CRCT and CRCT-M
PRE-ADMINISTRATION
WORKSHOP
Freedom Middle School
April 15, 2014
AGENDA
General Administration Information –
CRCT & CRCT-M
General Testing Guidelines and
Requirements
Contact Information
Questions and Answers
2
Reminders for ScTC
Follow all regulations and procedures concerning the administration of any standardized
test exactly without variance including any DCSD standard operating procedures;
Read the Test Coordinator’s and Examiner’s Manuals thoroughly. Seek guidance from
Research, Assessments, and Grants with any unclear items;
Re-deliver all training to local school on Wednesday April 16, 2014. Re-deliver the
Accommodations In-service on or before April 18, 2014. Maintain a signature log (sign
in/out) of those individuals trained;
Allow for all accommodations to be correctly provided. Consult the GaDOE’s Student
Assessment Handbook and the Accommodations Manual for Students with Disabilities
as well as Research, Assessments, and Grants for assistance;
Provide correct versions of tests for each student;
Organize school security plan:
Report any irregularity to the Research, Assessment, & Grants Department and the local
school Principal;
Review page 44 and 45 of the GaDOE’s Student Assessment Handbook for further
guidance.
3
GENERAL
ADMINISTRATION
INFORMATION:
CRCT AND CRCT-M
4
IMPORTANT DCSD DATES:
CRCT & CRCT-M
April 22 – May 1
Tuesday, April 22
Wednesday, April 23
Thursday, April 24
Friday, April 25
Monday, April 28
Tuesday, April 29
Wednesday, April 30
Thursday, May 1
READING CRCT/CRCT-M
ELA
CRCT/CRCT-M
MATH
CRCT/CRCT-M
Make-ups
CRCT/CRCT-M
Make-ups
CRCT/CRCT-M
SCIENCE
CRCT
SOCIAL STUDIES CRCT
Make-ups
CRCT
Due Dates for Scorables to Warehouse:
Monday, April 28 – CRCT-M 12:00 - 4:00pm
Friday, May 2 – CRCT – see schedule
5
CRCT Test Constructs
Basic Reminders:
• Content Areas – Reading, ELA, Math, Science & Social Studies
• Grades being tested:
– Spring Main Administration: Grades 3 – 8
– Summer Retest Administration: Grade 3 – Reading; Grades
5 & 8 - Reading and Math
• All items are “Selected Response” (multiple choice)
6
CRCT Test Constructs
Test Items are based on the state-mandated content
standards
Cut scores are the same as the past several
administrations; a scale score of 800 is minimum for Meets
the Standard, 850 is minimum for Exceeds the Standard
Continued field testing of content for next generation
of Grades 3 - 8 assessments
CRCT Content Descriptions and CRCT Study Guides
are available in the CRCT section of the
Testing/Assessment Website and DeKalb
Discussions
7
CRCT Key Points
The last day of the GaDOE’s window for the CRCT is May
2, 2014. If you have a Grade 3, 5, or 8 student miss
the district’s full window, then there is the possibility
that the student may still take the Reading and/or
Mathematics test (as appropriate) on May 2.
Contact Research, Assessment and Grants if this
RARE situation occurs. Testing on May 2 is only
permissible with approval from the RAG Department.
8
CRCT-M Key Points
The CRCT-M is only available for students who:
 have not achieved grade-level proficiency on the previous
year’s state-mandated test (i.e. CRCT) in the content area
under consideration.
 are receiving special education services.
 meet specific eligibility guidelines.
 have not achieved basic proficiency for 2 or more
consecutive years.
 whose IEPs reflect this assessment.
 Special care must be taken to ensure students get the right
assessment.
9
CRCT-M Key Points
Students who achieved Basic Proficiency for 2 or more
consecutive years on the CRCT-M in the same content
area are ineligible for the CRCT-M in that content area
for 2014.
10
CRCT-M Test Constructs
Basic Reminders:
Content Areas – Reading, ELA, and Math only;
Grades being tested:
 Spring Main Administration: Grades 3 – 8;
 Summer Retest Administration: Grade 3 –Reading; Grades 5 & 8 - Reading
and Math ;
Like the CRCT, all items are “Selected Response” (multiple choice);
What is different:
 A student may take between one to three content area CRCT-M tests;
 There are 10 fewer items than on the CRCT per content area;
 Students will take CRCT in any content area that is not assessed by CRCT-M
(therefore, all students will take the CRCT in Science and Social Studies)
11
CRCT-M Test Constructs
Number of Items by Subject
Reading
Operational
Field Test
Total
30
10
40
Field Test items help to
create a pool of items for
future test
administrations.
They are included with
ELA
Math
40
50
10
10
50
60
Operational items in all
content areas at all
grade levels, but are
not reported as part of
the student’s score.
12
CRCT-M Test Constructs
Types of Revisions
Simplify language in question/stem and/or distracters
Simplify graphics, visuals, etc.
