any queries with:
(“Good morning/afternoon, (Insert company) we have NO COMMENT - a statement will be issued
shortly.”)
GENERAL EVACUATION PROCEDURES
Instructions applicable to all Occupants
The Evacuation Alarm System is a single electronic siren type system.
The EVACUATION TONE consists of a single tone sound.
The EVACUATION TONE will continue until shut off manually.
The Fire and Emergency evacuation alarm system installed throughout the Cobram Site is controlled by
MANUAL CONTROL POINTS (M.C.P.’S), in the following locations:
 Slaughter Floor east wall main room
Every person should familiarise themselves with the locations of MANUAL CONTROL POINTS
(M.C.P.’S) and of Fire Extinguishers within their respective departments.
Personnel are to evacuate on hearing the emergency tone.
If a Warden tells you to prepare for an evacuation:
SWITCH OFF MANUFACTURING EQUIPMENT YOU ARE OPERATING.
WAIT FOR INSTRUCTIONS BY THE WARDEN
Evacuation Procedure:
Upon hearing the EVACUATION TONE OR ON THE DIRECTION OF A WARDEN, personnel
should proceed, quickly and orderly, to the closest Emergency Exit Door in their Department and then
proceed to the designated EVACUATION ASSEMBLY AREA. Walk smartly, do not attempt to hurry
or pass the person ahead of you, DO NOT RUN
Do not crowd exit doors
DO NOT go to the locker rooms or lunch rooms
DO NOT SMOKE until approval is given by the area Supervisor.
Remain at the Evacuation Assembly Area until your presence has been accounted for. Then remain in that
area awaiting instructions or until the “All clear” is given and you are directed that you can return to your
normal station.
Follow other directions from Wardens or Emergency Services as required
Be a calming influence with others who may appear agitated
ALL VISITORS / CONTRACTORS ON SITE DURING AN EMERGENCY MUST BE TAKEN
TO THE ASSEMBLY AREA
EVACUATION AFTER HOURS
1. If an emergency occurs on a weekend, public holiday, or of an evening when few people are on - site
the following guidelines should apply:
2. A Warden, if present should exercise control.
3. Alternatively, the most senior person working should exercise control.
4. If unsafe circumstances exist, the person in control should:
5. Activate the Evacuation alarm.
6. Confirm the appropriate emergency service has been notified.
7. Assist injured persons.
8. Assemble outside the buildings at assembly area. Conduct a head count, with the aid of security
visitor log
9. Assist CFA / Police / Ambulance on arrival.
10. Advise the Site Manager of the situation
BLACKOUT PROCEDURE
In the event of a power blackout, all exit signs and back up auxiliary lights switch on automatically in
production and store areas.
Make sure machinery is manually stopped - push stop or emergency stop buttons.
Make your way to the nearest exit - exit from the work area you are in.
Remain in work area near exit points and await instruction from supervisor.
Wait until you have been given instructions to return to work . Do not leave the site unless permitted.
Do not enter or pass through any blackened area.
FIRE PROCEDURES
In case of fire, the following procedures should be initiated :
 Draw people’s attention to the fire by shouting “Fire , Fire , Fire”
 Report over Radio system “fire, fire, Location”
 Have people near the fire zone move to an area of safety.
 Assist any injured people.
 Summon the Area Warden.
 Press the Manual Alarm Activation button.
 Ring 000 from a safe phone
 Switch off power at equipment if safe to do so.
IF SAFE TO DO SO, the trained fire team should fight the fire with a portable fire extinguisher or a hose
reel as appropriate.
Evacuate the area in an orderly manner
Consider whether toxic emissions may occur as a consequence of the fire and consider wind
direction and location of evacuated employees.
BOMB THREAT PROCEDURE
Each and every bomb threat must be taken seriously.
The threat may be received in writing or by telephone and may be of a specific or non-specific nature.
Written bomb threats, envelopes, packages etc. should not be handled. Notify the Chief Warden immediately.
If a telephone bomb threat is received:
1.
Act discreetly to avoid causing panic
2.
Use the Bomb Threat Questionnaire for questions to ask, and take notes.
3.
Try to keep the caller talking.
4.
Fill in the Bomb Threat Questionnaire and pass it on to the Area Warden immediately.
5.
Do not hang up the telephone leave the line open.
6.
Carry on with your normal duties, pending instructions from your Area Warden.
The Chief Warden / Site Manager / Police WILL order :
An organised search for suspicious objects by selected staff only.
The Chief Warden/Site Manager / Police MAY order :
 Partial or full evacuation of the building.
Bomb Call Check list
REMEMBER TO KEEP CALM – DON’T
ACTION
HANG UP
Report Call immediately to the Manager
QUESTIONS TO ASK:
1. When is the Bomb going to explode?
2. Where did you put the Bomb?
3. When did you put it there?
4. What does the Bomb look like?
CALLER’S VOICE
Accent (specify):
Any impediment (specify):
Voice (Loud, soft, etc):
Speech (Fast, slow, etc):
Diction (Clear, muffled):
Manner (Calm, emotional, etc)
Did you recognise the voice?
If so, who do you think it was?
5. What kind of bomb is it?
6. What will make the Bomb explode?
Was the caller familiar with the area?
Other (specify):
7. Did you place the Bomb?
LANGUAGE OF THREAT:
8. Why did you place the Bomb?
Well spoken:
Incoherent:
Irrational:
Taped :
Message read by caller:
Abusive:
Other:
9. What is your name?
10. Where are you?
11. What is your address?
BACKGROUND NOISES:
EXACT WORDING OF THREAT:
Voices:
Phone Call type:
Local / STD / Mobile
Street noises:
House noises:
Aircraft:
Yes / No Machinery:
Music:
Other:
OTHER:
CALL TAKEN:
Date: ……../……../……. Time:…………
Duration of Call:
Number Called:
Sex of caller:
Estimated age:
RECIPIENT:
Name:
Phone #:
Signature:
MAIL BOMB PROCEDURES
Mail bombs are designed to kill or maim when opened. Consequently, the inherent dangers associated
with mail bombs must not be taken lightly. If for any reason, either office or stores personnel have the
slightest suspicion that a letter package may be an explosive device, the following procedure must be
implemented :
Do not handle the suspect package
Clear the immediate area.
Notify the Security Guard who will notify the following personnel :

