Project Information
Reflection
Research Question
Inquiry Question
Artists in Schools
Curriculum
Project Work Plan
Documentation
Photo Selection
Mid-project
Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
Documentation and Final Reporting Template
for ArtsSmarts Saskatchewan projects:
• Artist in Residence I
• Artist in Residence II
• ArtsSmarts
• TreatySmarts
• ArtsSmarts After Hours
Revised January 2016
Project Information
Reflection
Research Question
Template Instructions
•
This template is designed as a tool for you to use and fill in AS YOUR
PROJECT PROGRESSES.
•
At the end of the project, send a copy of the completed template on the
USB drive as your final report, along with ten photographs and other
documentary material you wish to send (such as programs, news articles,
etc.). Instructions for selection of the ten photos are included in different
sections of the template. Please send only these ten photographs.
•
Questions 1 to 7 should be completed before the project begins or after
the students’ first encounter with the artists.
•
Questions 8 and 9 comprise a mid-project reflection.
•
Questions 10 to 16 should be completed at the end of the project.
Inquiry Question
Curriculum
Project Work Plan
Documentation
Photo Selection
Mid-project
Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
Final reports are due
no more than one month after the completion of your project.
Send the final report to:
Artists in Schools
Saskatchewan Arts Board
1355 Broad Street
Regina, SK S4R 7V1
Project Information
Reflection
Research Question
Inquiry Question
Template Instructions
If you have any questions about completing this template and your final report:
•
For TreatySmarts and residencies or projects that are exploring
Aboriginal arts and culture or are located in Aboriginal communities
contact:
Lindsay Knight
Program Consultant
Aboriginal Arts and Community Engagement
Saskatchewan Arts Board
(306) 964-1165 (Saskatoon) or 1-800-667-7526
[email protected]
•
For all other projects contact:
Jay Kimball
Program Consultant
Community Engagement
(306) 787-4659 (Regina) or 1-800-667-7526
[email protected]
Curriculum
Project Work Plan
Documentation
Photo Selection
Mid-project
Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
Project Information
Reflection
Research Question
Inquiry Question
Curriculum
Project Work Plan
Documentation
Part A: Project Planning
Grant ID #:
School:
Contact name:
Contact email:
Artist(s) name:
Complete the questions in this section as part of your project pre-planning and after
students’ initial meeting with the artist. Some of the information should come from
your planning meeting (e.g., work plan). Teachers and artist(s) should discuss
and complete this together. Students also could be involved.
Photo Selection
Mid-project
Reflection
1. Reflection
•
Why have you chosen to participate in an ArtsSmarts Saskatchewan
project?
•
What did you do during your planning time?
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
Project Information
Reflection
Research Question
Inquiry question
Part A: Project Planning
2. Teacher Research Question
Original Research question:
Curriculum
Project Work Plan
Documentation
Photo Selection
Mid-project
Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
Did you revise or refine that question as a result of additional planning?
If so, what is the new question?
Project Information
Reflection
Research Question
Inquiry Question
Part A: Project Planning
3. Student Inquiry Question(s)
Original inquiry question(s)?
Curriculum
Project Work Plan
Documentation
Photo Selection
Mid-project
Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
Did you revise or refine that question as a result of additional planning?
If so, what is the new question?
Project Information
Reflection
Research Question
Inquiry Question
Curriculum
Project Work Plan
Documentation
Photo Selection
Mid-project
Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
Part A: Project Planning
4. Curriculum Connections
What are the three or four key curriculum outcomes that your project
addresses,? Briefly describe how these outcomes will be achieved.
(Omit this section for ArtsSmarts-AfterHours projects)
Project Information
Reflection
Research Question
Inquiry Question
Curriculum
Project Work Plan
Part A: Project Planning
5. Project Work Plan
Briefly describe the timeline and work plan of your project. It may be
useful to think of this in three sections. Describe the artist’s involvement
in each section.
•
Planning/introductory lessons.
•
Mid-project lessons/engagement in the creative process.
•
Culmination/synthesis/celebration.
Documentation
Photo Selection
Mid-project
Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
Project Information
Reflection
Research Question
Inquiry Question
Curriculum
Project Work Plan
Documentation
Part A: Project Planning
6. Documentation Process
The documentation process should help you assess the stages of your
project and determine its impact. Tools include photographs, video,
journal writing, observations, questionnaires, etc. We encourage you to
share this document with staff and students after it is complete.
•
How do you plan to document your project?
•
What tools will you use?
•
Who will be responsible for gathering and assessing your
documentary material?
Photo Selection
Mid-project
Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
Project Information
Reflection
Research Question
Part A: Project Planning
Curriculum
7. Photograph Selection
Early in your project, choose two photographs that show students and
teachers engaged in early inquiry and initial interaction with your project
artist. Create captions for the two photographs.
Project Work Plan
(You can create new slides for the photos if you wish to include them here.)