Eliminate extraneous information
Substitute another (more familiar) word without changing
the construct
Reformat items or passages (e.g., adding more white
space, size of text)
Adjust layouts (e.g., reorder items or passages)
Separate reading passages into segments, followed by
related items
13
Pre-Administration
• All schools must adhere to the district’s testing window for each
test (eight days for CRCT, five days for CRCT-M);
• Materials should be kept in secure storage before, during, and
after testing – this location should only have two keys available –
one for the Test Coordinator and the other for the Principal;
• Student Test Booklets are presorted into class packs of 20 and 5
and must remain in their shrink-wrapped packages as late as
possible to avoid security concerns; however, it is understood that
test materials will need to be assembled into appropriate
containers for Test Examiners;
14
Security
• School Test Coordinators should use the Materials Verification Form to
check materials out to Test Examiners daily. All materials are returned to
the School Test Coordinator for secure storage at the end of testing session
• Security wafer seals on all test books cannot be broken until testing begins
• Each classroom must have adequate staff to monitor testing
• Should any test irregularities occur, contact Research, Assessment and
Grants for instruction
• There should be no weekend activities or entry at any school between April
15 and May 8 unless AAS and Research, Assessment and Grants have been
notified via email using the district’s Local School Weekend Access form
(from the Principal)
15
NEW CELL-PHONE GUIDELINES
• Students are not permitted to use, or bring into the testing environment, any
electronic device that could allow them to access, retain, or transmit
information (e.g., cell phone, smartphone, PDA, electronic recording, camera, or
playback device, etc.).
• Announcements must be made prior to testing that such devices are not
allowed in the testing environment and that possession or improper use of such
devices during testing may result in disciplinary action in accordance with the
system's student code of conduct and/or test invalidation.
• Devices such as those mentioned above that are brought into the testing
environment must not remain in the student’s possession during testing.
• Districts and schools must have a plan to collect and secure such devices so
that they are not accessible during testing.
• In the event a student brings such a device into the testing environment but
does not have the device out during testing, the examiner and/or proctor must
collect the device if they become aware of its presence and should allow the
student to continue testing.
16
NEW CELL-PHONE GUIDELINES
17
CRCT SECURITY CHECKLIST
Teachers Name
Teachers Name
Student’s Name
Student’s Name
It will not be necessary to
use this form to checkout
materials each day of testing
(use the Materials
Verification Form);
however, this form must
accurately reflect to whom
booklets are assigned.
Cross-checks and
confirmations should occur
during testing by both the
Test Examiner and Test
Coordinator. The Test
Examiner should sign prior to
testing to acknowledge
books assigned to him/her
and a copy of this should be
included with the Test
Examiner’s materials each
day. Test Examiners should
check this form daily against
booklets received.
18
CRCT-M SECURITY CHECKLIST
Teacher Name Only
Just as in the case for the
CRCT Security Checklist, the
same is true for the CRCT-M
Security Checklist – use the
Materials Verification Form;
however, this form must
accurately reflect to whom
booklets are assigned. Crosschecks and confirmations
should occur during testing by
both the Test Examiner and
Test Coordinator. The Test
Examiner should sign prior to
testing to acknowledge books
assigned to him/her and a
copy of this should be
included with the Test
Examiner’s materials. Test
Examiners should check this
form daily against booklets
received.
19
Security
Be sure to complete the School Inventory Checklist found in the Test
Coordinator’s Manual (CRCT p15 – CRCT-M p17).
Secure these documents with your school records.
20
Letter to Parents
Please postmark
the CRCT/CRCT-M
Parent Letter to
your school’s
parents/guardians
before April 1,
2014. Translated
version will be
added to DeKalb
Discussions.
21
Local School Training
•
All schools must administer their local school workshops on April 16, 2014 –
Principal should be present;
•
All schools will rotate Test Examiners for the 2014 CRCT/CRCT-M Main
Administration. No core teacher should administer any section of the
CRCT/CRCT-M to his/her own students (only exception is sign language
interpreters and/or IEP – “Test administered by certified educator familiar
to student” – notify RAG of these situations for approval).