Chief Warden

OH & S Officer

Police
Await further instructions from Chief Warden or Police (i.e. evacuation)
MAIL BOMB RECOGNITION
A mail bomb may be recognised by the following points :
















Excessive weight for size
Rigidity in envelopes
Lopsided or uneven packages
Excessive securing material
Protruding wires, string, tinfoil, etc.
Oily stains or discoloration
Source unknown
Visual distractions
Unexpected or unsolicited mail, local or foreign
Excessive postage
Restrictive markings
Handwritten or poorly typed addresses
No return address
Incorrect titles
Title but no names
Misspelling of common words.
AMMONIA LEAK CONTINGENCY PLAN
Upon becoming aware of an Ammonia Leak within the Works, the individual discovering the
leak shall, in the first instance, report the leak to the Switchboard or Security Office. The
Work’s Engineer or Work’s Occupational Health and Safety Officer will be notified
immediately and ascertain the hazard potential of the leak.
If the Work’s Engineer or Work’s Occupational Health and Safety Officer determines the leak
to be hazardous to personnel and or equipment, evacuation procedures shall be implemented .
NOTE:
‘Hazardous’ means exceeding the Worksafe Australian Time Weighted Average
Concentration of 25ppm.
a
b
Measurement will be undertaken using a Drager Gas Monitor
c
Following evacuation, entry to the affected area will only be undertaken in accordance
with the Confined Space Entry Program.
d
Following isolation of the leak, evaluation of hazard potential within the area will be
undertaken by the Work’s Occupational Health and Safety Officer in consultation with
the Work’s Engineer.
BUSH FIRE CONTINGENCY PLAN

In the event or bush or grass fire emergency control team will assess situation and
respond accordingly.

Liaise with CFA and Police
FLOOD CONTINGENCY PLAN

In the event or flood emergency control team will assess situation and respond
accordingly.

