School/Faculty PhD Approval Form – Upgrade from Master’s
Reference: Doctoral Policy section 4.3.1 and PhD Procedures 3.1
Eligibility: Students wishing to upgrade to a PhD must:
 be currently enrolled in a Master's by thesis at Victoria; and
 be within 11 months of first enrolment for the Master's thesis; and
 not have submitted the Master's thesis for examination.
Please note: Students wishing to upgrade to a PhD are not required to fill in an Application for PhD Admission
form. However, if they wish to be considered for a Victoria PhD Scholarship, they must complete the Victoria PhD
Scholarship Application Form for consideration in the next round.
Section A is to be completed by the Supervisor
Section B is to be completed by the Chair (or nominee) of the School/Programme Research Committee
Section C is to be completed by the Associate Dean (PGR) in the home Faculty
____________________________________________________________________
Section A: Supervisor’s recommendation
Applicant’s Name:
ID Number:
Provisional title for PhD thesis:
Name of School/Programme:
I confirm that the applicant has demonstrated the aptitude and level of competence for PhD study
(including English language proficiency as per the criteria for admission to the University) and that with
modifications the applicant’s research could form the basis of a PhD thesis.
The supervisor and the candidate must agree in writing the additional work to be undertaken and this must be
attached to this application.
Please list any academic conditions on the upgrade:
Name:
Supervisor’s Signature:
Date:
____________________________________________________________________
Section B: School/Programme Research Committee approval
1. The School/Programme Research Committee supports the upgrade
Note: If this application is not approved please go to question 7
Yes
No
2. Enrolment Course Code (e.g. ANTH690)
3. Primary Supervisor’s Name
4. Secondary/Co-supervisor’s Name
Faculty of Graduate Research
PhD Admission/templates and letters
Page 1 of 2
Updated 19 May 2014
5. Administrative Supervisor’s Name
6. Please confirm any conditions listed under section A and/or note any additional conditions that the
Committee requires the candidate to meet before admission to the PhD programme. These conditions will
be added to the “Approval of Upgrade” letter issued by the FGR.
7. If the application is declined, please tick the reason/s below:
School does not have sufficient resources
Inadequate level of English for PhD programme
Research topic does not fit with research interests of School
Supervision unavailable
Other (please specify):
Name:
Chair of School/Programme PG Committee (or nominee)
Signature:
Date:
Note: If the SRC is unable to recommend acceptance of the application to upgrade, the Chair should inform the
candidate explaining why. The decision of the SRC not to approve an upgrade is final.
Section C: Associate Dean approval
The Associate Dean (PGR), or nominee, supports the application to upgrade from a Master’s to a PhD.
Name:
Signature:
Date:
If unable to support this application, please provide details:
Please forward this form to the Manager, Scholarships and PhD Admission, 10 Kelburn Parade. A letter notifying
successful applicants of the outcome and any conditions on the upgrade will be sent from the Faculty of
Graduate Research office.
Faculty of Graduate Research
PhD Admission/templates and letters
Page 2 of 2
Updated 19 May 2014