Accurate records must be kept detailing which Test Examiner is assigned
to which group of students;
•
Test Examiners should be provided with a testing roster listing Test
Examiner, Proctor (if necessary), assigned students, and any possible
accommodations prior to the start of testing;
•
All staff members should have a firm understanding of any guidance or
requirements concerning testing as well as what to do should they need to
report any type of irregularity;
22
Local School Training
Test Coordinators should provide a second training to all Test Examiners who
will administer any accommodations found in an IEP, 504 Plan, and/or
ELL/TPC Plan (especially take note of Read Aloud Guidelines & Tutorial on the
GaDOE site and the GaDOE’s Accommodation Manual and Accommodations
FAQ document at:
http://archives.gadoe.org/DMGetDocument.aspx/CRCT%20Read%20Aloud%20Guideli
nes.pdf?p=6CC6799F8C1371F6A8C8A113250D27C8FED687038F114DDBD6697DB
0D5FB84DD&Type=D
and
http://archives.gadoe.org/DMGetDocument.aspx/CRCT_ReadAloud_Online_Tutorial.swf?p=6CC6799F8C1371F6152610E558D9BAE50B9A4797C1
29C6A91E65BBB472D72725&Type=D
This separate training session should take place for those Test Examiners
providing accommodation on any day prior to Thursday, April 17;
23
Local School Training
All Examiners providing accommodations must be familiar with those
accommodations listed in IEPs, 504 Plans, ELL/TPC Plans
As a general reminder, accommodations must:
 be required by the student in order to participate in the assessment
 be provided during routine instruction and assessment in the classroom
Accommodations may not:
 alter, explain, simplify, paraphrase, or eliminate any test item, reading
passage, writing prompt, or choice option
 provide verbal or other clues or suggestions that hint at or give away the
correct response to the student
Accommodations should not be seen for the first time during the
administration of an assessment
For Large Print and Braille, transpose student answers using two certified
employees and complete the Transposing Documentation (one of the
employees must be an administrator)
24
Pre-ID Labels
Pre-ID information was reported to GaDOE on Wednesday, February 5
(all students enrolling after this date will not have a label)
If the Pre-ID Label is incorrect, do not use – it will override bubbled
information! School’s data clerk/registrar should check to see if
the student’s records need to be updated
Pre-ID should be applied prior to testing
Pre-ID labels should match student being tested EXACTLY (watch for
similar names)
If a student does not have a Pre-ID label, information must be bubbled
on the answer document
When bubbling demographic information, fill in the text boxes first,
then bubble;
25
CRCT Pre-ID Labels
• CRCT Pre-ID labels are included in each School
Test Coordinator Kit.
• Three (3) CRCT barcode labels are available for
each student. CRCT labels should not be used
for the CRCT-M (CRCT-M will have its own
labels).
• Visible information includes:
–
–
–
–
–
–
Student name & GTID
School and System names & codes
Grade
Student birthday & gender
Ethnicity, Race and Primary SRC (PSRC)
Barcode number
26
Important
Slide.
Do Day #1
•
•
•
•
CRCT Pre-ID Labels
Three barcode labels for each
student
Do not use if inaccurate
Barcodes override bubbling
Additional labels can be used
on test booklet
CRCT Answer document
CRCT Test booklet
Spare
(Do not use for CRCT-M)
27
CRCT-M Pre-ID Labels
Pre-ID labels will come with CRCT-M School Test Coordinator Kit.
Two barcode labels for each student come with CRCT-M for use
on the answer document only (one for the answer document
and one spare).
Visible information includes:
- Student name & GTID
- School and System names & codes
- Grade
- Student DOB and gender
- Ethnicity, Race, and Primary SRC (PSRC)
- Barcode number
28
CRCT-M Pre-ID Labels
Do not use if inaccurate
Barcodes override bubbling
Important
Slide.
Do Day #1
29
Pre-ID Labels
If Barcode applied incorrectly
 If answers have been gridded:
- Transcribe student answers & demographics onto a replacement
answer sheet.
- Write VOID over the original booklet/answer sheet, and return it
with non-scorable materials.
 If answers have not been gridded:
- Write VOID over the original answer sheet, and return it with nonscorable materials.
If student transfers
 Barcode not applied to an answer document:
- Destroy the barcode.
 Barcode applied to an answer document:
- Write VOID over the original booklet/answer sheet, and return it
with non-scorable materials if no answers gridded
30
Coding Instructions: CRCT
*Each line of section 1 as well as
section 9 must be completed for
every student with or without a
label
Classroom Teacher = Teacher of Record
(not Test Examiner)
*For students without labels,
complete Sections 2 – 8
2. Student Name
Leave all blank spaces empty
3. Date of Birth
Don’t forget to bubble “month”
4.
5.
6.
7.
Gender
Ethnicity
Race
GTID
Listed in eSIS as State Ministry Number
8. FTE Student #
Listed in eSIS as SSN
9. Form #
Critical and must be coded
31
Coding Instructions: CRCT
Remember:
Demographic
data must be
completed for the
student on page
three of CRCT
Answer
Document
32
Coding Instructions: CRCT-M
Each line of section 1 must be
completed for every student with
or without a label
Classroom Teacher = Teacher of Record
(not Test Examiner)
For students without labels,
complete Sections 2 – 9
(remember February 5)
2. Student Name
Print name and bubble correspondingly
Leave all blank spaces empty
3. GTID
Listed in eSIS as State Ministry Number
4. FTE Student #
Listed in eSIS as SSN
5.
6.
7.
8.
9.