Inquiry Question
Documentation
Photo Selection
Mid-project
Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
Project Information
Reflection
Research Question
Inquiry Question
Curriculum
Project Work Plan
Documentation
Photo Selection
Mid-project
Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
Part B: Mid-project Reflection
8. Photograph Selection
Choose three photographs that best represent student engagement with
the artist and in their own learning, mid-project. Create captions for the
three photographs.
(You can create new slides for the photos if you wish to include them here.)
Project Information
Reflection
Research Question
Inquiry Question
Curriculum
Project Work Plan
Documentation
Part B: Mid-project Reflection
9. Reflection
So far, what is your documentation telling you about your research
question and any insights you have gained as a teacher?
•
What do you see the students learning?
•
How is student learning connecting to your stated curriculum
connections?
•
Do you have enough resources and classroom support so far in the
project?
•
Any notable successes or challenges so far?
Photo Selection
Mid-project
Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
Project Information
Reflection
Research Question
Inquiry Question
Curriculum
Project Work Plan
Documentation
Photo Selection
Mid-project
Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
Part C: End of Project Reflections
10. Tell Your Story
Tell the story of your project as it unfolded. Include any significant events
or “peak experiences” that occurred. Was there a turning point where you
began to see the true impact of the project? Was there a project-end
celebration of any kind? If so, tell us about it and the response to the
project.
Project Information
Reflection
Research Question
Inquiry Question
Curriculum
Project Work Plan
Documentation
Photo Selection
Mid-project
Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
Part C: End of Project Reflections
11. Photograph Selection
Choose four photographs that best represent the impact of the project on
student learning. Create captions for the four photographs.
(You can create new slides for the photos if you wish to include them here.)
Project Information
Reflection
Research Question
Inquiry Question
Part C: End of Project Reflections
12. Final Reflections
•
What does your documentary material tell you about the impact of
your project on student learning?
•
How did the artist’s presence in the project enrich teachers’ and
students’ experience during the process?
•
How did the project help teachers address education curriculum
expectations that you identified?
•
What was the project’s impact on teacher practice (refer to research
question)?
Curriculum
Project Work Plan
Documentation
Photo Selection
Mid-project
Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
Project Information
Reflection
Research Question
Inquiry Question
Curriculum
Project Work Plan
Documentation
Photo Selection
Mid-project
Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
Part C: End of Project Reflections
13. Final Photo Selection
Choose one final photograph that best captures the essence of the project.
Create a caption for photograph.
(You can create new slides for the photos if you wish to include them here.)
Project Information
Reflection
Research Question
Part C: End of Project Reflections
14. Final Project Statistics
Inquiry Question
Curriculum
Project Work Plan
Questions
Core1
Secondary2
How many artists were involved in your project?
How many schools were included?
Documentation
Photo Selection
Mid-project
Reflection
How many students participated?
How many of those students self-identify as Metis or First
Nation?
How many of those students are newcomers to Canada?
How many teacher were involved?
Tell Your Story
How many volunteers assisted?
Final Reflections
How many community organizations participated?
Project Statistics
How many businesses contributed in some way?
Financial Report
Feedback
is defined as relationships with deep impact (e.g., main class of 20 students)
2Secondary is defined as relationships with auxiliary impact (e.g., 200 students who watched the
1Core
performance at the end of the project)
Project Information
Reflection
Part C: End of Project Reflections
Research Question
15. Financial Report
Inquiry Question
Curriculum
•USE THE EXCEL BUDGET TEMPLATE FROM YOUR ORIGINAL
APPLICATION TO REPORT THE “ACTUALS”.
Project Work Plan
•YOU MAY INCLUDE THE SCHOOLS EXPENSE LEDGER BUT IT IS NOT A
REPLACEMENT FOR A FINAL BUDGET.
Documentation
•PLEASE EXPLAIN THE 25% SCHOOL/COMMUNITY CONTRIBUTION.
Photo Selection
•Revenue: Include the grant received from the Saskatchewan Arts Board
and any school or community contributions.
In-kind donations should be included under revenue and expenses, mark
with an *asterisk).
Mid-project
Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
•Expenses: Include all expenses related to the project. In-kind donations
should be included under expenses (in relation to those listed in your
revenue reporting, mark with an *asterisk).
Revenue and Expenses MUST balance and be the same amount. Any grant
money not accounted for must be returned to the Arts Board or utilized for a
further exploration of arts and culture in relation to your initial project (e.g., a
community celebration, additional time with artist, additional materials for artistic
production, etc.)
Project Information
Reflection
Research Question
Inquiry Question
Part C: End of Project Reflections
16. Feedback
Was this template useful for documentation and reporting?
Curriculum
Project Work Plan
Documentation
Photo Selection
Mid-project
Reflection
Tell Your Story
Final Reflections
Project Statistics
Financial Report
Feedback
If not, how could it be improved?