Liaise with SES and Police
EMERGENCY PLANNING COMMITTEE
An Emergency Planning Committee has been established with responsibility to put in place and
administer the emergency plan.
Committee Members:
Bill Smith
Plant Manager
0417 227 470
Duties of the Committee include:
1. Establishment of the Emergency Control Organisation.
2. Design and implementation of the Emergency Control Plan.
3. Appointment of persons to emergency positions
4. Arrangements for the training of personnel.
5. Arrangements for evacuation exercises.
6. Review of plan effectiveness and procedure improvements.
The committee should meet at least annually to review the Emergency Control Organisation..
The following examples of emergencies and hazards have been considered and will be
handled in the following manner
a)
Blackouts
-Covered in this Plan
b)
c)
d)
e)
f)
g)
h)
i)
j)
k)
Bomb Threat -Covered in this Plan
Bushfire
-Covered in this Plan
Chemical
- This is covered through the site Environmental plan
Biological
- No plan as the risk is considered minimal
Radiation
- No plan as the risk is considered minimal
Civil disorder - No plan as the risk is considered minimal
Cyclones, including storm surge
- No plan as the risk is considered minimal
Earthquake
- No plan as the risk is considered minimal
Fire
-Covered in this Plan
Flood
- Covered in this Plan
l)
m)
n)
o)
p)
q)
r)
s)
Hazardous substances instances- Covered in this Plan
Industrial accident – Covered in section 12 of the OHS Manual
Letter bomb / Infected letter - Covered in this Plan /
Medical emergency - Covered in section 12 of the OHS Manual
Severe weather / storm damage - No plan as the risk is considered minimal
Structural instability - No plan as the risk is considered minimal
Terrorism
- No plan as the risk is considered minimal
Transport accident - No plan as the risk is considered minimal
Toxic emissions - Covered in this Plan
t)
EMERGENCY CONTROL ORGANISATION
In the event of an emergency the responsibility of the Control Organisation is to follow a system of
procedures to organise and supervise occupants to ensure, as far as is practicable, the safety of persons
and property and if necessary, the orderly movement of people and safe evacuation from a danger
zone.
The control organisation will also supervise and ensure the orderly re-entry to buildings when declared
safe.
STRUCTURE:
The Emergency Control Organisation is comprised of the following positions.
EMERGENCY CONTROL ORGANISATION STRUCTURE
Area of Control
Total Site
Kill Floor
Boning Room
Rendering
Emergency Position
Chief Warden
Deputy
Deputy
OHS Officer
Area Warden
Area Warden
Area Warden
Assembly Warden 1
Assembly Warden 2
Normal Position
QAM
Maint. Supervisor
Environmental Officer
WHSO
Kill Floor QA
Boning QA
Supervisor
Name
Chief Warden - Tasks In Emergency
The Chief Warden will be responsible for the overall direction of emergency operations. The
responsibilities include planning and issuing appropriate directions when dealing with an
emergency. He is designated the “EMERGENCY CO-ORDINATOR” and is responsible for:
a.
b.
c.
Establishing the Emergency Operations Centre.
Maintaining and operating the Emergency Operations Centre.
Notifying the Chief Executive of the Emergency.
NOTE: In the absence or unavailability of the designated Emergency Co-ordinator, his/her
nominees will assume the role of Emergency Co-ordinator.
When alerted to an emergency by way of the alarm, radio or phone, the Chief warden
will:
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
Establish the emergency control operations centre at Reception.
Maintain and operate the emergency operations centre.
Assess the emergency and decide on course of action.
Ensure the appropriate emergency service has been - notified Fire / Police/ Ambulance etc.
Decide whether evacuation is required and if so initiate same.
Consider whether toxic emissions may occur as a consequence of the emergency and ensure
staff at Assembly Area move up wind to avoid escaping fumes.
Advise appropriate staff as required.
Establish and maintain contact with Deputy and Area Wardens.
Direct security to control access to the site as required.
Decide what action to take with electricity, boilers, gas, ammonia, other equipment.
Chief Warden Duties: In Case Of Bomb Threat
1. Notify the police immediately and other emergency services.
2. Evaluate the type of threat – refer to written communication or use the BOMB
THREAT CHECK LIST if the threat is by telephone.
3. Advise and consult OHS Officer, Site Manager,
4. Be discreet - avoid panic.
5. Consider alternatives:
a. Take no further action
b. Search without evacuation.
c. Evacuate and search at same time.
d. Evacuate without search.
e. Evacuation without a prior search may present a risk if an explosive device has been
placed near exit routes or outside areas.
6. During a partial or full evacuation, each person should take with them their personal
belongings e.g. handbags, briefcase, etc. This should help identify strange or suspicious
objects in any later search.
7. The priority for the search plan should be :
8. outside shrubbery, car parks and assembly area, building perimeters
9. escape routes within the buildings
10. each area of the building.
11. The search should be conducted by members of the emergency control organisation, with the
assistance of selected staff if appropriate.