Date of Birth
Gender
Grade
Ethnicity
Race
33
CRCT-M ANSWER DOCUMENT
Front Cover
Inside Front
34
CRCT-M ANSWER DOCUMENT
Inside Back
Back Cover
35
TEST PREPARATION
Remove or cover instructional materials that may prompt student
responses
Arrange seating to promote individual work
Post a “Testing: Do Not Disturb” sign on the outside of the classroom
door:
One proctor is recommended for up to 30 students and required for
more than 30
Examiner Materials:
 Examiner’s Manual
 Test books (Gr. 3-8) & Answer sheets (Gr. 3-8)
 Scratch paper for Math
 Two No.2 pencils with erasers per student
36
TEST ADMINISTRATION
•
All standardized tests must begin within thirty minutes of the school’s official start
time
•
Students take one content area per day and should sign-in each day
•
All sections from a single content area must be administered the same day
•
Students can write in the test books (but Highlighters are not allowed!)
•
Teachers must monitor students by circulating and checking to prevent cheating, use
of calculators, going ahead, looking back, etc…. Teachers should not use cell phones,
texting, working at computers, reading magazines, etc…
•
Any incident worth noting should be recorded by the teacher in the Examiner’s
Incident Log. The Examiner’s Incident Log should then be collected by the Test
Coordinator and remain on file for five years. If the incident rises to the appropriate
level, it should be reported as an irregularity
•
Examiners should collect and count all materials each day before leaving the test
environment
37
TEST ADMINISTRATION
Students may take stretch
breaks between sections.
As a general rule, a student
who leaves the room
during Section 1 may not
complete Section 1. They
may resume testing in
Section 2 once it starts.
An exception relative to a
restroom emergency is
explained in restroom
break guidance document.
Known medication times/
fragile conditions/504
Plans, etc. must be
planned for ahead of time.
38
CRCT: SMALL GROUP KITS
Oral Read
Aloud &
Interpreter
Small Group Kits will be provided to schools.
These kits are for those students needing a special
administration of the exam in a small group
environment based upon an accommodation found in
an IEP, 504 Plan, and/or ELL/TPC plan.
Small Group Kits consist of 10 test books of the same
grade and form and the appropriate examiners
manual for that form.
Schools can also use regular overage materials to
create Small Group Kits using a common form.
39
School Test Coordinator
Best Practices Tips
• Develop a method for tracking students alternating
between CRCT and CRCT-M
 Consider preemptively placing Post it notes over
sections that should be left blank to be sure the
student answers in the correct section
• Develop a method to track and verify that, where
necessary, students answers have been transposed
from test books to answer sheets.
40
CRCT-M SMALL GROUPS
The CRCT-M is a test designed for small numbers of
students
Schools will receive only one form for the CRCT-M
For this reason, schools will not receive any special
packaging of small group materials
Because districts receive only one form, all test
materials can be used for those students who need
a special administration of the exam in a small
group environment
41
TESTING HOSPITAL/HOMEBOUND
(HHB) STUDENTS
1. The name of the student(s) being tested and the name of the teacher
administering the test must be reported to the Department of Research,
Assessment and Grants prior to April 5.
2. If the student is a student with a disability and has a Student 504 Plan or is
designated as an English Language Learner (ELL), the appropriate
accommodations, as documented, must be provided.
3. The teacher administering the test must attend a testing workshop provided
by the appropriate DeKalb School.
4. The test must be administered within the designated DeKalb County testing
window and on the appropriate day (no off day testing beyond make-ups).
5. A parent/guardian/family member may not assist the student with
responses during the test sessions.
6. If a student is too ill to take the test, the answer sheet may be coded
“PTNA”. (Not a single answer can be marked.)
42
TESTING HOSPITAL/HOMEBOUND
(HHB) STUDENTS
7. Testing materials must be checked out through the school test coordinator and
checked back in as soon as testing is completed on the same day.
8. A copy of the Hospital/Homebound Testing Security Form must be sent to the RAG
Department no later than two days after the end of the testing window.
9. The HHB Teacher is paid for the block of time needed to administer the test.
10.HHB Teachers are paid only for test administration and not for tutorials during test
administration window.
11.If the regular HHB teacher is not available to administer the test, contact Dr.
Jennifer Jackson-Allen 61979 in the HHB Office in order to contract another
teacher.
12.If a student has a Student 504 Plan, please obtain a copy of the test
accommodations from the SST Chairperson.
13.If a student has an IEP, please obtain a copy of the accommodations from the LTSE.
14.Please give a copy of the IEP or 504 test accommodations to the HHB Teacher.43
HOSPITAL HOMEBOUND
DOCUMENTATION FORM
44
POST-TEST ACTIVITIES
• Verify that Test Examiners have returned all materials
(on-going each day!)
• Inventory scorable and non-scorable materials
separately.
• Complete the School Security Checklist and place in
the first box of scorable material.
• Return original School Security Checklists and signed
Packing Lists to the warehouse.
• Verify that “VOID” is written across every voided Test
Booklet and Answer Sheet. Return voided
documents with non-scorables.
45
POST-TEST ACTIVITIES
Return all mathematics scratch paper to Warehouse to be destroyed.
Record as soiled (biohazard) on the School Security Checklist all documents
to be destroyed by warehouse. If you need containment bags for soiled
items, please contact Research, Assessments, and Grants.
