Hunt Valley Board Minutes
March 16, 2017
The meeting was called to order at 7:00 p.m. at Hunt Valley Elementary School.
Attendance: Kurt Lorenz, Liz Krein, Mary Mulligan, Sharon Burke, Shannon Kiser,
Mandy Warbel (by proxy), John Chapman
Absent: Mark Toler, Doug Gelbach
Other Attendees: Donna McCraith, Kenny Wheeler, Julie Ambrose, Julia Eldridge,
Geoffrey Ballou, Lauren Dunn, Julia Davis, Alyce Dawson, Tracy Montenegro, Scott
Krein
Quorum: Yes
Reports:
Treasurer: Liz Krein
County taxes payment includes a payment from the last fiscal year and one from this
fiscal year.
We have started our new contract payments to NV Pools.
The Swim Club received request for a donation for the West Springfield High School
2017 All Night Grad Party. HVSC will make a $25 donation to the event.
Membership: Sharon Burke
11 memberships for sale
3 pending
3 sold since February
ID cards will be printed for permanent members only—estimate 1600 ID cards. Cost of
cards--$63 (1000 already purchased)
Printing cost at FedEx/Kinkos will run $140.
Plan to do in-house laminating.
Total cost of printing and laminating ID cards will be $271.00
Recommend purchasing custom Hunt Valley lanyards and ID pouches to sell to
membership for $2.00 each.
Operations: Doug Gelbach
No report
Competitive Activities: John Chapman
Swim team reps came forward with a recommendation of an alternative coach for the
program. The recommendation came not out of dissatisfaction with the recent head
coach, but because of the longstanding relationship with this coach and the recognition
that his experience and his ties to the area would make this a good choice for our
program. 2 swim team reps, 2 members with varying ages of children participating in the
Hunt Valley Board Minutes
March 16, 2017
swim program, and the competitive activities chair met and decided to offer Sean Mayer
the head swim coach position.
Buildings & Grounds: Mary Mulligan
May 7 (Sunday) and May 20 (Saturday) proposed for work days. Will send out an email
in April to let everyone know. Free guest passes for those who participate.
Security: Looking for new board member to oversee security.
Social: Mandy Warbel
No report
Old Business:
Engraved patio bricks—looking for someone to be the lead in the setting up of a program.
Also need to get some pricing from contractors to determine installation cost.
Kurt reported that we need to be looking for someone to draw up a plan on options for the
tennis courts. While we have decided not to repair the tennis courts, no other options can
move forward until we are able to submit some plans to the county to find out what is
feasible. Donna McCraith agreed to pursue some information from the county needed for
us to begin considering engineers for a study.
New Business:
Via email, Kurt Lorenz requested the Board consider allowing Lorine Hawthorne to
come and present her case after he had received a phone call from her about the new rule,
asking if we could allow Chris to drop the girls off but remain in the vehicle. After much
email discussion with many expressing concern about any exceptions to the rule, John
requested that we consider receiving a written statement rather than in person, given the
emotional nature of the issue. Kurt asked for a vote on whether to receive and review a
statement from Lorine Hawthorne. With a vote of 6 yes and 1 no, the Board voted to
receive a written statement should Mrs. Hawthorne choose to submit one.
At the meeting, there was discussion about the pool board receiving a statement from this
member regarding the recently approved rule prohibiting convicted sex offenders from
Hunt Valley Swim Club and its activities. Many attending members objected strongly to
any exceptions to the rule. Scott Krein attended the meeting and strenuously objected to
the board considering any exemption to the newly adopted policy. Shannon Kiser
communicated that her willingness to receive a statement was not a desire to make any
exceptions to the rule, but to give the member in good standing the opportunity to have
the voice that the bylaws give every member. Liz Krein communicated that she would
not consider any exceptions to the rule adopted at last month’s meeting. Mary Mulligan
made a motion that a letter be sent to Mrs. Hawthorne from the Board that the Board will
Hunt Valley Board Minutes
March 16, 2017
accept a written statement but the rule as written will stand in place and there will be no
other vote on this issue.
Resolved that the Board of Directors determines as a policy that membership
shall not be available to any person (1) who has been convicted of any offense
listed in Virginia Code Sections 18.2-370.2, 18.2-370.3, 18.2-370.4, and/or 18.2370.5, prohibiting those offenders from proximity to children, and/or (2) is or has
been a person required pursuant to Va. Code Sec. 9.1-901 to register on the
Sexual Offender and Crimes Against Children Registry. It is further resolved that
such persons to whom membership is not available pursuant to this policy shall
not be allowed to be present on HVSC property at anytime or at any property
during the conduct of any activity of HVSC, regardless of where such activities
are conducted.
Liz Krein seconded the motion. Motion approved, with Kurt Lorenz abstaining. Jeff
Ballou requested that the letter include the specific language of the rule. Mary will draft
the letter.
Liz Krein submitted her resignation from the Board. She committed to work for one more
month, and then step down in her role as treasurer. The Board received her resignation
with thanks for the outstanding work she has done for the Hunt Valley Swim Club.
Meeting adjourned at 8:30 PM.
Next Meeting: April 20