12. No smoking during search operations
13. Ensure fire fighting equipment is available
14. Do not permit the use of mobile phones, radio transmitters, electric or electronic operated
equipment within close proximity.( This does not preclude the use of Police or security radios
for reception of messages only )
15. Should a bomb or suspicious object be found - evacuate the building(s). DO NOT TOUCH
the object.
16. All doors and windows should be left open.
17. Give a full report to police on arrival and follow their instructions.
Chief Wardens Duties : In Case Of Ammonia / LPG Leak
1. Consult with Area Wardens in danger zone to assess severity of the leak. If necessary conduct
a test to determine gas level.
2. Consider the following courses of action
3. Partial or full evacuation of buildings.
4. Notification of: Fire / Police / Ambulance / Security
5. Rescue of missing persons only if safe to do so
6. Isolation of gas supply.
7. Note : only qualified and authorised people should attempt to stop / repair an ammonia
leak.
8.
9.
10.
11.
If total evacuation is necessary operate the Evacuate signal at the control panel.
Ensure staff at Assembly Area move up wind to avoid escaping fumes.
Report missing persons to CFA immediately on their arrival.
Do not permit re - entry to any area of the building, until satisfied the area is free of all fumes,
or unless authorised by the CFA.
12. When the emergency is over notify adjacent buildings on - site and Security.
Welfare.
The general welfare of personnel working at the scene of an emergency / disaster will be the
responsibility of the Emergency Co-ordinator. Meals and clothing will be arranged as
required.
Welfare of employees directly involved in the emergency / disaster will be taken care of by
selected personnel under the direction of the Emergency Co-ordinator.
An Emergency Reception Centre will be established to make available information direct to
relatives of employees.
Stand Down Procedures.
At the completion of all operational on-site activity emergency personnel will be advised to
stand down.
Before stand-down is finally authorised, thorough checks will be made as to numbers and
welfare of all personnel, conditions of essential equipment and finality of emergency /
disaster.
Decisions to recommence production / operations will be made by Senior Management.
De-Briefing.
As soon as practicable after the emergency operation, a full de-briefing will be held. This will
be arranged by Chief warden and will involve the site Emergency Planning Committee.
Lessons learnt form the exercise should be added to the emergency plan.
Deputy Chief Wardens - Tasks In Emergency
At the outset of an emergency the Maintenance supervisor will assume the role of Deputy
Chief Warden and:
1. Attend the scene of the emergency area
2. Make an initial assessment of the emergency and report the finding to the Chief
Warden at the Reception
3. Alert the Maintenance Staff, Engine Driver if applicable.
4. Liaise with the senior person in the area of works involved.
5. Co-ordinate the emergency plan as directed in the affected area.
OHS Officer- Tasks In Emergency
At the outset of an emergency the WHSO will:
1. Go directly to the Reception
2. Assist the Chief Warden
3. Oversee the safe evacuation of staff
4. Assessing injured personnel.
5. Direction of First Aiders.
6. Assisting Ambulance Officers in removing injured personnel from the works.
Assembly Warden - Tasks In Emergency
When alerted to evacuate the Assembly Warden will:
1.
2.
3.
4.
Go directly to the Assembly Point.
Will conduct roll call and advise chief warden of outcome
Will co ordinate the First aiders in the aid of any injured people.
Follow other directions from the Chief Warden
Area Wardens - Tasks In Emergency
When the evacuation alarm or Radio emergency warning is sounded
1. Advise staff to prepare to evacuate or evacuate
2. Ensure all employees in their area are beginning to evacuate.
3. Check no employees remain in their area.
4. Evacuate to the Assembly Area.
5. Do a head count of employees.
6. Report to the Assembly Warden for briefing.
Duty Security Guard- Tasks In Emergency
Upon becoming aware of an Emergency the Duty Security Guard shall return to the
Guardhouse and be prepared to render assistance and
1. Notify Site Manager, Engineer and WHSO
2. Notifying Emergency Services eg. Fire Brigade, Ambulance etc, when directed by Chief
warden.
3. Preventing the media from access to the works and not commenting to them on any
situation.
4. Ensure that the telephone is kept clear for Emergency use only.
5. Accounting for Visitors, Contractors and Sub-Contractors.
6. Controlling Road Traffic by
 The erection of signs and barriers.
 Stopping access of non emergency traffic
 Keeping access roadways clear for emergency vehicles
 Maintaining procedures in accordance with Security Company Post Orders.
Visitors, Contractors And Sub-Contractors - Tasks In
Emergency
In the event of an Emergency all visitors are to proceed directly to the evacuation area with
their escorting staff member.
It is the host’s responsibility to ensure that visitors are aware of basic requirements in the
event of an Emergency.
Switchboard Operators Duties- Tasks In Emergency
When the operator receives any emergency call from within the Site, the following procedures
should be followed:






Note the name of the caller, location of the emergency, type of emergency, time of
call, is external services assistance required.
Call any Emergency Service that may be required noting address and nature of
emergency
Notify the Duty Security Guard.
Clear the Switchboard, and keep clear for Emergency Calls Only. To keep the
Switchboard clear, quickly establish if the call if relevant to the Emergency, if
not
merely state “We have an Emergency situation here and I am required to keep this
Switchboard clear, please call again later, thank you”.
Notify the CEO of (Insert company)
Log all name and times of any conversation relevant to the Emergency.
First Aiders- Tasks in Emergency
Upon notification of an Emergency, Occupational First Aiders shall follow directions from
area wardens but be prepared to assist with any injuries
Duty Engine Driver / Boiler Attendant. - Tasks In
Emergency
Upon notification of an Emergency, the Duty Engine Driver and Boiler Attendant will return
to their respective areas and await instructions from the Chief warden regarding equipment
shutdown.
Emergency Fire Protection, Warning Systems and
Equipment
The following systems and equipment are installed and maintained on this site. Their purpose is the
protection of lives and property in the event of an emergency. Staff are required to familiarise
themselves with the location, purpose and use of this equipment. Locations of equipment are marked
on the site plan drawing Appendix in this manual.
Fire Alarm System
Manual call points (either break glass or press button type) are installed through out the site.
When activated operate emergency siren alarm.
Communication
The normal business telephone system provides effective communication between departments and
outside organisations.
Note : in the event of a blackout or power being switched off :
Even when both above systems do not work - calls can be made from fax telephones, or mobiles.
Training and Instruction
Every person permanently working on the site will be given training and instruction on emergency
procedures and the evacuation plan.
(a)
On the day of engagement.
(b)
Repeated at intervals not exceeding 12 months.
Instruction must be given on the following subjects :
1. Procedures to be followed in the event of fire.
2. Means of escape from the building in the event of fire or other emergency.
3. Location and method of operation of :
( a )Fire Fighting equipment
( b )Emergency warning systems
Area Wardens must be specially trained to implement the Evacuation Plan and procedures :
1. Conducting members of the public to an exit in the case of an emergency.
2. Conducting staff usually employed in the building to an exit.
3. Marshalling people to the Assembly area.
4. Performing a head count to ensure all people are accounted for.
5. Reporting missing persons to the Chief Warden.
Records
A record must be maintained detailing the emergency training provided to management and staff. It
needs to be updated on each occasion training or refresher training occurs.
The record must show :
1. The date.
2. The instructor's name.
3. Employee instructed by name, position and / or location in the building.
4. Brief description of the instruction given.
The following minimum frequency of training should be given :
(a)
New employee's initial instruction on day of commencing employment.
(b)
Annual evacuation exercise.
(c)
Annual instruction to Chief and Area Wardens.
(d)
Annual training in selection and use of portable fire extinguishers and hose reels.
See Attachment A: Emergency Evacuation Checklist
Attachments
A. Emergency Evacuation Checklist.
B. Evacuation Routes.
C. Site plan.
D. HAZCHEM Plan.
E. Fixed Fire Fighting Equipment.