Verify that each Group Information Sheet is filled out correctly. REMEMBER:
All Group Information Sheets must have the name of the
classroom/homeroom teacher listed (they should not list “Team F”, a
generic teacher for obtaining alphabetized lists by grade, the Test
Examiner, i.e., if Jones is the classroom teacher, but Scott served as the
Test Examiner, Jones should be on the GIS, etc…).
46
POST-TEST ACTIVITIES
CRCT Security Checklist
Teacher’s Name
Student’s Name
Student’s Name
47
POST-TEST ACTIVITIES
CRCT-M School Security Checklist
Rogers
Rogers
Etc….
48
GENERAL
TESTING
GUIDELINES AND
REQUIREMENTS
49
IRREGULARITIES (IR) /INVALIDATIONS (IV)
Events and circumstances that depart from
standardized testing procedures are
irregularities.
Irregularities that significantly affect
student performances or compromise the
integrity of the testing may result in
invalidation of student scores.
50
EXAMPLES OF IRREGULARITIES
Before Testing
 Examinee was given access to test questions
or prompts prior to testing
 Test Examiner or other personnel copied or
reproduced and distributed secure test
materials
 Test Examiner or other personnel provided
answers to the examinee
 Interruptions in normal administration
schedule
51
EXAMPLES OF IRREGULARITIES
During Testing
 Test Examiner or other personnel failed to follow
administration directions for the test
 Examinee’s test booklet, answer sheets, or
portfolio entries (GAA) are lost
 Test Examiner fails to provide an examinee with
a documented accommodation or provides
examinee with an accommodation that is not
documented
52
PARTICIPATION INVALIDATION (PIV)
In addition to irregularities (IR) and invalidations (IV), systems
will have to code for Participation Invalidations (PIV) for
students who receive an accommodation that is not on the
list of state-approved accommodations or not on the
student’s IEP.
A potential PIV occurs when a student receives an unapproved
conditional accommodation such as the reading of the test
passages or use of a calculator on the Math test.
Federal regulations stipulate that when inappropriate
accommodations are used, students may not be considered
participants in accountability calculations.
53
PARTICIPATION INVALIDATION (PIV)
A potential PIV will also occur when students who are
ineligible to take the CRCT-M are given the test.
 CRCT-M mistakenly given instead of the CRCT
 CRCT-M given to students who earned scores at
or above 330 (Basic Proficiency: PL3) for two
consecutive years
 CRCT-M administered to students who Met or
Exceeded Standard on the CRCT in 2013.
54
STEPS FOR REPORTING AN
IRREGULARITY
All personnel in the local system must follow protocol as they
become aware of testing irregularities.
Examiner:
•
Examiner must notify Principal and School Test Coordinator
of incident.
•
School Test Coordinator must notify System Test Coordinator.
•
Request detailed written statements from all parties involved
if necessary.
•
Follow up on details (“connect the dots”).
•
Follow district procedures regarding alleged misconduct.
55
CHARACTERISTICS OF A
QUALITY INVESTIGATION
School Test Coordinator:
 Communicate with the Principal and System Test
Coordinator about a possible testing irregularity
 System Test Coordinator will provide guidance
regarding investigation if necessary
 Statements should be provided by all parties
involved in the irregularity
 Return all documentation to the System Test
Coordinator
56
EXAMINER’S INCIDENT LOG
Any incident worth noting
should be recorded by the
Test Examiner in the
Examiner’s Incident Log.
The Examiner’s Incident
Logs should then be
collected by the Test
Coordinator and remain on
file for five years. If the
incident rises to the
appropriate level, it should
be reported as an
irregularity.
57
IRREGULARITY FORM
Complete Irregularity Form in it entirety and submit immediately
upon directive from Department of Research, Assessments, and
Grants!
Note that
Form
Numbers
must be
included on
new
Irregularity
Forms.
Details of the event should be
documented on the Statement
Report and submitted along with
the Irregularity Form via email.
58
REPORTING IRREGULARITIES
AND INVALIDATIONS
Irregularities MUST be handled and reported
IMMEDIATELY.
Some examples of irregularities (or IV / PIV):
•wrong version of a test
•wrong accommodations
•cheating
•students working in the wrong section
•testing procedures not being followed
•missing test materials
•breach of test security;
59
BREACHES OF PROFESSIONAL ETHICS
•
•
•
•
•
•
•
Gives examinees access to test questions prior to testing.
Copies, reproduces, or uses in any manner inconsistent with test
security regulations all or any portion of secure test booklet .
Coaches examinees during testing, or alters or interferes with
examinees’ responses in any way.
Makes answers available to examinees.
Fails to follow security regulations for distribution and return of
secure test materials as directed, or fails to account for all secure
test materials before, during, and after testing.
Uses the secure test booklets for any purpose other than
examination.
Participates in, directs, aids, counsels, assists, encourages, or
fails to report any of these prohibited acts.
SHARE THIS INFORMATION AT YOUR LOCAL SCHOOL WORKSHOP!
60
GENERAL KEYS TO TEST SECURITY
•
Lock tests up.
•
At every departure from a secure storage location, tests and materials
should be counted and recounted. The same should occur when they return
to the secure storage location. Signatures should be logged at each event.
•
Before students leave the test setting, all material counts must be accurate.
•
Any individual responsible for secure test materials should not lose sight of
them.
•
Test booklets must remain in their shrink-wrapped packages as late as
possible to avoid security concerns.
•
No one should review/peek at secure test materials.
•
Secure test materials should not be copied.
•
Students should always sign-in (name, signature, and form number) and
place names on test booklets and scratch paper.
•
Teachers should monitor students just as they would in any other
setting/situation (classroom, hallways, cafeteria, buses, gym, etc…)
ALL TESTING IRREGULARITIES ARE REQUIRED TO BE REPORTED
IMMEDIATELY TO RESEARCH, ASSESSMENTS, AND GRANTS!
61
PLANNING FOR A CONDUCIVE
ENVIRONMENT
• Ensure that seating spaces and writing surfaces are large enough.
• Seating arranged to prevent cheating.
• No cell phones or other electronic devices in the test setting.
• No. 2 Pencils - Each student should have two applicable/allowable writing
instrument on test days. However, there should be an extra supply
available.
• Scratch Paper – The use of scratch paper is allowed for the Mathematics
CRCT only. Scratch paper should be provided by the school for each
student.
• Calculators – Students cannot use calculators unless stated in an IEP.
• Keep a timing device visible - a clock or watch must be used to keep track
of time during test administration.
• Prior to testing, make a plan for students who finish early, arrive late,
appear to be (or become) ill, etc.
• Place a “Testing – Do Not Enter” sign on the door each day.
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PLANNING FOR TEST ADMINISTRATION
ALONG WITH THEIR PRINCIPALS, TEST COORDINATORS SHOULD BE CERTAIN THAT:
•
they hold a PSC-issued certificate.
•
plan for all aspects of the school’s test administration (scheduling logistics), monitor test
administration environment.
•
they have attended system-level training (or school training for Principals).
•
all staff members have been appropriately trained and are completely clear on their obligations
and ethical duties (Principals should attend as well).
•
a secure location with extremely limited access is available to store secure testing items (Test
Coordinator and Principal should be the only individuals with keys).
•
receipt of test items is documented and matches packing list. Many of the secure test items
possess barcodes and/or serial numbers assigned specifically to each individual site.
•
appropriate arrangements have been made to allow for accommodations found on IEPs, ELLTPCs, 504 Plans, etc….
•
a bell schedule has been designed that will allow for a conducive testing environment.
•
all necessary materials and supplies are available (pencils, pens, etc…).
•
receive/verify test material counts after testing each day.
Electronic versions of the System/School Test Coordinator Manuals and the
Examiner’s Manual for all of these tests can be found on DeKalb Discussion. It is 63
a Test Coordinator duty to read them!
PLANNING FOR TEST ADMINISTRATION
TEST EXAMINERS SHOULD BE CERTAIN THAT:
•
they have attended all local school training, have a clear understanding of
all requirements for each unique standardized test, and have signed a log
to verify participation in all training (sign in and out).
•
all testing directives are followed exactly.
•
students’ Answer Documents are prepared correctly as directed.
•
they monitor the testing environment to make certain that students
respond in the appropriate sections of the Answer Document (e.g., that
Social Studies items are answered in the section marked SOCIAL
STUDIES). Marking responses in the wrong content area, even if later
erased, can cause scoring errors and flags for any erasure analysis.
•
students code the correct form number/letter on their Answer Documents
and write their names on their Test Booklets and/or scratch paper if
directed.
•
any potential irregularity is reported to the school’s Test Coordinator
immediately.
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PLANNING FOR TEST ADMINISTRATION
TEST EXAMINERS SHOULD BE CERTAIN THAT:
• they have an active Georgia PSC-issued certificate (teachers.
counselors, administrators, paraprofessionals).
• deliver the Examiner’s Manual with fidelity.
• correctly deliver assigned accommodations.
• verify that students’ answer documents are prepared correctly before
testing begins.
Refer to the detailed listing of roles and responsibilities in the GA DOE
Student Assessment Handbook.
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PLANNING FOR TEST ADMINISTRATION
Proctors
• When more than 30 students are to be tested in one room, the
assistance of a proctor is required.
• At least one proctor is required for each additional 30 students.
• If students are tested in groups of 30 or fewer, a proctor is highly
recommended.
• Proctors must be trained in appropriate test procedures before testing
begins. Tasks which they must perform should be clearly specified.
• With examiner supervision, ensures that students are managing test
materials appropriately by actively monitoring the testing environment.
Refer to the detailed listing of roles and responsibilities in the Student
Assessment Handbook.
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GENERAL KEYS TO MATERIALS
SECURITY
All personnel involved in the administration must be
trained in a manner appropriate to their role; this
includes all staff who are involved in the handling of
secure test materials (receipt, distribution, pre/post
administration activities, etc.).
Volunteers who assist in the school (non-employees)
should not handle test materials or manage testing
logistics but may assist in the administration in other
ways (front office support, hall monitors, etc.).
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GENERAL KEYS TO MATERIALS
SECURITY
Staff members who are not involved in testing
should also be aware of the school’s responsibility
for test security.
Paraprofessionals, custodial staff, and others in the
school who may be in classes during testing or
may be near the area where tests are stored, even
though they do not have direct access to tests,
should be aware of security rules.
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ACCOMMODATIONS
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ACCOMMODATIONS CONSIDERATIONS
In Georgia accommodations MAY NOT
•alter, explain, simplify, paraphrase, or eliminate any
test item, reading passage, writing prompt, or choice
option.
•provide verbal or other clues or suggestions that
hint at or give away the correct response to the
student.
Only state-approved accommodations may be used on
state-mandated assessments, following the guidance
issued.
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ACCOMMODATIONS GUIDELINES
• Know who your SWD, ELL, and 504 students are who require
accommodations, and plan well in advance for their needs.
• If applicable, plan for small groups and the need for the same form
number/letter.
• Know who your visually impaired students are and ensure you have the
correct supply.
• Make provisions for Extended Time students.
• Plan in advance for any Word to Word (EL) Dictionary needs.
• Ensure that Examiners are completely familiar with the proper way to
deliver the necessary accommodations.
• Collaborate with others as needed to ensure that all paperwork (IEP’s,
ELL-TPC’s, 504 Plans, etc.) is in order.
• The transfer of student responses to a student answer document (in cases
such as Large Print and Braille administrations) should be completed with
a witness present, and the witness should hold a PSC-issued certificate.
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ACCOMMODATIONS GUIDELINES
What is a nonreader?
A non-reader is a student whose disability prohibits him/her from decoding at any
level of difficulty and, therefore, from reading and comprehending text at any
level of difficulty. These students are unable to move from parts (individual
letters and words) to whole (phrases and sentences) and gain meaning from
text. Often the cognitive effort expended on decoding words is such that they do
not gain meaning from the text, and therefore are unable to demonstrate
comprehension of what they have read. Non-readers have access to text only
through assistance (i.e., a human reader or assistive technology).
A non-reader is not a student who reads below grade level. Students who read
below grade level are reading, although they may struggle to fully comprehend
grade-level text. Nonetheless, these students are able to comprehend text and
each test contains a range of reading passages so that struggling readers can
demonstrate their reading skill. For struggling readers (those who read below
grade level), reading the test questions can serve to reduce the reading load and
allow the student to focus his/her cognitive effort on the reading passages.
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ACCOMMODATIONS GUIDELINES: SWDS
Guidance for Use of Conditional Accommodation #19: Oral reading of reading
passages in English only by reader or assistive technology. The use of this
conditional accommodation for the Reading CRCT and CRCT-M must be restricted
to grades 3 – 8 and maybe considered when BOTH of the following conditions
apply:
1. The student has a specific disability that severely limits or prevents him or her
from decoding text at any level of difficulty, even after varied and repeated
attempts to teach the student to do so (i.e. the student is a non-reader, not
simply reading below grade level); AND
2. The student has access to printed materials only through a reader or other
electronic format during routine instruction.
Text must be read word-for-word exactly as written. The test administrator may not
provide assistance to the student regarding the meaning of words, intent of test
items, or responses to test items. The test administrator may not rearrange the
order of text (e.g., read the questions before reading the passage). The test
administrator may read test text to a small group provided all students have the
same test form number. When a small group setting is used, the passage may be
read once and each test item may be read twice. Each student must have a test
book and must be instructed to follow along in their test booklet as the test
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administrator reads the text.
ACCOMMODATIONS GUIDELINES: SWDS
Guidance for Use of Conditional Accommodation #32: Basic function
calculator or adapted calculator. The use of this conditional
accommodation may be considered for the Mathematics CRCT and
CRCT-M when the following conditions apply:
1. The student has a specific disability that severely limits or prevents
her or his ability to calculate mathematically, even after varied and
repeated attempts to teach the student to do so; AND
2. The student has access to mathematical calculation only through the
use of a calculator, which the student uses for classroom instruction.
Only a basic function calculator or basic adapted calculator may be used.
The test administrator may not provide any assistance or direction to the
student regarding the use of the calculator.
They will have their
Name on the
calculator
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ACCOMMODATIONS GUIDELINES: ELS
Guidance for Use of Conditional Accommodation #9: Oral reading of reading
passages in English only. The use of this conditional accommodation for the Reading
CRCT must be restricted to grades 3-8 and may be considered when BOTH of the
following conditions apply:
1. The student’s English proficiency scores and experiences in the classroom indicate
the student cannot access, retain, or comprehend written text without the assistance
of a reader; AND
2. The student is not poised to exit language assistance services within the current
school year.
Text must be read word-for-word exactly as written. The test administrator may not
provide assistance to the student regarding the meaning of words, intent of test
items, or responses to test items. The test administrator may not rearrange the order
of text (e.g., read the questions before reading the passage). The test administrator
may read test text to a small group provided all students have the same test form
number. When a small group setting is used, the passage may be read once and
each test item may be read twice. Each student must have a test book and must be
instructed to follow along in their test booklet as the test administrator reads the text.
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ACCOMMODATIONS CONSIDERATIONS
Approved accommodations appear in the GaDOE’s Student
Assessment Handbook and in the Accommodations
Manual (published 2008)
Accommodations not specified in SAH must be pre-approved
. . . Requests must be received 4 – 6 weeks in advance of
the state testing window for the applicable assessment.
Advanced Reading Aids
 Plan ahead for ordering electronic formats for read-alouds
(such as Kurzweil) (Requests should be submitted 8 – 12
weeks in advance at minimum)
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TESTING FORMS
77
GENERAL TEST FORMS
Documents for
guidance are
located in DeKalb
Discussions
Evacuation Procedures
Race Ethnicity Report
Accommodations
Charts
78
LOCAL SCHOOL TRAINING
SIGN-IN/OUT DOCUMENTS
Please ensure that
all staff members
have signed in and
out on the Local
School Training
Sign-In/Out
Documents
(including the
Principal). Please
keep these
documents on file
at your school.
79
LOCAL SCHOOL WEEKEND ACCESS
NOTIFICATION
Forward this form to
your school Principal.
This form must be
completed and emailed
to the Regional
Superintendent and
Johnathan Clark for any
weekend activities
occurring at the school
while secure materials
are in the school.
80
MATERIALS VERIFICATION FORM
Materials
verification form
must be completed
each day. Test
Examiner should
count and sign-out
materials. Test
Coordinator (or
assistant) should
count and sign-in
materials!
81
STUDENT DAILY SIGN-IN
Students in each class should sign-in before the start of each day’s
CRCT/CRCT-M content test. Sign-in logs must be maintained by the school.
82
SECURE TESTING ROOM
ACCESS FORM
This form must be
placed at the
access point before
entering the secure
storage area for any
state assessment.
All elements must
be completed each
time someone
enters the secure
room.
83
STUDENT NON-PARTICIPATION
RECONCILIATION FORMS
Schools should be prepared to address “non-participants”
• Each school will use the Non-Participants Reconciliation Form to record the
names of each student who should have tested, but was a non-participant.
• The original form will be submitted to the warehouse when scorables are
returned (local schools should keep a copy for their records).
• Schools will categorize their “non-participation” as one of the following four
choice - Medical Emergency, Illness, Other, Unknown.
• If you have any questions regarding a non-participant, please contact
Research, Assessment, and Grants.
• Districts may be asked by the GaDOE to submit records on those nonparticipants, so records must be accurate and submitted.
CCRPI requires 95% participation of students on each content test in order for
points to be awarded
84
STUDENT NON-PARTICIPATION
RECONCILIATION REPORT: CRCT & CRCT-M
Accurate
records of
nonparticipation
must be
maintained
Indicate if
Reading,
ELA or Math
is CRCT or
CRCT-M
We want all
Students
To test every
section
If a student disappears from school, notify the grade level counselor ASAP
85
CRCT RESOURCES
The items listed below can be found in:
>>>DeKalb Discussions
>>>>Assessment & Accountability
>>>>CRCT Folder
>>>>>General Forms
• CRCT-GaDOE Content Weights
• Cell Phone Log
• CRCT-GaDOE Middle Grade Math Formula Sheet • Evacuation Testing Guidance
• CRCT-GaDOE Parent Brochure
• Local School Training Log
• CRCT-M GaDOE Content Weights
• CRCT-M GaDOE Parent Brochure
• CRCT/CRCT-M Non Participation Reconciliation
Form
• CRCT/CRCT-M Student Sign-In Roster
• CRCT/CRCT-M Accommodations FAQ
• CRCT/CRCT-M Daily Absence Sheet
• CRCT/CRCT-M Examiner Incident Log
• CRCT/CRCT-M Test Coordinators Manual
• CRCT/CRCT-M Test Examiners Manual
• CRCT/CRCT-M Secure Administration Bullets
•
•
•
•
•
•
•
•
•
•
•
•
•
Materials Verification Form
Principal’s Certification Form
Must Do and Must Not Do
Pre-Assessment Monitoring Checklist for Principals
Race/Ethnicity Report
Read Aloud Guidance
Restroom Break Guidance
Secure Testing Room Access Form
Test Security Guidelines
Transposing Document
Irregularity Form
Local School Weekend Access Notification
HHB Testing Procedures
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GA DOE WEBSITE
http://www.gadoe.org/Curriculum-Instruction-andAssessment/Assessment/Pages/default.aspx
CLICK
HERE
LOOK IN
HERE
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CONTACTS
For assessment, test material, test coding, and test
security/irregularities questions please do not hesitate to
Contact the Department of Research, Assessments &
Grants by phone (678) 676-0300 or by email
88
QUESTIONS?